secure email overview - neocertified demo
DESCRIPTION
Why is sending traditional email is a dangerous game with sensitive and personal information. Banks and Credit Unions are legally required to use secure email; not all are doing so. What the dangers and how does this work?TRANSCRIPT
Secure Email Messaging
Secure Email Messaging Webinar
Meeting legal & regulatory compliance while improving communication with your customers and business partners
Brent FaulkNeoCertified – Today’s Host(877) [email protected]
About NeoCertified
NeoForte is a solid, privately held company since 2000 NeoCertified established October 2002 Thousands of users, and growing Focus on the financial sector helping pass FDIC Audits and
meeting GLBA 501b Compliance Requirements for data security
NeoCertified primary focus IS SECURE EMAIL COMMUNCIATION
We are glad to provide references“We believe that security is more of a process than a product” - Peter Schaub (NeoForte President)
Why should secure email be considered
Gramm-Leach-Bliley Act (GLBA), 15 USC, Subchapter I, Sec. 6801-6809, Disclosure of Nonpublic Personal InformationTransmission and Storage of personal informationRequires compliance with SEC and FINRA rules (reference 501b)
Sarbanes-Oxley Act of 2002 (Pub. L. No. 107-204, 116 Stat. 745, also known as SOX or Sarbox Section 404 regulates enforcement of internalcontrols including an annual assessment of theinternal control structure’s effectivenessRequires prevention of “unauthorized use” of financialinformation, inc. information in transit
How are you sending information now?What is your current cost to manually send information?
Many banks have a "NO SEND POLICY" Therefore: Lines, Snail Mail, Fax, Courier, Certified Mail Password Protect, Zip Files, Complicated software, processes and logs Customers appreciate, and are coming to expect it
Why it should be a commercially viable & simple solution
• Ease of use• Accreditation (SAS 70 Type II)• Backup Guarantee & Uptime•Service and Support • No IT Overhead
• Password Management• Hardware to maintain
Auditors are asking, “What are you doing for secure email encryption?” “Where does that data reside?”
What’s Your Email Exposure?
Without a “secure” email messaging solution…- Any time you use WiFi, it’s wide open (without VPN)- Any time you use “Web Mail” versions of your company’s email system
via the Internet (dial-up, DSL, cable), it’s wide open- Any time you use your “CrackBerry” (or similar mobile device or
Internet-enabled cell phone) to check your email, it’s wide open NeoCertified works with any email technology
- Microsoft Outlook- “Web Mail”
COMPANY LAN
ORIGINATOR
CompanyNormalEmail
Web Server
RECIPIENTIndividual ISP
Internet
Originator Creates a message
Multiple copies of e-mail on non-secure Internet Servers
The RISK of “Traditional Email”
Traditional Email can be captured, changed, and used
Do breaches really happen? …all the time
2009 Security Breaches of Banking, Credit, & Financial
What could happen…
LIVE AT THIS LINK: http://wichita.bizjournals.com/wichita/stories/2010/02/01/daily12.html
Ways to send secure Email with NeoCertified
From Any Internet Browser
On Any Version of Outlook
Accessing your secure email from the Internet
Your Secure Message Center
Create a Secure Email
Adding Secure Attachments
You decide how it’s sent, and how it’s received
“Send Secure”
Verified and Tracked
Receiving a Secure Email
The Recipient’s Experience
Recipient Accesses NeoCertified
Recipient accessing their message
Seeing & handling their email
Download the Button Makes the Process is a single click
Sending Secure Email via Outlook
Recipient’s Experience
Linking into their message
Recipient Logs on with their own password
Web Access
Read their email, attachments, respond
Sender receives delivery confirmation
It’s YOUR IT Policy - Setting Account Preferences
Reports
Reports
Looking at an actual report
Looking at an actual report
1 Gold User ($219 each)8 Full Users ($139.50 each)6 Lite Users ($69.75 each)
$1753
Typical 15 User Configuration
Implementation
Simply Need Names & Email Addresses for users- They each receive a welcome email, set their own password and are all set
to begin sending secure email- Works with Microsoft Outlook - Works via “Web Mail”
Setup is less than 1 business day No Contracts to sign Annual agreement Unlimited secure email 365/24/7 Support Included 30 Day Money Back Guarantee
What you get
What you won’t get…
Summary
Communication with customers and partners is a necessary part of business; email only makes sense, BUT traditional email is vulnerable
Protecting private information is getting more litigious and generating more regulatory requirements
Implementing a secure email solution is prudent and a practical business decision
NeoCertified is an easy to use, cost effective, and trusted solution
Create a NeoCertified Message
COMPANY LAN
ORIGINATOR
Internet
CompanyNormalEmail
Web Server
SECURE eMail ASP
RECIPIENTIndividual ISP
Originator clicks Send NeoCertified button
Message is encrypted at the desktop computer and message is sent to NeoCertified Server
SMTP
Internet
COMPANY LAN
ORIGINATOR
Internet
CompanyNormalEmail
Web Server
SECURE eMail ASP
RECIPIENTIndividual ISP
Internet
Server Creates a “You have a secure e-mail” message through traditional e-mail
NeoCertified Recipient is Notified
COMPANY LAN
ORIGINATOR
Internet
CompanyNormalEmail
Web Server
SECURE eMail ASP
RECIPIENTIndividual ISP
User Authenticatesto View Message
SSL
User clicks on message link and creates an SSL connection to the
NeoCertified Server
Internet
Recipient Views Message
COMPANY LAN
ORIGINATOR
Internet
CompanyNormalEmail
Web Server
SECURE eMail ASP
RECIPIENTIndividual ISP
Internet
Server Creates a “Recipient has read” message through
traditional e-mail
Recipient Receipt Returned
