sap hr online training ppt

7/21/2019 Sap Hr Online Training ppt

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Objectives

After completing this chapter, you will be able to:• E plain why the !uman Resources function is

critical to the success of a company• "escribe the #ey processes manage$ by a !uman

Resources $epartment• "escribe how an integrate$ information system can

support effective !uman Resources processes



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&ntro$uction

• Human capital management (HCM) : tas#sassociate$ with managing a company's wor#force

• !uman Resources (!R) $epartment

responsibilities – Attracting, selecting, an$ hiring new employees – Communicating information regar$ing new positions

an$ hires – Ensuring proper e$ucation, training, an$ certification

for employees – !an$ling issues relate$ to employee con$uct – *a#ing sure employees un$erstan$ job

responsibilities



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Problems with 1itter .nac#er's !umanResources Processes

• Personnel management relies on paper recor$san$ a manual filing system

– Creates problems –

&nformation is not rea$ily accessible or easy toanaly/e



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Recruiting Process

• 1itter .nac#er (1.) has three employees in its !R$epartment

• Problems occur because of: – 3arge number of !R processes (from hiring an$

firing to managing health benefits) – 3ac# of integration among all $epartments – 4umber of people with whom !R interacts – &naccurate, out5of5$ate, an$ inconsistent information




Recruiting Process (cont'$ )

• Problems that can arise in the recruiting process: – "escription of 7ualifications re7uire$ for the job may

be incomplete or inaccurate –

8ob vacancy form may be lost or not route$ properly• !uman Resources $epartment will not #now that the

position is available• .upervisor will assume that paperwor# is in process

•

1iling an$ properly #eeping trac# of resumes an$applications is a challenge at 1itter .nac#er – "ue to applicant's $ata being #ept on paper form



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!uman Resources "uties after !iring

• !R $epartment shoul$ maintain goo$, continualcommunication with employee an$ supervisor toma#e sure the employee is performing well

•

1itter .nac#er issues performance evaluations tonew an$ current employees

– Evaluation $ocuments become part of employee'sfile> maintaine$ by !R $epartment



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!uman Resources "uties after !iring(cont'$ )

• Employee turnover can be a significant problem – Costs relate$ to hiring an$ training new employees – Companies lose #nowle$ge an$ s#ills that may be

crucial to #eeping them competitive – Employee turnover is strongly relate$ to job

satisfaction an$ compensation



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!uman Resources with ERP .oftware

1igure 5< Personal $ata store$ in .AP !uman Resources software



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!uman Resources with ERP .oftware

• A goo$ information system allows all relevantinformation for an employee to be retrieve$ in amatter of secon$s

•

.AP ERP !uman Resources (!R) mo$uleprovi$es tools for:

– *anaging an organi/ation's roles an$ responsibilities – "efinitions – Personal employee information – as#s relate$ to time management, payroll, travel

management, an$ employee training



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!uman Resources with ERP .oftware(cont'$ )

• .AP ERP's Organi/ation an$ .taffing Plan tooluse$ to $efine:

– Company's management structure –

Positions within the organi/ational structure• .AP ERP $istinguishes between task , job ,

position , an$ person• *anager's "es#top tool within .AP !R mo$ule

– Provi$es access to all !uman Resources $ata an$transactions in one location




1igure 52 Organi/ation an$ staffing plan in .AP ERP





1igure 5% Relationships among positions, jobs, tas#s, an$ persons who fillpositions



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1igure 50 *anager's "es#top provi$es single5point access to !R functions




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A$vance$ .AP ERP !umanResources 1eatures

• ime management• Payroll processing• ravel management• raining an$ $evelopment




ime *anagement

• !ourly employees – Pai$ for each hour wor#e$ – *ust recor$ time that they wor#

• .alarie$ employees – 4ot pai$ base$ on hours wor#e$ – heir time wor#e$ usually must be trac#e$ as well



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ime *anagement (cont'$ )

• .AP ERP system uses Cross Application ime.heets (CA .) to:

– Recor$ employee wor#ing times –

Provi$e the $ata to applications inclu$ing:• .AP Controlling mo$ule• .AP Payroll mo$ule• .AP Pro$uction Planning mo$ule



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Payroll

• Remuneration elements of an employee's pay – ?ase pay, bonuses, gratuities, overtime, sic# pay,

an$ vacation allowances•

Statutory and voluntary deductions – a es (fe$eral, state, local, .ocial .ecurity, an$

*e$icare), company loans, an$ benefit contributions• Payroll run : process of $etermining each

employee's pay – .AP ERP system evaluates input $ata an$ notes

any $iscrepancies in error log




ravel *anagement

• ravel re7uest may originate with employee oremployee's manager

• ravel re7uests usually re7uire management

approval• Once travel re7uest is approve$, travel

reservations must be ma$e




ravel *anagement (cont'$ )

• .AP ERP ravel *anagement system – *aintains travel $ata for each employee, inclu$ing

flight, hotel, an$ car preferences –

&ntegrates travel $ata with:• Payroll mo$ule for reimbursements• 1inancial Accounting an$ Controlling mo$ules to

properly recor$ travel e penses




raining an$ "evelopment (cont'$ )

• .uccession plan outlines strategy for replacing #eyemployees when they leave the company

• Career an$ .uccession Planning components of

.AP ERP !uman Resources mo$ule – Allow !R professionals to create, implement, an$

evaluate succession planning scenarios



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A$$itional !uman Resources 1eaturesof .AP ERP

• *obile time management• *anagement of family an$ me$ical leave• "omestic partner han$ling• A$ministration of long5term incentives• Personnel cost planning• *anagement an$ payroll for global employees•

*anagement by objectives



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*obile ime *anagement

• *any employees may not have regular access to aPC

• *obile ime *anagement allows employees to use

cellular phones to: – Recor$ their wor#ing times – Recor$ absences – Enter a leave re7uest – Chec# their time charge $ata



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"omestic Partner !an$ling

• !uman Resources mo$ule now supports themanagement of benefits for $omestic partners an$their chil$ren

•

Provi$es more fle ibility in: – Customi/ing $epen$ent coverage options for health

plans – Eligibility for enrollment of $epen$ents –

"esignation of beneficiaries



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A$ministration of 3ong5 erm&ncentives

• Companies must account for e pecte$ costs thatoccur as a result of long5term incentives such asthe e ercising of stoc# options

•

!uman Resources mo$ule now provi$es moreoptions for processing long5term incentives – &ntegration with .AP Payroll mo$ule

• Can calculate ta es accurately when employees

e ercise incentives an$ sell their shares in thecompany – .AP can share incentive $ata with Accounting




*anagement an$ Payroll for @lobalEmployees

• *anagement of global employees involves manycomplicate$ issues

– Relocation plans, visas an$ wor# permits, housing,

ta es, bonus pay• .AP ERP has enhance$ features to support the

management of these issues – Customi/e$ functionality for more than 0= countries



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*anagement by Objectives

• *anagement by objectives (*?O) – <;0+: first outline$ by Peter "ruc#er in The Practice

of Management –

*anagers encourage$ to focus on results, notactivities, an$ to negotiate a contract of goalsB withtheir subor$inates without $ictating the e actmetho$s for achieving them




*anagement by Objectives (cont'$ )

• .AP ERP provi$es a comprehensive process tosupport the *?O approach

– Performance appraisals•

Appraisal results can affect employee's compensation – *anagers can inclu$e results of achieve$ objectives

in the employee's 7ualifications profile




.ummary

• Employees are among a company's most importantassets

– ithout 7ualifie$ an$ motivate$ employees, a

company cannot succee$• !uman Resources $epartment responsible for:

– Ensuring that the company can fin$, evaluate, hire,$evelop, evaluate, an$ compensate the right

employees to achieve the company's goals – Employee training an$ $evelopment, succession

planning, an$ termination



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.ummary (cont'$ )

• *anaging, sharing, controlling, an$ evaluating the$ata re7uire$ to manage a company's humancapital are simplifie$ by an integrate$ information

system• A$$itional features of .AP !R systems a$$ressto$ay's changing technology an$ legislation

sap hr online training ppt

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