sanford internship guide
DESCRIPTION
Sanford PPS majors, learn about the six stages of the internship process to get a great internship and fulfill your major requirement.TRANSCRIPT
The Internship Process: Six Stages to Success
Public Policy majors, follow these instructions carefully to fulfill your major requirement. No internship, no graduation — no exceptions!
Don’t tackle this challenge alone. We are here to support you! Not sure where to begin? Overwhelmed? Visit Career Services in Sanford Suite 257 for guidance.
Spend 15 Minutes to Save Hours It takes no more than 15 minutes to review these slides, but they will save you hours of trouble, frustration and wasted time. Getting an internship can take up to 12 months, so return to this information whenever you are uncertain about your next step.
This presentation explains how to get an internship, covering these six stages of the process:
1. Get ready. 2. Find internship options. 3. Prepare resume with your internship TA. 4. Meet with Career Advisor to discuss options and resume. 5. Apply for internships and receive offer. 6. Complete your requirement.
Essential details and deadlines you must know are included.
Know This Before You Begin • Finding an internship is not a DIY process – it’s your job to
ask for help, and it’s our job to guide you.
• Meeting with us early in your internship seeking process is essential to avoid missteps and wasting time .
• Getting information from an older Duke student instead of following these directions nearly always backfires. Internships and requirements change often.
• Planning to complete these five classes prior to the start of your internship is crucial:
1. PPS 155 2. PPS 301 3. PPS 302
4. Stats 101 5. PPS 303 (or Econ 201D)
Internship Hours Requirements • Internships completed over the school year
require 280 total hours (roughly 20 hours per week if completed during a single semester or 10 hours per week if completed over 2 semesters.)
• Summer internships require 350 hours.
• Combinations of semester and summer internships require 300 hours.
Stage 1: Get Ready • Create a Career Link (CL) account.
• Complete your Personal and Academic profiles on CL.
• Create your LinkedIn profile.
• Attend a mandatory information session. Career Services announces dates and times for these sessions in CL. If you have problems with Career Link, contact [email protected]
(You can’t see the Jobs & Internships or Employer listings until these profiles are completed).
Stage 2: Find Internship Options
Search for internships with these resources:
Internships Databases • Career Link • LinkedIn • Idealist • Indeed • Brad Traverse
Duke Resources • Stanback Internships • Hart Leadership Program/SOL/
ELI/LAPI • Summer Internships in India • Duke in DC • DukeConnect • Duke Engage (a few of these
programs qualify) • Career Services Staff
Watch out for early deadlines! The State Dept., CIA and other federal agencies have October 17th deadlines.
Stage 2: Find Internship Options (continued)
• Tell your family, friends, professors and Career Services staff what kind of internship you are seeking. Ask if they can help.
• Create a spreadsheet using the CL template, listing information on at least 20 possible internships.
Note on Academic Year Internships Important change for academic year internships beginning Fall 2015:
• Complete your requirement through the Local Impact Consulting Internships program.
• Notify Career Services staff before May 1 if you plan to participate in the Local program or you may delay your graduation.
• Know that research with faculty will NOT meet your Public Policy internship graduation requirement.
• Visit Career Services in the Sanford Building, Suite 257, if you have questions.
Stage 3: Prepare Resume
• Prepare your resume with your internship TA using CL templates.
• Upload your resume for approval on CL once your TA gives you the “OK.”
Stage 4: Meet with Career Advisor
• Schedule appointment with Career Services Staff via Career Link (not email).
• Bring your computer, list of potential internships and approved resume to your meeting with Career Services staff.
• Take notes and email your next steps to your TA and Career Services staff after the meeting. Always put your full name in the subject line of emails!
Stage 5: Apply for Internships & Receive Offer from Organization
• Make sure the internship is approved before accepting it! See if your internship organization is listed in CL under Employers. (If not, fill out “Does This Fit PubPol Criteria?” in CL and follow up with Career Advisor to confirm approval in 5 days.)
• Add the new internship to your internship record. (Click on “Add New” and fill out the internship information form. “Work Plan” and “Learning Objectives” sections must be approved by both your supervisor and Career Services.)
• Check CL 7 days after all materials are complete to confirm internship approval.
Step 6: Complete Your Requirement • Submit Student Evaluation via CL within 2 weeks of
completing your internship. (Click on Internship Record next to the red circle on Student Evaluation – icon is only there if the internship record is filled out.)
• Meet with your internship supervisor to review your performance.
• Within 3 weeks of completing your internship, ensure your supervisor has completed your evaluation by sending an email to [email protected]. We send the evaluation directly to your supervisor.
• Write and upload your 5-page memo – see next slide.
• Register for PPS 120 – see upcoming slide.
Memo Details • Write your 5-page double spaced memo,
using the CL template. • Use this file name notation: Last two
digits of the current year, last name, first name, memo and .pdf (Example file name for Jane Doe who completes an internship in 2020 would be “20DoeJaneMemo.PDF”.)
• Upload to documents page in CL by selecting “Memo/Other Documents.”
Public Policy 120 This “class” is not a traditional class - it’s your internship. PPS 120 is required to graduate so please note how to register for it:
1. Make sure your internship record has been approved.
2. Request a permission number from [email protected]. She will assign numbers after June 1 for approved internship records.
3. Register for PPS 120. Drop/add rules apply.
Important Deadlines
Summer Internships May 1 – internship record Wed. after Fall Break – memo Sept. 1 – student and supervisor evaluations
Fall Internships May 1 – internship record Wed. after Fall Break – memo Dec. 1 – student and supervisor evaluations
Spring Internships Dec. 1 – internship record Wed. after Spring Break – memo May 1 – student and supervisor evaluations
To graduate on time, and to avoid failing PPS 120, you must meet these deadlines! Provide the items listed by 11:59 p.m. on the dates below.
Want to graduate on time? We want you to also! You need to see Career Services Staff before Spring Break (at the latest) of your junior year and meet these completion deadlines to graduate!
Essential Tips for an Easier Internship Process
• Put your name in the subject line of all emails to Career Services Staff.
• Use the cover letter, resume and other templates in CL.
• Ask Career Services Staff about possible funding if your desired internship is unpaid.
• Pay attention to deadlines to avoid missing application dates and failing PPS 120.
Questions?
Do not delay getting your questions answered so you can keep moving forward in the internship process!
Visit Career Link for important details OR come see us in the Career Services Office located in the Sanford Building, Suite 257.