Scanning & Document Managementg g

EWORKS Consultants Co., Ltd.,

Registered Office : 17/19 Moo-10, Monthon 3, Nongkhangplu, Nongkhaem, Bangkok – 10600 THAILAND

Sales Office :35, Tawewatthana Road, Nongkhangplu, Nongkhaem, Bangkok - 10160 THAILANDTel: 02-421-8986HP : +66 844 23 9945HP : +66 844 23 9945,http://www.eworkscorp.net

O iOverview

Scanning (optional scanning component)

• Kodak capture technology• Outsourced scanning services• High volume scanning

Document ManagementDocument Management• Web based document management

Multi document format support• Multi-document format support• Low cost, quick ROI, Server licensing,

unlimited usersunlimited users

Go GREEN Go PaperlessGo GREEN = Go Paperless

Wh d I d thi ?Why do I need this ?

• Do you generate lots of paper documents every day ? • Do you want to search data within these documents ?• Do you want to access such documents easily over your intranet ?• Do you want to access such documents easily over your intranet ?• Do you want to free up office space ?• Do you want to reduce you daily running costs of using paper ?• Do you want to implement a green technology ?

If you answered YES to any one question above, Read ON …

K d k C t PRO E S iKodak Capture PRO : Easy ScanningElectronic Paper based High speed Scanning Electronic Documents

Paper based Documents

High-speedScanner*

Scanning Result

DUPLEX Mode- 40 ppm- 80 ipm

Metadata

- 80 ipm

DUAL STREAMMode –- 40 ppm Metadata- 160 ipm

Scanned E-Doc

* Scanner speeds shown are MINIMUM, they go up higher models

S i V l D t b l kScanning Value : Database lookup

Scanned document data can be looked up against a database to extract related data. Scanned document data can be looked up against a database to extract related data. Example – Scan – INVOICE NUMBER, get Invoice Item Details.

S i V l A t d t filiScanning Value : Auto document filingAuto analyse user Auto-analyse user dropped documents

KODAKCapture PRO

Feed Auto-exportAutoE-doc filing

Auto-exportData to XpressDOCS

User generatedDocument

Document Data

p

User

Document

: Simple Document Management

StoreRetrieveSearchSea cCheck in – outIndexReviseDocument CartDownloadZip-DownloadEmailShareCopyAnd much more…

D t A C t lDocument Access ControlEngineering

Production

1 : M

Document NumberDepartmentControl ManagerInternal / External

Customer

1 : 1 1 : M Engineering

User User RoleCustomer Service

Class 1

1 : M

ViewReviseUploadDropPurge

ViewCopyShareLInkCheck in / outU l dClass 2Purge

Add FolderUploadReviseDownload

B i U it S tiBusiness Unit SeparationM l i Multi-company setupRoot folder assignment for each business unit

St D t TStorage - Document Types

• Category for • Category for document types

• Control department • Control department wise document storagestorage

• Control document numberingnumbering

• Control document ownershipownership

Document Types Assignment Document Types Assignment

Setup with Type ownership Setup with Type ownership Document Types control document numbering, multi-document sets and internal / external control separation

St D t ClStorage – Document Class

• Access Class for • Access Class for document security

• Control document • Control document handling

• Allows same • Allows same document to be handled differentlyhandled differently

Storage –Document ClassStorage –Document Class

Setup document level permission controlA / P i i t l ti t d t l l k l Access / Permission control separation at document level works along with role permissions at User Role level

*xpressdocs uses certain server side components to utilize document level permission control. However, use of the application is possible without these components as well with reduced control over file view and file these components as well, with reduced control over file view and file download permissions.

User AccessUser Access

User access to the document repository is available through a simple browser based interfacebrowser based interfaceNo third party client-side components required to access

Customized Document AccessCustomized Document AccessXpressdocs UI is customized for its users (highlighted areas below)-

Additional document access Additional document access Data integration with external systems such as ERP, Product Control

D t R i i & C t lDocument Revision & ControlXpressdocs allows complete control over document revisions by-Xpressdocs allows complete control over document revisions by

Create unlimited document revisionsDocument class members are automatically notified of pending reivision

D t UtilitiDocument UtilitiesTools & Utilities that makes xpressdocs user-friendlyTools & Utilities that makes xpressdocs user friendly

Add multiple documents to cart and download and download as ZIP fileUser download can be controlled as number of files / data limit

Complete user activity audit trail and file-download audit trail available in admin panel

Document UtilitiesDocument UtilitiesTools & Utilities that makes xpressdocs user-friendly

Fully integrated outlook-styled internal messaging system which Fully integrated outlook styled internal messaging system which users can use for – Internal messaging, Automated alerts regarding document revision, check-in/out etc.

Data Audit TrailsData Audit TrailsAudit trails to show user & document download logs

M lti f t C bilitiMulti-format Capabilities

Supports a variety of popular document formats making it a ready to use

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Supports a variety of popular document formats, making it a ready-to-use format. *some formats require additional component use

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Additi l I f tiAdditional InformationPRODUCT DEVELOPMENT - We have a continuous product enhancement roadmap for which we are currently working on providing additional features –

Create customized document metadata depending on document typesCreate electronic document generation such as – legal contracts / tendersCreate electronic document generation such as legal contracts / tendersImproved UI for easier document access for users.

CURRENT CLIENTELE –Manufacturing Trading businesses in Thailand & IndonesiaManufacturing, Trading businesses in Thailand & Indonesia

LICENSING –xpressdocs is provided under server-based licensing mechanism – with

unlimited access to users.

TECHNOLOGY –xpressdocs uses the Microsoft.net 3.5 framework and users SQL Server 2005+ xpressdocs uses the Microsoft.net 3.5 framework and users SQL Server 2005

as its database

Thank You

For more information on our solutions and services, please contact -contact

Keson KunthasenKeson KunthasenSales & Marketing Manager

EW k C lt t C LtdEWorks Consultants Co., Ltd.35, Tawewatthana Road, Nongkhangplu, NongkhaemBangkok - 10160 THAILANDTel: 02-421-8986

66 8 23 99HP : +66 844 23 9945Email : keson@eworkscorp.net URL : http://www.eworkscorp.net

SAP C l i S f D l D M SAP Consulting | Software Development | Document Management