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SAP Accounts Payable

Version 1.0

12/2/2020

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Table of Contents

1. Introduction .............................................................................................................. 3

1.1 Overview ............................................................................................................ 3

1.2 Common Use cases .......................................................................................... 3

2. Requirements & Prerequisites ................................................................................ 4

2.1 System Requirements ....................................................................................... 4

2.2 Prerequisites ..................................................................................................... 4

3. Getting Started ......................................................................................................... 5

3.2 Installation Hierarchy ........................................................................................ 5

4. Instructions ......................................................................................................….. 6

5. Support…………………………………………………………………………………… 7

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1. Introduction

This document contains all essential information for the user to make full use of the Bot. This

manual includes a description of the functions and capabilities and step-by-step procedures for

setup & configuration of the Bot.

1.1 Overview

SAP FI Accounts Payable is used to manage and record accounting data for all the vendors. All

invoices and deliveries are managed as per vendor requests. Payable s are managed as per

the payment program and all the payments can be made using checks, transfer, electronic

transfers, etc

Business Process :- Accounts Payable

1.2 Common Use cases

Digital Worker Overview( THIS DIGITAL WORKER ACCOUNTS PAYABLE IS DESING

FOR ONE LINE ITEM)

This digital worker – SAP Accounts Payable performs the following skills:

SAP Down Payment Request-F-47

SAP Post Vendor Down Payment-F-48

SAP Enter Vendor Invoice-F60

SAP Enter Vendor Invoice-F65

SAP Clear Down Payment-F-54

SAP Out Going Payment-F-53

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2. Requirements & Prerequisites

2.1 System Requirements

8 GB RAM , Microsoft Windows, Core i3 processor

2.2 Prerequisites

Automation Anywhere Enterprise v11.3.3.1 , SAP ERP – S4Hana, SAP GUI 760.

Note: Please check prerequisites for each bot. Refer below skill mapping table for

readme files.

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3.2 Installation Hierarchy

Download the BOT from Bot Store

Unzip the zip archive

For first time users, create “Bot Store” folder under <AA Directory>/My Tasks (on your local disk).

Double click on <Bot Name>.msi and follow the installation instructions.

For first time users, the “Bot Store” folder is created under <AA Directory>/My Tasks

(on your local disk).

Installer creates the following folder structure with content under the <AA Directory>

--- <AA directory>

My Tasks

o Bot Store - SAP ACCOUNTS PAYABLE BOT

--My Tasks

-TBOT-F-47-Sapours.atmx

-TBOT-F-48-Sapours.atmx

-TBOT-FB60-Sapours.atmx

-TBOT-FB65-Sapours.atmx

-TBOT-F-54-Sapours.atmx

-TBOT-F-53-Sapours.atmx

--Error Folder

-Logs(Folder)

-Error Logs.txt

--Snapshot folder

-Error Snap.png

Input Files

Down Payment Request_F-47.xlsx Post Vendor Down Payment_F-48.xlsx Enter Vendor Invoice_FB60.xlsx

Enter Vendor Credit Memo_FB65.xlsx Clear Vendor Down Payment_F-54.xlsx

Post Outgoing Payments_F-53.xlsx

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3. Instructions

How to Use the Digital Worker

This digital worker has Six different skills as specified in common use case and information about each of these skills can be found in the Read Me file which is attached in ZIP file which will store in My Doc folder after configuring this Digital Workforce .

How to Use Master Bot (SAP ACCOUNTS PAYABLE BOT):

Click On Run

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Prompt in “Don’t Write In Any Window” Put the Serial Number of the bot you want to run.

Click on those three dots to get the list of Bot in that

window.

Now put the Serial Number of Bot you wanted to run and then Click on “OK” button.( keep data

ready into input file(eg.Down Payment Request_F-47.xlsx) which you are required to post into the System)

Before running the bot close the SAP as u need to provide your SAP system path in variable vSYSTEM.Bot will read the path n open the system.

4. Support If there are any issues faced during the configuration of this bot or further inquiries,

please contact: sharwari.ranganekar@sapours.net