1

David Redman, Director Facilities and Administrative Services Division

September 25, 2012

HQ Renovation All HandsRelocation From Floor 6 to 5

2

Welcome— David Redman, Director, Facilities and Administrative Services Division

HQ Relocation Reminders Move Information Key Dates Evacuation Plan

Arnold Rotruck, Paxton Van Lines Packing Guidelines

Paul Raudenbush, Chief, Headquarters Security Information Security

Classified and SBU Information Safe Relocation

Agenda

3

Aeronautics Research Kimberly Miller, Dolores McClung (Alternate)

Chief Engineer Maureen Moore

Chief Technologist Kimberly Butler, Evelyn Diaz (Alternate)

Protective Services Mark Dodd, Lakeesha Matthews (Alternate)

Evaluation, Strategic Formulation, Agency Council Michelle McNair

Organization POCs

4

Friday, October 29th – Wednesday, October 31st, 6th Floor move to the 5th Floor

Moving materials will be delivered two weeks prior to move Crates/labels will be provided on Tuesday, October 9th

Organization Cabinets File and Supply Cabinets

Completely emptied Securely tape key to top of cabinet Paxton label must be applied

File pedestals File pedestals do not have to be emptied and will be moved by Paxton

movers Paxton label must be applied Key left with employee

Move Information

5

Overhead Cabinets Completely emptied Key left in overhead lock

Employees MUST be packed & ready to move by 5:00 pm Friday, October 26th

Aeronautics Research Monday, October 29th

Evaluation, Strategic Formulation, Agency Council, Education, Protective Services

Tuesday, October 30th Chief Engineer, Chief Technologist

Move Information

6

ITCD will pack computer equipment at 5:00 pm the day before the move

Friday, October 26th Aeronautics Research

Monday, October 29th Evaluation, Strategic Formulation, Agency Council, Education,

Protective Services Tuesday, October 30th

Chief Engineer, Chief Technologist Facilities will update workstation/office numbers for individuals

related to renovation moves only. If employees move after their relocation, it is the employees responsibility to update their information.

Move Information

7

Office keys Employees will return keys to the POC in the provided key envelope and

complete key issue request card Key envelope (office keys used on 6th floor)

Must be turned into the locksmith the day before the organization telework day

Key request cards must be turned into the locksmith by Wednesday, October 17th (office keys used on the 5th floor swing space)

Office key distribution will occur within the organization office space and coordinated through the organization POC beginning Thursday, November 1st

Move Information

8

Move Guide Provided to POCs in Move Kit

9

Delivery of moving crates Tuesday, October 9th

Individual packing beginning Tuesday, October 9th

Vending/Ice Machine removed Friday, October 26th

Employees Packed by 5:00 pm Friday, October 26th Aeronautics Research Monday, October 29th Evaluation, Strategic Formulation, Agency Council,

Education, Protective Services Tuesday, October 30th Chief Engineer, Chief Technologist

Key Dates

10

ITCD Equipment Packing (beginning at 5:00 pm) Friday, October 26th Aeronautics Research Monday, October 29th Evaluation, Strategic Formulation, Agency Council,

Education, Protective Services Tuesday, October 30th Chief Engineer, Chief Technologist

Organization Telework Day: Monday, October 29th – Wednesday, October 31st October 29th Aeronautics Research October 30th Evaluation, Strategic Formulation, Agency Council,

Education, Protective Services October 31st Chief Engineer, Chief Technologist

Office Moves: Monday, October 29th – Wednesday, October 31st October 29th Aeronautics Research October 30th Evaluation, Strategic Formulation, Agency Council,

Education, Protective Services October 31st Chief Engineer, Chief Technologist

Key Dates

11

Report to the 5th floor space: Tuesday, October 30th – Thursday, November 1st October 30th Aeronautics Research October 31st Evaluation, Strategic Formulation, Agency Council,

Education, Protective Services November 1st Chief Engineer, Chief Technologist

Employees return to the 6th Floor January, 2013

Key Dates

12

5th Floor Internal Swing Space

Orange: Office of EducationPink: Office of the Chief EngineerGreen: Aeronautics Research Mission DirectorateRed: Office of Evaluation, Office of Strategic Formulation, Agency Council StaffYellow: Office of the Chief Technologist

13

Small Appliance Policy HQPR 4200.1 currently under review with Union GSA lease requirement

Space heaters not permitted

New Galley Areas 3 per floor (West, Center, East)

Keurig Coffee Maker (2) Microwave (2) Refrigerator (2) Ice Maker Seating Area

HQ Renovation Update

14

New task lighting Existing overhead task lighting will no longer be provided New fixtures will be provided as part of the renovation New fixtures required to meet US Green Building Council’s LEED Energy

& Atmosphere Prerequisite 2

HQ Renovation Update

15

New sound masking and PA system Sound masking provided throughout the building Zone controlled and adjustable Sound masking also functions as the PA system

GS 15 Employees 1 row of overheads (1) 2 drawer Lateral File Cabinet 2 Pedestals

HQ Renovation Update

16

Typical Floor Layout

Typical Floor Layout

17

18

Typical Floor Layout

19

Design Advantages HVAC wall units will be used properly and help

balance the building HVAC system Reduced “hot” and “cold” spots Improved air circulation/quality Increased natural lighting has been proven to

increase productivity Reduce overall energy usage

20

LEED Certification Piedmont is required to achieve Leadership in

Energy and Environmental Design (LEED) Certification

Construction Interiors Goal is Silver

Requires a partnership between landlord and NASA

21

LEED Certification NASA can receive LEED points toward

certification through the following actions: Reuse of existing furniture Provide a thermally comfortable environment that supports the

productivity and well-being of occupants Achieve increasing levels of energy conservation for HVAC

beyond the prerequisite standard to reduce environmental impacts associated with excessive energy use

Change ManagementPromotions and New Hire - Space Modification Requirements

Space Modification Requests Now Include Reengineering of Existing Mechanical & Electrical and

Data Systems Reengineering of Existing Life Safety Systems

HVAC system cannot be modified as easily Additional VAV boxes may need to be installed

Development of Construction Documents District of Columbia Permitting Application Review and

Approval Process

22

23

Evacuation Procedures HQ Evacuation procedures remain as they have been, despite

renovation work and personnel relocations. If you are moved to a new area of the building for the

renovation, look for the emergency exits and signs and familiarize yourself with your new staging area before an evacuation, so you know where you should report if the alarm sounds.

Verify your evacuation routes and staging area, regardless of where you are in the building.

If an alarm sounds listen, then act quickly

24

Evacuation Procedures If you need assistance evacuating, report to the galley area on

whatever floor you are on. Once out of the building, do not return until the “all-clear” is

given. Follow directions given by the ICP, Emergency Management,

Security, and Building Monitors.

25

Evacuation Staging Areas

26

Packing Guidelines Packing with the Pax Box System

Build and stack Legal/Letter/Hanging Files

Stack and pack Label Placement and Removal

27

Information Security Classified Information Sensitive But Unclassified Information

Identifiable markings to indicate sensitive information SBU Cover Sheet

Burn Bags Securing Burn Bags Storage and Pick Up Locations

Safe Relocation

Protect Information that Warrants it!

28

Next Steps Continued POC meetings with renovation team for Pack and move to the 5th floor Targeted All Hands for occupants returning to the

renovated 6th floor Four weeks prior to leaving the 5th floor

29

Project Manager Brian Smith: brian.s.scott-1@nasa.gov

Assistant Project Manager John Ferri: john.a.ferri@nasa.gov

Please visit our website for more information: http://fasd.hq.nasa.gov/bldg_renovate.html

HQ Renovation Facilities Points of Contact

30

Questions