sample blue print

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ASAP Business BlueprintHUMAN RESOURCES

Confidential Document of 27

.INDEX FOR BUSINESS BLUE PRINT HR MODULE

1. Organization Management

HR Structure

Company details

Enterprise Structure

Company CodePersonnel AreaPersonnel Sub area

Personnel Structure

Employee GroupEmployee Subgroup

Organizational Structure

Organizational UnitJobPosition

2. Personnel Administration

Personnel Actions

Hiring

Hiring processInfo types used for hiring

Organization assignment

Purpose of org assignmentInfo types used for hiring

Promotion

Promotion/demotionInfo types used for hiring


.Termination

Causes of terminationInfo types used for TerminationNumber rangesRegular employeesTraineesIntegration

3. Time Management

Define Holiday Calendar

Define Factory calendar

Work schedule rule

Define working timesDefine breaksDefine daily work scheduleDefine period work scheduleDefine work schedule

Absences

Define leavesDefine counting ruleDefine quotasDefine deductionsDefine

4. Payroll

Payroll area Purpose

Wage types

Compulsory info typesAdditional info typesCustomer specific wage types

Pay scale structurePay scale typePay scale AreaPay scale group and levels


.

Pay roll accounting area

Period modifierRemuneration statement

Integration

5. Recruitment

Purpose

Recruitment process

Number RangesMedia And InstrumentsWorkforce Requirements and AdvertisingSources of ApplicantsStatus of the ApplicantsInfo types usedIntegration


.

organization structure :

SRAVYA INDUSTRIES LIMITED

The Company “SRAVYA INDUSTRIES LTD.,” is having its corporate office at Banjara Hills, Hyderabad.

The Company has manufacturing facility at Kakinada and R & D unit at Wargal, Hyderabad.

All the locations are covered under VAT Registration.


SRAVYA INDUSTRIES LTD

CORPORATE OFFICE

(HYDERABAD)

FACTORY(KAKINADA)

.


CORPORATE STRUCTURE OF SIL

CHAIRMAN & MD

HRFIN MKTG R & D

SGMMM

CFO VPVP

SGM GMGM

DGM

AGM

GM

GM

AM

SM

SMMGR

MGRMGR

AST M

AST M

AST M

STAFFVS

ZM

SRM

RM

AM

DGM

.


PLANT OFFICE STRUCTURE

PLANT

ELEC

MGRMGRR

MECH.LABFINANCEVP -MFG HR

GM

assts

supervisor

Admn INCHARGEASST MGR

Asst.res SGM

DGM DGM

AM AM operatr

DGM Exes

JUNIOAR

.


CORPORATE OFFICE HR STRUCTURE

SGM(HR)

GM(HR)

TRNG

DGM (HR)

SRM(P&A)

MGR

EXCUTVS

MGR MGR

PAYROLL

EXCUTIVES EXECUTIVE

.The following is the strength of corporate office.

S.NODepartment name

Positions No. Positions

1 BOD Board of directors 5

2 Human resource

Sr.General Manager 1Senior Manager 3General Manager 2Manager 3Asst Manager 2

3 Finance dept

Vice president 1Senior Manager 2General Manager 2Manager 2Asst Manager 6

4 Marketing

Vice president 1General Manager 2Zonal Manager 4Regional Manager 16Area Manager 16

5 Material mgt

Vice president 1General Manager 1DGM 1Asst Manager 1


.MANPOWER STRENGTH OF FACTORY :

S.NO DEPARTMENT POSITIONS NUMBER

1 Human resourceManager 1Administrators 2Executives 4

2 Finance deptAsst mgr 2Executives 4

3 LABLab Incharge 1Lab Assistants 10Helpers 5

4 Production

Production mgr 1Operators 24Supervisors 12In chargers 3

5 Electrical

Senior Electrician 4Asst Electrican 8Juniors 16Assistants 20

6 MechanicalQuality mgr 1Assr mgr 1Executives 2


.HR Structure

The following organizational definitions have been identified as per SAP and implemented at Sravya Industries Limited Enterprise Structure

Company Code

S.No Company Code Text

01 SILSravya Industries Limited

Personnel Area

S No PA Codes Personal Area01 1001 Corporate office

02 1002 Plant

Personnel Sub Area

COMPANY PERSONNELL AREA TEXT

PERSONNE SUB AREA

PERSONNEL SUB AREA TEXT

CORPORATEBanajara hillsHYDERABAD

HR HUMAN RESOURCES

OP OPERATIONS

SD SALES & DISTRIBUTION

FI FINANCE

PLANT Kakinada

FIN FINANCE

HR HUMAN RESOURCES

PD PRODUCTION

MM STORES/PURCHASE

QC QUALITY CONTROL


.Personnel Structures

Employee Group

SNO EMPLOYEE GROUP CODE EMPLOYEE GROUP TEXT

1 A ACTIVE EMPLOYEE

Employee Subgroup

EMP GROUP EMPLOYEE GROUP TEXT

EMPLOYEE SUB GROUP

EMPLOYEE SUB GROUP TEXT

A ACTIVE EMPLOYEES

S1 Salaried 1S2 Salaried 2P1 Probationers/traineesE1 External consultantR1 Retiree


.

S.NO POSITIONS NO. POSITIONS


SL NO JOB CODE JOB TYPE TEXT1 BOD BOARD OF DIRECTORS2 VP VICE PRESIDENT3 SM SENIOR MANAGER4 GM GENERAL MANAGER5 ZM ZONAL MANAGERS6 SRM SENIOR REGIONAL MANAGERS7 RGM REGIONAL MANAGERS8 ARM AREA MANAGERS9 MRS MEDICAL REPRESENTATIVES10 MGR MANAGERS11 ASM ASST MANAGER12 EXC EXCUTIVES13 OPE OPERATORS14 ADM ADMINISTRTORS15 SUP SUPERVISIOR16 IN SHIFTINCHARGE17 HEP HELPERS

.DEPT NAME

1 BOD BOARD OF DIRECTORS

5

2HUMANRESOURCE

VICE PRESIDENTvice president hr …....1

SENIOR MGRsr mgr recruitment …1sr mgr tra &ev mgt …1sr mgr payroll …1

GENERAL MGRgeneral mgr (rec) ….1general mgr (payroll)….1

MANAGERmgr recruitment …1Mgr- Training …1mgr payroll …1

ASST MGRasm recruitment …1asm ir …1

EXECUTIVESexe recr … 3exe training …3exe payroll …. 3

3 FINANCE

VICE PRESIDENT CFO …. .1

SENIOR MGRsr mgr (finance) …1sr mgr (account) …1

GENERAL MGRgeneral mgr finance …1DGM …1

MANAGERMgr. finance … 1Mgr account …1

ASST MGR asst mgr …..6

EXECUTIVES executives ------- 12

4 MKTG

VICE PRESIDENT vice president ……....1ZONAL MGR zonal mgr North ---1

zonal mgr South ----1


.PERSONNEL ADMINISTRATION

2.1 PERSONNEL ACTIONS: 2.1.1 HIRING

2.1.1 INFOTYPES USED FOR HIRING:

2.1 ORAGANISATION REASSIGNMENT:

2.2.2 INFOTYPES USED FOR ORGANISATION ASSIGNMENT:

SNO INFO TYPE OPERATION INFO TYPE TEXT1 0000 COP Actions2 0001 COP Organization reassignment3 0006 COP Address4 0007 COP Planned working time5 0008 COP Basic data

PROMOTION:

2.3.2 INFOTYPES USED FOR PROMOTION:

SNO INFO TYPE OPERATION INFO TYPE TEXT1 0000 COP Actions


SNO INFO TYPE OPERATION INFO TYPE TEXT

1 0000 INS Action2 0001 INS Organization reassignment

3 0002 INS Personal data4 0006 INS Address5 0007 INS Planned working time

6 0008 INS Basic pay7 0009 INS Bank details8 0014 INS Recurring payments and deductions

.2 0001 COP Organization reassignment3 0007 COP Planned working time4 0008 COP Basic pay

2.4 TERMINATION:

2.4.2 INFOTYPES USED FOR TERMINATION :

SNO INFO TYPE OPERATION INFO TYPE TEXT1 0000 LIS9 Actions2 0014 LIS9 Recurring Payments & deductions3 0015 LIS9 Additional payments

Integration:Personal admin is completely integration hr components of the sap system.

Desired Function Required Application Component

Transfer applicant data when hired to Personnel Administration.

Recruitment

Automatically incorporate new employees in the organizational structure of the company


Transfer employee compensation directly to the employees’ payment

Compensation Management

Trigger transfer from Personnel Development

Personnel Development

Time Management

THE PUBLIC HOLIDAY CALENDAR IS DERIVED AS FALLOWING.

:


S l. No. Date Holiday1 January 1st New Year Day2 January 14th Pongal3 January 26th Republic Day4 March Ugadi5 May 1st Labour Day6 August 15th Independence Day7 October 2nd Gandhi Jayanthi8 October Dusserrah9 December 25th Christmas10 optional Ganesh chaturdhi

.

Sl No Code Work schedule Text From To1 GENL General Shift 08:30 17:302 SFT1 First Shift 06:00 14:003 SFT2 Second Shift 14:00 22:004 SFT3 Third Shift 22:00 06:00

Schedules

Sl No Code Period Work schedule Text1 PWGE PWS General Shift2 PWS1 PWS First Shift3 PWS2 PWS Second Shift4 PWS3 PWS Third Shift

Work Schedule Rules

SLNo Code Work Schedule Rule Text1 DWSRCORP WSR FOR CORP2 DWSRPLTS WSR FOR PLANT

Absences

Sl No Absence Code Absence Text1 5000 Casual Leave2 5001 Sick Leave3 5002 Earned Leave


Sl No

Break Schedule Code

Break Schedule Text

TimingFrom To Paid/Unpaid

1 GENL General Shift10:00 10:15 Un Paid.12:00 12:3015:45 16:00

2SFT1 First shift 07:00 07:15 Paid

11:30 11:45

3SFT2 Second Shift 16:00 16:15 Paid

20:00 20:15

4SFT3 Third shift 23:45 24:00 Paid

03:00 03:15

.4 5003 Maternity Leave5 5004 Paternity leave

Counting Rules:

Sl No. Counting Rule Code Counting Rule Text1 500 Casual Leave2 501 Sick Leave3 502 Earned Leave4 503 Maternity Leave5 504 Paternity leave

Absence Quotas

Quota Types

Sl No Quota Type Code Quota Type Text1 50 Casual Leave2 51 Sick Leave3 52 Earned Leave4 53 Maternity Leave5 54 Paternity leave

Entitlement for the Quota Types:

Sl No Quota Type Code Entitlement Remarks1 50 7 days Year starting from 1st January to 31st Dec.

Will not be carried forwarded to the following year, if not availed, will be enchased,

2 51 11 days Sick leave eligibility is for the employees who are not covered under ESI act Will be carried forwarde to the following year,

3 52 21 days 15 Physical working days 1 E.LAt least r 75% from his date of joining. Twice in a year with not more than 7 days The entitlement for Els will be as for next calendar year

4 53 92 Days. Married Female Employees are eligible. At least one year of service with company.Before proceeding should inform to H.O.D and H.R Dept. proceeding on leave, could take from 30 days before delivery date or as per advice. She should give a self-declaraation letter stating that she has not worked during this leave anywhere.

5 54 4 Days. Married male employees are entitled for 4 daysThe birth certificate for his son/daughter obtained form the nursing home.


.Deduction Rules

Sl No. Deduction Rule Code Deduction Rule Text1 500 Casual Leave2 501 Sick Leave3 502 Earned Leave4 503 Maternity Leave5 504 Paternity leave

Info types

Sl No SAP Info type Info type Text

1 0007 Planned working time2 2001 Absences3 2005 Overtime4 2006 Absence quotas5 0416 Time Quota Compensation6 2010 Employee Remuneration Info

4.1 Payroll 4.1.1 Payroll

S.NO Payroll area code1 Payroll area for SIL PL

2 Wage Types

As a part of Payroll only Eighteen types of wage types are taken into consideration at SIL.4.2.1 The compulsory info types for calculation of payroll is :

4.2.2 Additional info types for calculation of payroll is :


S.NO INFO TYPES I.T .TEXTS1 0000 ACTIONS2 0007 PLANNED WORKING TIME3 0008 BASIC PAY4 0009 BANK DETAILS

.S.NO INFO TYPE INFO TYPE TEXT1 580 PREVIOUS EMPLOYMENT TAX

DETAILS

2 581 HOUSING (HRA / CLA / COA)

3 582 EXEMPTIONS

4 583 CAR & CONVEYANCE

5 584 INCOME FROM OTHER SOURCES

6 585 SECTION 80 DEDUCTIONS

7 586 INVESTMENT DETAILS (SEC88)

8 587 PROVIDENT FUND CONTRIBUTION

9 588 OTHER STATUTORY DEDUCTIONS10 590 LONG TERM REIMBURSEMENTS

11 185 PERSONAL IDS

12 591 NOMINATIONS

13 267 OFF CYCLE PAYMENTS

14 2010 EMP REMUNIRATION STATEMENT

A) ACTIONS WAGE TYPES SAP MODEL WAGE TYPES :

S.NO STANDARD WAGE TYPE

CUSTOMER SPECIFIC WAGE TYPE

WAGE TYPE TEXT

1 MB10 5000 BASIC PAY2 M230 5010 H.R.A3 M220 5020 CONVEYANCE ALLOWANCE4 M230 5030 CITY COMPENSATORY ALLOWANCE5 MP10 5040 ADDITIONAL PAY6 MP10 5050 SPECIAL PAY7 M200 5060 UNIFORM ALLOWANCE


.8 MB10 5070 BASIC PAY ARREARS9 5080 OTHER ARREARS

B. RECURRING PAYMENTS AND DEDUCTIONS.INFOTYPE IS MUST 0014 :



WAGE TYPE TEXT

10 M500 5090 CANTEEN DEDUCTION11 M500 5100 BUS DEDUCTION12 M500 5110 OTHER DEDUCTIONS.

3.2.3. C). ADDITIONAL PAYMENTS INFOTYPE IS MUST 0015 :



WAGE TYPE TEXT

13 5120 OVER TIME/ PRODUCTION ALLOWANCE. (0210)

14 B100 5130 BONUS15 5140 PERFORMANCE INCENTIVE.16 MPG0 5150 GRATUITY17 5160 OTHER MISCELLEOUS

PAYMENTS.18 5170 SALARY ADVANCES

The basic pay differs from one group to the other group. HRA, CCA and CA will be calculated based on the percentage of Basic Pay.Here we also have the Employee Suggestion Scheme where all the employees are welcome to give their suggestions pertaining to training, cleanliness, safety measures, etc., We also implemented the Employee Satisfaction Survey by conducting Group Discussions, case studies, interviews, etc., Quality circles are formed for the active participation of all the employees in all the required fields.Basic Pay: It is the minimum earning of the employee out of his gross salary which is a must. it would be minimum of 60% out of agreed cost to company. This is to protect employees interest.HRA: 50% of Basic pay is paid as House Rent Allowance to all the employees.Conveyance Allowance: Paid as per the costs incurred by the employee to come to the Company to all the Employees.Provident Fund: Paid to the institution of Provident Fund on behalf of the Employees by Employers. It is 12% of the Basic pay + Dearness Allowance as per the Employees’ Provident Funds and Miscellaneous Provisions Act 1952.Gratuity:


. According to the Payment of the Gratuity Act 1972,employer pays the employee at the rate of 15 days pay based on the pay last drawn by the employee concerned after the completion of every year of his/her service.

ESI: According to the Workmen Compensatory Act 1923 all employees under the Factory are given ESI as per the Employees’ State Insurance Act 1948.Bonus: Provide a stimulus for extra effort by them and also when the company incurred profits and wishes to share its surplus.Deductions: The loans availed by the employee, and the PF, Professional Tax, IT etc will be deduced from pay that is paid to the employee by the employer.Income Tax: The will be deducted by the employer and paid to the Income tax Office as per the rule of the Government at the end of every financial year i.e. March.

Statutory Forms:1. Form 15 – Leave Card2. Form 25 – Without working hours3. Form 25 A – Including working hours4. Form V A – Inspector of factories for paid holiday register5. Form 28 – ESI Clarification

Renewal of Statutory Licenses1. Factory License2. Labor License3. Pollution Control Board License

All the employees who belong to permanent cadre will be eligible for ESI, PF and Employee Insurance. The employees who have completed their five years of service will be eligible for Gratuity3.2.4. STATUTORY AND VOLUNTARY DEDUCTIONS :

To determine the payment amount, statutory and voluntary deductions, such as taxes and social insurance contributions, are effected. The deductions are calculated on the basis of gross values, such as the total gross amount and the gross tax amount. For this reason, various amounts are calculated during the payroll run which are then used for subsequent processing

Provident Fund: 12% of Basic + DA 12% of Basic + DA (8.33-pension, 3.67-PF).1.1-Admin Charges, 0.5-EDLI charges and 0.01-EDLI Admin Charges

Secondary Wage Types Secondary Wage Types Text/3F1 Ee PF contribution/3F3 Er PF contribution/3F4 Er Pension contribution


./3F5 Ee Mon PF contribution/3F6 Ee Ann PF contribution/3F7 EDLI contri * 1,00,000/3F8 EDLI adm chrgs * 1,00,000/3F9 PF adm chrgs * 1,00,000/3FA PF basis for Ee contrib./3FB PF Basis for Er Contrib/3FC Pension Basis for Er cont

Professional Tax

Sl no State Jurisdiction Range end PT Amount01 AP01 1,499.99 0.0002 AP01 1,999.99 16.0003 AP01 2,999.99 25.0004 AP01 3,999.99 35.0005 AP01 4,999.99 45.0006 AP01 5,999.99 60.0007 AP01 9,999.99 80.0008 AP01 14,999.99 100.0009 AP01 19,999.99 150.0010 AP01 9,999,999.99 200.00

3.5 PAY SCALE STRUCTURE:

3.5.1 PAY SCALE TYPE:

The pay scale type defines the area of economic activity for which a collective agreement is valid. The area in which it is valid may be determined at company or trade union level and often applies to a whole industry.

Sl No Pay scale type code Pay scale type text1 PL PLANT2 CO Administration


.3.5.2 PAY SCALE AREA:

Pay scale area defines the geographical area in which a collective agreement is valid. The geographical validity area is determined by the size of the pay scale area.With in a pay scale area, you define the pay scale groups and levels for each pay scale type and employee subgroup grouping for collective agreement provisions.

Sl No Pay scale Area code Pay scale Area text1 CO HYDERABAD2 PL CHINDIGARH

3.5.3 PAY SCALE GROUP & LEVEL

Pay scale groups and pay scale levels are the criteria used to classify data for job evaluations and indirect valuations. Pay scale levels are subdivisions of pay scale groups

3.4 Payroll Accounting Area

The payroll area is an organizational unit in the Human Resources department, which can be defined for a unified payroll accounting area. Based on organizational assignment criteria, all of the employees who are accounted simultaneously in the payroll run are assigned to the same payroll area.

As a rule, payroll is run per payroll area. Based on the payroll area, the system determines two pieces of information for payroll:

a) Number of employees for whom a payroll accounting run is to be performed b) Specific payroll dates

From SIL perspective, the following payroll areas are identified:


SNO Pay scale Group Pay Scale Level Pay Scale Level Text1 BOD L1 BOD2 CEO L1 CEO/CFO/CAO 3 VP L1 VICE MGR4 SR MGR L2 SR. MANAGERIAL5 GEN MGR L2 GENERAL MANAGERIAL6 ZONAL MGR L2 ZONAL MANAGER7 MGR L2 MANAGERIAL8 AST MGR L3 ASST MANAGERIAL9 EXTV L3 EXCUTIVES10 OPE L3 OPERATORS11 SUP L3 SUPERVISOR12 HEL L4 HELPERS

.Sl No Payroll Area

CodePayroll Area Text Payroll Run Date Pay Date

1 01 Monthly 25th of every Month 1st Of every Month

3.4.1 Period Parameter:

The period parameter defines specific payroll periods with start and end dates.

Sl No Period Modifier Period modifier text1 01 1st day of every month

3.4.2 Remuneration Statement:

The SAP System enables you to create remuneration statements for your employees. A remuneration statement contains a clear list of payments and deductions effected during a payroll run for an employee. The remuneration statement is usually created after the payroll run, but before payment is effected. If you perform more than one payroll run in a period, you can create remuneration statements after each payroll run. If corrections are made, original documents are overwritten.

3.5 Integration:

The SAP HR Payroll India component integrates with other SAP HR components such as Personnel Administration and Personnel Time Management. There are interfaces to Financial Accounting and Controlling. You can run payroll using a combination of SAP and third-party products.

Financial Accounting (FI) :

Financial Accounting illustrates all business transactions in the enterprise using postings to the relevant accounts. Posting to Accounting provides the necessary data for the following components in Financial Accounting:

General Ledger Accounting (FI-GL) Accounts Payable (FI-AP) Accounts Receivable (FI-AR) Special Ledger (FI-SL) Funds Management (FI-FM)

RECRUITMENT :

PURPOSE :


.The ability to meet personnel requirements is key for enterprises. The success of an enterprise depends on such factors as the quality and availability of personnel.

The recruitment process consists of various functions, which begin from creating applicant data to filling vacant position. We can store applicants that we have not deemed suitable for a particular vacancy in the applicant pool where they can be considered for other or future vacancies.

Recruitment process:

Utilize the recruitment tools and fulfill the requirement (using the advertisement, job fairs) for recruitment. The Recruitment process in to two types.

Internal recruitment External recruitment

Internal recruitmentThe hr department manages it by working in co-ordination with other departments.

Customization

Advertising for internal process is done through the news letters and through internal net work..

External Recruitment:

Campus recruitment and advisement are used to attract good quality engineers. Advertisement and on line application are also used.. manpower agenciesAre used for recruiting employees in the plants.

Customization:

Recruitment process begins as and when vacancies are created either through the termination actions or through creation of a vacancy of a position or management .

Number Ranges:

Feature NUMAP used to specify the number ranges for applicants

The number ranges for applicants

S.NO Range Application for Type of Range01 001-999 Internal Application Internal02 1000-4999 External Application External


.03 5000-9999 Un solicitant Application Internal

Instruments Text:

HinduTimes of India

Srno Media Instruments01 Press The Hindu, Times of India, Indian Express02 Portals Naukri .com,

Monster.com03 Consultants Manpower consultants04 Employees Employee References

Status of the Applicants:

All the Standard sap Status is used

Status ID Status Text

1 In process

2 To be Hired3 On Hold4 Rejected5 Contract Offer6 Offer Rejected7 Invite

INFOTYPES USED FOR RECRUITMENT:

SNO INFO TYPE INFO TYPE TEXT1 4000 Applicant actions2 4001 Applications

3 4002 Vacancy assignment4 4003 Applicant activities5 4004 Status of applicant activities6 4005 Applicant personal number7 0139 Employees applicant number


.


Component Provides the following extra functionsPersonnel Administration Easy transfer of applicant data to Personnel

Administration once an applicant is hired.Easy transfer of employee data to Recruitment when an internal applicant(employee) submits an application within our organization.

Personnel Development Search for applicants with particular qualificationsProfile comparison between applicant’s qualifications and the requirements for (vacant) positions.

Organizational Management Vacancies maintained in organizational management are automatically available in Recruitment.

Manager’s Desktop Managers can make decisions relating to the selection procedure for vacancies and represent them using the Manager’s Desktop. Additional administrative steps are forwarded to the HR department via an automatic e-mail connection.

sample blue print

Documents

scale area

scale group

period work schedule

daily work schedule

strength of corporate

scale structurepay scale

company codetext

human resourcesr