Saving time & money in the short(!) run……using Pubget Paperstats auto-harvested

aggregated usage statistics to rapidly & responsibly trim a big deal

Jason S Price, PhDScience Collections LibrarianClaremont Colleges Library

Use case…Big Publisher wants the invoice ok’ed within the week (no prior notice!), but you want/need to use your cancellation clause to mitigate the rising costs of their big deal

Collection team meeting is tommorrow & the faculty board meets later in the week

Can it be done (responsibly)? Yes, it can!

blackenterprise.com 12/2010 n.c.

Responsible cancellation:

• Addresses exceptions

• Uses multiple years of usage data

• Takes into account title changes

• Allows for informed input from colleagues

• Leaves room for subjectivity in decision

making

By the numbers:

1) Upload pricing data

2) Download 3 yrs COUNTER usage

w/price

3) Adjust PPU by usage period

4) Consolidate usage from changed titles

5) Propose cancellations with data

6 (Evaluate ROI) 

Jessica Feis

Upload pricing data10min issn,cost x 268 titles (from xl quote)

1234-5678,$12002345-678x,$300…

80min Complications:• Missing ISSNs (20)• Divide costs for packages (18)• eISSNs instead of pISSNs (!)

(easy MS access query on web title list)

=90min to complete uploaded pricelist

Drag picture to placeholder or click icon to add

Drag picture to placeholder or click icon to add

2) Download 3 yrs COUNTER usage w/price

issn title months full_text pdf html 2012 Price

0008-4948 Journal 1 12 19 16 3 $2,648

0022-202X Journal 2 12 14 14 0 $454

0035-9017 Journal 5 20 34 34 0 $2,644

0080-6765 Journal 6 20 0 0 0 $276

0267-5498 Journal 8 20 62 33 29 $252

0148-0812 Journal 9 24 32 20 12 $910

0343-5520 Journal 11 24 5 5 0 $233

0934-3148 Journal 12 24 47 24 23 $298

0960-7447 Journal 13 24 62 48 14 $141

0966-0941 Journal 14 36 165 127 38 $1,724

1054-2353 Journal 15 36 25 17 8 $206

Aggregation across years

Flashback to a 2007 nightmare:

Which titles should we cancel?

2003 JR1479 rows

2006 JR1799 rows

2005 JR1671 rows

2004 JR1552 rows

Remove Duplicated

Titles (backfile entries, sub-

titles, incomplete

splits, backfill ISSNs)

2003 JR1465 titles

2006 JR1545 titles

2005 JR1530 titles

2004 JR1485 titles 2003-2006

# of FT VIEWS545 Titles

Subscribed Title List with price48 Titles

Select Query

Add titles cascading

backward to allow

complete 3yr use queryA

CT

ION

1560

85

2003 JR1545 titles

2006 JR1545 titles

2005 JR1545 titles

2004 JR1545 titles

Unique Title identifier

NE

ED Every title

represented every year

48 Subs Titles

with 3-yr Use & Price

Find UnmatchedQuery

Combined Data

497 Un-Subs

Titles with 3-yr

Use

Select Query to join stats

from all years

2) Download 3 yrs COUNTER usage w/price

issn title months full_text pdf html 2012 Price

0008-4948 Journal 1 12 19 16 3 $2,648

0022-202X Journal 2 12 14 14 0 $454

0035-9017 Journal 5 20 34 34 0 $2,644

0080-6765 Journal 6 20 0 0 0 $276

0267-5498 Journal 8 20 62 33 29 $252

0148-0812 Journal 9 24 32 20 12 $910

0343-5520 Journal 11 24 5 5 0 $233

0934-3148 Journal 12 24 47 24 23 $298

0960-7447 Journal 13 24 62 48 14 $141

0966-0941 Journal 14 36 165 127 38 $1,724

1054-2353 Journal 15 36 25 17 8 $206

5 Minutes!!!

Automatically harvested (really)…

issn title months full_text pdf html 2012 Price PPU

0008-4948 Journal 1 12 19 16 3 $2,648 $139.37

0022-202X Journal 2 12 14 14 0 $454 $32.45

0035-9017 Journal 5 20 34 34 0 $2,644 $129.60

0080-6765 Journal 6 20 0 0 0 $276 #DIV/0!

0267-5498 Journal 8 20 62 33 29 $252 $6.78

0148-0812 Journal 9 24 32 20 12 $910 $56.87

0343-5520 Journal 11 24 5 5 0 $233 $93.26

0934-3148 Journal 12 24 47 24 23 $298 $12.69

0960-7447 Journal 13 24 62 48 14 $141 $4.54

0966-0941 Journal 14 36 165 127 38 $1,724 $31.34

1054-2353 Journal 15 36 25 17 8 $206 $24.76

3) Adjust Cost per use by usage period

5 Minutes!!!

4) Consolidate changed titles

90m Nothing automatic here, unfortunately• Titles with less than 36 months of usage may have

former titles that may need to be consolidated• Had to sleuth out stealth packages and the like, but

then…

5) An accurate list to support informed decisions

Print ISSN Title months full_text pdf html 2012 Price PPU Cancel?

1369-1473 Journal 1 36 6 2 4 1,039.91 $519.95 x

1086-9379 Journal 2 36 8 8 0 1,323.00 $496.13

0022-1937 Journal 3 36 1 1 0 143.39 $430.16

1932-5223 Journal 4 36 89 76 13 9,108.72 $307.04

0022-0655 Journal 5 36 16 11 5 1,218.14 $228.40

0307-4412 Journal 6 36 9 9 0 606.38 $202.13

0305-1838 Journal 7 36 11 5 6 707.56 $192.97

1369-7412 Journal 8 36 15 6 9 956.81 $191.36

0007-1129 Journal 9 24 5 5 0 473.55 $189.42

1040-0397 Journal 10 36 73 57 16 4,565.97 $187.64 x

1546-6086 Journal 11 36 22 18 4 1,268.10 $172.92

1066-8527 Journal 12 36 10 5 5 536.96 $161.09

0044-0124 Journal 13 36 24 24 0 1,285.15 $160.64

0031-0239 Journal 14 36 13 10 3 694.18 $160.19

1538-7933 Journal 15 36 19 9 10 1,013.72 $160.06 x

Return on investment:Investment: • 4 Hours Prep time + Discussion (sunk

costs)• Annual fee for PaperstatsReturn:• Responsible cancellation of 3 journals -

$6600

Cancellations from 1 package in 1 year cover the cost of a paperstats subscription in perpetuity!!!

Bonus slide #1 Reality check

Bonus slide #1 Reality check