Smart Forms

Smart Forms

1

SAP Smart Forms is used to create and maintain forms for mass printing in SAP Systems.As output medium SAP Smart Forms support a printer, a fax, e-mail, or the Internet (by using the generated XML output).

The transaction code is SMARTFORMS.

Smartforms are client independent objects.

Smartforms are advanced version of SAP Scripts.

It is a GUI tool and it is user friendly.

Smartform architecture:

There are two main nodes in Smartforms.1.Global Settings Form Attribute. Form Interface. Global Definition. 2.Pages and Windows.

COMPONENTS OF SMARTFORMS.

Global settings: It is used to provide the basic settings for the smartform. Form Attributes:It specifies the general attributes like who created,Date,time, package,translate options, default smartstyle, Page format (DINA4/DINA5).Form interface:It acts as a mediator between a driver program and a smart form.The main functionality of form interface is, it will import the parameters which are exported by driver program.The parameters can be variables, work areas, internal tables..etc.Global definition:It will contain the variables to be used within the smart form.We can define variables, user defined data types, field symbols, initialization code,Subroutine, currency/quantity fields.It is mainly used for declaring or defining the above variables.

Page.Window.Graphic.Address.Text.Table.Header.Body.Footer.Template.Folder.Program Lines.Alternative.Command.Loop.

Pages and Windows

Pages and windows :This will contain all the pages and the windows, which are used in the smartform.By default, a page will be created by name %page1.By default, a window will be created by name 'Main' under the page1.For each page, we need to specify the next page.Eg: page = %page1Next page = %page1 or %page2

Page :It is used to define the layout of a smartform.We can have different pages with different layouts.Window :it is used to display information or text at a particular place on a page.Graphic :it is used to display logos or images on the smartforms.Address :It is used to display the address of customer or vendor or employee, organization address , workplace address etc.Just provide address no, it will automatically display the address as per the country formats.

Nodes under pages

Text :it is used to display the information or text in a window.Table :It is used to display the information in the form of table.When ever we create table by default HEADER, MAIN AREA, FOOTER will be displayed.The main functionality of a table is, it expands automatically depending on the internal table data.We need to provide the name of the internal table for a table.Template :template is also like a table which does not expand. That means it will have fixed number of rows and columns.Program lines :it is used to write some lines of abap code.

Nodes under the window

Main window:For continuous output .

Secondary window:For output with a fixed length.

Final window:Special type of secondary window for outputting the information that is not known until the end of form processing .

Copies window:Special type of secondary window for marking pages as copy or original.

Window Types in Smartforms

Steps : Transaction : SMARTFORMS .Enter the Form name and click on create.

Enter the description.

Click on Form Painter.

Click on Page and rename.

To Create windows.Right click on page -> create -> window.

To define Paragraph and Character formats.Click on Style and enter the name and click on create.

Paragraph formats.Right Click on paragraph formats -> create node-> enter name.

Character Format :Right click character format -> create node

Bar code character format .

Click on HEADER DATA.Enter default paragraph (standard).Save , check and activate.

Forms: To style in form.Go to form attributes .Enter the style name.

Right click on Heading Window-> Create -> Text.

Click on text.And go to general attributes.

Enter the heading and select paragraph format.

Upload logo image using SE78.

Click on Logo Window.

Whenever we are activate the SMARTDORMS, SAP generates a Function module.

Click on execute.

SE38.

Save , check and activate and execute.Copy the function module name.

In SE 38. perform call_smartform.

Call the function module name.

Enter ADRNR in address number , paragraph format and number of lines to be used and click on save.

Active the program and execute.

To Get Payer adress.

Right click on ADD2 ->create ->address.

Details Window :

Column Heading.

Click on DETAILS icon.

Mention height and width of column.

Right click on template -> create -> text.

Mention the Line and column position for each text.

To get item details.

Right click on MAIN -> create -> Table.

Click on Editor.

Right click on 2nd cell ->create ->Text.

To get Remit to address.

Condition Window :

To Transfer condition text : SO10.Go to transaction SE38.Run the program RSTXTRANS.

Select Text.And click on trnsfr texts to corr.

Click on yes and enter the transport request.

Getting Text objects from standard Transaction code into Smartforms. Ex : Billing documents Header text.VF03.

Click on Header.

Click on detail Icon.

Goto->Header.

Goto Smartforms.Declare a global Variable for vbeln. (G_VBELN).

To Trigger Smart forms in Transaction.Go to Transaction NACE.Select Billing and click on output types.

Click on processing routines.

Copy SAP Standard program SE38 Paste program name and click on display.

Comment the existing code inside form.

Copy data declaration from your program and paste it in z drivr prog

Copy all form and endform code and save it in end new z drv prog.

Go to Transaction NACE.Click on edit .Enter z driver program name and smartform name.

Goto VF03 and click on print.