scripps’ 38th annual conference: clinical hematology ...... dd0c8747f5c98caaf91a92 application...

Please send your completed application and full payment to: Kristin Martinez Scripps Conference Services & CME | 858‐678‐6232 4275 Campus Point Ct. CPB205 San Diego, CA 92121 ‐ Fax: 858‐678‐6422 E‐mail: [email protected]

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Scripps’ 38th Annual Conference: Clinical Hematology & Oncology 2018

February 17-20, 2018 | Hyatt Regency at Aventine| La Jolla, California Research Poster Opportunity Guide

About the Course

Scripps’ 38th Annual Conference: Clinical Hematology and Oncology 2018, is designed for hematologists, oncologists, surgeons, radiation oncologists, internists, and others desiring an update in these specialty areas. The primary objective of this course is to bring together clinicians and leading experts in diverse areas of hematology and oncology, affording them an intimate environment in which to discuss new clinical developments and significant advances. The first day of the program will focus on nonmalignant hematology which will be followed by an update on hematologic malignancies on the second day. New developments in oncology with a focus on issues of current interest will be discussed on the third day, while the final days topic rotates each year. All presenters will discuss their approaches to challenging but common clinical situations and there will be ample time for participant interaction.

Scripps Cancer Center

Scripps Health is committed to combating cancer. That’s why we mobilized the collective resources of five hospital campuses, our affiliated physicians and a renowned research center to form the Scripps Cancer Center. These providers work collaboratively toward prevention, early detection and coordinated treatment. The center’s multidisciplinary approach ensures a comprehensive treatment plan that pairs leading-edge technology with an experienced, respectful care staff who are sensitive to the whole person and a range of healing approaches. Patients benefit from a collective array of cancer-specific personnel and services, as well as vigorous dialog between researchers and clinicians that brings the latest medical knowledge bedside. For more information on Scripps Cancer Center visit: www.scripps.org/services/cancer-care. Scripps Conference Services & CME, which offers nationally recognized live conferences in a variety of specialty areas, is committed to improving the quality of health care and advancing the practice of medicine by providing exceptional educational courses for physicians and other health care professionals. For a full list of Scripps Conferences, exhibitor packets, brochure downloads, and updates visit: www.scripps.org/conferenceservices. For updates on this year’s Clinical Hematology and Oncology Conference, visit www.scripps.org/HemOncCME.

Scripps Conference Contact

Kristin Martinez Education Program Manager Scripps Conference Services & CME 4275 Campus Point Ct. CPB205

Phone: 858-678-6232 Fax: 858-678-6422 Email: [email protected]


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Hotel Location & Rooming Information Hyatt La Jolla at Aventine 3777 La Jolla Village Drive San Diego, California, USA, 92122 Phone: (858) 552 1234 https://lajolla.regency.hyatt.com/en/hotel/home.html

We have obtained a special low rate starting at $249 per night (plus tax). Click below to obtain that rate: https://aws.passkey.com/gt/211856032?gtid=d59f59fc74dd0c8747f5c98caaf91a92

Application Review For a poster application to be accepted by Scripps, the research must be educational in nature and relate to the educational activity content. Scripps reserves the right to accept or reject a potential poster based on its assessment of whether the company/organization's research is relevant to the conference content. All applications will be reviewed by Scripps.

Attendee Demographics 2014 Attendance 381 2015 Attendance 400 2016 Attendance 376

2017 Anticipated Attendance 326 2018 Anticipated Attendance 400

Degree % Attendance Primary Job % Attendance Physician 76% Direct Patient Care 90% Nurse/Nurse Practitioner 18% Research 1% Physician Assistant 3% Training 4% Pharmacist 2% Administration 3% Training 1% Other 2% Occupational Setting % Attendance Geographic Breakdown % Attendance Private Practice 51% Southwest 31% Hospital/Clinical Faculty 42% Northwest 14% Corporate (Biochem/Pharm)

2% Midwest 24%

Resident/Fellow 4% South 13% Medical School 1% Northeast 12% Outside the US 6%

Shipping and Payment Info

Shipping Information Please have all shipments arrive to the Hyatt La Jolla at Aventine no earlier than February 15, 2018. Presenting Companies are responsible for all handling fees assessed by the hotel. If you need to make arrangements to deliver this earlier, please contact Kristin Martinez (contact info in the footer). Deadline for Poster Submissions: February 2, 2018 Payment/Confirmation/Space Assignments


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All applications must be received by Friday, February 2, 2018. Upon receipt of the application a confirmation email will be sent. The cancellation deadline is Monday, February 5, 2018. Scripps will refund the exhibit fee less a $500 processing fee. After February 6, 2017 no refunds will be granted. Posters must be displayed by noon on Saturday, February 17, 2018. Failure to meet this deadline will cause forfeiture of your poster space. Scripps may use or reassign the space without refund. Exhibitors who anticipate delays must notify Scripps. Payment should be received no later than one week prior to the conference. If a delayed payment is expected, the conference host must be notified. Please submit this Payment Form with your submission: http://d1izx6szmu30ih.cloudfront.net/eventimages/11979/PaymentFormHemOnc2018Posters.pdf

Research Poster Display Opportunities & Information Posters will be displayed in foyer space in an area that is separate from the commercial exhibit space near the general session room. This space is accessible at any time during the conference but dedicated time will be called out during lunch and the reception on the opening night when attendees are already in that area and traffic will be high. Poster information will be available to attendees via our mobile app. The deadlines above are designed to provide you enough time to ensure your posters are printed and delivered to the hotel. Late submissions may be accepted in special circumstances. Payment forms should be included with your submission in the attachments upload section. Download the payment form here. Important Dates Application Due Date: 2/2/18 Payment Due Date: 2/9/18 Conference/Display Date: 2/17/18 Requirements: Posters must be on a hard material suitable for use on an easel and may not exceed 4’X4’ in size. Poster name and 100 word abstract must be submitted for attendee information no later than 1 week prior to the program. Abstract submissions along with a Payment Form (link above) should be made at: https://scripps.submittable.com/submit/a000f0c4-5b13-4160-8ebb-8e71a52b57dc/38th-annual-clinical-hematology-oncology-research-poster-submission Poster Options Price Single Poster Display – One Poster This option includes:

One (1) easels for displaying posters Complimentary access for one (1) company representative to attend the

educational activity. CME available at no fee upon request.

$3000

Double Poster Display – Two posters This option includes:

Two (2) easels for displaying posters $5000


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Complimentary access for two (2) company representatives to attend the educational activity. CME available at no fee upon request.

Please note: Scripps in a non-profit organization, therefore we cannot provide a non-profit discount on exhibit fees. Also included in your display fee:

Assigned poster numbers will be provided to attendees with a map via our app Push notifications be sent through the app reminding attendees to visit the research

poster display area each day Wireless internet in the meeting space CME Credit: Poster display reps wishing to receive CME credit must notify the

conference host on the form and provide additional information for CME purposes. Please note that a post conference evaluation will need to be submitted by the representative(s) to receive a certificate.

Not included with your exhibit purchase: Printing of posters Pipe and drape Representatives beyond the number allowed based on display option selected Security: the exhibit area is in the hallways and foyer space and will therefore not be

locked each evening and no security guard will be present. Neither the hotel, nor Scripps will accept liability for any items in the poster area at any time.

CME Guidelines & Scripps Policies

CME Guidelines Related to Educational Grants, Exhibit Space and Promotional Activities In compliance with the ACCME Standards for Commercial Support, arrangements for commercial exhibits or advertisements cannot influence planning or interfere with the presentation, nor can they be a condition of the provision of commercial support for CME activities.

Exhibit and other promotional fees shall be separate and distinct from educational grants/commercial support.

All exhibitors must be in a room or area separate from the education and the exhibits must not interfere or in any way compete with the learning experience prior to, during, or immediately after the activity.

Company representatives must refrain from holding any commercial discussions in the educational ballroom. All promotional activities including interviews, demonstrations, and the distribution of literature or samples must be made within the exhibitor’s space. Canvassing or distributing promotional materials outside the exhibitor’s rented exhibit space is not permitted.

Commercial interest representatives may attend CME activities at the discretion of Scripps for the direct purpose of the representatives’ own education. However, they may not engage in sales or marketing activities while in the space or place of the educational activity.

Guests Under no circumstances may children/spouses/guests of representatives be in the exhibit area or conference areas unless they are registered attendees.


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Scripps Conference Modification or Cancellation Scripps reserves the right to modify the course’s schedule or program as necessary. Scripps also reserves the right to cancel this conference, in which case a full refund of the registration/exhibit fees will be provided. We are unable to refund any travel costs (flight, hotel, etc.) in the case of Scripps cancellation.

Exhibit Hall/Poster Display Diagram

Poster/Exhibitor Schedule

Friday, February 16, 2018 – Set Up Day 2 – 5 p.m. Exhibitor/Poster/Conference Setup

4 - 6 p.m. Pre-registration (for symposia attendees, posters & exhibitors)

Saturday, February 17, 2018 - Topic: Nonmalignant Hematology

6a.m. Exhibitor Setup 6 a.m.-noon Poster Setup

6:45 a.m. Symposia Opportunity - Breakfast

7 a.m. Registration, Breakfast & View Exhibits/Research Posters

7:50 a.m. General Session 9:30 a.m. Break & View Exhibits/Research Posters

10 a.m. General Session 12:15 p.m. Lunch & View Exhibits/ Research Posters

1:15 p.m. General Session


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3:30 p.m. Break & View Exhibits/Research Posters 4 p.m. Breakouts (4-5 sessions) 5 p.m. Adjourn

5 - 6:30 p.m.

Welcome Networking Reception and Poster Viewing

6:30 p.m. Symposia Opportunity - Dinner

Sunday, February 18, 2018 - Topic: Malignant Hematology 7 a.m. Symposia Opportunity - Breakfast 7 a.m. Breakfast & View Exhibits/Research Posters 8 a.m. General Session

9:30 a.m. Break & View Exhibits/Research Posters 10 a.m. General Session

12:15 p.m. Lunch & View Exhibits/Research Posters 1:15 p.m. General Session 3:30 p.m. Break & View Exhibits/Research Posters

4 p.m. Breakouts (4-5 sessions) 5 p.m. Adjourn

6:00 p.m. Symposia Opportunity - Dinner 7:30 p.m. Faculty Dinner Opportunity

Monday, February 19, 2018 - Topic: Updates in Oncology

7 a.m. Symposia Opportunity - Breakfast 7 a.m. Breakfast & View Exhibits/Research Posters 8 a.m. General Session

9:30 a.m. Break & View Exhibits/Research Posters 10 a.m. General Session

12:15 p.m. Lunch & View Exhibits / Research Posters 1:15 p.m. General Session 3:30 p.m. Break & View Exhibits/Research Posters

4 p.m. General Session 4:15 pm Exhibitor Breakdown

5:30 p.m. Adjourn

6 p.m. Research Posters Moved to Main Foyer near General Session

6:30 p.m. Symposia Opportunity - Dinner

Tuesday, February 20, 2018 - Topic: TBD 7 a.m. Symposia Opportunity - Breakfast 7 a.m. Breakfast & View Research Posters

7:30 a.m. General Session 9 a.m. Break & View Research Posters

9:15 a.m. General Session 9:30 a.m. Poster Breakdown

11:30 a.m. Final Adjournment 12:30 p.m. Symposia Opportunity - Lunch

scripps’ 38th annual conference: clinical hematology ...... dd0c8747f5c98caaf91a92 application...

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