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Document Format Revision DHS-DCA (2-8-17)

SCOPE OF WORK

Water Infiltration and Leak Detection

Greystone Park Psychiatric Hospital Morris Plains, Morris County, N.J.

PROJECT NO. M1494-00

STATE OF NEW JERSEY

Honorable Chris Christie, Governor Honorable Kim Guadagno, Lt. Governor

DEPARTMENT OF THE TREASURY Ford M. Scudder, Treasurer

DIVISION OF PROPERTY MANAGEMENT AND CONSTRUCTION

Christopher Chianese, Director

Date: August 07. 2017

PROJECT NAME: Water Infiltration and Leak Detection PROJECT LOCATION: Greystone Park Psychiatric Hospital PROJECT NO: M1494-00 DATE: 8/7/17

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TABLE OF CONTENTS

SECTION PAGE

I. OBJECTIVE ......................................................................................... 6

II. CONSULTANT QUALIFICATIONS ................................................ 6

A. CONSULTANT & SUB-CONSULTANT PRE-QUALIFICATIONS ........................................... 6

III. PROJECT BUDGET ........................................................................... 6

A. CONSTRUCTION COST ESTIMATE (CCE) .............................................................................. 6 B. CURRENT WORKING ESTIMATE (CWE) ................................................................................ 6 C. CONSULTANT’S FEES ................................................................................................................ 7

IV. PROJECT SCHEDULE ...................................................................... 7

A. SCOPE OF WORK DESIGN & CONSTRUCTION SCHEDULE ............................................... 7 B. CONSULTANT’S PROPOSED DESIGN & CONSTRUCTION SCHEDULE ........................... 8 C. CONSULTANT DESIGN SCHEDULE ........................................................................................ 8 D. BID DOCUMENT CONSTRUCTION SCHEDULE .................................................................... 8 E. CONTRACTOR CONSTRUCTION PROGRESS SCHEDULE .................................................. 9

V. PROJECT SITE LOCATION & TEAM MEMBERS .................... 10

A. PROJECT SITE ADDRESS ......................................................................................................... 10 B. PROJECT TEAM MEMBER DIRECTORY ............................................................................... 10

1. DPMC Representative: ............................................................................................................. 10 2. Client Agency Representative: ................................................................................................. 10

VI. PROJECT DEFINITION .................................................................. 11

A. BACKGROUND .......................................................................................................................... 11 B. FUNCTIONAL DESCRIPTION OF THE BUILDING ............................................................... 11

1. Building Description: ................................................................................................................ 11

VII. CONSULTANT DESIGN RESPONSIBILITIES ........................... 11

A. WATER INFILTRATION............................................................................................................ 11 B. LEAK DETECTION SYSTEM .................................................................................................... 12 C. MICROBIAL TESTING .............................................................................................................. 12 D. GENERAL DESIGN OVERVIEW .............................................................................................. 12

1. Design Detail: ........................................................................................................................... 12 2. Specification Format: ................................................................................................................ 13 3. Submittal Schedule: .................................................................................................................. 13 4. Construction Cost Estimates: .................................................................................................... 13


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E. PROJECT COMMENCEMENT .................................................................................................. 14 1. Project Directory: ...................................................................................................................... 14 2. Site Access: ............................................................................................................................... 14 3. Project Coordination: ................................................................................................................ 14 4. Existing Documentation: .......................................................................................................... 14 5. Scope of Work: ......................................................................................................................... 15 6. Project Schedule: ...................................................................................................................... 15

F. BUILDING & SITE INFORMATION ......................................................................................... 15 1. Building Classification: ............................................................................................................ 15 2. Building Block & Lot Number: ................................................................................................ 15 3. Building Site Plan: .................................................................................................................... 16 4. Site Location Map: .................................................................................................................... 16

G. DESIGN MEETINGS & PRESENTATIONS .............................................................................. 16 1. Design Meetings: ...................................................................................................................... 16 2. Design Presentations: ................................................................................................................ 16

H. Construction Bid Document Submittal ......................................................................................... 17

VIII. CONSULTANT CONSTRUCTION RESPONSIBILITIES .......... 17

A. GENERAL CONSTRUCTION ADMINISTRATION OVERVIEW .......................................... 17 B. PRE-BID MEETING .................................................................................................................... 17 C. BID OPENING ............................................................................................................................. 17 D. POST BID REVIEW MEETING, RECOMMENDATION FOR AWARD ................................ 18

1. Post Bid Review:....................................................................................................................... 18 2. Review Meeting: ....................................................................................................................... 18 3. Substitutions:............................................................................................................................. 18 4. Schedule: ................................................................................................................................... 19 5. Performance: ............................................................................................................................. 19 6. Letter of Recommendation: ...................................................................................................... 19 7. Conformed Drawings: ............................................................................................................... 20

E. DIRECTOR’S HEARING ............................................................................................................ 20 F. CONSTRUCTION JOB MEETINGS, SCHEDULES, LOGS ..................................................... 20

1. Meetings:................................................................................................................................... 20 2. Schedules: ................................................................................................................................. 21 3. Submittal Log: .......................................................................................................................... 21

G. CONSTRUCTION SITE ADMINISTRATION SERVICES ....................................................... 21 H. SUB-CONSULTANT PARTICIPATION.................................................................................... 22 I. DRAWINGS ................................................................................................................................. 22

1. Shop Drawings: ......................................................................................................................... 22 2. As-Built & Record Set Drawings: ............................................................................................ 23

J. CONSTRUCTION DEFICIENCY LIST ..................................................................................... 23 K. INSPECTIONS: SUBSTANTIAL & FINAL COMPLETION .................................................... 24 L. CLOSE-OUT DOCUMENTS ...................................................................................................... 24 M. CLOSE-OUT ACTIVITY TIME .............................................................................................. 24


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N. TESTING, TRAINING, MANUALS AND ATTIC STOCK ...................................................... 24 1. Testing: ..................................................................................................................................... 24 2. Training: .................................................................................................................................... 25 3. Operation & Maintenance Manuals: ......................................................................................... 25 4. Attic Stock: ............................................................................................................................... 25

O. CHANGE ORDERS ..................................................................................................................... 26 1. Consultant: ................................................................................................................................ 26 2. Contractor: ................................................................................................................................ 26 3. Recommendation for Approval: ............................................................................................... 27 4. Code Review: ............................................................................................................................ 27 5. Cost Estimate: ........................................................................................................................... 27 6. Time Extension: ........................................................................................................................ 27 7. Submission: ............................................................................................................................... 28 8. Meetings:................................................................................................................................... 28 9. Consultant Fee: ......................................................................................................................... 28

IX. PERMITS & APPROVALS .............................................................. 28

A. NJ UNIFORM CONSTRUCTION CODE PERMIT ................................................................... 28 1. Prior Approval Certification Letters: ........................................................................................ 29 2. Multi-building or Multi-site Permits:........................................................................................ 29 3. Special Inspections: .................................................................................................................. 29

B. OTHER REGULATORY AGENCY PERMITS, CERTIFICATES AND APPROVALS .......... 30 C. STATE INSURANCE APPROVAL ............................................................................................ 31 D. PUBLIC EMPLOYEES OCCUPATIONAL SAFETY & HEALTH PROGRAM ...................... 31 E. PERMIT MEETINGS ................................................................................................................... 31 F. MANDATORY NOTIFICATIONS ............................................................................................. 31 G. CONSULTANT FEE .................................................................................................................... 31

X. GENERAL REQUIREMENTS ........................................................ 32

A. SCOPE CHANGES ...................................................................................................................... 32 B. ERRORS AND OMISSIONS ....................................................................................................... 32 C. ENERGY INCENTIVE PROGRAM ........................................................................................... 32

XI. ALLOWANCES ................................................................................. 32

A. PLAN REVIEW AND PERMIT FEE ALLOWANCE ................................................................ 32 B. MICROBIAL TESTING ALLOWANCE .................................................................................... 33

XII. SUBMITTAL REQUIREMENTS .................................................... 34

A. CONTRACT DELIVERABLES .................................................................................................. 34 B. CATALOG CUTS ........................................................................................................................ 34 C. PROJECT DOCUMENT BOOKLET .......................................................................................... 34 D. DESIGN DOCUMENT CHANGES ............................................................................................ 34


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E. SINGLE-PRIME CONTRACT .................................................................................................... 34

XIII. SOW SIGNATURE APPROVAL SHEET ...................................... 36

XIV. CONTRACT DELIVERABLES ....................................................... 37

XV. EXHIBITS .......................................................................................... 43

A. SAMPLE PROJECT SCHEDULE FORMAT B. PROJECT LOCATION PLAN C. AERIAL VIEW OF SITE D. SITE PHOTOGRAPHS E. REPORT


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I. OBJECTIVE

The objective of this project is to correct water infiltration issues around perimeter of building and to detect interior domestic water leaks throughout the Greystone Park Psychiatric Hospital.

II. CONSULTANT QUALIFICATIONS

A. CONSULTANT & SUB-CONSULTANT PRE-QUALIFICATIONS

The Consultant shall be a firm pre-qualified with the Division of Property Management & Construction (DPMC) in the following discipline(s):

P001 Architecture

The Consultant shall also have in-house capabilities or Sub-Consultants pre-qualified with DPMC in: P002 Electrical Engineering P005 Civil Engineering

As well as, any and all other Architectural, Engineering and Specialty Disciplines necessary to complete the project as described in this Scope of Work (SOW).

III. PROJECT BUDGET

A. CONSTRUCTION COST ESTIMATE (CCE) The initial Construction Cost Estimate (CCE) for this project is $ 370,000 The Consultant shall review this Scope of Work and provide a narrative evaluation and analysis of the accuracy of the proposed project CCE in their technical proposal based on their professional experience and opinion.

B. CURRENT WORKING ESTIMATE (CWE) The Current Working Estimate (CWE) for this project is $ 523,550 The CWE includes the construction cost estimate and all consulting, permitting and administrative fees.


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The CWE is the Client Agency’s financial budget based on this project Scope of Work and shall not be exceeded during the design and construction phases of the project unless DPMC approves the change in Scope of Work through a Contract amendment.

C. CONSULTANT’S FEES

The construction cost estimate for this project shall not be used as a basis for the Consultant’s design and construction administration fees. The Consultant’s fees shall be based on the information contained in this Scope of Work document and the observations made and/or the additional information received during the pre-proposal meeting.

IV. PROJECT SCHEDULE

A. SCOPE OF WORK DESIGN & CONSTRUCTION SCHEDULE The following schedule identifies the estimated design and construction phases for this project and the estimated durations. PROJECT PHASE ESTIMATED DURATION (Calendar Days) 1. Site Access Approvals & Schedule Design Kick-off Meeting 14 2. Program/Investigation Phase 14 3. Design Development Phase 50% (Minimum) 35

Project Team & DPMC Plan/Code Unit Review & Comment 14 4. Final Design Phase 100% 35

Project Team & DPMC Plan/Code Unit Review & Approval 14 5. Permit Application Phase 7

Issue Plan Release 6. Bid Phase 42 7. Award Phase 28 8. Construction Phase 150


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B. CONSULTANT’S PROPOSED DESIGN & CONSTRUCTION SCHEDULE

The Consultant shall submit a project design and construction bar chart schedule with their technical proposal that is similar in format and detail to the schedule depicted in Exhibit ‘A’. The bar chart schedule developed by the Consultant shall reflect their recommended project phases, phase activities, activity durations. The Consultant shall estimate the duration of the project Close-Out Phase based on the anticipated time required to complete each deliverable identified in Section XIV of this document entitled “Contract Deliverables - Project Close-Out Phase” and include this information in the bar chart schedule submitted.

A written narrative shall also be included with the technical proposal explaining the schedule submitted and the reasons why and how it can be completed in the time frame proposed by the Consultant. This schedule and narrative will be reviewed by the Consultant Selection Committee as part of the evaluation process and will be assigned a score commensurate with clarity and comprehensiveness of the submission.

C. CONSULTANT DESIGN SCHEDULE Based on the Notice to Proceed, Consultant shall update their approved schedule and shall distribute it at the design kickoff meeting. Note that this schedule shall be submitted in both paper format and on compact disk in a format compatible with Microsoft Project. . This schedule will be binding for the Consultant’s activities and will include the start and completion dates for each design activity. The Consultant and Project Team members shall use this schedule to ensure that all design milestone dates are being met for the project. The Consultant shall update the schedule to reflect performance periodically (minimally at each design phase) for the Project Team review and approval. Any recommendations for deviations from the approved design schedule must be explained in detail as to the causes for the deviation(s) and impact to the schedule.

D. BID DOCUMENT CONSTRUCTION SCHEDULE The Consultant shall include a construction schedule in Division 1 of the specification bid document. This schedule shall contain, at minimum, the major activities and their durations for each trade specified for the project. This schedule shall be in “bar chart” format and will be used by the Contractors as an aid in determining their bid price. It shall reflect special sequencing or phased construction requirements including, but not limited to: special hours for building access, weather restrictions, imposed constraints caused by Client Agency program schedules, security


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needs, lead times for materials and equipment, anticipated delivery dates for critical items, utility interruption and shut-down constraints, and concurrent construction activities of other projects at the site and any other item identified by the Consultant during the design phases of the project.

E. CONTRACTOR CONSTRUCTION PROGRESS SCHEDULE The Contractor shall be responsible for preparing a coordinated combined progress schedule with the Sub-Contractors after the award of the contract. This schedule shall meet all of the requirements identified in the Consultant’s construction schedule. The construction schedule shall be completed in accordance with the latest edition of the Instructions to Bidders and General Conditions and Bulletins that may be issued on the project.

The Consultant must review and analyze this progress schedule and recommend approval/disapproval to the Project Team until a satisfactory version is approved by the Project Team. The Project Team must approve the baseline schedule prior to the start of construction and prior to the Contractor submitting invoices for payment. The Consultant shall note in Division 1 of the specification that the State will not accept the progress schedule until it meets the project contract requirements and any delays to the start of the construction work will be against the Contractor until the date of acceptance by the State. The construction progress schedule shall be reviewed, approved, and updated by the Contractor, Consultant, and Project Team members at each regularly scheduled construction job meeting and the Consultant shall note the date and trade(s) responsible for project delays (as applicable).


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V. PROJECT SITE LOCATION & TEAM MEMBERS

A. PROJECT SITE ADDRESS The location of the project site is: Greystone Park Psychiatric Hospital 59 Koch Avenue Morris Plains, NJ 07950-4400 See Exhibit ‘B’ for the project site plan.

B. PROJECT TEAM MEMBER DIRECTORY The following are the names, addresses, and phone numbers of the Project Team members. 1. DPMC Representative: Name: David Pittman, Design Project Manager Address: Division Property Management & Construction 20 West State Street, 3rd Floor Trenton, NJ 08608-1206 Phone No: (609) 984-5062 E-Mail No: [email protected]

2. Client Agency Representative: Name: Tadeusz “Ted” Wardencki, Project Manager Office of Property Management and Construction Address: Department of Human Services PO Box 700 Trenton, New Jersey 08625-0700 Phone No: (609) 439-6316 E-Mail No: [email protected]


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VI. PROJECT DEFINITION

A. BACKGROUND The Greystone Park Psychiatric Hospital has been experiencing exterior water infiltration along the perimeter of the facility. The areas mostly affected are along the east and south corridors within the courtyard. The grade appears to be improperly pitched and water is not being directed away from the facility. There are a few drains located within the courtyard but they do not appear to be effective as some are elevated above the adjacent grade. The facility has completed a small project to reseal some of the conduits in the foundation with success thus far. The facility has been experiencing interior water leak issues due to failing vacuum breakers and flush valves in the plumbing chases located within the patient residence wings. The failure of these components has increased due to the water quality and mineralization caused by the high hardness levels. This issue is currently being address in a separate project. However, due to the nature of undetected water in areas not typically accessed on a regular basis, the agency is looking to install a water leak detection system. Water leak detectors shall be connected to the existing Building Management System (BMS) to provide early notification to facility staff. See Exhibit ‘D’ for the existing site photos. This scope of work is based on the findings of a Microbial and Moisture Study that was completed in January 2013 and is included in Exhibit ‘E’. The scope of this project is limited to only the items listed in this scope of work and not all of the recommendations found in the Microbial and Moisture Study.

B. FUNCTIONAL DESCRIPTION OF THE BUILDING

1. Building Description: The Greystone Park Psychiatric Hospital is a 3-story block and steel building and is approximately 430,000 sq. ft. The central area of the hospital is 2-stories with an auditorium, beauty/barber shop, clinics, dentist office on the first floor and administration offices on the second floor. There are three (3) patient wings A/B, D/E, and F/G. Each of the patient wings are 3-stories and house twelve (12) double bedrooms with private bathrooms, separate shower rooms, day rooms, dining room, classrooms, treatment rooms, patient storage and laundry facilities. See Exhibit ‘C’ for the aerial view of the site.

VII.CONSULTANT DESIGN RESPONSIBILITIES

A. WATER INFILTRATION


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The Consultant shall survey the facility and identify all areas where water is infiltrating, determine the cause(s) and provide a design that will prevent future water infiltration. The Consultant shall investigate the existing underground storm water management system to determine if it is designed and sized properly to divert water away from the building. The Consultant shall provide a design to modify the existing storm water system and incorporate the new design, if required. All downspouts shall be tied into the storm water system. The design shall include, but is not limited to, additional surface drains, trench drains, re-grading, repaving, sealing cracks in foundation walls and apply waterproofing. Water is accumulating within an electrical manhole located adjacent to the basketball court located outside of C-wing. It was noted that water has migrated from this manhole through an underground electrical conduit and entered into the basement of F-wing. The Consultant shall provide a design to prevent water from infiltrating the manhole and install a sump pit, if necessary.

B. LEAK DETECTION SYSTEM

The Consultant shall survey the facility, identify all locations that require leak detection and provide a design for installation of the leak detection system and connection to the Building Management System (BMS. The Consultant shall verify the capabilities of existing BMS and determine if a new leak detection system can be supported or if additional equipment is required. The new design shall provide a specification for products that are compatible with the existing BMS.

C. MICROBIAL TESTING

If during the investigation phase, the Consultant comes across any area(s) that have signs of microbial growth and, if deemed necessary, collect samples and analyze them for the presence of toxic mold. The Consultant shall estimate the costs of testing and analysis and include that amount in their fee proposal line item entitled “Microbial Testing Allowance”, refer to paragraph XI.B.

D. GENERAL DESIGN OVERVIEW

1. Design Detail: Section VII of this Scope of Work is intended as a guide for the Consultant to understand the overall basic design requirements of the project and is not intended to identify each specific design component related to code and construction items. The Consultant shall provide those details during the design phase of the project ensuring that they are in compliance with all


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applicable codes, regulating authorities, and the guidelines established in the DPMC Procedures for Architects and Engineers Manual. The Consultant shall understand that construction documents submitted to DPMC shall go beyond the basic requirements set forth by the current copy of the Uniform Construction Code N.J.A.C. 5:23-2.15(f). Drawings and specifications shall provide detail beyond that required to merely show the nature and character of the work to be performed. The construction documents shall provide sufficient information and detail to illustrate, describe and clearly delineate the design intent of the Consultant and enable all Contractors to uniformly bid the project. The Consultant shall ensure that all of the design items described in this scope of work are addressed and included in the project drawings and specification sections where appropriate. It shall be the Consultant’s responsibility to provide all of the design elements for this project. Under no circumstance may they delegate the responsibility of the design; or portions thereof, to the Contractor unless specifically allowed in this Scope of Work. 2. Specification Format: The Consultant shall prepare the construction specifications in the Construction Specifications Institute (CSI) format entitled MasterFormat©, latest edition. The project construction specifications shall include only those CSI MasterFormat© specification sections and divisions applicable to this specific project. 3. Submittal Schedule: The Consultant shall include a submittal schedule in Division 1 of the specifications. The schedule (list of required submittals) shall identify the general conditions and/or specification section (number and name) and the type of submittal required (material data, product data, test results, calculations, etc.). The submittal schedule is a compilation of the submittals required on the project and is provided as an aid to the contractor. 4. Construction Cost Estimates: The Consultant shall include with each design submittal phase identified in Paragraph IV.A, including the Permit Application Phase and Bid Phase, a detailed construction cost estimate itemized and summarized by the divisions and sections of the Construction Specification Institute (CSI) MasterFormat© 2014 applicable to the project. The detailed breakdown of each work item shall include labor, equipment, material and total costs.


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The construction estimate shall include all alternate bid items and all unit price items itemized and summarized by the divisions and sections of the specifications. All cost estimates shall be adjusted for regional location, site factors, construction phasing, premium time, building use group, location of work within the building, temporary swing space, security issues, and inflation factors based on the year in which the work is to be performed. The cost estimate shall include descriptions of all allowances and contingencies noted in the estimate. All cost estimates must be submitted on a DPMC-38 Project Cost Analysis form at each design phase of the project supported by the detailed construction cost estimate. The Project Manager will provide cost figures for those items which may be in addition to the CCE such as art inclusion, CM services, etc. and must be included as part of the CWE. This cost analysis must be submitted for all projects regardless of the Construction Cost Estimate amount.

E. PROJECT COMMENCEMENT A pre-design meeting shall be scheduled with the Consultant and the Project Team members at the commencement of the project to obtain and/or coordinate the following information: 1. Project Directory:

Develop a project directory that identifies the name and phone number of key designated representatives who may be contacted during the design and construction phases of this project. 2. Site Access: Develop procedures to access the project site and provide the names and phone numbers of approved escorts when needed. Obtain copies of special security and policy procedures that must be followed during all work conducted at the facility and include this information in Division 1 of the specification. 3. Project Coordination: Review and become familiar with any current and/or future projects at the site that may impact the design, construction, and scheduling requirements of this project. Incorporate all appropriate information and coordination requirements in Division 1 of the specification. 4. Existing Documentation: The Consultants will be able to review any existing documentation at the pre-proposal meeting and a second opportunity to do so will be provided at the agreed upon non-mandatory site visit.


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The successful firm will be provided with the documents to have them reproduced for their use. All original documentation shall be returned to the facility within 5 days. The State does not attest to the accuracy of the information provided and accepts no responsibility for the consequences of errors by the use of any information and material contained in the documentation provided. It shall be the responsibility of the Consultant to verify the contents and assume full responsibility for any determination or conclusion drawn from the material used. If the information provided is insufficient, the Consultant shall take the appropriate actions necessary to obtain the additional information required.

5. Scope of Work: Review the design and construction administration responsibilities and the submission requirements identified in this Scope of Work with the Project Team members. Items such as: contract deliverables, special sequencing or phased construction requirements, special hours for construction based on Client Agency programs or building occupancy, security needs, delivery dates of critical and long lead items, utility interruptions or shut down constraints for tie-ins, weather restrictions, and coordination with other project construction activities at the site shall be addressed. This information and all general administrative information; including a narrative summary of the work for this project, shall be included in Division 1 of the specification. The Consultant shall assure that there are no conflicts between the information contained in Division 1 of the specification and the DPMC General Conditions.

6. Project Schedule: Review and update the project design and construction schedule with the Project Team members.

F. BUILDING & SITE INFORMATION The following information shall be included in the project design documents. 1. Building Classification: Provide the building Use Group Classification and Construction Type on the appropriate design drawing. 2. Building Block & Lot Number: Provide the site Block and Lot Number on the appropriate design drawing.


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3. Building Site Plan: Only when the project scope involves site work, or when the design triggers code issues that require site information to show code compliance, shall a site plan be provided that is drawn in accordance with an accurate boundary line survey. The site plan shall include, but not be limited to, the following as may be applicable: The size and location of new and existing buildings and additions as well as other structures. The distance between buildings and structures and to lot lines. Established and new site grades and contours as well as building finished floor elevations. New and existing site utilities, site vehicular and pedestrian roads, walkways and parking

areas. 4. Site Location Map: Provide a site location map on the drawing cover sheet that identifies the vehicular travel routes from major roadways to the project construction site and the approved access roads to the Contractor’s worksite staging area.

G. DESIGN MEETINGS & PRESENTATIONS 1. Design Meetings: Conduct the appropriate number of review meetings with the Project Team members during each design phase of the project so they may determine if the project meets their requirements, question any aspect of the contract deliverables, and make changes where appropriate. The Consultant shall describe the philosophy and process used in the development of the design criteria and the various alternatives considered to meet the project objectives. Selected studies, sketches, cost estimates, schedules, and other relevant information shall be presented to support the design solutions proposed. Special considerations shall also be addressed such as: Contractor site access limitations, utility shutdowns and switchover coordination, phased construction and schedule requirements, security restrictions, available swing space, material and equipment delivery dates, etc. It shall also be the responsibility of the Consultant to arrange and require all critical Sub-Consultants to be in attendance at the design review meetings. Record the minutes of each design meeting and distribute within seven (7) calendar days to all attendees and those persons specified to be on the distribution list by the Project Manager. 2. Design Presentations:


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The minimum number of design presentations required for each phase of this project is identified below for reference: Program Phase: One (1) oral presentation at phase completion Design Development Phase: One (1) working meeting halfway through phase One (1) oral presentation at phase completion Final Design Phase: One (1) working meeting halfway through phase One (1) oral presentation at phase completion

H. CONSTRUCTION BID DOCUMENT SUBMITTAL

In addition to submitting construction bid documents as defined in Section XIV Contract Deliverables, Consultant shall submit both specifications and drawings on compact disk (CD) in Adobe Portable Document Format (.pdf).

VIII.CONSULTANT CONSTRUCTION RESPONSIBILITIES

A. GENERAL CONSTRUCTION ADMINISTRATION OVERVIEW This section of the Scope of Work is intended as a guide for the Consultant to understand their overall basic construction administration responsibilities for the project and does not attempt to identify each specific activity or deliverable required during this phase. The Consultant shall obtain that information from the current publication of the DPMC Procedures for Architects and Engineers Manual and any additional information provided during the Consultant Selection Process.

B. PRE-BID MEETING The Consultant shall attend, chair, record and distribute minutes of the Contractor pre-bid meetings. When bidders ask questions that may affect the bid price of the project, the Consultant shall develop a Bulletin(s) to clarify the bid documents in the format described in the Procedures for Architects and Engineers Manual, Section 9.2 entitled “Bulletins.” These Bulletins must be sent to DPMC at least seven (7) calendar days prior to the bid opening date. DPMC will then distribute the document to all bidders.

C. BID OPENING


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The Consultant must attend the bid opening held at the designated location. In the event that the construction bids received exceed the Consultant’s approved final cost estimate by 5% or more, the Consultant shall redesign and/or set up sufficient approved alternate designs, plans and specifications for the project work, to secure a bid that will come within the allocation specified by the State without impacting the programmatic requirements of the project. Such redesign work and changes to plans, including reproduction costs for submission in order to obtain final approval and permits, shall be undertaken by the Consultant at no additional cost to the State.

D. POST BID REVIEW MEETING, RECOMMENDATION FOR AWARD The Consultant; in conjunction with the Project Manager, shall review the bid proposals submitted by the various Contractors to determine the low responsible bid for the project. The Consultant; in conjunction with the Project Manager and Project Team members, shall develop a post bid questionnaire based on the requirements below and schedule a post bid review meeting with the Contractor’s representative to review the construction costs and schedule, staffing, and other pertinent information to ensure they understand the Scope of the Work and that their bid proposal is complete and inclusive of all requirements necessary to deliver the project in strict accordance with the plans and specifications. 1. Post Bid Review: Review the project bid proposals including the alternates, unit prices, and allowances within seven (7) calendar days from the bid due date. Provide a bid tabulation matrix comparing all bids submitted and make a statement about the high, low, and average bids received. Include a comparison of the submitted bids to the approved current construction cost estimate. When applicable, provide an analysis with supporting data, detailing why the bids did not meet the construction cost estimate. 2. Review Meeting: Arrange a meeting with the apparent low bid Contractor to discuss their bid proposal and other issues regarding the award of the contract. Remind the Contractor that this is a Lump Sum bid. Request the Contractor to confirm that their bid proposal does not contain errors. Review and confirm Alternate pricing and Unit pricing and document acceptance or rejection as appropriate. Comment on all omissions, qualifications and unsolicited statements appearing in the proposals. Review any special circumstances of the project. Ensure the Contractor’s signature appears on all post bid review documents. 3. Substitutions:


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Inquire about any potential substitutions being contemplated by the Contractor and advise them of the State’s guidelines for the approval of substitutions and the documentation required. Review the deadline and advise the Contractor that partial submissions are not acceptable. Submission after the deadline may be rejected by the State. Equal substitutions that are proposed by the Contractor that are of lesser value must have a credit change order attached with the submittal (See Article 4.7.5 “Substitutions” of the General Conditions). The State has the right to reject the submission if there is no agreement on the proposed credit. Contractor will be responsible to submit a specified item. 4. Schedule: Confirm that the Contractor is aware of the number of calendar days listed in the contract documents for the project duration and that the Contractor’s bid includes compliance with the schedule duration and completion dates. Particular attention shall be given to special working conditions, long lead items and projected delivery dates, etc. Review project milestones (if applicable). This could give an indication of Contractor performance, but not allow a rejection of the bid. Review the submittal timeframes per the Contract documents. Ask the Contractor to identify what products will take over twenty-eight (28) calendar days to deliver from the point of submittal approval. If a CPM Schedule is required, review the provisions and have Contractor acknowledge the responsibility. Ask for the name of the CPM Scheduler and the “ballpark” costs. 5. Performance: Investigate the past performance of Contractor by contacting Architects and owners (generally three of each) that were listed in their DPMC pre-qualification package and other references that may have been provided. Inquire how the Contractor performed with workmanship, schedule, project management, change orders, cooperation, paper work, etc. 6. Letter of Recommendation: The Consultant shall prepare a Letter of Recommendation for contract award to the Contractor submitting the lowest responsible bid within three (3) calendar days from the post bid review meeting. The document shall contain the project title, DPMC project number, bid due date and expiration date of the proposal. It shall include a detailed narrative describing each post bid meeting agenda item identified above and a recommendation to award the contract to the apparent low bid Contractor based on the information obtained during that meeting. Describe any acceptance or rejection of Alternate pricing and Unit pricing.


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Comment on any discussion with the Contractor that provides a sense of their understanding of the project and any special difficulties that they see, and how they might approach those problems. Attach all minutes of the Post bid meeting and any other relevant correspondence with the Letter of Recommendation and submit them to the Project Manager. 7. Conformed Drawings: The Consultant shall prepare and distribute two (2) sets of drawings stamped “Conformed Drawings” to the Project Manager that reflect all Bulletins and/or required changes, additions, and deletions to the pertinent drawings within fourteen (14) calendar days of the construction contract award date. Any changes made in Bulletins, meeting minutes, post bid review requirements shall also be reflected in the specification.

E. DIRECTOR’S HEARING

The Consultant must attend any Director’s hearing(s) if a Contractor submits a bid protest. The Consultant shall be present to interpret the intent of the design documents and answer any technical questions that may result from the meeting. In cases where the bid protest is upheld, the Consultant shall submit a new “Letter of Recommendation” for contract award. The hours required to attend the potential hearings and to document the findings shall be estimated by the Consultant and the costs will be included in the base bid of their fee proposal.

F. CONSTRUCTION JOB MEETINGS, SCHEDULES, LOGS The Consultant shall conduct all of the construction job meetings, to be held bi-weekly for the duration of construction, in accordance with the procedures identified in the A/E manual and those listed below. 1. Meetings: The Consultant and Sub-Consultant(s) shall attend the pre-construction meeting and all construction job meetings during the construction phase of the project. The Consultant shall chair the meeting, transcribe and distribute the job-meeting minutes for every job meeting to all attendees and to those persons specified to be on the distribution list by the Project Manager. The Agenda for the meeting shall include, but not be limited to the items identified in the Procedures for Architects and Engineers Manual, Section 10.3.1, entitled “Agenda.” Also, the Consultant is responsible for the preparation and distribution of minutes within three (3) calendar days of the meeting. The format to be used for the minutes shall comply with those


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identified in the “Procedures for Architects and Engineers Manual,” Section 10.3.4, entitled, “Format of Minutes.” All meeting minutes are to have an “action” column indicating the party that is responsible for the action indicated and a deadline to accomplish the assigned task. These tasks must be reviewed at each job progress meeting until it is completed and the completion date of each task shall be noted in the minutes of the meeting following the task completion. 2. Schedules: The Consultant; with the input from the Client Agency Representative and Project Manager, shall review and recommend approval of the project construction schedule prepared by the Contractor. The schedule shall identify all necessary start and completion dates of construction, construction activities, submittal process activities, material deliveries and other milestones required to give a complete review of the project. The Consultant shall record any schedule delays, the party responsible for the delay, the schedule activity affected, and the original and new date for reference. The Consultant shall ensure that the Contractor provides a two (2) week “look ahead” construction schedule based upon the current monthly updated schedule as approved at the bi-weekly job meetings and that identifies the daily planned activities for that period. This Contractor requirement must also be included in Division 1 of the specification for reference. 3. Submittal Log: Based on the Submittal Schedule in Division 1 of the specifications, the Consultant shall develop and implement a submittal log that includes all of the required project submittals as identified in the general conditions and technical specifications. The dates of submission shall be determined and approved by all affected parties during the pre-construction meeting. Examples of the submissions to be reviewed and approved by the Consultant and Sub-Consultant (if required) include: project schedule, schedule of values, shop drawings, equipment and material catalog cuts, spec sheets, product data sheets, MSDS material safety data sheets, specification procedures, color charts, material samples, mock-ups, etc. The submittal review process must be conducted at each job progress meeting and shall include the Consultant, Sub-Consultant, Contractor, Project Manager, and designated representatives of the Client Agency.

The Consultant shall provide an updated submittal log at each job meeting that highlights the status of all required submissions.

G. CONSTRUCTION SITE ADMINISTRATION SERVICES

The Consultant and Sub-Consultant(s) shall provide construction site administration services during the duration of the project. The Consultant and Sub-Consultant(s) do not necessarily have


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to be on site concurrently if there are no critical activities taking place that require the Sub-Consultant’s participation. The services required shall include, but not be limited to; field observations sufficient to verify the quality and progress of construction work, conformance and compliance with the contract documents, and to attend/chair meetings as may be required by the Project Manager to resolve special issues. Consultant and Sub-Consultant(s) shall conduct weekly site inspection/field observation visits. Site inspection/field observation visits may be conducted in conjunction with regularly scheduled bi-weekly construction job meetings, depending on the progress of work, for weeks that construction job meetings are scheduled. The Consultant and their Sub-Consultant(s) shall submit a field observation report for each site inspection to the Project Manager within three (3) calendar days of the site visit. Also, they shall conduct inspections during major construction activities including, but not limited to the following examples: concrete pours, steel and truss installations, code inspections, final testing of systems, achievement of each major milestone required on the construction schedule, and requests from the Project Manager. The assignment of a full time on-site Sub-Consultant does not relieve the Consultant of their site visit obligation. The Consultant shall refer to Section XIV. Contract Deliverables of this Scope of Work subsection entitled “Construction Phase” to determine the extent of services and deliverables required during this phase of the project.

H. SUB-CONSULTANT PARTICIPATION It is the responsibility of the Consultant to ensure that they have provided adequate hours and/or time allotted in their technical proposal so that their Sub-Consultants may participate in all appropriate phases and activities of this project or whenever requested by the Project Manager. This includes the pre-proposal site visit and the various design meetings and construction job meetings, site visits, and close-out activities described in this Scope of Work. Field observation reports and/or meeting minutes are required to be submitted to the Project Manager within three (3) calendar days of the site visit or meeting. All costs associated with such services shall be included in the base bid of the Consultant’s fee proposal.

I. DRAWINGS 1. Shop Drawings: Each Contractor shall review the specifications and determine the numbers and nature of each shop drawing submittal. Five (5) sets of the documents shall be submitted with reference made to the appropriate section of the specification. The Consultant shall review the Contractor’s shop drawing submissions for conformity with the construction documents within seven (7) calendar days of receipt. The Consultant shall return each shop drawing submittal stamped with the


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appropriate action, i.e. “Approved”, “Approved as Noted”, “Approved as Noted Resubmit for Records”, “Rejected”, etc. 2. As-Built & Record Set Drawings: The Contractor(s) shall keep the contract drawings up-to-date at all times during construction and upon completion of the project, submit their AS-BUILT drawings to the Consultant with the Contractor(s) certification as to the accuracy of the information prior to final payment. All AS-BUILT drawings submitted shall be entitled AS-BUILT above the title block and dated. The Consultant shall review the Contractor(s)’ AS-BUILT drawings at each job progress meeting to ensure that they are up-to-date. Any deficiencies shall be noted in the progress meeting minutes. The Consultant shall acknowledge acceptance of the AS-BUILT drawings by signing a transmittal indicating they have reviewed them and that they reflect the AS-BUILT conditions as they exist. Upon receipt of the AS-BUILT drawings from the Contractor(s), the Consultant shall obtain the original reproducible drawings from DPMC and transfer the AS-BUILT conditions to the original full sized signed reproducible drawings to reflect RECORD conditions within fourteen (14) calendar days of receipt of the AS-BUILT information. The Consultant shall note the following statement on the original RECORD-SET drawings. “The AS-BUILT information added to this drawing(s) has been supplied by the Contractor(s). The Architect/Engineer does not assume the responsibility for its accuracy other than conformity with the design concept and general adequacy of the AS-BUILT information to the best of the Architect’s/Engineer’s knowledge.” Upon completion, The Consultant shall deliver the RECORD-SET original reproducible drawings to DPMC who will acknowledge their receipt in writing. This hard copy set of drawings and two (2) sets of current release AUTO CAD discs shall be submitted to DPMC. The discs shall contain all AS-BUILT drawings in both “.dwg” (native file format for AUTO CAD) and “.pdf” (Adobe portable document format) file formats.

J. CONSTRUCTION DEFICIENCY LIST The Consultant shall prepare, maintain and continuously distribute an on-going deficiency list to the Contractor, Project Manager, and Client Agency Representative during the construction phase of the project. This list shall be separate correspondence from the field observation reports and shall not be considered as a punch list.


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K. INSPECTIONS: SUBSTANTIAL & FINAL COMPLETION The Consultant and their Sub-Consultant(s) accompanied by the Project Manager, Code Inspection Group, Client Agency Representative and Contractor shall conduct site inspections to determine the dates of substantial and final completion. The Project Manager will issue the only recognized official notice of substantial completion. The Consultant shall prepare and distribute the coordinated punch list, written warranties and other related DPMC forms and documents, supplied by the Contractor, to the Project Manager for review and certification of final contract acceptance. If applicable, the punch list shall include a list of attic stock and spare parts.

L. CLOSE-OUT DOCUMENTS The Consultant shall review all project close-out documents as submitted by the Contractors to ensure that they comply with the requirements listed in the “Procedure for Architects and Engineers’ Manual.” The Consultant shall forward the package to the Project Manager within fourteen (14) calendar days from the date the Certificate of Occupancy/Certificate of Approval is issued. The Consultant shall also submit a letter certifying that the project was completed in accordance with the contract documents, etc.

M. CLOSE-OUT ACTIVITY TIME The Consultant shall provide all activities and deliverables associated with the “Close-Out Phase” of this project as part of their Lump Sum base bid. The Consultant and/or Sub-Consultant(s) may not use this time for additional job meetings or extended administrative services during the Construction Phase of the project.

N. TESTING, TRAINING, MANUALS AND ATTIC STOCK The Consultant shall ensure that all equipment testing, training sessions and equipment manuals required for this project comply with the requirements identified below. 1. Testing: All equipment and product testing conducted during the course of construction is the responsibility of the Contractor. However, the Consultant shall ensure the testing procedures comply with manufacturers recommendations. The Consultant shall review the final test reports and provide a written recommendation of the acceptance/rejection of the material, products or equipment tested within seven (7) calendar days of receipt of the report.


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2. Training: The Consultant shall include in the specification that the Contractor shall schedule and coordinate all equipment training with the Project Manager and Client Agency representatives. It shall state that the Contractor shall submit the Operation and Maintenance (O&M) manuals, training plan contents, and training durations to the Consultant, Project Manager and Client Agency Representative for review and approval prior to the training session. The Consultant shall ensure that the training session is “videotaped” by the Contractor. A copy of the “videotape” shall be transmitted to the Project Manager who will forward the material to the Client Agency for future reference. All costs associated with the training sessions shall be borne by the Contractor installing the equipment. A signed letter shall be prepared stating when the training was completed and must be accompanied with the training session sign-in sheet as part of the project close-out package. 3. Operation & Maintenance Manuals: The Consultant shall coordinate and review the preparation and issuance of the equipment manuals provided by the Contractor(s) ensuring that they contain the operating procedures, maintenance procedures and frequency, cut sheets, parts lists, warranties, guarantees, and detailed drawings for all equipment installed at the facility. A troubleshooting guide shall be included that lists problems that may arise, possible causes with solutions, and criteria for deciding when equipment shall be repaired and when it must be replaced. Include a list of the manufacturer’s recommended spare parts for all equipment being supplied for this project. A list of names, addresses and telephone numbers of the Contractors involved in the installations and firms capable of performing services for each mechanical item shall be included. The content of the manuals shall be reviewed and approved by the Project Manager and Client Agency Representative. The Consultant shall include in the specification that the Contractor must provide a minimum of ten (10) “throwaway” copies of the manual for use at the training seminar and seven (7) hardbound copies as part of the project close-out package.

4. Attic Stock:


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The Consultant shall determine and recommend whether “attic stock” should be included for all aspects of the project. If required, the Consultant shall specify attic stock items to be included in the project.

Prior to project close-out, the Consultant must prepare a comprehensive listing of all items for delivery by the Contractor to the Owner and in accordance with the appropriate specification/plan section. Items shall include, but not be limited to: training sessions, O&M manuals, as-built drawings, itemized attic stock requirements, and manufacturer guarantees/warranties.

O. CHANGE ORDERS

The Consultant shall review and process all change orders in accordance with the contract documents and procedures described below. 1. Consultant: The Consultant shall prepare a detailed request for Change Order including a detailed description of the change(s) along with appropriate drawings, specifications, and related documentation and submit the information to the Contractor for the change order request submission. This will require the use of the current DPMC 9b form. 2. Contractor: The Contractor shall submit a DPMC 9b Change Order Request form to the Project Manager within seven (7) calendar days after receiving the Change Order from the Consultant. The document shall identify the changed work in a manner that will allow a clear understanding of the necessity for the change. Copies of the original design drawings, sketches, etc. and specification pages shall be highlighted to clarify and show entitlement to the Change Order. Copies shall be provided of job minutes or correspondence with all relative information highlighted to show the origin of the Change Order. Supplementary drawings from the Consultant shall be included if applicable that indicate the manner to be used to complete the changed work. A detailed breakdown of all costs associated with the change, i.e. material, labor, equipment, overhead, Sub-Contractor work, profit and bond, and certification of increased bond shall be provided. If the Change Order will impact the time of the project, the Contractor shall include a request for an extension of time. This request shall include a copy of the original approved project schedule and a proposed revised schedule that reflects the impact on the project completion date. Documentation to account for the added time requested shall be included to support entitlement of the request such as additional work, weather, other Contractors, etc. This documentation shall contain dates, weather data and all other relative information.


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3. Recommendation for Approval: The Consultant shall evaluate the reason for the change in work and provide a detailed written recommendation for approval or disapproval of the Change Order Request including backup documentation of costs in CSI format and all other considerations to substantiate that decision. 4. Code Review: The Consultant shall determine if the Change Order request will require Code review and shall submit six (6) sets of signed and sealed modified drawings and specifications to the DPMC Plan & Code Review Unit for approval, if required. The Consultant must also determine and produce a permit amendment request if required. 5. Cost Estimate: The Consultant shall provide a detailed cost estimate of the proposed Change Order Request, as submitted by the Contractor, in CSI format (latest edition) for all appropriate divisions and sub-divisions using a recognized estimating formula. The estimate shall then be compared with that of the Contractor’s estimate. If any line item in the Consultant’s estimate is lower than the corresponding line item in the Contractor’s estimate, the Consultant in conjunction with the Project Manager is to contact the Contractor by telephone and negotiate the cost differences. The Consultant shall document the negotiated agreement on the Change Order Request form. If the Contractor’s total dollar value changes based on the negotiations, the Consultant shall identify the changes on the Change Order Request form accordingly. When recommending approval or disapproval of the change order, the Consultant shall be required to prepare and process a Change Order package that contains at a minimum the following documents: DPMC 9b Change Order Request DPMC 10 Consultant’s Evaluation of Contractor’s Change Order Request Consultant’s Independent Detailed Cost Estimate Notes of Negotiations 6. Time Extension: When a Change Order Request is submitted with both cost and time factors, the Consultant’s independent cost estimate is to take into consideration time factors associated with the changed work. The Consultant is to compare their time element with that of the Contractor’s time request and if there is a significant difference, the Consultant in conjunction with the Project Manager is to contact the Contractor by telephone and negotiate the difference.


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When a Change Order Request is submitted for time only, the Consultant is to do an independent evaluation of the time extension request using a recognized scheduling formula. Requests for extension of contract time must be done in accordance with the General Conditions Article 10.1 “Changes in the Work”. 7. Submission: The Consultant shall complete all of the DPMC Change Order Request forms provided and submit a completed package to the Project Manager with all appropriate backup documentation within seven (7) calendar days from receipt of the Contractor’s change order request. The Consultant shall resubmit the package at no cost to the State if the change order package contents are deemed insufficient by the Project Manager. 8. Meetings: The Consultant shall attend and actively participate at all administrative hearings or settlement conferences as may be called by Project Manager in connection with such Change Orders and provide minutes of those meetings to the Project Manager for distribution.

9. Consultant Fee: All costs associated with the potential Contractor Change Order Requests shall be anticipated by the Consultant and included in the base bid of their fee proposal. If the Client Agency Representative requests a scope change; and it is approved by the Project Manager, the Consultant may be entitled to be reimbursed through an amendment and in accordance with the requirements stated in paragraph 10.01 of this Scope of Work.

IX. PERMITS & APPROVALS

A. NJ UNIFORM CONSTRUCTION CODE PERMIT The project construction documents must comply with the latest adopted edition of the NJ Uniform Construction Code (NJUCC). The latest NJUCC Adopted Codes and Standards can be found at: http://www.state.nj.us/dca/divisions/codes/codreg/ The Consultant shall complete the NJUCC permit application and all applicable technical sub-code sections with all technical site data required. The Agent section of the application and


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certification section of the building sub-code section shall be signed. These documents shall be forwarded to the DPMC Project Manager who will send them to the Department of Community Affairs (DCA) and all permit application costs will be paid by DPMC. The Consultant may obtain copies of all NJUCC permit applications at the following website: http://www.state.nj.us/dca/divisions/codes/forms/ All other required project permits shall be obtained and paid for by the Consultant in accordance with the procedures described in Paragraph IX.B. 1. Prior Approval Certification Letters: The issuance of a construction permit for this project may be contingent upon acquiring various “prior approvals” as defined by N.J.A.C. 5:23-1.4. It is the Consultant’s responsibility to determine which prior approvals, if any, are required. The Consultant shall submit a general certification letter to the DPMC Plan & Code Review Unit Manager during the Permit Phase of this project that certifies all required prior approvals have been obtained. In addition to the general certification letter discussed above, the following specific prior approval certification letters, where applicable, shall be submitted by the Consultant to the DPMC Plan & Code Review Unit Manager: Soil Erosion & Sediment Control, Water & Sewer Treatment Works Approval, Coastal Areas Facilities Review, Compliance of Underground Storage Tank Systems with N.J.A.C. 7:14B, Pinelands Commission, Highlands Council, Well Construction and Maintenance; Sealing of Abandoned Wells with N.J.A.C. 7:9D, Certification that all utilities have been disconnected from structures to be demolished, Board of Health Approval for Potable Water Wells, Health Department Approval for Septic Systems. It shall be noted that in accordance with N.J.A.C. 5:23-2.15(a)5, a permit cannot be issued until the letter(s) of certification is received. 2. Multi-building or Multi-site Permits: A project that involves many buildings and/or sites requires that a separate permit shall be issued for each building or site. The Consultant must determine the construction cost estimate for each building and/or site location and submit that amount where indicated on the permit application. 3. Special Inspections: In accordance with the requirements of the New Jersey Uniform Construction Code N.J.A.C. 5:23-2.20(b), Bulletin 03-5 and Chapter 17 of the International Building Code, the Consultant shall be responsible for the coordination of all special inspections during the construction phase of the project.


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Bulletin 03-5 can be found at: http://www.state.nj.us/dca/divisions/codes/publications/pdf_bulletins/b_03_5.pdf a. Definition: Special inspections are defined as an independent verification by a certified Special Inspector for Class I buildings and smoke control systems in any class building. The special inspector is to be independent from the Contractor and responsible to the Consultant so that there is no possible conflict of interest. Special inspectors shall be certified in accordance with the requirements in the New Jersey Uniform Construction Code. b. Responsibilities: The Consultant shall submit with the permit application, a list of special inspections and the agencies or special inspectors that will be responsible to carry out the inspections required for the project. The list shall be a separate document, on letter head, signed and sealed.

B. OTHER REGULATORY AGENCY PERMITS, CERTIFICATES AND APPROVALS

The Consultant shall identify and obtain all other State Regulatory Agency permits, certificates, and approvals that will govern and affect the work described in this Scope of Work. An itemized list of these permits, certificates, and approvals shall be included with the Consultant’s Technical Proposal and the total amount of the application fees should be entered in the Fee Proposal line item entitled, “Permit Fee Allowance.” The Consultant may refer to the Division of Property Management and Construction “Procedures for Architects and Engineers Manual”, Section 6.4.8, which presents a compendium of State permits, certificates, and approvals that may be required for this project. The Consultant shall determine the appropriate phase of the project to submit the permit application(s) in order to meet the approved project milestone dates. Where reference to an established industry standard is made, it shall be understood to mean the most recent edition of the standard unless otherwise noted. If an industry standard is found to be revoked, or should the standard have undergone substantial change or revision from the time that the Scope of Work was developed, the Consultant shall comply with the most recent edition of the standard.


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C. STATE INSURANCE APPROVAL The Consultant shall respond in writing to the FM Global Insurance Underwriter plan review comments through the DPMC Plan & Code Review Unit Manager as applicable. The Consultant shall review all the comments and, with agreement of the Project Team, modify the documents while adhering to the project’s SOW requirements, State code requirements, schedule, budget, and Consultant fee.

D. PUBLIC EMPLOYEES OCCUPATIONAL SAFETY & HEALTH PROGRAM

A paragraph shall be included in the design documents, if applicable to this project that states: The Contractor shall comply with all the requirements stipulated in the Public Employees Occupational Safety & Health Program (PEOSHA) document, paragraph 12:100-13.5 entitled “Air quality during renovation and remodeling”. The Contractor shall submit a plan demonstrating the measures to be utilized to confine the dust, debris, and air contaminants in the renovation or construction area of the project site to the Project Team prior to the start of construction. The link to the document is: http://www.nj.gov/health/workplacehealthandsafety/peosh/peosh-health-standards/iaq.shtml

E. PERMIT MEETINGS The Consultant shall attend and chair all meetings with Permitting Agencies necessary to explain and obtain the required permits.

F. MANDATORY NOTIFICATIONS The Consultant shall include language in Division 1 of the specification that states the Contractor shall assure compliance with the New Jersey “One Call” Program (1-800-272-1000) if any excavation is to occur at the project site. The One Call Program is known as the “New Jersey Underground Facility Protection Act”, refer to N.J.A.C. 14:2.

G. CONSULTANT FEE The Consultant shall determine the efforts required to complete and submit all permit applications, obtain and prepare supporting documentation, attend meetings, etc., and include the total cost in the base bid of their fee proposal under the “Permit Phase”.


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X. GENERAL REQUIREMENTS

A. SCOPE CHANGES The Consultant must request any changes to this Scope of Work in writing. An approved DPMC 9d Consultant Amendment Request form reflecting authorized scope changes must be received by the Consultant prior to undertaking any additional work. The DPMC 9d form must be approved and signed by the Director of DPMC and written authorization issued from the Project Manager prior to any work being performed by the Consultant. Any work performed without the executed DPMC 9d form is done at the Consultant’s own financial risk.

B. ERRORS AND OMISSIONS The errors and omissions curve and the corresponding sections of the “Procedures for Architects and Engineers Manual” are eliminated. All claims for errors and omissions will be pursued by the State on an individual basis. The State will review each error or omission with the Consultant and determine the actual amount of damages, if any, resulting from each negligent act, error or omission.

C. ENERGY INCENTIVE PROGRAM The Consultant shall review the programs described on the “New Jersey’s Clean Energy Program” website at: http://www.njcleanenergy.com to determine if any proposed upgrades to the mechanical and/or electrical equipment and systems for this project qualify for “New Jersey Clean Energy Program” rebates and incentives such as SmartStart, Pay4Performance, Direct Install or any other incentives. The Consultant shall be responsible to complete the appropriate registration forms and applications, provide any applicable worksheets, manufacturer’s specification sheets, calculations, attend meetings, and participate in all activities with designated representatives of the programs and utility companies to obtain the entitled financial incentives and rebates for this project. All costs associated with this work shall be estimated by the Consultant and the amount included in the base bid of their fee proposal.

XI. ALLOWANCES

A. PLAN REVIEW AND PERMIT FEE ALLOWANCE

The Consultant shall pay all DCA plan review fees and regulatory permit fees (except the NJ Uniform Construction Code permit) in accordance with the guidelines identified below.


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1. Permits: The Consultant shall determine the various permits, certificates, and approvals required to complete this project. 2. Permit Costs: The Consultant shall estimate the application fee costs for all of the required plan reviews, permits, certificates, and approvals (excluding the NJ Uniform Construction Code permit) and include that amount in their fee proposal line item entitled “Plan Review and Permit Fee Allowance”, refer to Paragraph IX.A. A breakdown of each permit and application fee shall be attached to the fee proposal for reference. NOTE: The NJ Uniform Construction Code permit is excluded since it is obtained and paid for by DPMC. 3. Applications: The Consultant shall complete and submit all permit applications to the appropriate permitting authorities and the costs shall be paid from the Consultant’s permit fee allowance. A copy of the application(s) and the original permit(s) obtained by the Consultant shall be given to the DPMC Project Manager for distribution during construction. 4. Consultant Fee: The Consultant shall determine what is required to complete and submit the permit applications, obtain supporting documentation, attend meetings, etc., and include the total cost in the base bid of their fee proposal under the “Permit Phase” column. Any funds remaining in the permit allowance will be returned to the State at the close of the project.

B. MICROBIAL TESTING ALLOWANCE

Consultant shall estimate the costs to complete any microbial testing, if necessary as noted in paragraph VII.C and enter that amount on their fee proposal line item entitled “Microbial Testing Allowance”. Consultant shall attach a detailed cost breakdown sheet for use by DPMC during the proposal review and potential fee negotiations. The cost breakdown sheet shall include, but not be limited to, the following information:

Description of tasks and estimated cost for the following: o Sample collection


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o Sample testing Any funds remaining in the Microbial Testing Allowance will be returned to the State at the close of the project.

XII.SUBMITTAL REQUIREMENTS

A. CONTRACT DELIVERABLES All submissions shall include the Contract Deliverables identified in Section XIV of this Scope of Work and described in the DPMC Procedures for Architects and Engineers Manual.

B. CATALOG CUTS The Consultant shall provide catalog cuts as required by the DPMC Plan & Code Review Unit during the design document review submissions. Examples of catalog cuts include, but are not limited to: mechanical equipment, hardware devices, plumbing fixtures, fire suppression and alarm components, specialized building materials, electrical devices, etc.

C. PROJECT DOCUMENT BOOKLET The Consultant shall submit all of the required Contract Deliverables to the Project Manager at the completion of each phase of the project. All reports, meeting minutes, plan review comments, project schedule, cost estimate in CSI format (2004 Edition), correspondence, calculations, and other appropriate items identified on the Submission Checklist form provided in the A/E Manual shall be presented in an 8½” x 11” bound “booklet” format.

D. DESIGN DOCUMENT CHANGES Any corrections, additions, or omissions made to the submitted drawings and specifications at the Permit Phase of the project must be submitted to DPMC Plan & Code Review Unit as a complete document. Corrected pages or drawings may not be submitted separately unless the Consultant inserts the changed page or drawing in the original documents. No Addendums or Bulletins will be accepted as a substitution to the original specification page or drawing.

E. SINGLE-PRIME CONTRACT All references to “separate contracts” in the Procedures for Architects and Engineers Manual, Chapter 8, shall be deleted since this project will be advertised as a “Single Bid” (Lump Sum All Trades) contract. The single prime Contractor will be responsible for all work identified in the drawings and specifications.


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The drawings shall have the required prefix designations and the specification sections shall have the color codes as specified for each trade in the DPMC Procedure for Architects and Engineers Manual. The Consultant must still develop the Construction Cost Estimate (CCE) for each trade and the amount shall be included on the DPMC-38 Project Cost Analysis form where indicated. This document shall be submitted at each design phase of the project and updated immediately prior to the advertisement to bid.


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XIV.CONTRACT DELIVERABLES The following is a listing of Contract Deliverables that are required at the completion of each phase of this project. The Consultant shall refer to the DPMC publication entitled, “Procedures for Architects and Engineers,” Volumes I and II, 2nd Edition, dated January, 1991 to obtain a more detailed description of the deliverables required for each item listed below. The numbering system used in this “Contract Deliverables” section of the scope of work corresponds to the numbering system used in the “Procedures for Architects and Engineers” manual and some may have been deleted if they do not apply to this project. PROGRAM/ INVESTIGATION PHASE 5.1 Project Schedule (Bar Chart Format) 5.2 Meetings & Minutes (Minutes within seven (7) calendar days of meeting) 5.3 Correspondence 5.4 Submission Requirements

5.4.8 Regulatory Approvals 5.4.9 Utility Availability Storm Water Domestic Water 5.4.10 Diagrammatic Sketches/Drawings: 6 sets 5.4.11 Outline Specifications: 6 sets 5.4.12 Current Working Estimate in CSI Format & Cost Analysis 38 Form 5.4.13 Bar Chart of Design and Construction Schedule 5.4.14 Oral Presentation of Submission to Project Team 5.4.15 SOW Compliance Statement 5.4.16 This Submission Checklist 5.4.17 Deliverables Submission in Booklet Form: 7 sets 5.5 Approval of Submission 5.5.1 Respond to Submission Comments DESIGN DEVELOPMENT PHASE: 50% Complete Design Documents (Minimum) 7.1 Project Schedule (Update Bar Chart Schedule)


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7.2 Meetings & Minutes (Minutes within seven (7) calendar days of meeting) 7.3 Correspondence 7.4 Submission Requirements 7.4.1 A/E Statement of Site Visit, As-Built Drawing Verification (if available) 7.4.2 Space Analysis & Program Requirements (if changed from Schematic Phase) 7.4.3 Special Features Description: building management system 7.4.4 Site Evaluation 7.4.8 Regulatory Agency Approvals 7.4.9 Confirm Utility Availability (On Site & Public) Sanitary Service Domestic Water 7.4.10 Drawings: 6 sets Cover Sheet (See A/E Manual for format) Site Plan Floor Plans Elevations Sections/Details Plumbing Drawings, Pipe Distribution & Riser Details, Fixture Schedule Electrical Drawings, Riser Diagram, Panel Schedules, Service Size 7.4.11 Specifications: 6 sets (See A/E Manual for format, include Division 1 and edit to

describe the administrative and general requirements of the project) 7.4.12 Current Working Estimate in CSI Format & Cost Analysis 38 Form 7.4.13 Bar Chart of Design and Construction Schedule 7.4.14 Oral Presentation of Submission to Project Team 7.4.15 SOW Compliance Statement 7.4.16 This Submission Checklist (See A/E Manual, Figure 6.4.16 for format) 7.4.17 Deliverables Submission in Booklet Form: 7 sets 7.5 Approval 7.5.1 Respond to Submission Comments 7.6 Submission Forms Figure 7.4.12 Current Working Estimate/Cost Analysis Figure 7.4.16 Submission Checklist FINAL DESIGN PHASE 100% Complete Construction Documents


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This Final Design Phase may require more than one submission based on the technical quality and code conformance of the design documents. 8.1 Schedule (Update Bar Chart Schedule) 8.2 Meeting & Minutes (Minutes within seven (7) calendar days of meeting) 8.3 Correspondence 8.4 Submission Requirements 8.4.1 A/E Statement of Site Visit 8.4.2 Space Analysis 8.4.3 Special Features Description, Building Management System 8.4.4 Site Evaluation 8.4.8 Regulatory Agency Approvals (Include itemized list specific to this project) 8.4.10 Drawings: 6 sets 8.4.11 Specifications: 6 sets 8.4.12 Current Working Estimate in CSI Format & Cost Analysis 38 Form 8.4.13 Bar Chart of Design and Construction Schedule 8.4.14 Oral Presentation of this Submission to Project Team 8.4.15 Plan Review/SOW Compliance Statement 8.4.16 This Submission Checklist 8.4.17 Deliverables Submission in Booklet Form: 7 sets 8.5 Approvals 8.5.1 Respond to Submission Comments PERMIT APPLICATION PHASE This Permit Application Phase should not include any additional design issues. Design documents shall be 100% complete at the Final Design Phase. 8.6 Permit Application Submission Requirements 8.6.1 - 8.6.7: If all of the deliverables of these sections have been previously submitted to

DPMC and approved there are no further deliverables due at this time 8.6.8 Regulatory Agency Approvals (a) UCC Permit Application & Technical Sub-codes completed by A/E 8.6.9 Utility Availability Confirmation 8.6.10 Signed and Sealed Drawings: 6 sets 8.6.11 Signed and Sealed Specifications: 6 sets


PAGE 40

8.6.12 Current Working Estimate/Cost Analysis 8.6.13 Bar Chart Schedule 8.6.14 Project Presentation (N/A this Project) 8.6.15 Plan Review/SOW Compliance Statement 8/6.16 Submission Checklist 8.7 Approvals 8.8 Submission Forms Figure 8.4.12 Current Working Estimate/Cost Analysis Figure 8.4.16 Submission Checklist (Final Review Phase) Figure 8.6.12-b Bid Proposal Form (Form DPMC -3) Figure 8.6.12-c Notice of Advertising (Form DPMC -31) Figure 8.6.16 Submission Checklist (Permit Phase) Figure 8.7 Bid Clearance Form (Form DPMC -601) BIDDING AND CONTRACT AWARD 9.0 Bidding Phase Requirements

9.01 Original Drawings signed & sealed by A/E and drawings on compact disk (CD) in Adobe Portable Document Format (.pdf) 9.02 One Unbound Specification Color Coded per A/E Manual Section 8.4.11 and

specifications on compact disk (CD) in Adobe Portable Document Format (.pdf) ` 9.03 Bid Documents Checklist 9.04 Bid Proposal Form 9.05 Notice for Advertising 9.1 Chair Pre-Bid Conference/Mandatory Site Visit 9.2 Prepare Bulletins 9.3 Attend Bid Opening 9.4 Recommendation for Contract Award 9.4.1 Prepare Letter of Recommendation for Award & Cost Analysis 9.5 Attend Pre-Construction Meeting 9.6 Submission Checklist


PAGE 41

9.7 Submission Forms Figure 9.4.1 Cost Analysis Figure 9.6 Submission Checklist CONSTRUCTION PHASE 10.1 Site Construction Administration 10.2 Pre-Construction Meeting 10.3 Construction Job Meetings 10.3.1 Agenda: Schedule and Chair Construction Job Meetings 10.3.2 Minutes: Prepare and Distribute Minutes within 5 working days of meeting 10.3.3 Schedules; Approve Contractors’ Schedule & Update 10.3.4 Minutes Format: Prepare Job Meeting Minutes in approved format, figure 10.3.4-a 10.4 Correspondence 10.5 Prepare and Deliver Conformed Drawings 10.7 Approve Contractors Invoicing and Payment Process 10.8 Approve Contractors 12/13 Form for Subs, Samples and Materials 10.10 Approve Test Reports 10.11 Approve Shop Drawings 10.12 Construction Progress Schedule 10.12.1 Construction Progress Schedule 10.12.2 CPM Consultant 10.13 Review & Recommend or Reject Change Orders 10.13.1 Scope Changes 10.13.2 Construction Change Orders 10.13.3 Field Changes 10.14 Construction Photographs


PAGE 42

10.15 Submit Field Observation Reports 10.16 Submission Forms Figure 10.3.4-a Job Meeting Format of Minutes Figure 10.3.4-b Field Report Figure 10.6 DPMC Insurance Form-24 Figure 10.6-a Unit Schedule Breakdown Figure 10.6-b Monthly Estimate for Payment to Contractor DPMC 11-2 Figure 10.6-c Monthly Estimate for Payment to Contractor DPMC 11-2A Figure 10.6-d Invoice DPMC 11 Figure 10.6-e Prime Contractor Summary of Stored Materials DPMC 11-3 Figure 10.6-f Agreement & Bill of Sale certificate for Stored Materials DPMC 3A Figure 10.7-a Approval Form for Subs, Samples & Materials DPMC 12 Figure 10.7-b Request for Change Order DPMC 9b Figure 10.9 Transmittal Form DPMC 13 Figure 10.10 Submission Checklist PROJECT CLOSE-OUT PHASE 11.1 Responsibilities: Plan, Schedule and Execute Close-Out Activities 11.2 Commencement: Initiate Close-Out w/DPMC 20A Project Close-Out Form 11.3 Develop Punch List & Inspection Reports 11.4 Verify Correction of Punch List Items 11.5 Determination of Substantial Completion 11.6 Ensure Issuance of “Temporary Certificate of Occupancy or Approval” 11.7 Initiation of Final Contract Acceptance Process 11.8 Submission of Close-Out Documentation 11.8.1 As-Built & Record Set Drawings, 3 sets AUTOCAD Discs Delivered to DPMC 11.8.2 (a) Maintenance and Operating manuals, Warranties, etc.: 7 sets each (b) Guarantees (c) Testing and Reports (d) Shop Drawings (e) Letter of Contract Performance


PAGE 43

11.8.3 Final Cost Analysis-Insurance Transfer DPMC 25 11.8.4 This Submission Checklist 11.9 Final Payment 11.9.1 Contractors Final Payment 11.9.2 A/E Invoice and Close-Out Forms for Final Payment 11.10 Final Performance Evaluation of the A/E and the Contractors 11.11 Ensure Issuance of a “Certificate of Occupancy or Approval” 11.12 Submission Forms Figure 11.2 Project Close-Out Documentation List DPMC 20A Figure 11.3-a Certificate of Substantial Completion DPMC 20D Figure 11.3-b Final Acceptance of Consultant Contract DPMC 20C Figure 11.5 Request for Contract Transition Close-Out DPMC 20X Figure 11.7 Final Contract Acceptance Form DPMC 20 Figure 11.8.3-a Final Cost Analysis Figure 11.8.3-b Insurance Transfer Form DPMC 25 Figure 11.8.4 Submission Checklist

XV.EXHIBITS The attached exhibits in this section will include a sample project schedule, and any supporting documentation to assist the Consultant in the design of the project such as maps, drawings, photographs, floor plans, studies, reports, etc.

END OF SCOPE OF WORK

February 7, 1997Rev.: January 29, 2002

Responsible Group Code Table

The codes below are used in the schedule field “GRP” that identifies the group responsible for theactivity. The table consists of groups in the Division of Property Management & Construction(DPMC), as well as groups outside of the DPMC that have responsibility for specific activities ona project that could delay the project if not completed in the time specified. For reportingpurposes, the groups within the DPMC have been defined to the supervisory level ofmanagement (Le., third level of management, the level below the Associate Director) to identifythe “functional group” responsible for the activity.

CODE DESCRIPTION REPORTS TO ASSOCIATE DIRECTOR OF:

CM Contract Management Group Contract Management

CA Client Agency N/A

CSP Consultant Selection and Technical ServicesPrequalification Group

NE Architect/Engineer N/A

PR Plan Review Group Technical Services

CP Construction Procurement Planning & Administration

CON Construction Contractor N/A

FM Financial Management Group Planning & Administration

OEU Office of Energy and N/AUtility Management

PD Project Development Group Planning & Administration

EXHIBIT ‘A’

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Project Location Plan

DPMC Project M1494-00

WATER INFILTRATION PROJECT GREYSTONE PARK PSYCHIATRIC HOSPITAL 59 KOCH AVENUE MORRIS PLAINS, NJ 07950

GPS COORDINATES: 40.834720, -74.505280

EXHIBIT ‘B’

Aerial View of Building

DPMC Project M1494-00

WATER INFILTRATION PROJECT GREYSTONE PARK PSYCHIATRIC HOSPITAL 59 KOCH AVENUE MORRIS PLAINS, NJ 07950

GPS COORDINATES: 40.834720, -74.505280

EXHIBIT ‘C’

M1494‐00 Photographs of Existing Conditions

Page 1 of 11

EXHIBIT ‘D’

Front Elevation


Page 2 of 11

EXHIBIT ‘D’


Page 3 of 11

EXHIBIT ‘D’


Page 4 of 11

EXHIBIT ‘D’


Page 5 of 11

EXHIBIT ‘D’


Page 6 of 11

EXHIBIT ‘D’


Page 7 of 11

EXHIBIT ‘D’


Page 8 of 11

EXHIBIT ‘D’


Page 9 of 11

EXHIBIT ‘D’


Page 10 of 11

EXHIBIT ‘D’


Page 11 of 11

EXHIBIT ‘D’

120 North Warren Street • Trenton, New Jersey 08608 • tel: 609-392-4200 • fax: 609-392-1216 11 Broadway, Suite 454 • New York, New York 10004 • tel: 212-952-7300 • fax: 609-392-1216

Prepared For:

State of New Jersey Department of Human Services

222 South Warren Street P.O. Box 700

Trenton, New Jersey 08625-0700

Prepared By:

Environmental Connection, Inc. 120 North Warren Street

Trenton, New Jersey 08608

January 25, 2013

EC Project #: 12289-01

REPORT

MICROBIAL & MOISTURE STUDY

Greystone Park Psychiatric Hospital

New Campus Main Building

EXHIBIT 'E'

New Jersey Department of Human Services Greystone Park Psychiatric Hospital New Campus Main Building

Microbial & Moisture Study Page 1 of 38


TABLE OF CONTENTS SECTION 1.0 EXECUTIVE SUMMARY ................................................................................ 2 SECTION 2.0 DIAGNOSTIC EQUIPMENT ........................................................................... 5 SECTION 3.0 INTERVIEW ...................................................................................................... 6 SECTION 4.0 VISUAL ASSESSMENT ................................................................................... 8 SECTION 5.0 DOCUMENTATION REVIEW & SITE CONDITIONS COMPARISON .... 31 SECTION 6.0 CONCLUSIONS, DISCUSSION AND RECOMMENDATIONS ................. 32 APPENDIX I PHOTOGRAPH LOG

EXHIBIT 'E'




SECTION 1.0 EXECUTIVE SUMMARY Environmental Connection, Inc., (EC) was contracted by the State of New Jersey, Department of Human Services, (DHS) to conduct an investigation relative to moisture incursion and/or moisture impacts that may promote mold growth within the Greystone Park Psychiatric Hospital (GPPH), new campus Main Building. The investigation was conducted by Mr. James Frisbee, an American Board of Industrial Hygiene (ABIH), Certified Industrial Hygienist (CIH), and Mr. Brian Holbig, an American Council for Accredited Certification (ACAC), Certified Microbial Consultant (CMC). EC’s Scope of Work consisted of interviews with Facility representatives from the Engineering/Maintenance Department, limited visual assessment of the building interior and exterior for moisture incursion points and/or locations with mold growth, collection of moisture meter readings from impacted surfaces, and the identification of building conditions that may be associated with moisture intrusion observed, either historic or current, as well as a review of Plans for the construction of the building. The new GPPH campus Main Building was constructed between 2005 and 2008, with occupancy occurring in 2008. The Main Building is segregated into ten (10) wings, which are designed as Wings A through J. Wings A, B, D and E are three (3) story client wings; however, only Wings F, G and H have basements that house support services (i.e., Boiler Room, Chiller Plant, Food Services, Engineering/Maintenance and Housekeeping). Wing H on the first floor is mixed use for both client programs (i.e., Staff Cafeteria, Park Place for clients, Salon, Support Services, etc.) whereas, the second floor is Administrative. Wing I contains primarily clinical areas on the first floor, with Administrative and Support Service areas on the second floor. Recreational areas, including the Gymnasium and Fitness Center, are within Wing C. Wing J divides the common courtyard, and is used for educational programs, arts and crafts, and music. This report is representative of the conditions observed at the time of the inspection. There is the potential for additional issues to evolve after EC’s inspection because of the conditions documented in this report. In general, moisture intrusion EC identified consists of, but not limited to, the following.

• Corrosion was observed at plumbing connections, which is a typical condition in the building.

• Leaking supply water pipe lines to toilets between flush valves and fittings.

• Water accumulation and rusting in aluminum sill plates within Bathroom Chases for Client Rooms is impacting sheetrock that can, or have, resulted in mold growth.

• Many Staff and Community bathrooms for Client wings have blistering paint and suspect

mold growth under cove base molding over sheetrock walls in the corner at toilets.

EXHIBIT 'E'




• Vinyl wall covering does not extend over all sheetrock walls in the Client Shower Room stalls and has resulted in water damage to the sheetrock walls.

• Client Shower Rooms have floor drains that are becoming clogged.

• The first floor Chases to the Client Shower Rooms have floor drains where toilet overflows may back-flow into these areas.

• Condensation issues are present in the building including area of un-insulated chilled

water pipe lines, compromised insulation for chilled water pipe lines and/or supply air duct work, at ball valves for various piping systems causing condensation impact to building materials, such as ceiling tiles beneath these systems in the spatial opening between the suspended ceiling systems and ceiling/roof decks.

• Exhaust systems for the basement Food Services dishwasher units do not operate during

emergency generator testing, resulting in condensation of steam onto the ceiling tiles and metal grid system, resulting in rusting and suspect mold growth.

• The exhaust capacity is of concern for Shower Rooms in Client Wings as there is

evidence of condensation on sheetrock and vinyl wall surfaces, that includes sheetrock ceiling surfaces, which creates blistering of paint and paper for sheetrock surfaces that can result in moisture impact and potential mold growth.

• Past water incursion events have been documented by the Facility including the basement Housekeeping Laundry Room where drain lines were apparently undersized to accept clogging from mop head strains and resulted in backed-up drains. These back-ups resulted in water incursion to wall cavities to the drain lines and mold remediation was conducted.

• Inappropriate items have been placed in toilets that result in sanitary pipe line back-ups. This results in the overflow of these pipe lines and sanitary water impacted wall surfaces that required extraction, drying, and disinfection by in-house personnel and/or outside vendors.

• Shower drains for Client Shower Rooms located at floors above have settled with the

building and resulted in compromised drain lines that impacted the ceiling sheetrock surfaces of the floor below, resulting in mold growth.

• Not all food serving areas have floor drains with screens to minimize the potential for objects to impede or clog the floor drains, and could allow for water overflow and impact to sheetrock wall surfaces. Dishwashers for these locations have leaks and corner sinks have flexible spray nozzles that can result in overspray of water impacting adjacent sheetrock walls.

EXHIBIT 'E'




• Food Serving Areas and Pantries were identified to have slow and/or clogged drains for

ice machines with water supply lines.

• Housekeeping Rooms throughout the building associated with the Client Wings have un-caulked sheet metal backsplashes along the corner sheetrock walls to floor slop sink basins. EC observed water impacts to adjoining sheetrock walls.

• Backsplashes for sinks were observed to have missing or deteriorated caulk, dislodging from the walls and/or the laminate from the compressed wood. These conditions have and/or can attribute to future mold growth.

• Water impacted the Auditorium, including the Stage, as a result of a ruptured fire suppression pipe line. Impacted sheetrock, carpet tiles and vinyl cove base molding was removed and replaced. EC observed water stains on the Stage curtains and the hardwood flooring is warped.

• A leaking fitting associated with a sprinkler head was observed above the sheetrock ceiling at the intersecting basement hallways of H and G-Wings.

• Elevated drain pans are located beneath the sanitary sewer lines and drains lines within

electrical service rooms. These pans and lines do not appear to be of sufficient capacity to retain and discharge water and could result in impact to electrical equipment, including switch gears and transformers. EC also observed locations where drain pans are installed with no drain line attached.

• There is no chase access to the piping for showers common with hallway walls and

therefore, there is no means of inspection for water leaks.

• The two (2) courtyards to J-Wing each only have a limited number of drains that are below grade, so as to capture and discharge water from precipitation. The remaining drains are slightly above grade level, which allows water to pool around the drains.

• The pitching of the landscaping and hardscapes vary in that some angles direct water

towards F through I-Wings.

• The exterior to Art Therapy has a leaking gutter at the seam and there is no detail to direct water off and away from the roof of J-Wing where the gables extend beyond existing gutters and downspouts.

• Flowerbeds along the perimeter walls of F through I-Wings are outlined outward a foot

from the building and create a channel to allow for water that can infiltrate into the building.

EXHIBIT 'E'




• Foundation cracks present along the basement of F, G and H-Wings are potential

moisture incursion points from the courtyard of J-Wing.

• Cracks in concrete were observed at various points of the building, especially at floor areas adjacent to the support columns. Excessive cracking of foundation walls along the basement hallways of Wings F, G and H are also areas of water incursion.

• Drip edge flashing above doors was only documented to those doors that lead to the building exterior from J-Wing for single doors and not double doors. Double doors have a significant gap between the doors, which could allow for precipitation to infiltrate the building.

• Exterior items were identified that could potentially result in moisture incursion. Weep hole discharge above window and door lintels, locations where the weep screed at the base of the EIFS systems is covered by caulking, rolled asphalt roofing seam deterioration and blistering, apparent improper pitching of the flat rolled roof, gaps and lack of caulking at metal coping details, compromised aluminum flashing details at the roof drains, aluminum tape peeling away from HVAC units and failing caulk at various seams and joints on the roof, such as corner sections of exhaust fans, at corner flashing details, etc.

• Water accumulation occurs within the manhole adjacent the basketball court outside of the C-Wing. It was reported that in the past, water has migrated from this manhole through the underground electrical conduit and entered the basement of the F-Wing.

• Leaders from gutters at the Main Entrance canopy discharge directly onto the masonry landing and appear to be delaminating the masonry joints.

The proceeding Sections of this report details EC’s findings relative to moisture incursion to the new main hospital building at Greystone Park Psychiatric Hospital, and locations of water damage and/or mold growth. Conclusions and recommendations are presented in Section 6.0 of this Report.

SECTION 2.0 DIAGNOSTIC EQUIPMENT Coupled with the visual inspection, EC utilized a moisture meter to determine if water-damaged locations were retaining moisture that could promote mold growth and for the evaluation of the moisture source, as well as if water staining was historic or potentially from an isolated incident where the surface has dried. Moisture within building materials was measured using a Lignomat Ligno-Scanner D non-destructive moisture meter, which uses the relationship between dielectric properties of the materials, their moisture content and their capacitance to measure the residual

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or excess moisture content. Results were expressed in terms of the percent of moisture relative to Douglas Fir, a reference building material. For the purposes of this study, readings on sheetrock walls are acceptable with less than 15% moisture, less than 20% moisture on masonry surfaces, and less than 15% in carpet. Values between 15% and 20% may indicate minor water impact, or elevated relative humidity conditions that impacted wall and carpet surfaces.

SECTION 3.0 INTERVIEW EC interviewed Mr. Joseph Jelovich, Coordinator of Plant Services, from the Maintenance/Engineering Department of Greystone Park Psychiatric Hospital. The interview assisted EC with the development of an inspection strategy for the visual assessment, as well as documentation of past events that resulted in water incursion and/or mold growth. A summary of information obtained from this interview is presented below:

• Floors in Client Shower Rooms were not appropriately pitched to the floor drains, which resulted in the General Contractor, Torcon, grinding the floors at the floor drains to correct the problem.

• First floor chases to the client shower rooms have floor drains. If there is a back-up of a drain line associated with toilets and sinks, where the drain lines appear operational in occupied spaces, but are actually back-flowing through these drain lines in the chases, there is no means of identifying such immediately in the chases, as there currently are no water level alarms to inform site personnel.

• The basement Housekeeping Laundry Room had issues with drain lines accepting mop

head strains that resulted in backed-up drains. These back-ups resulted in water incursion to wall cavities and subsequent mold remediation. New drain lines of greater capacity have since been installed.

• Treatment of water system for hardness is only for hot water. There is no water softener treatment for the cold water.

• Clients have a tendency to place items in toilets that result in sanitary pipe line back-ups. Most of the incidents to date have occurred within the Client Bathrooms. The low-flow water design and inadequate diameter drain lines appears to result in clogs of the sanitary discharge system. This results in the overflow of sanitary lines at the closest proximity point, such as in November of 2012, where sanitary water impacted wall surfaces that required extraction of the water, removal of impacted sheetrock walls, drying, and disinfection of surfaces by in-house personnel for the first floor of the A-Wing. Similar conditions existed in the early autumn of 2012, where there was impact to sheetrock wall surfaces in A-301, A-303 and A-305, which was remediated.

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• Shower Room E-215 is of typical conditions where floor drains above the shower rooms

settled with the building and resulted in compromised drain lines and impact to sheetrock ceilings below. Remediation has been completed and corrective action is that of the Facility.

• Approximately, 3,000 gallons of water infiltrated to the Auditorium, including the Stage,

as a result of ruptured fire suppression pipe line, on September 15, 2012. The Facility extracted the water, impacted sheetrock was removed and replaced, as well as the replacement of affected carpet tiles and vinyl cove base molding. Currently, stage curtains have water staining and the hardwood floor is warped.

• Shower heads in Client Shower Rooms were originally installed directly to the walls where moisture impacted the sheetrock, which resulted in the Facility to apply plexi-glass behind the shower heads, so as to minimize moisture incursion to the walls. Also, the Facility continues to replace leaking shower valves, that were not suicide proof.

• There is no chase access to the piping for shower common with hallway walls; therefore, there is no means of inspection for water leaks. At these locations, where valves have been replaced, plywood has been fastened to the openings created. Wall hatches to water supply shut-off valves are present; however, the valves are not located in arms reach, which would require limited demolition of walls to access the valves.

• Locations of water shut-off valves, as depicted on design drawings, are not necessarily present. Locations of shut-off valves are not marked or necessarily known by first responders to an incident involving an overflow. Within the Isolation Vestibules on the Client Wings, the shut-off valves can or cannot be accessed.

• Drainage has been an issue for the two (2) courtyards to J-Wing. Drains had been blocked or covered at some locations. Many of the drains are raised above grade where water accumulates at the drains, as opposed to entering the drains for discharge to retention basins.

• There is a manhole located adjacent the basketball court near C-Wing that fills with water, and has in the past entered the basement of F-Wing through the conduit system. There is a sump pit/pump show on design drawings that are not present (Photo 39).

• Roof leaks have been an ongoing issue. The roof is still under warranty and repairs are made almost on a monthly basis by the Contractor.

• There are cracks in the foundation walls that are water incursion points to the basement areas of F/G-Wings and H-Wings. Cracks and evidence of settling are also observed

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surrounding columns supports. It is assumed that the cracks are from the settling of the building.

• HVAC roof-mounted mechanical rooms with air handler units have had moisture incursion at the seams of these pre-fabricated units. Corrective action has been completed by the Facility with the application of aluminum foil tape.

SECTION 4.0 VISUAL ASSESSMENT Visual inspections were conducted throughout all accessible areas of the facility. Typically, moisture meter readings were reported as saturated, exceeding the measurement of the device, where affected surfaces were located. Often these saturated readings were present on sheetrock walls above or behind vinyl cove base moldings in bathrooms at the toilet corner walls. 4.1 Interior Typical Conditions The following is a summary of typical conditions observed for the new campus main building at Greystone Park Psychiatric Hospital. These conditions were repetitively documented for similar interior functional spaces, as opposed to isolated conditions for a specific location.

• Corrosion was observed at various plumbing connections throughout the building, mainly on hot water connections and may be associated with hardness of water in the system. There is evidence of historic leaks from these connections (photos 1-8).

• Leaking supply water pipe lines to toilets between flush valves and fittings were observed in chases between Client Bathrooms, where water accumulates in galvanized steel sill plates and impacts sheetrock for these locations that can or have resulted in mold growth. (photos 9-14).

• Staff and Community Bathrooms for Client wings and Client Bathrooms, have epoxy

floors without the epoxy flooring extending upward on sheetrock walls. It appears that the epoxy floors pitch towards the corner walls at the toilets, where blistering paint and sheetrock is observed. Analysis of these locations reveal that the sheetrock walls are in direct contact with the floors, which are concealed by vinyl cove base molding, without an adequate gap between the floor and wall surfaces. An adequate gap between the floor and walls would be necessary to minimize the potential for wicking of moisture during cleaning (photos 15-17).

• Vinyl wall coverings do not extend over all sheetrock walls in the Client Shower Room

stalls. As such, water splashing off individuals, through openings of shower curtains that do not extend the entire width of the stall openings, deflection off shower curtains, etc., has resulted in water damaged sheetrock walls exposed from lack of vinyl covering (photo 18).

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• Water accumulation and rusting on galvanized steel sill plates within Client shower room

chases impacting sheetrock that can or have resulted in mold growth (photos 19-20).

• Shower rooms have floor drains that are becoming clogged (photo 21).

• Condensation issues are present in the building. The condensation is a result of un-insulated chilled water pipe lines, compromised insulation for chilled water pipe lines and/or supply air duct work, no insulation at ball valves for various piping systems where the associated pipes are insulated, causing for the contact of interior ambient air to cold water pipe lines to condense and impact building materials, such as ceiling tiles beneath these systems in the spatial opening between the suspended ceiling systems and ceiling/roof decks (photos 22-25).

• Exhaust systems for the basement Food Services dishwasher units do not operate during emergency generator testing, resulting in condensation onto the ceiling tiles and metal grid system, resulting in rusting and suspect mold growth (photos 26-27).

• Not all food serving areas have floor drains with screens to minimize the potential for objects to impede or clog the floor drains, that could allow for water overflow and impact to sheetrock wall surfaces. Many of these floor drains were identified with a bio-film that could be mold and/or bacteria related.

• Backsplashes for sinks were observed to have missing or deteriorated caulk, with dislodging from the walls and/or the laminate from the compressed wood. These conditions have and will attribute to future mold growth. Food server areas for Client Wings have corner sinks with flexible spray nozzles that impact sheetrock from overspray and leaking dishwashers (Photos 33-34).

• EC documented that Housekeeping rooms for staff areas associated with the Client Wings have sheet metal backsplashes along the corner sheetrock walls to floor slop sink basins. These backsplashes do not have caulk applied at the seams and should extend beyond the slop sinks. Further, EC observed water accumulation on the vinyl composite floor tile, which will eventually result in the floor tiles to become dislodged from the sub-flooring (Photo 35).

• Concerns for potential interior moisture impacts is if a sanitary sewer line should rupture in Electrical Rooms, the drain pans beneath the sanitary sewer lines and the discharge drains do not appear to be of sufficient capacity to retain and discharge this water, and would clog at the drain lines. This would result in impact to surfaces that could promote microbial growth, as well as affect electrical equipment (Photos 36-37).

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• Cracks were observed in various locations, especially floors at areas adjacent to the support columns. Excessive cracking of foundation walls along the basement hallways of Wings F, G and H are also areas of water incursion (Photos 30-32).

• Evidence of moisture incursion was observed at conduit penetrations and cracks in the basement foundations walls (Photos 28-29).

4.2 A-Wing 4.2.1 A-Wing, First Floor

• A-134, Laundry Room: The right side washer/dryer unit has rust on the flexible hose hot water supply line at the connection to the bib; this deterioration could eventually result in leaking and impact to the sheetrock, including in the wall cavity with the potential for obscured mold growth.

• A-100A, Chase: This chase has approximately twenty (20) linear feet of mold growth on the sheetrock wall, along the wall for the A-112 Shower Room, above the vinyl cove base molding. Mold growth is present behind said molding and the wall is wet to the touch.

• Client Room A-103 Bathroom: Inspection of the chase for room A-101 and A-103 revealed that toilet for A-103 is leaking at the supply water pipe-fitting, which is impacting the sheetrock in the chase.

• Client Rooms A-102 and A-104 Bathrooms: Water is leaking from the supply water pipe-fittings for the toilets to both bathrooms, as observed in the chase, which is accessed from room A-102, and water staining observed on the sheetrock at the toilet drain lines.

• Client Room A-107 Bathroom: From access of the chase to this bathroom from A-105, it was determined that the toilet supply water line is leaking at the pipe-fitting and has impacted the sheetrock wall with mold growth.

• Client Room A-106 Bathroom: The toilet for this bathroom leaks at the supply water line pipe-fitting, as observed in the chase accessed from this room. Moisture impacted sheetrock with mold growth was observed beneath the supply water pipe line to the toilet.

• Client Room A-111 Bathroom: The toilet is leaking at the supply water pipe-fitting, as observed from the chase access in A-109, which is impacting the sheetrock in the chase.

• Client Room A-110 and A-112 Bathrooms: Chase access for these two (2) bathrooms is via Room A-112. Both toilets are leaking at the supply water pipe-fittings and resulted in mold growth on the sheetrock.

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• A-Wing, First Floor Serving Area: The dishwasher is leaking and impacting the floor

and sheetrock wall. 4.2.2 A-Wing, Second Floor

• A-249, Break Room: Corrosion observed on drain and water supply lines for sink. Leaking supply water lines to sink that has resulted in water damaged/stained shelving beneath the sink.

• A-214, Shower Room: The handicap showerhead appears to be impacting the sheetrock wall beneath the showerhead. The first shower stall upon entering the room exhibits the ability to move the concealed piping to the shower for the valve and shower head. This creates an unsecured system that will allow for water incursion and potential mold growth; however, there is no chase to inspect these pipes as it is located in the common wall with the hallway to the Client Wing. This shower room has the original construction shower faucet valves that leak and should be replaced from a security perspective, according to Facility representatives.

• A-215, Shower Room: The handicap showerhead appears to be impacting the sheetrock wall beneath the showerhead.

• Client Room A-212 Bathroom: Access of the chase for this location revealed that flexible sink supply lines off chase copper main lines for water supply to the sink are leaking with rust and corrosion. Water staining and mold growth was observed on the sheetrock wall.

• Bathroom Chase for Client Rooms A-206 and A-208: Access of this chase from Client Room A-206 determined that both sinks are leaking from flexible sink supply lines in the wall cavity, affecting both chase sheetrock walls. The toilet for the bathroom in Client Room A-208 is leaking between the supply water pipe valve and fitting. Green streaks observed beneath the security covers for the sinks in both bathrooms for Client Rooms A-206 and A-208, which is indicative of the leaking flexible supply water pipe lines for the sinks observed for the wall cavity from the chase.

• Client Room 207 Bathroom: Moisture impacted sheetrock wall is present between and beneath the sink and toilet, above the vinyl cove base molding. Moisture meter readings ranged between 9 and 14%, which confirms moisture is present. The associated chase wall to this location, as accessed from Client Room A-205, has mold growth along the sheetrock wall, which was previously replaced from past moisture impact.

• Client Rooms A-202 and A-204 Bathrooms: Moisture impacted sheetrock wall on either side of the toilet to the bathroom in Client Room A-204, which, as determined by

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moisture meter readings, is saturated one (1) foot up from the floor on both sides of the toilet. The vinyl cove base molding is peeling from the wall at this location along the toilet. On the chase side wall, accessed from Client Room A-202, of the impacted sheetrock wall in the bathroom for Client Room A-204, mold growth was observed, up to six (6) inches from the floor. Same conditions for the chase wall and toilet wall in the bathroom for Client Room A-202. The moisture incursion source appears to be the toilets for both bathrooms are leaking between the valve and fitting for the supply water lines.

• Chase in Client Room A-201: The chase wall for the bathroom in Client Room A-201 has mold growth, which is scheduled for remediation, and the leaking water supply lines for the sink appear to have been repaired.

• A-227, Serving Area: The detergent supply lines are leaking for the dishwasher and has resulted in accumulation on the floor extending outward from under the unit.

4.2.3 A-Wing, Third Floor

• A-349, Break Room: Corroded fitting on hot water supply line beneath the sink.

• A-314 Shower Room: The chase wall to the handicap shower has historic water staining and mold growth on the lower right side of the sheetrock wall. Historic rust stains on the chase wall to the handicap shower and middle shower from the original valves that have been replaced.

• Client Room A-308 Bathroom: Inspection of the chase for this bathroom, as accessed by Client Room A-306, revealed the flexible hose supply water lines to the sink exhibit corrosion and there are moisture/mold growth stains on the sheetrock wall beneath the supply water lines.

• A-327, Serving Area: The floor drain for the sink and ice machine drain lines does not have a cover screen to minimize the potential for obstructions that could result in overflowing. The side sheetrock wall to the sink and dishwasher assembly is impacted from water, approximately 2’x4’, and the vinyl cove base molding is becoming dislodged from the wall. The dishwasher appears to be leaking detergent.

4.3 B-Wing 4.3.1 B-Wing, First Floor

• B-115, Shower Room: Water damaged sheetrock observed under the shower head for the handicap stall. Within the chase between the middle and handicap showers, the backside of the middle shower exhibits mold growth under the valves; moisture meter readings

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collected from this wall revealed it was saturated. The piping and/or valve for the middle shower is leaking resulting in this moisture accumulation on the wall.

• Client B-111 Bathroom: From the chase access via Room B-109, the supply water line to the toilet at the valve and fitting leaks with water in the aluminum sill plate. This may result in future impact to the sheetrock wall.

• Client B-106 Bathroom: The same conditions identified for the Client B-111 Bathroom chase wall is also present on the chase side wall of the toilet for Client B-106 Bathroom, as accessed from Room B-106.

• Client B-105 Bathroom: Chase access in Room B-105 revealed the same conditions identified for Client B-111 Bathroom for the leaking toilet.

• B-Wing, First Floor Client Bedrooms Hallway: At the end of the hallway for the first floor client bedrooms there are water stains on the tiles for the suspended ceiling system that appears to be from the HVAC system above.

• B-Wing, Stairwell B-1, First Floor Landing: There is apparent past water incursion to the sheetrock ceiling from the HVAC system above.

• B-127, Serving Area: The ice maker has a slow flow drain when the water dispenser is operated, which could result in overflow. The floor drain for the discharge of the sink and ice maker is obstructed with litter, which could eventually result in an overflow of drain water.

4.3.2 B-Wing, Second Floor

• B-247, Break Room: Historic water staining on sink drain line between couplings, as well as corrosion on supply water lines between flexible and copper piping. These past leaks resulted in impact, as staining, on the shelf beneath the sink.

• B-215, Shower Room: Moisture impact on the sheetrock beneath the showerhead for the handicap stall.

• B-214, Shower Room: The plexi-glass behind the shower heads for the first and middle shower requires re-caulking, as these open seams/deteriorated caulk will result in moisture incursion and impact to the sheetrock beneath the plexi-glass and potentially mold growth.

• Client Room B-203 Bathroom: Urine is present on the floor, which is impacting sheetrock walls behind the toilet. The chase wall associated with this impacted bathroom

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wall, as accessed in Client Room B-201, has mold growth and water staining on the sheetrock.

• B-229, Laundry: Corrosion present on the flexible hose hot water supply pipe line, at the hose bib, for the left side washer/drying unit.

4.3.3 B-Wing, Third Floor

• B-347, Break Room: The laminate to the sink countertop backsplash is becoming dislodged and suspect mold growth is behind the loosening laminate on the compressed wood. The hot water supply line is corroded.

• Shower Room adjacent to Room B-344: The vinyl shower basin is cracked and can result in water incursion beneath the basin, adjacent rooms and to the floor below, as well as the potential for obscured mold growth.

• B-317B, Telecom: There is an overflow pan beneath the forced air cooling unit for the room; however, should the flow be of significance, water could overflow and impact data/network equipment.

• B-314, Shower Room: Sheetrock beneath the shower head for the handicap stall is impacted with moisture.

• Chase to Client Rooms B-306 and 308 Bathrooms: Inspection of this chase, as accessed from Client Room B-306, revealed moisture and mold growth staining along the sheetrock chase walls for the bathroom of B-306 and B-308. The supply water lines to the toilet and sink are leaking and impacting the chase wall for the B-306 bathroom, whereas the toilet supply water line is leaking and affecting the chase wall for the B-308 bathroom.

• Chase to Client Rooms B-302 and B-304 Bathrooms: There are water streaks on the chase walls common to both bathrooms associated with the sink water supply line leaks. Water stains were observed beneath the sink supply water lines in the Client Room B-302 bathroom, where the security cover has been removed.

• Chase to Client Rooms B-301 and B-303 Bathrooms: Water streaks with suspect mold growth observed on the chase common walls to both bathrooms from leaking water supply lines to the sinks.

• Chase to Client Rooms B-305 and B-307 Bathrooms: Toilets to both bathrooms are leaking at the water supply lines between the valves and fittings, which is resulting in moisture accumulation in the aluminum sill plates. Supply water lines to the sinks for

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both bathrooms have evidence of leaks where there is water staining and/or suspect mold growth present on the sheetrock walls beneath said piping.

• Chase to Client Rooms B-309 and B-311 Bathrooms: The same conditions observed in the chase to Client Rooms B-305 and 307 bathrooms are present in the chase to Client Rooms B-309 and B-311 bathrooms.

• B-329, Laundry: Corrosion/rust is present on the hoses to the washer/drying units at the hose bib connections. This could result in leaks and impact to sheetrock walls.

• B-327, Serving Area: The floor drain for the ice machine/sink drain lines has a biofilm and is not completely covered with a screen to prevent obstructions contributing to an overflow.

4.4 C-Wing 4.4.1 C-Wing, First Floor

• C-101A, Gymnasium, Women’s Room: The backsplash to the sink countertop requires re-caulking and the epoxy floor is cracked at the entrance to the restroom. The associated Men’s Room has chase access where it was observed that the first toilet in the Women’s Room is leaking at the supply water line pipe-fitting.

• C-101A, Gymnasium, Men’s Room: As with the aforementioned Women’s Room, the backsplash to the sink countertop requires re-caulking and the epoxy floor is cracked at the entrance to the restroom. Inspection of the chase revealed the supply water line pipe-fitting is leaking from a urinal and the middle toilet; standing water was observed in the aluminum sill plate and on the concrete floor.

• C-Wing, First Floor, Shower adjacent to Gymnasium: It appears the toilet may be leaking at the pipe-fitting supply water line. There is also blistering of the paint and sheetrock walls above the epoxy flooring that extends up the wall, which is assumed to be from water and detergent used to clean floors.

4.4.2 C-Wing, Second Floor

• C-212, Public Advocate: Water stained tile(s) for the suspended ceiling system appears to either be the result of a roof leak or condensation associated with the air handling equipment above. Inspection above this ceiling could not be completed due to occupancy.

• C-Wing, Second Floor, Restroom off Hallway adjacent to C-202 Section 4 Administration: It appears the supply water pipe-fitting is leaking for the toilet and

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impacting sheetrock, as well as cleaning of floors by Housekeeping is affecting the sheetrock walls above the vinyl cove base at the sink and toilet. Discoloration on the P-trap for the sink indicates a past or current leak.

• C-Wing, Second Floor, Restroom adjacent to C-208 Electric Room: The same conditions for the Restroom off Hallway adjacent to C-202 exist in this restroom.

• C-208, Electric Room: A metal fabricated pan is beneath the roof drain, as a means to capture water should the drain rupture or leak and not impact electrical panels; however, the pan is not tied-in with a drain line in the event of such an occurrence. Further, the pan will drain onto the suspended fluorescent light fixture.

4.5 D-Wing 4.5.1 D-Wing, First and Second Floors Inspection of the first and second floors of D-Wing revealed that areas with water damaged materials and/or mold growth have been previously identified in the preparation for remediation, as outlined in Technical Specifications prepared by EC, dated October 29, 2012. The exception are those typical conditions identified above, such as, but not limited to staff bathrooms, shower room ceilings, backed-up sanitary lines, restrooms in Client Rooms and Wings, etc. The following locations are scheduled for remediation, as a result of water incursion points that appear to have been corrected that consisted of back-up sanitary lines, leaking valves that have been replaced or from drain lines of floors above that impacted ceilings to the shower rooms below:

• D-100B, Shower Room Chase: Removal of chase wall with mold growth along the Shower Room;

• D-114 Shower Room: Removal of sheetrock ceiling for center shower stall; • D-115 Shower Room: Removal of sheetrock walls in chase; and • D-215, Shower Room Chase: Cleaning of back chase wall with historic mold growth

from past leak that has been corrected. 4.5.2 D-Wing, Third Floor

• D-349, Break Room: Deteriorated caulk observed along the sink countertop backsplash with suspect mold growth.

• DE-351, Conference Room: Four (4) historic water stained ceiling tiles, which appears to be the result of condensation associated with the HVAC equipment above the suspended ceiling system, during the cooling season.

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• Chase for Client Rooms D-310 and D-312 Bathrooms: Inspection of this chase, accessed from Client Room D-312, toilets to both bathrooms are leaking at the supply water line to the toilets, between the valve and fitting, as well as those flexible pipe lines to the sinks. These leaks have resulted in water staining and mold growth on the sheetrock walls for the common walls with the bathrooms.

• Chase for Client Rooms D-306 and D-308 Bathrooms: Within the bathroom chase, accessed via Room D-306, the toilet for the D-306 bathroom is leaking at the supply water pipe line between the valve and fitting, as well as the supply water lines to the sink where there is water staining on the chase side of the sheetrock wall. The chase side of the sheetrock wall for the D-308 bathroom also has leaking supply water lines to the sink that has resulted in water stains.

• Client Room D-302 Bathroom: The bathroom has water damaged and impacted sheetrock in proximity of the toilet, at the lower portion of the wall. Inspection of the associated chase revealed that toilet drain line is leaking with accumulated water in the aluminum sill plate. Also, as observed in the chase, the backside of the sheetrock wall to the sink has water staining and suspect mold growth.

• Chase for Client Rooms D-301 and D-303 Bathrooms: Impact to the backside of sheetrock for common walls of both bathrooms appears to be from leaking water supply lines to toilets and sinks. As such, there is blistering paint/paper to sheetrock walls with loose vinyl cove base molding along the wall with the toilet and sink in the D-303 Client Room Bathroom.

• Chase for Client Rooms D-305 and D-307 Bathrooms: This chase was inaccessible; however, the bathroom for room D-307 exhibits blistering on paint/paper for the sheetrock walls above the vinyl cove base molding in proximity to the toilet, which is indicative of typical conditions of either a leaking toilet at the drain and/or supply water line.

• Chase for Client Rooms D-309 and D-311 Bathrooms: Both walls from the chase common with each bathroom exhibit water stains on sheetrock from leaking water supply lines for toilets and sinks.

• D-327, Serving Area: Water stains were observed on the vinyl composite floor tile extending outward from beneath the dishwasher.

4.6 E-Wing 4.6.1 E-Wing, First and Second Floors

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Inspection of the first and second floors of E-Wing revealed that areas with water damaged materials and/or mold growth have been previously identified in the preparation for remediation, as outlined in Technical Specifications prepared by EC, dated October 29, 2012. The exception are those typical conditions identified above, such as, but not limited to staff bathrooms, shower room ceilings, backed-up sanitary lines, restrooms in Client Rooms and Wings, etc. The following locations are scheduled for remediation, as a result of water incursion points that appear to have been corrected, consisting of back-up sanitary lines, leaking valves or from drain lines of floors above that impacted ceilings to the shower rooms below:

• E-100B, Shower Room Chase: Removal of chase wall with mold growth along the Shower Room;

• E-114 Shower Room: Removal of sheetrock ceiling for first shower stall; and • E-115 Shower Room: Removal of sheetrock walls in chase.

In addition to the above, the chase associated with the bathrooms for Client Rooms E-105 and E-107 shall have walls removed where mold growth and/or water damage is present from leaking toilets. The toilets for both bathrooms are leaking in the chases from the water supply lines, between the valve and fitting. 4.6.2 E-Wing, Third Floor

• E-349, Break Room: Deteriorated caulk is present along the backsplash to the sink countertop.

• Chase for Client Rooms E-309 and E-311 Bathrooms: Water stains were observed on the sheetrock walls common with the bathrooms in said chase, which appears to be from leaking water supply lines to sinks.

• Chase for Client Rooms E-305 and E-307 Bathrooms: The toilet for the bathroom

associated with E-307 is leaking between the valve and fitting to the supply pipe line.

• Client Room E-303 Bathroom: Moisture impacted sheetrock was observed on the wall in proximity to the toilet, which appears to be the result of cleaning the floors.

• Client Room E-301: The bathroom for this Client Room has moisture related stains under the sink with water damaged sheetrock walls towards the base and in proximity to the toilet. Inspection of the associated bathroom chase, accessed from this room, revealed water damage to the sheetrock from water supply lines to the toilet and sink leaking.

• Chase for Client Rooms E-302 and E-304: The toilet to the bathroom for E-304 is leaking at the supply water line and resulted in moisture damaged sheetrock that is approximately three (3) feet in length and a half foot in height from the floor.

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• Client Room E-306 Bathroom: The toilet corner wall exhibits blistering of the paint and

paper for the sheetrock above the cove base molding. Inspection of the associated chase wall, where the chase is accessed in this room, revealed water stains on the sheetrock from leaking water supply lines and those of the toilet, which is impacting the sheetrock on the chase side of the wall.

• Chase for Client Rooms E-310 and E-312 Bathrooms: Water stains were observed on the backside of the sheetrock walls for the chase common walls to both bathrooms, as a result of past water leaks from flexible hose supply lines to sinks.

• E-329, Laundry: There is corrosion for the water supply lines to the right side washer/dryer unit at the hose bib.

4.7 F-Wing 4.7.1 F-Wing, Basement

• F-Wing Basement Hallway: There is a four (4) inch sanitary pipe penetration above the suspended ceiling tile system in the hallway through the foundation wall. Moisture impact was observed to the concrete foundation walls, along the J-Wing courtyard side. There is also a crack in the foundation wall at this side. Both the pipe penetration and foundation wall cracks result in moisture incursion points and impact to the ceiling tiles.

• F-005A: Water stained tile for the suspended ceiling tile along the foundation wall opposite the entrance to F-005A. Water marks observed on the foundation wall below the water stained ceiling tile.

• F-Wing Basement Elevator Lobby T-Wall to Foundation Wall for J-Wing Courtyard: Water incursion is present on the foundation wall above the suspended ceiling system, which has resulted in water staining to ceiling tiles. Above the suspended ceiling tile system, water damage observed to the sheetrock and associated joint compound, as well as rust stains on the fireproofing associated with the girder.

• Basement, Outside F-019: Water stained tile for the suspended ceiling system as a result of a chilled water line leaking, via condensation, through foil wrapped insulation.

• F-002A Corridor/F-002 Corridor: The chilled water pipe line above the suspended ceiling system in this location has missing insulation that results in the bare piping to sweat from temperature differences between insulated and non-insulated piping. Condensation has resulted in impact to the ceiling tile below.

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• F-Wing Basement, Hallway across from Electrical Room: Water incursion from electrical feeder penetrations above the suspended ceiling is impacting tiles through the foundation wall to the J-Wing courtyard.

• F-003, Switch Gear Room/Emergency Power: The floor expansion joints have evidence of deterioration, which can be a moisture incursion source from percolation. Sanitary sewer lines are located in this room, above electrical equipment, with sheet metal pans beneath said lines. Such pans are present above transfer switches and main breakers without drain lines being plumbed to a discharge. Historic water stains on rear wall as a result of moisture incursion via penetrations for conduits.

• F-Wing Basement, Hallway adjacent to Room F-002 (Water Equipment and Meter Room): Moisture incursion present via electrical conduits and the ceiling deck that has resulted in water and mold growth staining on ceiling tiles below.

• F-002, Water Equipment and Meter Room: This room has carpet mats in the presence of floor drains. Carpet mats should be removed as they could become a reservoir for microbial growth and amplification in the presence of water incursion from backed-up drains.

• F-Wing Basement, Outside F-1 Stairwell: Electrical feeders have been capped and the wall penetrations foamed; however, this is a water incursion point as evidence by water stains on the foundation wall below the penetrations and water damaged/collapsed tiles for the suspended ceiling system.

• F-Wing Basement, Outside F-004: Vertical crack in the foundation wall up to the ceiling deck is a potential water incursion point.

• F-004, Switch Gear Room/Normal Power Room: Overflow pan present beneath sanitary sewer drain lines above electrical equipment. These pans are notched around electrical junction boxes without caulk or other sealant at joints, as well as locations where these pans have screws. The concrete floor has cracks at the columns and the expansion joints are deteriorated. There is evidence of past water incursion at the rear wall via conduit penetrations that have been sealed with fire-stop. The sheetrock soffit and associated wall exhibit water damage from infiltration documented in Food Services; this soffit is for mechanicals associated with HVAC 4F – FO/F004/B/SUP.

• F-Wing Basement, Food Services: Ceiling diffusers exhibit suspect mold growth. At the time of the inspection, the Facility was undergoing its monthly transfer to emergency generators. Food Services is not connected with the emergency generators and exhaust systems for this space are not operational during such time. As a result, there is condensation accumulation, mostly from steam that is not exhausted from dishwashers, which is impacting vinyl ceiling tiles and wall coverings. Ceiling tiles are exhibiting

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staining with suspect mold growth and if seams for wall coverings are not airtight, there is the potential for moisture incursion behind wall panels, as well as exposed sheetrock wall and ceiling surfaces, such as in the slop sink area. The dishwasher in proximity to the HVAC mechanical soffit located in F-004 has an exhaust hood that could result in condensation, if not insulated, which cannot be inspected without destructive means to sheetrock walls, could be resulting in the moisture impact of the sheetrock soffit and associated wall in F-004. The Food Service Office has three (3) overflow pans beneath sanitary lines above the suspended ceiling tile system. There is periodic impact to the ceiling tiles beneath from back-flow of the sanitary sewer lines, which is evident by one (1) of the three (3) pans having discoloration from moisture; these ceiling tiles are routinely replaced. The food preparation area in Food Services has one (1) sprinkler head cover with copper staining discoloration, which would be the result of a leaking fitting. Diffusers in the freezer area have suspect mold growth.

4.7.2 F-Wing, First Floor

• F-114, Shower Room: Moisture damage observed beneath the shower head for the handicap stall.

• Client Rooms F-101, F-102, F-105, F-106 and F-109 Bathroom Chases: Chase walls for these locations exhibit water staining beneath flexible water supply lines for sink.

4.7.3 F-Wing, Second Floor

• F-215, Shower Room: The chase wall to the handicap shower has mold growth and moisture damage to the sheetrock beneath the new valve.

• Client Room F-201 Bathroom: Water damage on the sheetrock was documented beneath the security cover for the sink. Inspection of the chase revealed moisture streaks under the flexible water supply hoses. Based on these conditions, it is suspected that there is a leak in the wall cavity and/or at the connections in the security cover. Further investigation would involve destructive inspection.

• Client Room F-205 Bathroom: The same conditions observed for the bathroom in F-201 were also present in the bathroom for F-205.

• Client Room F-203 Bathroom: The bathroom has water damaged sheetrock along and between the sink and toilet, which is above and behind the vinyl cove base molding. Water damage was observed in the chase for the backside of this wall, which is beneath the sink and could be the result of leaking flexible water supply lines in the wall cavity.

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• F-229, Laundry Room: Corrosion is present at all flexible water supply lines for the

washer/drying units at the hose bib connection.

4.7.4 F-Wing, Third Floor

• F-3, Elevator Lobby: According to the Facility, water stained tiles for the suspended ceiling system have been a chronic issue. EC did observe water pipe lines above are not insulated at the ball valves, which could result in condensation in the presence of temperature differences as the remaining pipe lines are insulated. However, it was also indicated by the Facility that the roof above has had routine repairs by the Roofing Contractor, under warranty. There could be a combination of both conditions affecting the ceiling tiles, which are routinely replaced.

• F-349, Break Room: Suspect mold growth was observed on the backwall for the cabinetry under the sink countertop, in proximity to the water supply lines. This appears to be historic as the water supply lines do not appear to leak when the faucet was in operation by EC’s inspectors.

• FG-336, Administration: Water stained tiles for the suspended ceiling system observed and is attributed to condensation for HVAC mechanicals above the ceiling.

• F-315, Shower Room: The handicap shower stall was observed to have the typical condition of moisture impacted sheetrock beneath the shower head.

• F-327, Serving Area: The ice machine has a slow drain, which could result in overflows; the impact should be minimal. Typical impact to the wall adjacent to the sink and dishwasher unit was observed from water overspray by the retractable nozzle head and by placement of dishwasher trays between this spatial opening. Dishwater also appears to be leaking and impacting floor tile beneath the unit and sheetrock walls behind the unit.

4.8 G-Wing 4.8.1 G-Wing, Basement

• G-013, Clean Linen Receiving: This area has been routinely impacted by sanitary pipe line leaks from the first floor G-Wing (i.e., G-100). Impacted ceiling tiles have been recently replaced.

• G-018, Housekeeping Equipment Storage: Water stained ceiling tiles are present in this location, which is apparently the result of condensation from the HVAC duct work above this ceiling as a result of improper insulation.

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• G-Wing Basement Hallway, Outside Room G-022 Men’s Room: Water stained ceiling tiles are present associated with the suspended ceiling. Staining is the result of a leaking hot water return pipe line that is not insulated at the coupling.

• G-Wing Basement, Store House: This area has an ongoing sanitary pipe leak which has resulted in routine replacement of ceiling tiles and covering items beneath with plastic. Inspection above the suspended ceiling revealed residual sewage in the spatial opening between the ceiling deck and suspended ceiling tile system, including on foil covered fiberglass duct insulation. Above the work stations for the Store House, there is a ceiling tile with water staining and mold growth where the moisture source appears to be the result of condensation from uninsulated piping above the suspended ceiling system.

• G-Wing Basement Hallway, Across From G-026: There is a separation at the joint between the G-Wing basement and J-Wing slab where the rigid board is observable. Water stained ceiling tiles are present with suspect mold growth in proximity to a leaking sprinkler head at the pipe-fitting and, as a result of, condensation from exposed copper pipe line to a re-heat coil.

4.8.2 G-Wing, First Floor

• G-115, Shower Room: Mold growth was identified on the backside of the middle shower sheetrock wall in the chase.

• Chase for Client Room G-106 and G-108 Bathrooms: From access of the chase in room G-108, mold growth was identified in proximity to the toilet; however, neither the supply water or drain line appeared to be leaking. Water damaged sheetrock was documented in proximity to the toilets in both bathrooms, which could be an issue of water wicking from the floor behind the cove base molding from housekeeping cleaning the rooms.

• Client Room G-103 Bathroom: Water damage sheetrock is present behind the toilet, which is also on the chase side wall to this location. Incursion source does not appear to be from leaking pipes and could be a result of housekeeping.

• G-149, Break Room: Water stains were observed under the sink on the shelf. 4.8.3 G-Wing, Second Floor

• G-249, Break Room: The backsplash for the sink countertop has deteriorated or missing caulk resulting in moisture incursion that is causing the laminate finish to dislodge from the compressed wood substrate. Further there is a gap between the backsplash and wall where any moisture splashing from the sink could result in damage to the sheetrock and backside of the backsplash, as well as the potential for obscured mold growth.

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• G-215, Shower Room: Blistering paint/paper for sheetrock walls observed above vinyl wall covering for shower stalls, which is attributed to condensation.

• G-214, Shower Room: Same conditions observed as in the G-215 Shower Room. The side walls in the chase, which are the backside to the middle shower and handicap stall, have historic water stains and mold growth.

• Chase for Client Rooms G-209 and G-211 Bathrooms: Water damage observed to the sheetrock walls for the common walls to both bathrooms, which is presumed to be the result of toilet leaks between the valve and fitting for the supply water pipe or a leaking drain line for the toilets in the wall cavity. Water stains were observed beneath the flexible water supply lines for the sinks to both bathrooms on the chase walls. Chase was accessed from Client Room G-209.

• Chase for Client Rooms G-205 and G-207 Bathrooms: Discoloration noted beneath the flexible water supply lines to the sinks for both bathrooms on the sheetrock walls in the chase, as well as beneath the security covers for the sink drain and water supply lines in the bathrooms for room G-205 and G-207.

• Client Room G-201 Bathroom: Discoloration observed beneath the security cover for the sink, as well on the chase side wall accessed for this room.

• Client Room G-202 Bathroom: Same conditions observed as in Client Room G-201 Bathroom; however, mold growth is present on bathroom wall.

• Client Room G-212 Bathroom: Moisture impacted sheetrock wall identified in proximity

to the toilet for the bathroom. Within the associated chase, the backside of the associated wall has mold growth and the sheetrock is wet from the toilet leaking at the supply water line between the valve and fitting.

4.8.4 G-Wing, Third Floor

• G-315, Shower Room: Inspection of the chase between the middle shower and handicap shower revealed water staining with mold growth on the backside of the middle shower wall.

• Client Room G-301 Bathroom: Toilet is leaking between the valve and fitting for the supply water and is impacting the wall with the toilet and sink in the bathroom, as well as the associated chase side wall.

• Chase for Client Rooms G-302 and G-304 Bathrooms: Inspection of the chase walls common with the bathroom walls for both rooms has mold growth and water damaged sheetrock. This bathroom side wall in room G-302 has moisture impacted sheetrock; this

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same condition is present in the room G-304 bathroom, with mold growth behind the vinyl cove base molding on the sheetrock adjacent to the left side of the toilet. Sinks for both bathrooms appear to have leaks in the wall cavity and the toilet water supply piping, between the valve and fitting, is leaking in the chase for the bathroom in room G-304.

• Client Room G-306 Bathroom: There is water damage along the wall between the sink and toilet. No observed issues in the chase; therefore, this could be the result of cleaning the floors and water wicking up the sheetrock as the sheetrock results on the floor behind the cove base molding.

• Client Room G-308 Bathroom: The same conditions observed in the bathroom for Client Room G-306 are present in this bathroom. Chase accessed from Client Room G-306.

• G-314, Shower Room: The handicap stall exhibits moisture damage to the sheetrock wall beneath the shower head. Water stains observed beneath the valves for the middle shower from inspection of the chase.

• G-327, Serving Area: There is water and detergent staining beneath the dishwasher that extends outward on the floor from beneath the unit.

4.9 H-Wing 4.9.1 H-Wing, Basement

• H-005: There are cracks along the foundation wall to the J-Wing Courtyard, at approximate intervals of eight (8) to ten (10) feet, which may coincide with the placement of the girders and settling of the ground and/or building. These cracks allow for water incursion; originally water incursion to this area was from percolation through the floor, but currently the moisture is infiltrating through the foundation walls to the aforementioned courtyard. As a result of moisture incursion through the foundation walls, ceiling tiles are being impacted with water staining, and there are locations of efflorescence on the concrete foundation walls.

• H-Wing Basement Mechanical Room (Boiler Room and Chiller Plant): The concrete floor has a crack that permeates through the concrete masonry unit (CMU) wall at the roll-up doors between the Boiler Room and Chiller Plant. There are various cracks to the concrete floor throughout this space, including off column lines. Historic water staining on wall in proximity to the first floor Beauty/Barber Shop emanating downward. The Boiler Room has moisture incursion at cracks in the concrete foundation walls, and there is water staining/suspect mold growth on fiberglass insulation for the condensate supply and return lines in the Chiller Plant.

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• H-010, Water Equipment and Meter Room: Condensation impact is present on pipe insulation and at valves/flanges for cold water lines. There are cracks in the foundation walls, which is a potential moisture incursion source.

• H-Wing Basement, Fire Sprinkler Room: Water stains on the ceiling and walls are present, which are concrete, as well as cracks in the concrete foundation walls. Chilled water pipe lines exhibit water stains and mold growth.

• H-Wing Basement, Loading Dock: Cracks are present in the CMU walls.

4.9.2 H-Wing, First Floor

• Restroom/Shower Room across from H-108: The curbing to the shower is sloped towards the floor of the room, which can result in moisture to intrude beneath the shower pan and result in mold growth and/or deterioration to the floor.

• H-112, Central Staffing: The emergency exit door to the building exterior at this location has a gap between the door and threshold. The carpet in this immediate area exhibits dampness to the touch, which can be a reservoir for mold growth.

• H-118, Park Place Kitchen: Ice machine exhibits condensation on drain lines with historic water staining on the floor. Same conditions observed as in H-137 for the ice machine, as referenced below, including rust on adjacent metal door buck. Biofilm accumulation within floor drains and the dishwasher appears to leak from evidence of water staining on floor behind the unit.

• H-137, Serving Area: The drain lines for the ice machine are condensing and the gasket between the upper refrigeration unit and ice machine is deteriorated with water/rust stains. Condensation has resulted in staining on vinyl wall covering panels over sheetrock, as well as rust at the base of the adjacent metal door buck. There is evidence that the dishwasher has leaked towards the floor drain beneath the ice machine. Floor drains beneath the sink and ice machine have debris that impeded drainage without appropriated screens and exhibit a biofilm build-up.

• H-139, Dining Room: The floor is not properly pitched to the floor drain for the Pantry Area. The backsplash and countertop is warped and separating where caulk at joints is missing, which is a moisture incursion point to behind the cabinetry and sheetrock wall. Suspect mold growth observed where caulk is deteriorated at the backsplash and countertop.

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4.9.3 H-Wing, Second Floor

• H-207, Pantry off Conference Room H-204: The ice machine in this location has a clogged drain as a result of a crimped drain line in the cabinet. There is also corrosion at the connection to the sink drain line. This can result in water overflow and/or intrusion to the cabinetry beneath.

• H-221, Director of Psychology: One (1) discolored ceiling tile that appears to be from a past roof leak, as well as two (2) water stained ceiling tiles in the cubicle area outside this location.

• H-Wing, Second Floor, Coffee Bar: Drain line to this location, which is above the lobby, appears to be leaking at the sink, and the supply water wire mesh flexible lines off the copper main supply water pipe lines exhibit corrosion, which may be indicative of leaks.

• H-Wing, Second Floor, Men’s Room off Coffee Bar: Blistering sheetrock walls beneath sinks and urinals, which appears to be from Housekeeping cleaning these areas.

• H-Wing, Second Floor, Women’s Room off Coffee Bar: Blistering sheetrock walls along epoxy floor cove base, where it appears that the sheetrock walls are in contact with the floor and impacted by water.

4.10 I-Wing 4.10.1 I-Wing, First Floor

• I-Wing, First Floor, Women’s Room adjacent to Electric Room I-105: Corrosion and rust staining is present on piping beneath the sink. Paint is blistering at sink and there is no caulk at the backsplash.

• I-118, Clinical Psychology Internist: There is no caulk identified with the backsplash for the sink countertop and along the wall.

• I-120, Central Rehab: No caulking was observed at the backsplash associated with the sink countertop and along the wall.

• I-129, Pharmacy: There are three (3) cooling units for the room to maintain appropriate temperature in the event of a power loss, due to the storage of medications. One (1) of the three (3) units has evidence of water marks on the fiberglass insulated line. .

• I-132B, Ancillary Services, Restroom: Water marks observed on wall in proximity to the sink and corrosion on supply water fittings.

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• I-Wing, First Floor, Sterilization Area: White efflorescence on the sink drain line at the

connection to the P-trap.

4.10.2 I-Wing, Second Floor

• I-223 Office in I-221 UMDNJ Suite: Historic water staining on tile for suspended ceiling system, which appears to be the result of condensation from an uninsulated copper pipe line, which is assumed to be associated with the HVAC system.

• I-225, Business Office, Human Resources and Employee Relations Cubicle: Water stained tile for suspended ceiling system, which appears to be the result of condensation for HVAC system controls/duct work above the ceiling.

• I-217, Information Technology, Pantry: The refrigerator is up against the wall and does not appear to allow sufficient heat transfer off the coils that could result in condensation on the wall behind this unit.

• I-220, Data Center/PBX Room: Water stained tile for suspended ceiling system observed above the Evap/Coil #1 unit, which appears to be from condensation. Water stained ceiling tiles also present from leaks for the roof mounted HVAC mechanical systems above this space.

• I-213, Nursing Education: The HVAC system duct penetration to the roof mounted unit condenses and is impacting the suspended ceiling system below with water staining on tiles.

4.11 J-Wing

• There is a gap between all double doors that lead between the interior and exterior of this wing where the weatherstripping (broom sweeps) is insufficient and allows for water and/or outside ambient air contact with interior air, which can result in condensation on the building interior side.

• J-Wing, Room J-110, Art Studio: Corrosion was observed on the hot and cold water supply flexible hoses, at the T-connector, off the diverter. This corrosion could eventually lead to a leak beneath the sink. The floor is also cracked at the fan coil unit adjacent to the door that leads to the courtyard, where the exterior gutter leaks in proximity to this location.

• J-Wing, Men’s Room: There is a gap and missing caulk along the backsplash and sink countertop, which can result in water to infiltrate behind the wall concealed by the

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countertop. The epoxy flooring is cracked from the column outside the Men’s Room and into this location towards the garbage cans.

• J-Wing, Women’s Room: The bottom of the backsplash to the sink countertop does not have caulk to minimize the potential for water incursion behind the wall concealed by the countertop and mold growth. There are cracks in the epoxy flooring for this space.

• J-Wing, Chase for Men’s and Women’s Room: The sanitary pipe lines for the toilets to the Women’s Room have leaks that have impacted the sheetrock and resulted in mold growth.

• J-Wing, Room J-119, Greenhouse: There is a crack in the floor at the door to the courtyard, in proximity to the fan coil unit.

4.12 Exterior Typical Conditions Exterior items were identified that could potentially result in moisture incursion. These include weep hole discharge above window and door lintels, areas of caulk obscuring weep screeds at the base of some EIFS systems, rolled asphalt roofing seam deterioration and blistering, improper pitching of the flat rolled roof, gaps and lack of caulking at metal coping details, compromised flashing details at the roof drains, aluminum tape peeling away from HVAC units and failing caulk at various seams and joints on the roof, such as corner sections of exhaust fans, at corner flashing details, etc. In addition, drip edge flashing above doors from J-wing is inconsistent, large gaps are present between double doors, cracks evident at lower block walls, settling of sidewalks at some areas and ponding of water due to landscape pitching and/or drain issues. Details are referenced below:

• The two (2) courtyards to J-Wing each only have one (1) run-off drain that is below

grade, so as to capture water from precipitation. The remaining drains are slightly above grade level, may allow for water to pool around the drains. The pitching of the landscaping and hardscapes vary in that some angles direct water towards F through I-Wings. The exterior for Art Therapy has a leaking gutter at the seam and there is no detail to direct water off and away from the roof of J-Wing where the gables extend beyond existing gutters and downspouts (Photos 38-39).

• Flowerbeds along the perimeter walls of F through I-Wings are outlined outward a foot from the building with 1”x2” or 1”x4” wood planks and create a channel to allow the pooling of water that can infiltrate into the building; further, along H-Wing to J-Wing, there is a one (1) inch gap between the soil and foundation wall that can allow for water to accumulate and infiltrate the building. It appears that interior foundation wall cracks correspond with those observed on the exterior of H-Wing and settling of sidewalks in areas has resulted in compromised caulking systems (Photos 40-42).

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• Drip edge flashing above doors was documented to those doors that lead to the building

exterior from J-Wing for single doors and not double doors. Double doors have a significant gap between doors that can allow for precipitation to infiltrate the building and potentially outside ambient air to condense indoors (Photo 43).

• Weep holes discharge above exterior window and door lintels. EC observed locations where the holes associated with the weep screed system of the Exterior Finished Insulating System (EIFS) was covered by caulking application. Wide vertical caulking applications have visible mold growth in areas (Photos 44-45).

• The rolled asphalt roofing for the majority of the building has evidence of moisture incursion via seams to segments of the rolled sections of roof, which is typical between roof drains. The roofing is blistering upward that is an indication of potential moisture incursion beneath the rolled roofing trapping moisture that can impact surfaces below for the potential of mold growth (Photo 48).

• Pitching of the flat rolled roof is an apparent issue where aggregate build-up is observed in various locations at corners evident of water run-off from precipitation. While it is understood that aggregate delamination is expected, the accumulation for these areas is well more than an inch thick, which suggests potential roof issues (Photos 49-50).

• Metal coping details were observed where there is a gap between sections. It is unknown if the flashing detail beneath these seams were installed as per the design documents. Further investigation is warranted.

• Flashing details are present at the roof drains, where, in many cases, the flashing is dislodging from the rolled roofing. Flashing details have required continuous repairs, such as, but not limited to exhaust fans, the F-Wing elevator penthouse, HVAC equipment, etc. (Photos 46, 51 and 52).

• HVAC roof mounted mechanical rooms with air handler units have had moisture incursion at the seams of these pre-fabricated units. Corrective action has been completed by the Facility with the application of aluminum foil tape; however, as observed for the unit above H-Wing, the tape is peeling away from the substrate due to weathering. Weather is also affecting caulk applied to various seams and joints on the roof, such as corner sections of exhaust fans, at corner flashing details, etc., which could potentially become moisture incursion points (Photos 47 and 53).

• The manhole outside of C Wing had standing water with electrical service (Photo 54).

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• The Main Entrance canopy has leaders that discharge directly onto the masonry landing, which is to migrate to a drain at the stairs; however, there is evidence of this moisture delaminating the masonry (Photo 55)

SECTION 5.0 DOCUMENTATION REVIEW & SITE CONDITIONS COMPARISON

EC reviewed the Design Plans, as prepared by Vitetta, the Architectural/Engineering Firm of Record for the construction of the new GPPH Main Building, and As-Built Drawings prepared by Torcon, so as to compare site conditions relative to coping cap, roof flashing, waterproofing, window, etc. details. The review was limited to potential areas of concern for comparison to existing site conditions. The coping cap detail from drawing A 2.43 indicates that a flashing is present beneath seams to sections of these coping caps, where seams were observed between said sections. No issues were identified with the design of roof flashings for the building, as per the Plans, but the flashings at the roof drains are dislodging from the rolled roofing securing to the roof deck, which is a potential moisture incursion point. According to Design Drawing A 4.5, the basement exterior foundation walls received a two (2) inch perimeter insulation with a R-10 rating and dampproofing as well as first floor slabs with waterproofing and dampproofing from below grade to grade level. Because of cracks identified on foundation walls, the insulation, dampproofing and/or waterproofing could be compromised since these cracks appear to be water incursion points. It appears from As-Built submittal 02-002, there are no window flashings from the consensual sense, but rather windows are sealed at masonry openings with gaskets. Moisture from weep holes discharging at window lintels could be a moisture incursion point to the building. Drawing EUG 2.2 indicates that the manhole for the exterior Basketball Court outside C-Wing was to receive a sump pit that would drain water gravitationally to a dry well; however, upon inspection, water accumulation was observed in the manhole on January 15, 2013. As per the Facility, the drainage system was not installed for this manhole, where water percolates into the manhole from surrounding soils, that results in periodic inspection and extraction of water since high voltage electrical cables are present in this space. Water from this manhole migrates along conduits between the manhole and the building, infiltrating the building basement spaces that were identified by EC as moisture incursion points to the building.

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SECTION 6.0 CONCLUSIONS, DISCUSSION AND RECOMMENDATIONS

6.1 Conclusions and Discussion In general, a majority of the water incursion concerns at the new main building for Greystone Park Psychiatric Hospital are the result of plumbing. Leaks are present between valves and fittings for supply water to the toilets in Client room bathrooms, as well as between flexible hose lines from copper supply lines to the sink fixtures. These leaks are impacting sheetrock walls in the chases and bathrooms. With few exceptions, all valves to showers in Client Shower Rooms have been replaced, which were leaking with historic water damage and mold growth on chase walls. Reportedly, from the building settling, shower stall drains shifted and resulted in leaks to ceilings of shower room stalls on the floors below, causing deterioration and mold growth on the sheetrock ceilings. The water supply has hard water that is corroding plumbing, such as for Pantry and Break Room sinks and at flexible hose connections to hose bibs in the Client wing Laundry Rooms. Handicap shower stalls did not receive plexi-glass behind shower heads to protect sheetrock walls from moisture; where moisture from these shower heads are impacting sheetrock walls. Dishwashers for Serving Areas in Client wings are leaking, which vary from water supply lines, drain lines and/or detergent supply hoses. Ice machines in various areas have poor drainage and/or compromised gaskets, which allows for moisture accumulation. Floor drains for such have a biofilm from mold and/or bacteria associated with discharges, that also includes lack of screens to these drains to minimize back-flow. While there are access hatches for water shut-offs, access is beyond reach and would require removal of cabinetry and wall demolition for these obscured shut-offs. In addition, there are no chase access for showers adjacent to hallways in Client wings for shower rooms, as well as Staff bathrooms, Staff shower rooms, and Client bathrooms for common areas in the Client Wings. This presents an issue relative to periodic inspection and maintenance, where obscured leaks could result in mold growth. Condensation issues are present in the building. This consists of uninsulated chilled water pipe lines, compromised insulation for chilled water pipe lines and/or supply air duct work, no insulation at ball valves for various piping systems where the adjacent pipes are insulated, causing for the contact of interior ambient air to cold water pipe lines to condense and impact building materials, such as ceiling tiles beneath these systems in the spatial opening between the suspended ceiling systems and ceiling/roof decks. Construction related concerns were identified in Staff Bathrooms, as well as Community Bathrooms for Client Wings and Client Bathrooms, which have epoxy floors without the epoxy flooring extending upward on sheetrock walls. It appears that the epoxy floors pitch towards the corner walls at the toilets, where blistering paint and sheetrock is observed. Analysis of these

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locations reveal that the sheetrock walls are in direct contact with the floors, which are concealed by vinyl cove base molding, without an adequate gap between the floor and wall surfaces. This proper gap between the floor and walls is necessary to minimize the potential for wicking of moisture during cleaning with detergent in water by internal Housekeeping.

Vinyl wall covers do not extend over all sheetrock walls in the Client Shower Room stalls. As such, water splashing during usage and through openings of shower curtains that do not extend the entire width of the stall openings, deflection off shower curtains, etc., has resulted in water damaged sheetrock walls. Shower rooms have floor drains that are becoming clogged from daily cleaning as a result of residual lint and deteriorated strains from mop heads that accumulate at these floor drains when mopping. The obstructed floor drains could result in impeded flow of drain water from showers.

EC documented that Housekeeping rooms throughout the building for staff areas associated with the Client Wings have sheet metal backsplashes along the corner sheetrock walls to floor slop sink basins. These backsplashes do not have caulk applied at the seams and should extend beyond the slop sinks. There is observed water accumulation on the vinyl composite floor tile in these spaces, which will eventually result in premature floor tiles to become dislodged from the sub-flooring. Potential concerns for interior moisture incursion is if a sanitary sewer line should rupture in Electrical Rooms. The drain pans beneath the sanitary sewer lines and the discharge drains do not appear to be of sufficient capacity to retain and discharge this water, and would easily clog from feces and toilet paper accumulation at the drain lines. This would result in impact to surfaces that could promote microbial growth, as well as affect electrical equipment, including switch gears and transformers. The J-Wing courtyard has drainage issues affected by a combination of landscaping slopes towards the building, surface drains are slightly above the surrounding landscaping, flowerbeds along the perimeter walls of F through I wings create a channel that traps water along the foundation walls and there is a significant gap between the foundation wall and soils along H and G-Wings. The gutter outside the entrance to Art Therapy for J-Wing is leaking at seams and is a potential water incursion point to the building. Weep holes discharge above exterior window and door lintels that could infiltrate moisture into the building, as flashing details degrade over time. Exterior Finished Insulating System (EFIS) is present and is known to be of concern if the finish surface and joints deteriorate prematurely and if the moisture weep screed is covered, moisture can accumulate to promote obscured mold growth on underlying sheathing. EC observed locations where the weep screed system associated with the EIFS was covered by caulking application. Double doors between the interior and exterior for J-Wing are weatherstripped (broom sweeps), but with a significant gap to allow for precipitation and outside ambient air infiltration. Not all exterior doors have drip edge flashing to minimize the potential for moisture intrusion during

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periods of precipitation where no other means of overhangs are present. While caulks applied at expansion and control joints appear to be in good condition on the building exterior, mold growth is present and will result in deterioration of these materials. There is evidence that surrounding soils to the foundation walls are prematurely settling in conjunction with saturation where the soils are starting to depress and/or pitch towards the building, which is of concern as potential water infiltration points. Cracks are present in the foundation walls to the basement where issues identified herein are resulting in moisture incursion to the lower levels of the building. Contract Documents indicate materials to minimize water incursion at foundations and footings; however, such could be compromised as moisture is infiltrating at said cracks. Further, the sump pit should be installed, as detailed in the Contract Documents, for the manhole adjacent to the basketball court, for water management. There appears to be moisture incursion beneath the rolled roofing for flat sections of the building, typically observed at roof drains, where the rolled sections of roofing are dislodging from the substrate. Pitching of the flat sections of roofing have locations that are not directed towards roof drains, where there is evidence of standing water. It is expected for the aggregate from the rolled roofing to delaminate and accumulate; however, there are locations where the aggregate build-up is significant. The deterioration of this aggregate could result in moisture incursion where the rolled roofing is becoming bare of aggregate. While the Contract Documents indicate a flashing detail beneath seams between aluminum roof coping caps, this could not be confirmed; further investigation is warranted. Mold growth was predominately identified on sheetrock walls within chases for Client Room Bathrooms and Shower Rooms, as well as behind vinyl cove base on sheetrock walls for Staff Bathrooms, Client Bathrooms in common areas of Client Wings, and water damaged ceiling tiles from the moisture incursion points identified above and within this report. Isolated areas of water damaged sheetrock walls and/or that with mold growth are present in Serving Areas for the Client Wings and Employee Cafeteria, as a result of leaking ice machines, dishwasher units, and overspray from sinks utilized for dish washing. Backsplashes for sink countertops in Break Rooms were also documented with water damaged compressed wood, in conjunction with mold growth. The basement Store House was identified to have past sanitary sewage leak impacts where fiberglass insulation with foil lining is present above the suspended ceiling tile system. This area requires immediate remediation. HVAC units on the roof need immediate attention to address water incursion issues at the seams of the enclosures.

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6.2 Recommendations 6.2.1 Immediate Corrective Action Locations with identified water damage and mold growth within the building should be immediately addressed with remediation, in accordance with appropriate industry standards, guidelines and, where present, regulations. A primary area of concern is above the suspended ceiling in the basement Store House. Work should be completed by experienced and qualified in-house individuals; otherwise, an Environmental Remediation Contractor pre-qualified by the DPMC for this discipline. At a minimum, post clearance verification final inspections and air sampling for fungal spores should be performed by a State of New Jersey Agency Consultant. While remediation can occur before corrective action is implemented to address the water incursion source, this corrective action should occur immediately after remediation. Plumbing concerns identified in this Report should be inspected and corrective action implemented to address areas of concern identified in this report that include, but are not limited to:

• Application of teflon tape or liquid pipe compound at all threaded fittings and joints; • Replacement of corroded water supply and sanitary drain pipes, which includes flexible

hose lines for sinks and washer machines; • Repairs to toilets leaking between valves and water supply fittings; • Clean-out of floor drains, floor drain screens and installation of screens where not present

for floor drains; • Routine inspection and replacement of flexible hose lines as there is hard water that will

affect washers; • Repair and/or replacement of leaking dishwashers and ice machines; • Installation of water level meters in chases with floor drains; • Replacement of leaking pipe-fittings associated with the fire suppression system; • Corrective action for backsplashes that require caulking; and • Corrective action to address splashing of high volume flow of water from sink fixtures

off basins. After remediation of walls that are in contact with floors for various locations within the building, new sheetrock should be installed with an adequate gap between the floor and wall, behind vinyl cove base molding. All shower stalls should have the vinyl linings extend onto all exposed sheetrock surfaces that are in contact with water, as well as handicap shower stalls should receive plexi-glass; however, it is preferred that all shower walls and ceilings for the stalls receive vinyl lining. In addition, exhausts for shower rooms should be of sufficient capacity to minimize condensation on sheetrock wall surfaces. At a minimum, access hatches for inspection of bathrooms and Staff Showers without chases and for fixtures/valves to showers along the hallway common walls of the Client Shower Rooms should be installed. Replacement of backsplashes to sink countertops is required.

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Condensation issues with plumbing and HVAC systems will require corrective action, such as, but not limited to appropriate installation of insulation where insulation has been removed to repair pipe leaks, inadequate insulation for duct work, and installation of new weatherstripping (broom sweeps) between double doors, such as for J-Wing, to minimize the contact of interior and exterior air for the building interior. After corrective action is performed, water stained ceiling tiles should be replaced. A major area of concern is the leaking sanitary pipe lines for the basement Store House above the suspended ceiling tile system that has resulted in feces and toilet paper accumulation that is on foil fiberglass lined duct work, where all impacted materials should be removed and/or cleaned with a disinfectant. Exterior drainage issues identified in this report will require corrective action relative to pitching and drains being below grade, as well as ensuring compressed soils along the building exterior are pitched away from the building. Leaking gutters should be repaired and installation of such with leaders tied-in to the water management system for J-Wing, where the gable detail discharges water run-off to the building exterior facade. Gapping between soils and foundation walls should be filled-in and J-Wing flowerbeds removed. Exterior surfaces with mold and algae growth should be periodically cleaned, so as to prevent deterioration that would result in water incursion. It is unknown if the cracks to foundation walls are the result of building settling, settling of surrounding soils and/or improper weight distribution of the building. These cracks are also attributed to the floor cracks in the basement and at column lines on all floors that may extend to CMU walls. As such, a Structural Engineering Firm should be retained to determine the cause of and appropriate corrective action. 6.2.2 Long Term Mitigation The new Main Building for GPPH has hard water supply that results in the corrosion of water supply and sanitary drain lines that can cause scaling and sediment build-up which can deteriorate plumbing and HVAC systems. As such, a water softener treatment plant should be incorporated for the cold water, since there is only such for the hot water, to the Facility, not just the new Main Building, but also ancillary structures that include the Mountain Meadow Cottages, Human Services Police Department building and Grounds Building that are associated with the Hospital; however, these ancillary structures were outside the Scope of Work for EC. HVAC roof mounted units will require evaluation to address water incursion issues, which are typically associated with seam joints for these “dog houses,” and while corrective action with aluminum foil tape provided a temporary means to seal these joints, it has been observed that weathering is delaminating the tape. Expansion and control joints should be periodically inspected, as well as camera inspections of water supply and sanitary sewer drain lines, at least every six (6) months by in-house trained personnel and/or appropriate vendor to ensure systems are work effectively. Clean-up of

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sanitary sewer lines should also extend to these inspections that will result in identifying scale and corrosion build-up that could impede flow and cause water incursion. After cleaning of moisture impacted surfaces for the basement Food Services Department, the exhaust systems for this area should be tied-in with the emergency generators, so as to minimize condensation associated with dishwasher operation during monthly generator testing. An alternative plan should be developed by an Architectural/Engineering Firm to address corrective action for sanitary sewer drain lines being in proximity to electrical equipment, as well as a dry fire suppression system for these locations. 6.2.3 Moisture and Microbial Prevention Program While EC has identified locations with existing/potential moisture incursion, water damage and/or mold growth, it is understood that due to the size of the new main hospital building at GPPH there will be unexpected events that will result in moisture intrusion, such as, but not limited to, sanitary sewer back-ups; leaks from compromised plumbing fixtures; roof leaks as the system ages; etc. Because of these and other potential future events, it is recommended that a Moisture and Microbial Prevention Program be established with training to Administrative, Engineering/Maintenance, Housekeeping and Nursing Staff. This program would consist of:

• Communication between Administrative and Nursing Staff to Engineering/Maintenance, Site Safety and Housekeeping Staff of a release that may result in moisture damaged materials and/or microbial growth, so that the proactive measures can be implemented by Engineering/Maintenance, Site Safety and/or Housekeeping Staff to extract the water, dry areas, and remove impacted building materials.

• Establish a presentation to all Staff that outlines the route of communication to address moisture and potential microbial growth incidents.

• Prepare a plan that outlines the appropriate measures to remediate potential microbial issues from water incursion, such as, but not limited to, sanitary sewer back-ups, leaking plumbing, building issues, etc.

• Identification of issues that require corrective action relative to floor and wall surfaces that result in water wicking upward to walls and yields mold growth on sheetrock walls behind vinyl cove base molding.

• Identify appliances, such as, but not limited to, dishwashers, ice maker machines, etc., that can result in moisture incursion, if these units are leaking. The life expectancy of these units should be considered.

• The appropriate means to remediate surfaces that are impacted by moisture and mold as well as microbial (i.e., mold and bacteria) from sanitary sewage leaks. Followed by the installation of new surfaces.

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• Corrective action for locations with moisture incursion as opposed to replacing water

damaged ceiling tiles for suspended ceiling tile systems.

• Periodic inspections, at least every six (6) months, of plumbing systems, chases, the building envelope, etc., where moisture could infiltrate to the building and promote mold growth. Documentation of areas of concern for corrective action and record such.

• Post remediation verification inspection and air sampling by an Agency Consultant to ensure all internal work was completed in accordance with industry standards, as well as air sampling to determine that the remediation work was completed for re-occupancy. Relative to sewage clean-up, surface swab samples should be collected for bacteria associated with such to ensure acceptable clean-up.

Based on EC’s evaluation of the new campus Main Building at Greystone Park Psychiatric Hospital, it is recommended that mold impacted surfaces undergo remediation by a qualified Environmental Remediation Contractor that is pre-qualified for this discipline by the State of New Jersey, Department of Treasury, Division of Property Management and Construction, (DPMC). Prior to, or after remediation, water incursion sources and water impacts will require corrective action, so as to minimize such further events. Corrective action will also have to be implemented to address existing and potential water incursion points, so as to maintain the integrity of the building envelope. A Structural Engineering firm should be contracted to determine if cracks in the foundation, floors and at columns is the result of settling, either of the building, soils, or a combination of both, or due to potential structural issues, as well as the appropriate means to address the roof. Further, a Moisture and Microbial Prevention Program can be developed that identifies current and potential operational moisture impacts as well as means and methods to minimize impacts by staff including preventative measures to minimize future impacts.

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APPENDIX I

Photograph Log

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