sap master data dilip sadh

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Think Tree Technologies , Inc Overview of Master Records A master record contains information relating to an individual object, which remains unchanged for a long period of time. Chapter Objectives Explain the different types of data in the system. Discuss the integration points between the master records.

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SAP Overview by Dilip Sadh

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Page 1: Sap master data  dilip sadh

Think Tree Technologies , Inc

Overview of Master Records

● A master record contains information relating to an individualobject, which remains unchanged for a long period of time.

● Chapter Objectives

– Explain the different types of data in the system.

– Discuss the integration points between the master

records.

Page 2: Sap master data  dilip sadh

Think Tree Technologies , Inc

Master Data

G/L Account

Customer

Vendor

Bank

Material

Transaction Data

Invoice

Payment

Credit memo

Goods Receipt

Table Data

Payment Terms

Tolerance Settings

Pricing Conditions

Data in the System

Page 3: Sap master data  dilip sadh

Think Tree Technologies , Inc

Vendor Master Recordsare maintained in Materials Management(MM) and Financial Accounting (A/P)

Customer Master Records are maintained in Sales & Distribution (SD) andFinancial Accounting (A/R)

MM

FI

SD

Integration Points in Master Records

Page 4: Sap master data  dilip sadh

Think Tree Technologies , Inc

G/L Account Customer Vendor

Create in ...

Chart of Accountsand

Company Code

Clientand

Company Code

ActivitiesCreateChangeDisplay

Master Records - General Information

Page 5: Sap master data  dilip sadh

Think Tree Technologies , Inc

Overview of Master Records Chapter Summary

Key Terms

– Master Data

– Transactional Data

– Table Data

Page 6: Sap master data  dilip sadh

Think Tree Technologies , Inc

Chapter 6 - General Ledger Account Master Records

● A General Ledger Account master record contains informationabout the account that controls how business transactions areposted to it and how it is managed.

● Chapter Objectives

– Define the components of the Chart of Accounts and

Company Code segments.

– Create a G/L Account master record.

Page 7: Sap master data  dilip sadh

Think Tree Technologies , Inc

Client

Chart of AccountsCAEU

Chart of AccountsCAUS

CompanyCodeUS01

CompanyCodeUS02

CompanyCodeEU01

Chart of Accounts

Page 8: Sap master data  dilip sadh

Think Tree Technologies , Inc

Creating a Master Record - Centrally

Page 9: Sap master data  dilip sadh

Think Tree Technologies , Inc

Step 1. Create Chart of Accounts Segment Step 2. Create Company Code Segment

Creating a Master Record -Step By Step

Page 10: Sap master data  dilip sadh

Think Tree Technologies , Inc

Creating a Master Record - Reference

Page 11: Sap master data  dilip sadh

Think Tree Technologies , Inc

G/L Account Master Record

The G/L

Account Number

is included

in both sections of the

master record

Page 12: Sap master data  dilip sadh

Think Tree Technologies , Inc

G/L Account Master Record - Chart of Accounts Segment

Page 13: Sap master data  dilip sadh

Think Tree Technologies , Inc

G/L Account Master Record - Account Group

Page 14: Sap master data  dilip sadh

Think Tree Technologies , Inc

+ =

Account Group

Field Status

Activity Field

Status

Company Code Segment

Screen Layout

G/L Account Group - Company Code Segment Field Status

Page 15: Sap master data  dilip sadh

Think Tree Technologies , Inc

The Field is:

S Suppressed D Displayed

R Required

O Optional

S D R O

S S S S S

D S D D D

R S D R R

O S D R O

Field StatusScreen Layout Link Rules

Page 16: Sap master data  dilip sadh

Think Tree Technologies , Inc

Result

Company Code Segment Data:

Payment Transactions: Account Line Item Currency Display

Field Selection: Activity Type level O DAccount Group level R R

Account Currency

Line Item Display

R

D

Example of Field Status Definitions

Page 17: Sap master data  dilip sadh

Think Tree Technologies , Inc

Translating the Name of G/L Accounts

Page 18: Sap master data  dilip sadh

Think Tree Technologies , Inc

G/L Account Master Record - Company Code Segment

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Think Tree Technologies , Inc

Currency

Company Code segment of the G/L Account master record

G/L Account Currency

Page 20: Sap master data  dilip sadh

Think Tree Technologies , Inc

Formula

Editor

“Push Button”

Field Selection

Fields to

be

updated

New Value

Current

Values

Restrictions

Mass Maintenance

Page 21: Sap master data  dilip sadh

Think Tree Technologies , Inc

Blocking a Master Record

Thismaster record

is blocked ONLY in this Company Code

Page 22: Sap master data  dilip sadh

Think Tree Technologies , Inc

Marking a Master Record for Deletion

This master record ismarked for deletion in

just the Company Code

Page 23: Sap master data  dilip sadh

Think Tree Technologies , Inc

General Ledger Master Records Chapter Summary

Key Terms

– General Ledger Master Record

– Chart of Accounts Data

– Company Code Data

– Sample Account

– Account Group

Page 24: Sap master data  dilip sadh

Think Tree Technologies , Inc

Key Terms

– Open Item Management

– Line Item Display

– Sort Key

– Assignment

– Field Status Group

– Mass Maintenance

– Blocking

– Marking for Deletion

General Ledger Master Records Chapter Summary (continued)

Page 25: Sap master data  dilip sadh

Think Tree Technologies , Inc

Chapter 7Customer Master Records

• Customer master records contain information about theCustomer Account that controls how business transactionsare posted and managed.

• Chapter Objectives

– Define the components of the Client and Company Code

segments of the Customer master record.

– Create a Customer master record.

Page 26: Sap master data  dilip sadh

Think Tree Technologies , Inc

Option 1. Create Client and Company Code Segments Option 2. Create Client, Company Code, and Sales Segments

Creating a Customer Master Record

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Creating a Customer Master Record - Initial Screen

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Quick Search by Address

Search by Attribute

Search Help for Business Partners

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Customer Account Group

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Account Group Number Ranges

Page 31: Sap master data  dilip sadh

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Account Group + Company Code +Activity Type = Master Record Screen Layout

Field Status - Customer Master Record

Page 32: Sap master data  dilip sadh

Think Tree Technologies , Inc

The Field is:

S Suppressed D Displayed

R Required

O Optional

S D R O

S S S S S

D S D D D

R S D R R

O S D R O

Field StatusScreen Layout Link Rules

Page 33: Sap master data  dilip sadh

Think Tree Technologies , Inc

Result

Company Data:

Payment Transactions: Tolerance House Group Bank

Field Selection: Activity Type level O RCompany Code level R SAccount Group level D O

Tolerance Group

House Bank

D

S

Example of Field Status Definitions

Page 34: Sap master data  dilip sadh

Think Tree Technologies , Inc

Customer Master Record -Client Segment

Page 35: Sap master data  dilip sadh

Think Tree Technologies , Inc

Customer Master Record -Client Segment

Page 36: Sap master data  dilip sadh

Think Tree Technologies , Inc

Customer Master Record -Client Segment

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Think Tree Technologies , Inc

Alternative Payee / Payer

1

23

Page 38: Sap master data  dilip sadh

Think Tree Technologies , Inc

Customer Master Record -Company Code Segment

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Think Tree Technologies , Inc

Customer Master Record -Company Code Segment

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Think Tree Technologies , Inc

Customer Master Record -Company Code Segment

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Payment Terms

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Customer Line Item

Document Header

Payment Terms 0002 Days / Percent 14 days 2%/30 net

Baseline Date 15.01.1997 Discount Amount________________

Pmnt Block ___ Pmnt Method ____

Document Date 10.01.1997

Posting Date 15.01.1997

Payment Terms: Document

Page 43: Sap master data  dilip sadh

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Employee Tolerance Customer Tolerance

Tolerances

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Customer Master Record -Sales Area Data

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Customer Master Records Chapter Summary

Key Terms

– Customer Master Record

– Client Level

– Company Code Level

– Sales Area Level

– Account Group

– Number Range

– Reconciliation Account

– Payment Terms

Page 46: Sap master data  dilip sadh

Think Tree Technologies , Inc

Key Terms

– Sort Key

– Tolerance Groups

– Payment Methods

– Field Status in the Customer

Account Group

– Field Status for the Company

Code

– Field Status for the Activity

Type

– Dual Control

Customer Master RecordsChapter Summary (continued)