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P O R T L A N D B A Y L O C A L P O R T

S A F E T Y & E N V I R O N M E N T A L M A N A G E M E N T P L A N

A p r i l 2 0 0 9 - 2 0 1 2

PORTLAND BAY LOCAL PORT SAFETY & ENVIRONMENTAL MANAGEMENT PLAN

VERSION 1 – APRIL 2010 2

Document Title: Portland Bay Local Port – Safety and Environment Management Plan 2009-2012 Document Status and Reference: Officers authorised to make changes and update the Portland Bay Local Port Safety and Environment Management Plan are:

Chief Executive Officer, Glenelg Shire Council Group Manager, Planning & Economic Development Executive Officer, Portland Bay Local Port Port Officer, Portland Bay Local Port

Document Status and Record:

Revision Code Date Revised Sections Revised Author

Vidaton Pty Ltd, T/A 10 Courang Road Tel: (03) 9885 1630 Australian Corporate Environmental GLEN IRIS VIC 3146 Fax: (03) 9885 1638 ABN 67895 597 152 Australia Mob: 0407 121 630 Email:[email protected]

TABLE OF CONTENTS 1.0 Introduction 1.1 Background 1.2 Scope 1.3 Portland Local Port Physical Boundaries and Area of Management 1.4 Key Activities 2.0 Portland Bay Local Port Health Safety & Environment Policy 3.0 Roles and Responsibilities 3.1 The Port Manager and Organisational Structure 3.2 Government Agencies 3.3 Permit Holders, Service Providers and Recreational Users 4.0 Legal and Other Requirements 5.0 Health & Safety Hazards and Environmental Aspects 5.1 Health & Safety Hazards 5.1.1 Hazard Identification 5.1.2 Hazard/ Risk Assessment 5.1.3 Hazard/Risk Control 5.2 Environmental Aspects & Impacts 5.2.1 Identification of Environmental Aspects & Impacts 5.2.2 Environmental Impact Assessment 5.2.3 Control of Environmental Aspects & Impacts 6.0 Health & Safety and Environmental Objectives and Targets and Programs 6.1 Health & Safety and Environmental Objectives and Targets 6.2 Health, Safety & Environmental Management Program 7.0 Emergency and Accident Preparedness & Response 7.1 Emergency Planning 7.2 Incident Management 8.0 Implementation, Review and Revision of the SEMP 8.1 Health & Safety and Environment Procedures, Instructions and Guidelines 8.2 Involvement of Permit Holders, Service Providers, and Recreational Users 8.3 Monitoring and Measurement 8.4 Communication and Reporting 8.5 Competence Awareness and Training 8.6 Non-conformity, Corrective and Preventive Action 8.7 Internal and External Auditing 8.8 Management Review



Appendices

1. Glenelg Shire Council Map

2. List of relevant Legislations, policies and guidelines

3. Incident Reporting form (DSE)

4. Health & Safety Hazards Register

5. Environmental Aspects & Impacts Register



1.0 Introduction

As of 1 July 2009, the Glenelg Council accepted appointment as Manager of the Portland Bay Local Port (Trawler Wharf) on behalf of the Crown (under the Crown Land Reserves Act 1978). Council adopted a management structure whereby Council became Local Port Manager with assistance from a skills-based Advisory Committee.

Glenelg Shire Council acts as Port Managers to manage and administer the Portland Bay Local Port striving to ensure the secure, safe, efficient and environmentally responsible operation of the Local Port

This SEMP was initially developed in 2010 and was based on the Ministerial Guidelines for Port Safety and Environment Management Plans (2005). These Guidelines, issued under section 91G(1) of the Port Services Act 1995 provide direction and advice on the form, content, and method and process for preparing plans, including stakeholder involvement, consultation with those potentially affected by the plans and the publication and availability of management plans.

The SEMP is a dynamic document that will change as a consequence of regular review and revision. The maintenance of this SEMP is an important component of the ongoing process of continuous safety and environmental management improvement.

The aim of this SEMP is to present an integrated system for managing and improving environmental and safety performance at the Portland Bay Local Port and to promote quality safety and environment risk management across all aspects of port activities. Beneficiaries of the plan will be the local port management, service providers, commercial users, visitors and the community.

Through the development of the Safety and Environment Management Plan (SEMP), the Glenelg Shire Council has encapsulated its systematic approach to the identification and management of safety and environmental risks and responsibilities.

The SEMP reflects the Portland Bay Local Port’s commitment to sustainable management and embodies the key environment and safety management principles relating to:

• protection and improvement of the Portland Bay Local Port environment • provision and maintenance of a safe working and recreational environment • safety and environmental management of visitors to the Port • continuous improvement to safety and environmental performance at the Port • establishing effective safety and environmental management is a key

component of the local port’s business management plan

The Local Port Managers, Glenelg Shire Council, are responsible for the operation and maintenance of the trawler wharf which includes: planning, issuing permits, allocating moorings, maintaining wharves, jetties and navigation aids and operating facilities.

1.1 Objectives

In compliance with the legislative requirements of the amended Port Services Act 1995 (PSA), and section 91D(1) of the PSA the Portland Bay Local Port Safety & Environmental Management Plan is required to:

a) identify by a description, map or plan the area or areas of the port lands and waters to which it applies.

b) identify the nature and extent of the hazards and risks associated with the operation of the port.

c) assess the likely impact of those hazards and risks on the port and the surrounding area.

d) specify the measures and strategies to be implemented to prevent or reduce those hazards or risks.

e) nominate the person who is responsible for implementing those measures and strategies.

f) set out the processes to be followed to involve tenants, licensees and service providers in the port with the implementation of the management plan.

g) set out the procedure to be followed for implementing, reviewing and revising the management plan.

In addition to these objectives the SEMP also aims to:

• Integrate environmental and safety considerations, where practical, into the development and operation of the Port;

• Further characterise safety and environmental issues associated with future development at the Port;

• Improve interactions between issues, stakeholders and safety and environmental components;

• Apply sustainable development principles at the Port; • Create opportunities for the continued improvement of safety and

environmental performance at the Port. 1.2 Scope

The SEMP addresses safety and environmental hazards and impacts which apply to the activities occurring at the Portland Bay Local Port. The boundaries or scope of the SEMP encompass activities which are the responsibility of the Port Managers, including commercial and permit holder operations, recreational uses and general public visitors. Primarily these activities pose potential safety and environmental risks to the surrounding port environment (beaches, water, soil, air, sewer) and the people involved in them; service providers, general public, commercial users. Activities on the wharf such as fishing, waste management and vehicle access are addressed in the SEMP as are activities in the waters surrounding the wharf; boating and fishing, recreational swimming or diving and movement of catch between vessels and the wharf.

1.3 Portland Bay Local Port Physical Boundaries

The Portland Bay Local Port is comprised of a trawler wharf which measures approx 1.758ha. Attached to the wharf is a smaller floating pontoon suited for boat mooring with electricity and water amenities. The image below outlines the boundaries of the Port of Portland and the locality of the Portland Bay Local Port – Trawler Wharf.

1.4 Key Activities

The Portland Bay Local Port is primarily home to commercial fishing trawlers and some cray fishing boats that are allocated permanent berths on the Trawler Wharf and Floating Pontoon. There are also designated itinerant berths allocated for visiting commercial vessels. Visiting ships such as Government boats, ie Customs and DPI Fisheries, Tall Ships utilize the Portland Bay Local Port itinerant facilities. Occasionally large recreational vessels are accommodated in the Local Port due to safety concerns if vessels were anchored.

The Local Port is also popular with recreational anglers who utilize the northern end of the Trawler Wharf and the floating pontoon.

Local Port – Trawler Wharf


MASTER DOCUMENT APRIL 2010

2.0 Portland Bay Local Port Health Safety & Environment Policy The Glenelg Shire Council is responsible for the management and administration of the Portland Bay Local Port (a.k.a. “The Trawler Wharf”). The Trawler Wharf is a commercial and public facility designed to provide for commercial needs of the fishing industry, and recreational opportunities for the Glenelg Shire community and visitors to Portland. The Shire of Glenelg makes the following commitments with respect to environmental care, and the health & safety of all those managing, using and enjoying the Local Port and its facilities:

• Develop, implement and maintain procedures for health and safety hazard, and environmental impact, identification, assessment and control;

• Maintain compliance with applicable health & safety and environmental legislation and regulations, and other requirements to which Council subscribes;

• Apply Glenelg Shire’s Organisational Policy (i.e. OHS Policy);

• Establish measurable objectives and targets that are designed to eliminate or minimise safety and health hazards and prevent injuries and illness for all Port users;

• Establish measurable objectives and targets that are designed to improve the health of the local environment and prevent pollution, including oil spills, waste contamination and the introduction of damaging exotic biodiversity;

• Communicate and encourage safety and environmental awareness and responsibility for all Port users, and

• Provide and regularly inspect commercial and recreational facilities, conditions and equipment to ensure they are safe, effective and considerate of the health of the environment.

To achieve these commitments, the Shire of Glenelg will prepare and maintain a Safety & Environment Management Plan (SEMP) that is subject to independent certification against requirements of the Port Services Act 1996. Stuart Burdack Chief Executive Officer April 2010



3.0 Roles and Responsibilities

The management of the Portland Local Port has been the responsibility of the Glenelg Council since 1 July 2009. The roles of management responsibility within the port structure include liaison with trawler wharf service providers and permit holders, maintaining public amenities and wharf structure, implementing the SEMP, associated controls and procedures. 3.1 The Port Manager and Organisational Structure

Chief Executive Officer (Stuart Burdack)

General Manager Planning & Economic

Development (Syd Deam)

Executive Officer Portland Bay Local Port

(Gary Bebbington)

Port Officer Portland Bay Local Port

(Carmel Malone)

Portland Bay Local Port Advisory

Committee

Portland Bay Local Port Port Managers

(Glenelg Shire Council)

3.2 Government Agencies

The key Government agencies and their role in administering safety and environmental legislation of specific relevance to the Portland Bay Local Port activities are detailed below. These agencies will be involved in the ongoing implementation of the Plan. Department of Sustainability and Environment (DSE) DSE is responsible on behalf of the State for the overall management and administration of certain ports in the State of Victoria including the Port of Portland. The Glenelg Shire manages and administers the Port of Portland Local Port as part of its statutory functions and on behalf of DSE. The DSE provides funding to Glenelg Shire for the management and administration of the port. The terms and conditions on which the Glenelg Shire will manage the Portland Bay Local Port are set out in the Local Port of Portland Bay Management Agreement. Department of Transport (DoT) The Department of Transport will take over management and administration responsibilities for Local Ports from DSE from 1 July 2010. Processes from Council’s point of view as Port Managers for the Portland Bay Local Port will remain the same as they are now under DSE. Environmental Protection Authority (EPA) EPA Victoria’s purpose is to protect, care for and improve the environment. EPA work with the community, industry and other groups to build a sustainable, healthy future. The EPA has statutory authority and enforcement functions such as delivering pollution abatement notices and charging persons who are responsible for environmental pollution. In addition the EPA also undertake research and modeling work and manage sophisticated programs to monitor the quality of Victoria’s air, land and water.

The EPA is responsible for the administration and enforcement of the Environment Protection Act 1970 and the Pollution of Waters by Oil and Noxious Substances Act 1986. The Environment Protection Act 1970 gives the Authority the power to license particular waste discharges to the environment. In addition the EPA is responsible for the preparation, administration and enforcement of State Environmental Protection Policies (SEPPs) and related provisions, that includes those relating to the coast and adjacent waters. These policies set objectives and requirements that must be adhered to. Enforcement action can be taken against individuals or organisations not complying with SEPPs. The Environment Protection Act 1970 also provides for a range of enforcement tools that can be used to regulate specific activities in order to protect the environment from a range of activities including the management of land and groundwater, stormwater discharges, prescribed waste and discharge of ballast water.



Worksafe Victoria

Worksafe Victoria is responsible for enforcing safety legislation, such as the following within Victoria:

• Occupational Health & Safety Act 2004 • Occupational Health & Safety Regulations 2007 • Dangerous Goods Act 1995 • Equipment (Public Safety) Act 1994

Worksafe’s role is to ensure the Portland Bay Local Port is a safe and healthy workplace for employees, contractors and members of the public. Worksafe Inspectors have wide ranging powers to enforce the Acts and Regulations. An Inspector has the right to enter the workplace (including vessels and vehicles) and, while at the Local Port, to inspect the premises, to take samples etc, and to interview anyone who works there. It is against the law to obstruct an inspector.

Marine Safety Victoria

Marine Safety Victoria is the state’s marine safety agency which is responsible for establishing the regulatory environment under which all ports operate. MSV is responsible for the administration of the Marine Act 1988 (Vic) and management of pollution response in State waters (3 nautical mile limit). MSV is responsible for management of the National Plan to Combat Pollution of Sea by Oil and Other Noxious and Hazardous Substances in Victoria (3 nautical mile limit) and for ensuring State and Regional Plans are maintained to deal with marine pollution events. MSV is the Primary Agency responsible for oil pollution response in Victoria, in addition to this the MSV coordinates waterway management, implements vessel standards and operator competencies, and creates awareness in recreational boating safety. Victoria Police

The Water Police have the primary role of coordinating all marine incidents involving recreational vessels, yachts and commercial vessels within Victorian Costal and inland waters. These incidents can involve collisions, overdue vessels, flare sightings, broken down boats, missing divers, injured crew members, and distress calls. The water police are also responsible for Law enforcement, marine collision investigation, boating safety education and operational support to other Police units.

3.3 Service Providers, Permit Holders and Recreational Users

The Portland Bay Local Port (Trawler Wharf) accommodates seven trawlers from the local trawler fleet and five crayboats on the attached floating pontoon. These vessels all occupy permanent berthing areas which have designated utility access to all occupants and signage and line marking reflecting the berth zones is installed. Itinerant vessels are occupied on the north eastern section of the wharf, and the northern end as required. Utility access is also available. Visiting ships such as Government boats, ie Customs and DPI Fisheries, Tall Ships utilize the Portland Bay Local Port itinerant facilities. Occasionally large recreational vessels are accommodated in the Local Port due to safety concerns if vessels were anchored. The Portland Bay Local Port is also extremely popular with recreational fishermen, as well as school groups who often utilize the facility for education programs. 4.0 Legal and Other Requirements

The development of the Portland Bay Local Port SEMP has been undertaken in the context of the State and Federal environmental and safety legislative framework that governs Victorian ports. The new provisions under the Port Services Act 1995 are intended to complement existing legislation rather than duplicate it; as such the safety and environmental requirements do not supersede other legislative requirements.

Figure: Legislative Framework



The Portland Bay Local Port maintains access and understanding of Safety and Environmental Legal and Other Requirements through the maintenance of its Health and Safety Hazards Register and Environmental Aspects Register. These Registers include the identification of applicable health & safety and environmental legislation and associated regulations, policies, codes of practice, guidelines and other legal requirements under international, federal and state laws against each identified health & safety hazard and environmental aspect/impact. In addition, the Registers identify non-legislative requirements (known as “Other Requirements”) to which the Portland Bay Local Port subscribes.

The Registers also document the requirements of each piece of legislation/regulation as they apply to the activities associated with each health and safety hazard and environmental impact.

The International, Commonwealth, State and local legislation, conventions, regulations, policies, guidelines etc. of most relevance to Safety and Environment Management for the Port of Portland are listed below;

5.0 Health & Safety Hazards & Environmental Aspects and Impacts The expectations of this requirement as defined in the Ministerial Guidelines are to ensure that:

• The process is systematic; • The nature and extent of the hazards are identified and recorded; and • A preliminary assessment is made of the nature and extent of the risks associated

with the identified hazards. 5.1 Health and Safety Hazards

5.1.1 Hazard Identification The identification of hazards is facilitated by the Port Officer and includes safety reviews, consultancies, discussions, comment and contribution from council employees and stakeholders (e.g. Portland Bay Local Port Advisory Committee, contractors and regulatory bodies and industry organisation etc.) and consideration of the health and safety risks knowledge generated by the implementation and maintenance of the SEMP (e.g. training, monitoring, incident reporting, audits and management review).

Health and Safety hazards and risks are documented according to local port activities in the Health & Safety Hazards Register. This Register is a fluid document continually recording hazards and risks associated with Port operations as they are identified and refined.

In accordance with section 91D(1)(b) of the Port Services Act (1995):

A management plan must identify the nature and extent of the hazards and risks associated with the operation of the port.



5.1.2 Hazard/Risk Assessment

Hazards and associated risks are assessed considering the both the “likelihood” and “consequence” of occurrence as shown in Tables 1 & 2.

Table 1.

LIKELIHOOD

SCORE DESCRIPTOR LIKELIHOOD OF EVENT

5 Almost Certain Is expected to occur in most circumstances

4 Likely Will probably occur in most circumstances

3 Possible Might occur at some time

2 Unlikely Could occur at some time

1 Rare May occur only in exceptional circumstances

Table 2.

CONSEQUENCE

SCORE DESCRIPTOR EXAMPLE CONSEQUENCE

2 Insignificant Activities do not cause any personal risk and will not result in injury

4 Minor Activities may cause injuries or personal health problems requiring local first aid and no rehabilitation period

6 Moderate Activities may cause injuries or health problems requiring medical attention and where short rehabilitation period is required.

8 Major Activities may cause serious injuries or health problems requiring hospitalisation and a significant period of rehabilitation before being able undertake normal activities or return to work.

10 Catastrophic Activities that could cause death or permanent disability prevent any undertaking of normal activities or return to work.

Consideration of likelihood and consequence includes:

• Legal and Other requirements of the activity associated with the identified hazard

• Existing Shire of Glenelg procedures, instructions, and plans for the activity designed to eliminate or minimise risks, and

• Competencies of personnel undertaking the activity.

The Health & Safety Register then calculates Risk Levels (Low, High & Very High) and Risk Scores (1-50) according to the Risk Matrix shown in Table 3.



Table 3 Risk Assessment Matrix

Consequence Likelihood

Insignificant (2) Minor (4) Moderate (6) Major (8) Catastrophic (10) Almost

Certain (5) Low (10) Very High (20) Very High (30) Very High (40) Very High (50)

Likely (4) Low (8) High (16) Very High (24) Very High (32) Very High (40)

Possible (3) Low (6) High (12) High (18) Very High (24) Very High (30)

Unlikely (2) Low (4) Low (8) High (12) High (16) Very High (20)

Rare (1) Low (1) Low (4) Low (6) Low (8) Low (10)

Scores: 1 - 10 = Low Low 11 - 19 = High High

20 - 50 = Very High Very High Risk Score = Likelihood x Consequence

5.1.3 Control of Hazards/Risks

Controls for health and safety hazards at the Local Port are applied to all levels of identified risk. Controls applied are commensurate with the level of risk and are developed according to priorities established by the Health & Safety Hazards Register. Attention is first given to those scoring “very high” risk levels, (i.e those scoring 20-50), then “high” risk levels (11-19) and finally to those scoring “low” risk levels (1-10).

Controls are developed considering the following preferred order:

1. Elimination 2. Substitution 3. Engineering controls 4. Procedural controls 5. Personal Protective Equipment

The following list is examples of Glenelg Shire Council operational procedures and safe work method statements being developed in conjunction with key stakeholders. Ultimately these processes will be applied to control health and safety risk associated with the management of the Portland Bay Local Port.

• Traffic management • Berth permit holders • loading and unloading • waste management • dangerous good and hazardous goods • recreational facilities • safety signage & barriers etc



5.2 Environmental Aspects & Impacts

5.2.1 Identification of Environmental Aspects & Impacts

The identification of environmental aspects and impacts is facilitated by the Port Officer and includes safety reviews, consultancies, discussions, comment and contribution from council employees and stakeholders (e.g. Portland Bay Local Port Advisory Committee, contractors and regulatory bodies and government and industry organisations etc.), and consideration of the environmental risk knowledge generated by the implementation and maintenance of the SEMP (e.g. training, monitoring, incident reporting, audits and management review).

Environmental aspects and impacts are documented according to general company activities in the Environmental Aspects & Impacts Register (Appendix 2.) This Register is a fluid document continually recording aspects and impacts associated with Port operations as they are identified and refined. The Environmental Aspects Register also includes identification of impacts associated with new or changed activities and operating conditions.

5.2.2 Environmental Impact Assessment Environmental aspects and impacts are assessed considering both the “likelihood” and “consequence” of occurrence as shown in Tables 3 & 4. The process and resulting risk levels are included in the Environmental Aspects & Impacts Register (Appendix 2).

Table 4

LIKELIHOOD

SCORE DESCRIPTOR LIKELIHOOD OF EVENT

5 Almost Certain Is expected to occur in most circumstances

4 Likely Will probably occur in most circumstances

3 Moderate Might occur at some time

2 Unlikely Could occur at some time

1 Rare May occur only in exceptional circumstances

Table 5

CONSEQUENCE

SCORE DESCRIPTOR EXAMPLE CONSEQUENCE

2 Insignificant Activities do not adversely impact on the environment

4 Minor Activities may cause an environmental impact that can be immediately cleaned up with no residual impact

6 Moderate Activities may cause an environmental incident that can be cleaned up over a short period of time with minimal residual adverse impact.

8 Major Activities may cause a considerable environmental impact that is of public interest and which may only be cleaned up over a prolonged period of time and may result in considerable residual adverse impact.

10 Catastrophic Activities may cause a major environmental incident that is of national or international concern; requires an extensive period (years) to clean up; causes major long term adverse impact on the environment.

Consideration of likelihood and consequence includes:

• Legal and other requirements of the activity associated with the identified environmental aspect.

• Existing Glenelg Shire Council procedures, instruction, and plans for the activity designed to avoid or minimise risks, and

• Competencies of personnel undertaking the activity.

The Environmental Aspects Register then calculates Risk Levels (Low, High & Very High) and Risk Scores (1-50) according to the Risk Matrix shown in Table 3. Environmental aspects and impacts scoring a “Very High” risk (20-50) are considered to be “Significant”.



Table 3 Risk Assessment Matrix

Consequence Likelihood

Insignificant (2) Minor (4) Moderate (6) Major (8) Catastrophic (10)

Almost Certain (5) Low (10) Very High (20) Very High (30) Very High (40) Very High (50)

Likely (4) Low (8) High (16) Very High (24) Very High (32) Very High (40)

Possible (3) Low (6) High (12) High (18) Very High (24) Very High (30)

Unlikely (2) Low (4) Low (8) High (12) High (16) Very High (20)

Rare (1) Low (1) Low (4) Low (6) Low (8) Low (10)

Scores: 1 - 10 = Low Low

11 - 19 = High High

20 - 50 = Very High Very High

Risk Score = Likelihood x Consequence

5.2.3 Control of Environmental Aspects & Impacts

Controls for environmental aspects and impacts at the Port are applied to all levels of identified risk. Controls applied are commensurate with the level of risk focusing on those risks calculated to be significant (e.g. those scoring “very high” risk levels).

The following list is examples of Glenelg Shire Council operational procedures and safe work method statements being developed in conjunction with key stakeholders. Ultimately these processes will be applied to control environmental aspects and impacts associated with the management of the Portland Bay Local Port.

• Fishing boat berthing • Loading and unloading • Cleaning and vessel maintenance • General waste management • Refueling • Dangerous goods transport & storage • Noise and odour pollution control



6.0 Health & Safety and Environmental Objectives and Targets and Programs 6.1 Health & Safety and Environmental Objectives & Targets Health & Safety and Environmental Objectives & Targets are determined considering risk assessments generated by the Health & Safety Hazards Register and the Environmental Aspects and Impacts Register. The following have been developed: Environmental and Health & Safety Objectives and Targets for the Portland Bay Local Port (aka the Trawler Wharf) - Draft: January 2010 ____________________________________________________________________

1. Objective: Develop and implement an Integrated Management System (IMS) based on the requirements of the AS/NZS ISO 14001:2004 Environmental Management Standard, the AS/NZS 4801:2001 Safety Management Standard, and the AS/NZS ISO 9001:2008 Quality Management Standard

Targets: • Prepare, implement and maintain a Safety & Environmental Management

Plan (SEMP) according to the requirements of the Port Services Act 1995 • Achieve independent third party certification of the SEMP • Maintain certification (triennial assessments)

2. Objective: To ensure that commercial and recreational activities undertaken on the wharf do not result in pollution of the local marine environment. Targets:

• Establish a permit system for bunkering • Install appropriate waste management facilities (e.g. covered and

bunded area for storage of waste oils, batteries and other chemicals). • Undertake up-grade works on the wharf edge to eliminate risk of

puncturing vessels during berthings.

3. Objective: Provide for a safe workplace for commercial operators on the

wharf and for the public using the wharf for recreational purposes

Targets: • Establish appropriate capping on open piers • Eliminate identified slip, trip and fall hazards • Establish appropriate hazard warning signs on the wharf • Establish management procedures for key commercial operations (e.g.

loading, unloading, berthing, major maintenance activities etc.) addressing the safety of commercial operators and service providers and the public.

• Prepare a traffic management plan addressing high use occasions (e.g. commercial fishing boat loading and unloading and seasonal holiday recreational use).

• Construct a secure storage area (shed) for storage of safety and emergency response equipment

• Determine wharf load limits for vehicles and ensure compliance by appropriate signage, bollards etc.

• Review arrangements and safety controls for electricity supply on the wharf and prepare management procedures for testing, monitoring and maintenance.

4. Objective: Establish opportunities for all port users, stakeholders and

interested parties to be involved or represented in decisions affecting the health and safety of all port users and the state of environment within the local vicinity of the wharf. Targets:

• Change the Terms of Reference and recruit health and safety and environmental expertise to be represented on the Portland Bay Local Port Advisory Committee

• Develop and distribute an information package, detailing the purpose and nature of activities undertaken on the wharf and the associated risks and values to Portland’s environment and economic and social structure.

6.2 Health & Safety and Environmental Management Program

PORTLAND BAY LOCAL PORT OCCUPATIONAL HEALTH AND SAFETY AND ENVIRONMENTAL PROGRAM 2010

Objective Target Actions Responsibility Time frame Progress

Prepare SEMP Publish SEMP Port Officer March 2010 75 %

Certify SEMP 3rd party Audit Port Officer May 2010

Objective 1.

Develop IMS Maintain Certification Triennal 3rd party audit Port Officer May 2012

Establish Permit System for bunkering

Develop permit system in conjunction with fuel contractors

Port Officer &

Fuel Contractors

June 2010 25%

No fugitive waste segregated waste disposal facilities - waste oils are not stored on the Wharf.

Port Officer N/A 100%

Objective 2.

Minimise Pollution Risks Reduce risk of diesel spill

to Portland Bay Undertake upgrade works on wharf edge to

eliminate risk of puncturing fuel tanks during vessel berthing – DSE funded

Port Officer DSE - design &

funding

Dec 2010 25%

Establish pier capping Undertake upgrade works on wharf edge to eliminate risk of slips & falls – DSE funded

Port Officer & DSE - design & funding

Dec 2010 25%

Eliminate slips & trips & falls As above; and work with Commercial users to develop safe works systems, ie ropes, etc

Port Officer & Port Commercial Users

Dec 2010 25%

Develop loading & unloading procedure

Establish safe work systems in conjunction with contractors for loading & unloading

Port Officer & Commercial users

June 2010 25%

Prepare traffic management plan

Monitor movement of traffic for commercial activities & recreational users. Prepare plan

Port Officer Sept 2010 50%

Construct storage area Install storage shed to store safety equipment Port Officer June 2010 25%

Load limits Determine load limits for vehicles & ensure compliance with appropriate signage

Port Officer Dec 2010 75%

Objective 3

Minimise Safety Risks

Develop procedure for electrical insp/works

Develop procedures and inspection regimes for electrical testing, monitoring & maintenance


Objective 4 Consultation

Encourage Community consultation/input

Develop webpage for Portland Bay Local Port; include feedback form for Community input

Port Officer & Admin Officer

Sept 2010 50%

Terms of Reference Change Terms of Reference to encourage recruitment of “Health & Safety” expertise


7.0 Emergency & Accident Preparedness and Response 7.1 Emergency Planning

An Emergency Management Plan is currently being developed for the Portland Bay Local Port. That plan will be developed to include the operations and activities within Local Port and based upon adopted risk management principles to meet our commitment to the safety of all persons who enter for business operations and for the welfare and good of the wider community. Appropriate contact details and responsibilities are documented in regard to emergency services, authorities roles in incidents that may occur within the Local Port, eg Victorian Water Police, Port of Portland in a water incident. The Portland Bay Local Port lies within the Municipal area of the Glenelg Shire Council and their emergency management plan will be referenced so that the Portland Bay Local Port’s emergency management plan is consistent in application and operation. The Portland Bay Local Port’s Safety and Environmental Management Plan will be reviewed annually. When the Portland Bay Local Port’s Emergency Management Plan is finalized it will be integrated into the SEMP. 7.2 Incident Management

The Glenelg Shire Council maintains an incident management register to track safety and environmental incidents. The Port of Portland’s Harbour master must be notified on 55250900 if a fuel/oil spill or navigational incident occurs in the waters of the Local Port and/or adjacent areas. The Port of Portland is responsible for coordinating emergency response activities in this instance, and determines the appropriate incident level and will be responsible for scaling an incident up or down as may be required. The Portland Bay Local Port Officer must be notified of any contamination that occurs to the Local Port Area and/or adjacent areas, and the responsible persons must arrange clean up to the reasonable satisfaction of the authorized officer or alternatively Port Officer will arrange clean up at the cost of the User. Port Users are required to report any notable incident involving injury to persons or damage to property and/or near misses immediately to the Port Officer. A copy of the incident form is attached - Appendix 4.

8.0 Implementation, Review and Revision of SEMP The Glenelg Shire Council acting as Port Managers on behalf of the Crown established under the Crown Land (Reserves) Act 1978, to manage and administer the Portland Bay Local Port will be responsible for the implementation of this plan.

The Port Manager (Gary Bebbington) and Port Officer (Carmel Malone) under delegation will carry out the implementation process.

Following assessment in this plan, associated levels of risk will identify what controls are put in place. Extreme and high levels of risk will be addressed foremost, and referred to DSE for further funding if required to implement control measures through the annual budget process. 8.1 Health & Safety and Environment Procedures, Instructions and Guidelines

The Portland Bay Local Port’s Safety and Environmental Management manual is under development. Once completed, it will include procedures, instructions and guidelines that have been prepared to ensure that activities, including maintenance, are planned and undertaken according to specified conditions; these conditions include:

• Establishing and maintaining documented instructions that address the requirements of policies, procedures, objectives and programs;

• Maintaining access to all legal and other requirements, and measuring compliance performance;

• Implementing programs designed to achieve set health & safety and environmental objectives and targets;

• Stipulating environmental and health & safety operating criteria in instructions, and

• Establishing contract arrangements, Port Operator Agreements and Job Safety and Environment Analyses (JESAs) with contractors, lessees, suppliers, customers and all other Local Port Users.

The Portland Bay Local Port Operational Procedures Manual is under development, but when completed will include procedures and instructions that stipulate operating criteria for activities that may have an impact on the environment, and the health and safety of Local Port users.

In accordance with section 91D (1) (g) of the PSA:

“A Management Plan must set out the procedures to be followed for implementing, reviewing and revising the Management Plan”.



8.2 Involvement of Service Providers, Local Port and Recreational Users

The Ministerial Guidelines recognize the difficulty in fully incorporating operations of Local Port users and service providers in internal management systems and the Portland Bay Local Port SEMP. Port Officers are also restricted in their capacity to ensure compliance against these procedures. Given these constraints the Ministerial Guidelines stipulate that: 8.3 Monitoring and Measurement 8.4 Communication and Reporting 8.5 Competence, Awareness and Training 8.6 Non-conformity, Corrective and Preventive Action 8.7 Internal and External Auditing In order to meet the OH&S and environmental objectives, the Portland Bay Local Port has introduced a Portland Bay Local Port User Operating Agreement. This Agreement defines management responsibilities for Local Port Users and service providers, including the requirement for the Port User to undertake a Job Safety and Environmental Analysis (JSEA), prepare Safety and Environmental Management Plan and provide Induction Training. Appropriate controls of significant environmental risks identified by the Health and Safety Hazards Aspect Register are the responsibility of the relevant lessee and contractor. To facilitate the development, implementation and maintenance of adequate operational control procedures and instructions for identified significant risks relating to Local Port users and contractors activities, the Local Port uses Advisory Committee consultation, Local Port User Agreements and requirements for the development of Job Safety and Environment Analyses (JSEAs).

“The Port manager must demonstrate that reasonable steps have been taken to involve the relevant port business in the development of the Management Plans”. (section 6.1.2)

The Ministerial Guidelines (2009) also requires Ports to identify those hazards associated with tenants, and states that:

“Where part or parts of the port area are primarily managed or controlled by one or more tenants, the Port Manager must actively encourage the tenant(s) to undertake this process for that area and must , to the extent possible, incorporate or reference that work in the Port Manager’s Plan.” (section 5.4)

In accordance with section 91C (2) (b) of the Port Services Act 1995, A port manager must follow the processes that are set out in the management plan to involve tenants, licensees and service providers in the port with the implementation of the management plan. (section 6.1)



8.3 Monitoring and Measurement

Daily inspections are a key tool for monitoring the state of the environment of the Portland Bay Local Port and its immediate surrounds. Internal audits will also be undertaken to monitor environmental conditions including water, land, biodiversity and air. 8.4 Communication and Reporting

Communication is the key to ensuring that this Portland Bay Local Port SEMP is successfully implemented. Good communication through consultation with all key stakeholders will allow for solid model of safety and environmental management within the Local Port. The following communication systems are used as tools to distribute this information:

• Regular liaison between the Portland Bay Local Port and key stakeholders, ie DSE, Port of Portland, Dept of Transport, Worksafe Vic, etc. Regular contact enables the passing of important information such as legislative changes , reporting requirements and any new developments.

• A copy of the Portland Bay Local Port SEMP can be found on the Glenelg Shire Council website www.glenelg.vic.gov.au

• A webpage is also being developed which will provide members of the public with information on the day to day running of the Local Port, as well as the opportunity to provide comments and email queries.

8.5 Competence Awareness and Training

Stakeholders and tenants using the Local Port must ensure that all personnel and contractors have the skills required to properly manage or undertake the tasks for which they are responsible. Stakeholders and tenants are also responsible to make sure any person carrying out or intending to carry out works within the Local Port are familiar with all Safety Systems of Work.

All contractors must provide evidence of licenses and competencies prior to undertaking any works on the Portland Bay Local Port. 8.6 Non-conformity, Corrective and Preventive Action

Identification of non-conformances and improvement opportunities are identified by: • Audits – internal and external • Result of incidents • Stakeholder feedback • Data collection from inspections



8.7 Internal and External Auditing

Safety and Environmental Management Plan Portland Bay Local Port is required to prepare a Safety & Environmental Management Plan (SEMP) under part 6A of the Port Services Act 1995 and associated Ministerial Guidelines,. A SEMP must be independently certified that they adequately comply with the matter required by Section 91d of the Port Services Act and have been prepared in accordance with Ministerial Guidelines. The SEMP remains in force for four years and must be audited for compliance within two years of certification. Environmental, Health and Safety Inspections Internal audits of the Local Port’s risk control processes over activities that may cause significant Environmental or Occupational Health & Safety risks are undertaken by Council’s Occupational Health and Safety Committee and Authorised Officers. 8.8 Management Review

Prior to the end of each financial year, the SEMP will be reviewed. The Port Officer also commits to conducting more frequent revisions in response to any medium to extreme incidents or ‘near miss’ incidents occurring and in response to any changes to related key legislation or regulations or changes to port operations, activities or functions. Appendix 1 Glenelg Shire Council Map Appendix 2 List of relevant Legislations, Policies and Guidelines Appendix 3 Incident Form (DSE) Appendix 4 Health & Safety Hazards Register Appendix 5 Environmental Aspects & Impacts Register



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Appendix 1 Glenelg Shire Council Map

Appendix 2 List of relevant Legislations, policies and guidelines

The International, Commonwealth, State and local legislation, conventions, regulations, policies, guidelines etc. of most relevance to Safety and Environment Management for the Portland Bay Local Port are listed below:

International - International Environmental Legislation/Conventions

• Guidelines for the Control and Management of Ships’ Ballast Water to minimise the Transfer of Harmful Aquatic Organisms and Pathogens (IMO) 1997

• International Convention for the Prevention of Pollution from Ships (MARPOL), 1973/78 • International Convention for the Safety of Life at Sea (SOLAS) 1974 • International Maritime Organisation Dangerous Goods Code (IMDG Code) 2004 • The Jakarta Mandate on Marine and Coastal Biological Diversity 1995 • The United Nations Convention on the Law of the Sea (UNCLOS) 1982

Commonwealth - Environmental Legislation (National/Federal)

• Aboriginal & Torres Strait Islander Heritage Protection Act 1984 • Australia’s Ocean Policy 1998 • Australian Ballast Water Management Requirements (AQIS) 2001 • Australian Marine Safety Authority Act 1990 • Endangered Species Protection Act 1992 • Environment Protection and Biodiversity Conservation Act 1999 • Environment Protection and Biodiversity Conservation Regulations under the EPBC Act

1999 • Environment Protection (Sea Dumping) Act 1981 • Environment Protection (Sea Dumping) Regulations 1983 • Environmental and Heritage Legislation Amendment Act (No. 1) 2003 • Fisheries Management Act 1991 • National Environmental Protection Measures • National Environment Protection (Assessment of Site Contamination) Measure 1999 • National Environment Protection Measures (Implementation) Regulations 1999 • National Greenhouse Strategy 1998 • National Greenhouse and Energy Reporting Act 2007 • National Standards for the Control of Major Hazard Facilities 2002 • National Strategy for Ecologically Sustainable Development 1992 • National Strategy for the Conservation of Australia’s Biological Diversity 1986 • Ozone Protection and Synthetic Greenhouse Gas Management Act 1989 • Ozone Protection and Synthetic Greenhouse Gas Management Regulations 1995 • Protection of the Sea (Prevention of Pollution from Ships) Act 1983 • Protection of the Sea (Prevention of Pollution from Ships) (Orders) Regulations 1994 • Quarantine Act 1908

Commonwealth Government Health and Safety Legislation

• Australian Workplace Safety Standards Act 2005 • Australian Workplace Safety Standards Regulations 2005 • NOSHC: 2079(200) National Standard of Occupational Noise • NOSHC: 2009(2004) Noise Management & Protection of Hearing at Work • NOSHC: 3008 atmosphere 10039(200) National Standard of Occupational Noise

State of Victoria - State Environmental Legislation (Victoria)

• Archaeological and Aboriginal Relics Preservation Act 1972 • Archaeological & Aboriginal Relics Preservation Regulations 2003 • Catchment and Land Protection Act 1994 • Catchment and Land Protection Regulations 2002 • Coastal Management Act 1995 • Conservation, Forests and Lands Act 1987 • Conservation, Forests and Lands (Contracts) Regulations 2000 • Conservation, Forests and Lands (Infringement Notice) Regulations 2002 • Crown Land (Reserves) Act 1978 • Dangerous Goods Act 1985 • Dangerous Goods (Storage and Handling) Regulations 2000 • Emergency Management Act 1986 • Emergency Management Regulations 2003 • Environmental Effects Act 1978 • Environment Protection Act 1970 • Environment Protection (Fees) Regulations 2001 • Environment Protection (Prescribed Waste) Regulations 1998 • Environment Protection (Residential Noise) Regulations 1997 • Environment Protection (Scheduled Premises & Exemptions) Regulations 1996 • Environment Protection (Vehicle Emissions) Regulations 2003 • Environment Protection (Environment and Resource Efficiency Plans) Regulations 2007 • Equipment (Public Safety) Act 1994 • Equipment (Public Safety) (General) Regulations 1995 • Equipment (Public Safety) (Incident Notification) Regulations 1997 • Fisheries Act 1995 • Fisheries Regulations 1998 • Flora and Fauna Guarantee Act 1988 • Flora and Fauna Guarantee Regulations 2001 • Heritage Act 1995 • Heritage (General) Regulations 1996 • Heritage (Infringement Notice) Regulations 2002 • Industrial Waste Management Policy (Prescribed Industrial Waste) 2000 • Litter Act 1987 • Marine Act 1988 • Marine Regulations 1999 • National Environment Protection Council (Victoria) Act 1995 • Planning and Environment Act 1987 • Planning and Environment Regulations 1988 • Pollution of Waters by Oil and Noxious Substances Act 1986 • Pollution of Waters by Oil and Noxious Substances Regulations 2002 • Port Services Act 1995 • Port Services (Local Ports) Regulations 2004 • State Environment Protection Policies (SEPPs) • State Environment Protection Policy (Waters of Victoria) 1988 • State Environment Protection Policy (The Air Environment) 1988 • State Environment Protection Policy (Air Quality Management) 2001 • State Environment Protection Policy (Ambient Air Quality) 1999 • State Environment Protection Policy (Control of Noise from Commerce, Industry and

Trade) No N-1 1989 • State Environment Protection Policy (Prevention and Management of Contaminated

Land) June 2002 • State Environment Protection Policy (Groundwaters of Victoria) 1997 • Sustainability Act 2005 • Victoria’s Biodiversity: Directions in Management 1997

• Victoria’s Biodiversity: Our Living Wealth 1997 • Victoria’s Biodiversity: Sustaining Our Living Wealth 1997 • Victorian Coastal Strategy 2002 • Victorian Heritage Strategy 2000-2005, 2000 • Water Act 1989 • Water Industry (Waterways Land) Regulations 2002 • Waste Management Policies (WMPs) • Waste Management Policy (Ships’ Ballast Water) 2004 • Wildlife Act 1975 • Wildlife Regulations 2002 • Wildlife (Whales) Regulations 1998

Victorian Government Health and Safety Legislation

• Accident Compensation Act 1985 • Accident Compensation (Workcover Insurance) Act 1993 • Building (Legionella) Act 2000 • Dangerous Goods Act 1985 • Dangerous Goods Legislation (Amendment) Act 2004 • Dangerous Goods (Storage and Handling) Regulations 2000 • Electricity Safety Act 1998 • Electricity Safety (Network Assets) Regulations 1999 • Electricity Safety (Management) Regulations 1999 • Equipment (Public Safety) Act 1994 • Building (Legionella) Act 2000 • Emergency Management Act 1986 • Environment Protection Act 1970 • Health Act 1958 • Local Government Act 1989 • Occupational Health and Safety Act 2004

- Part 5 Incident Notification • Occupational Health and Safety Regulations 2007

- 2.1 General Duties - 2.2 Issue Resolution Procedures - 3.1 Manual Handling - 3.2 Noise - 3.3. Prevention of Falls - 3.4 Confined Spaces - 3.5 Plant - 3.6 High Risk Work - 4.1 Hazardous Substances - 4.3 Asbestos - 4.4 Lead - 5.1 Construction

• Occupational Health and Safety (Incident Notification) Regulations 1997 • Occupational Health and Safety (Maritime Industry) Act 1993 • Occupational Health and Safety (Maritime Industry) (National Standards) Regulations

2003 • Occupational Health and Safety (Maritime Industry) Regulations 1995

Local Government Local/Regional

• Glenelg Shire Planning Scheme • The Glenelg Shire Coastal Action Plan January 2004 • Glenelg – Hopkins (CMA) Regional Catchment Strategy • Port of Portland - Port Land Use Strategy (PLUS)

Other Requirements Associated Guidelines

• A Guide to the Measurement and Analysis of Noise (EPA Victoria) 1991 • Aquatic and Recreational Signage Style Guide (Life Saving Victoria) • AS 1657 Fixed Platforms, Walkways, Stairways and Ladders – Design, Construction and

Installation 1992 • AS/NZS 4360:2004 Risk Management • AS/NZS ISO 14001:1996 Environmental Management Systems – Specifications with

guidance for use • AS/NZS 4801:2001 Occupational Health and Safety Management Systems – Specification

with guidance for use • Australian and New Zealand Guidelines for Fresh and Marine Water Quality (Environment

Australia) 2000 • Best Practice Guidelines for Waste Reception Facilities at Ports, Marina & Boat Harbours in

Australia and New Zealand (ANZECC) • Bunding Guidelines (EPA Victoria) 1992 • Cleaner Marinas: EPA guidelines for protecting Victoria marinas (EPA Victoria) • CS FP 001: 1995 Fire Emergency Response • Guidance on OHS Reporting in Annual Reports (NOHSC) 2004 • Guidelines for Dredging 2001 (EPA Victoria) 2001 • HB 76.2004 Dangerous Goods – Initial Emergency Response Guide • Noise Control Guidelines (EPA Victoria) 1992 • Protocol for Environmental Management – Domestic Ballast Water Management in • Victorian State Waters (EPA Victoria) 2004 • Protocol for Environment Management – Greenhouse Emissions and Energy • Siting and Design Guidelines for Structures on the Victorian Cost (Victorian Coastal

Council) 1998 • Statements of Environmental Audit (EPA Victoria) June 2002

Appendix 3 Incident Reporting form (DSE)

PORTLAND BAY LOCAL PORT SAFETY ENVIRONMENTAL MANAGEMENT PLAN

Activity Hazard Legislation (Victorian) Legal Requirements Likelihood Consequence Risk Level (Score)

Responsible Officer

Applicable Shire of Glenelg policies, procedures, operational controls and objectives & targets.

% Control Implemented

Slip, trip and fall hazards OH&S Act 2004 Identify, assess & control risk; prevention of falls regs Possible Catastrophic Very High

(30)

Local Port Authorised Officers

& DSE

Modification works to be undertaken by Dec'10. DSE to provide funding & design; Council to prepare tender & undertake works 10%

Collision of moving plant with personnel OH&S Act 2004, Equipment (Public Safety) Act 1994 Licencing; Identify, assess & control risk Possible Catastrophic Very High

(30) All Port Users Contractors and Local Port users to have SWMS in place for activities undertaken on wharf. Traffic Plans to be submitted 50%

Collision of moving plant on wharf OH&S Act 2004, Equipment (Public Safety) Act 1994 Licencing; Identify, assess & control risk Possible Major Very High

(24) All Port Users Contractors and Local Port users to have SWMS in place for activities undertaken on wharf. Traffic Plans to be submitted 50%

Collision of boats when berthing OH&S Act 2004; Marine Act Licencing; Identify, assess & control risk Unlikely Moderate High (12) Vessel Operators Speed restrictions, adherance to boating regulations. Licenced operators (confirmed through User Agreement requirements) 100%

Collision of boats with wharf when berthing OH&S Act 2004 Identify, assess & control risk Likely Moderate Very High (24)

Local Port Authorised Officers

& DSE

Modification works to be undertaken by Dec'10. DSE to provide funding & design; Council to prepare tender & undertaken works 10%

Provision of waste disposal and recycling facilities

Health hazards due to disease, bacteria infections and chemical fumes, explosion and

fire.

OH&S Act 2004, Waste Management Policies (WMPs), Litter Act 1987

Best Practice Guidelines for Waste Reception Facilities at Ports, Marina & Boat Harbours in Australia and New

Zealand (ANZECC)

Possible Moderate High (18) All Port UsersNo hazardous or dangerous goods stored on wharf. Skip provided for

waste disposal. Waste oil disposal is the responsibility of vessel owners & not to be put in skip

100%

Collision with cyclists, pedestrians, infrastructure or other vehicles OH&S Act 2004 Traffic regulations Unlikely Catastrophic High (20) All Port Users incl.

members of publicSpeed restrictions, signage, adherance to traffic regulations, linemarking,

designated car parking areas 75%

Wharf weight load limits not being recognised Identify, assess & control risk Rare Catastrophic Low (10) All Port Users incl Contractors Load limit area designated, ie linemarked & signage in place 100%

Inadequate or inappropriate storage of flammable goods Dangerous Goods Act 1985 Identify, assess & control risk Rare Major Low (8) Vessel Operators SWMS for use of chemicals on wharf; storage as per MSDS sheets 25%

Inadequate or no spill containment or spill response materials

Marine Act 1988, Pollution of Waters by Oil and Noxious Substances Act 1986 Identify, assess & control Risk Unlikely Moderate High (12) Vessel Operators &

ContractorsSpill containment required at all times for use of chemicals/fuels/oils on

wharf; documented SWMS requred 25%

Explosion or fire OH&S Act 2004 Identify, asses & control Risk Possible Major Very High (24)

Vessel Operators & Contractors

Emergency Equipment accessible on wharf at all times; Emergency Plan to be developed 50%

Inadequate dissemination of health & safety information, signage etc.

Port of Portland - Port land use Strategy, Portland Bay Local Port SEMP

Inadequte provision for disabled persons OH&S Act 2004 Identify, assess & control risk; DDA compliance Designated carparking for disabled persons

Inadequate provision of safeguards, railings, lifebuoys, bollards, sea to wharf ladders etc Marine Act 1988 Identify, assess & control risk

Deficient or defective safety/emergency response equipment OH&S Act 2004 Identify, assess & control risk Possible Catastrophic Very High

(30) Port Officer Emergency Plan to be developed; emergency response equipment to be stored on wharf for immediate access 25%

Wiring contact with water OH&S Act 2004, Electricity Safety Act 1998 Unlikely Catastrophic Very High (20) Port Officer Regular inspections to be undertaken by qualified contractor; all electrial

equipment to be tagged as per Australian Standards, 50%

Slip, trip & fall over power leads on wharf connected to vessels OH&S Act 2004

Electricity Safety (Network Assets) Regulations 1999, Prevention of falls

regsPossible Moderate High (18) Port Officer Assess

Pollution and spill response Exposure to contaminants

Marine Act 1988, Pollution of Waters by Oil and Noxious Substances Act 1986,

State Environment Protection Policy (Waters of Victoria) 1988

Portland Bay Local Port User Agreement Possible Moderate High (18) All Port UsersOil, fuel or chemical spills. Spill containment to be used when fuelling, or working with oil or chemical. As per contractors fuelling procedures (to be developed). No hazardous chemicals stored on wharf.

50%

Pollution controls, signage Exposure to pollution due to absence of controls or signage OH&S Act 2004

Provision of public access and recreational facilities

Wharf structure, design and layout

PORT MANAGEMENT

HEALTH & SAFETY HAZARDS REGISTER Portland Bay Local Port - Trawler Wharf

Vehicle access, operations, movements, egress and parking

arrangements

Provision of electrical power outlets

Fuel containment and supply (under or above ground storage tanks, supply pipes, storage in

drums and containers)

VERSION 1 - APRIL 2010



Responsible Officer




Slip, trip and fall hazards OH&S Act 2004 Portland

Injury due to deficient or no maintenance regime (or program) OH&S Act 2004 Portland Bay Local Port SEMP 50%

Fixed and floating plant maintenance

Plant failure or Injury due to deficient or no maintenance regime (or program) OH&S Act 2004 Portland Trawler Wharf Operation &

Maintenance Manual - Akron roads 09 Unlikely Major High (16) Port Officer Inspections to be undertaken as per construction manual; subsequent non conformances to be addressed as a priority 50%

Provision of safeguards, railings, bollards and navigation aids

(buoys)Injury due to absence of safety provisions OH&S Act 2004 Aquatic and Recreational Signage Style

Guide (Life Saving Victoria)

Deficient or defective safety/emergency response equipment

Emergency Management Act 1986

Injury due to deficient or no emergency response regime (or program) Emergency Management Act 1986

Issue, approve and/or manage permits, licences for individuals or

organisationsFalling objects, weld flash, sparks, burns, fire Local Government Act 1989 Portland Bay Local Port SEMP Possible Major Very High

(24) Port Officer Develop a permit system for hot works being undertaken on the Trawler wharf or floating pontoon

Brochures, information provision Portland Bay Local Port SEMP Rare Insignificant Low (1) Port Officer

Website Portland Bay Local Port SEMP Rare Insignificant Low (1) Port Officer

Communication and Consultation Portland Bay Local Port SEMP Rare Insignificant Low (1) Port Officer

Community communication, consultation, public access to trawler wharf management

information and Council staff contact details, open and transparent sharing of trawler wharf

related news

Emergency management

Jetty, berths and moorings maintenance

Inspections to be undertaken as per construction manual; subsequent non conformances to be addressed as a priority

Possible 40%

Webpage to be developed including feedback provisions; Signage on wharf advising staff contact details

Emergency Plan to be developed; emergency response equipment to be stored on wharf for immediate access. (Also listed under Glenelg Shire Council's Emergency Management Plan)

Very High (24) Port OfficerMajor

Unlikely Major High (16) Port Officer/ Contractor




Responsible Officer





Responsible Officer


Fishing Operations Ballast water uptake and discharge – introduction of exotic marine species

Waste Management Policy (Ships’ Ballast Water) 2004, State Environment

Protection Policy (Waters of Victoria) 1988

Possible Minor High (12) Vessel Operators Dumping of Ballast water not permitted in Local Port Waters

Slip, trip and fall hazards OH&S Act 2004 Manual handling; Identify, assess & control risk

Modification works to be undertaken by Dec'10. DSE to provide funding & design; Council to prepare tender & undertake works. Work areas to

be kept clean & free of debris at all times

Collisions OH&S Act 2004 Licencing; Identify, assess & control risk Unlikely Moderate High (12) Vessel Operators Speed restrictions, adherance to boating regulations. Licenced operators (confirmed through User Agreement requirements)

Vessles unloading Slip, trip and fall hazards OH&S Act 2004 Manual handling; Identify, assess & control risk Possible Moderate High (18) Vessel Operators &

ContractorsWork areas to be kept clean of debris at all times. Conveyors to be used

as much as practicable, SWMS to be developed for process 50%

Personal Strain OH&S Act 2004 Manual handling; Identify, assess & control risk, Plant regs Possible Moderate High (18) Vessel Operators &

ContractorsSWMS for loading & unloading to be developed. Conveyors to be used

when reasonably practicable to do so. 50%

Spills Marine Act 1988, Possible Moderate High (18) Vessel Operators & Contractors Bunding to be used for maintenance works, SWMS to be developed 25%

Commercial plant & equiment maintance (e.g. nets, lines, pots,

buoys etc.)Slip, trip and fall hazards OH&S Act 2004

Identify, assess &: control risk; Manual Handling regs, Portland Bay Local Port

User AgreementPossible Major Very High

(24)Vessel Operators &

Contractors

Designated work area to be utilised for netting,etc as per User Agreement. Appropriate traffic control to be used ie witches hats,

bunting. Work areas to be kept clean and free of debris at all times. 75%

Explosion or Fire OH&S Act 2004, Emergency Management Act 1986 Identify, assess & control risk Possible Major Very High

(24)Port Users & Contractors 50%

Fumes & gases/biological State Environment Protection Policy (Ambient Air Quality) 1999 Identify, assess & control risk Unlikely Major High (16) Port Users &

Contractors 50%

Spills Marine Act 1988, Pollution of Waters by Oil and Noxious Substances Act 1986 Identify, assess & control risk Possible Major Very High

(24)Port Users & Contractors 50%

Collision, slip, trip, fall or crushing hazards OH&S Act 2004 identify, assess & control risk; traffic management plan Possible Catastrophic Very High

(30)Port Users & Contractors

Traffic Management plan & controls to be used; SWMS to be developed for process 75%

Wharf weight load limits not being recognised Port Services Act 1995 Glenelg Planning Scheme Rare Catastrophic Low (10) All Port Users Signage, linemarking advising rele

Cray, Trawler & Squid Boats maintenance

COMMERCIAL OPERATIONS

Vessels berthing

Heavy commercial vehicles on wharf, loading and unloading

Bunkering CFA contact maintained & authorised officers identified; formal bunkering system to be adopted & SWMS developed




Responsible Officer





Responsible Officer


Slip, trip and fall hazards OH&S Act 2004 Identify, assess & control risk Possible Moderate High (18)Vessel operators &

Members of the public

Wharf areas to be kept clean & free of debris, ropes, etc

Casting or hooking accidents OH&S Act 2004 Identify, assess & control risk Possible Minor High (12) Members of the public

Collision with submerged obstructions, infrastructure, etc

OH&S Act 2004, Equipment (Public Safety) Act 1994 Identify, assess & control risk Rare Major Low (8) Members of the

public 100%

Deficient, defective or no signage or navigational aids OH&S Act 2004 Aquatic and Recreational Signage Style

Guide (Life Saving Victoria) Rare Major Low (8) Port Officer 100%

Collision with commercial vessels OH&S Act 2004 Identify, assess & control risk Rare Major Low (8) Members of the public 100%

Capsize or swamping of vessel OH&S Act 2004 Identify, assess :& control risk Rare Major Low (8) Members of the public 100%

Diving in shallow water OH&S Act 2004 Identify, assess & control risk

Decompression illness (bends) OH&S Act 2004 Identify, assess & control risk

Deficient, defective or no signage or navigational aids OH&S Act 2004 Identify, assess & control risk

Collision with submerged obstructions or swimmers OH&S Act 2004 Identify, assess & control risk

Drowning or injury due to strong currents, inclement weather or a lack of experience or

knowledgeOH&S Act 2004 Identify, assess & control risk

Deficient, defective or no safety or livesaving equipment OH&S Act 2004 Identify, assess & control risk

Deficient, defective or no signage or navigational aids OH&S Act 2004

Glenelg Planning Scheme, Port of Portland - Port land use Strategy,

Portland Bay Local Port SEMP, Aquatic and Recreational Signage Style Guide

(Life Saving Victoria)

Collision with submerged obstructions or swimmers OH&S Act 2004

Deficient, defective or no signage or navigational aids OH&S Act 2004 Glenelg Planning Scheme Possible Catastrophic Very High

(30) All Port Users Signage, linemarking, work areas to be designated & restrict public access with ppe, ie traffic cones 50%

Slip, trip or fall hazads OH&S Act 2004 Possible Minor High (12) All Port Users Work areas to be kept clean & free of debris, regular inspections of surfaces for potholes, slippery surfaces 75%

Public access - via vehicles Deficient, defective or no signage or navigational aids OH&S Act 2004 Glenelg Planning Scheme; traffic

regulations Possible Catastrophic Very High (30) Signage, linemarking, designated carparking 75%

100%Unlikely Major High (16)Port Authorised Officers, All Port Users, Vic Police

Diving, Jetty Jumping, Swimming, Snorkelling is not permitted in Local Port area. Signage erected, regular patrols by Authorised officers &

Victoria Police, public awareness. Only diving permitted is for authorised wharf inspections by suitably licenced operators engaged by Council's Authorised Officers - SWMS for activities to be submitted prior to these works being undertaken, and all commercial operators to be notified of works being undertaken. PPE and navigational aids to be used at all

times.

Public access - walking/sightseeing

Swimming/Snorkeling

Fishing from wharf

Diving/Jetty Jumping

Boating, sailing canoeing etc

GENERAL PUBLIC ACCESS & USE

Recreational boating not permitted in Local Port area. Signage on wharf for permitted vessels. Regular inspections by authorised officers.


Environmental Aspect (Activity) Environmental Impact Legislation Regulations, Guidelines,

COP & other reqs. Likelihood ConsequenceRisk Level

(Score)

Responsible Person

Applicable Shire of Glenelg policies, procedures, operational controls and

objectives & targets.

% control implemented

General wastes – contamination of beaches, soil, water or air Likely Minor High (16) Commercial Users &

Contractors Operating Procedures in place

Inappropriate disposal of industrial waste – contamination of soil, water or air Possible Major High (16) Commercial Users &

ContractorsOperating procedures in place; Adherance to licence

agreement & associated processes

Spill contamination of beach, soil, water or air Possible Catastrophic Very High (30)

Commercial Users & Contractors

JSEA's and SWMS in place prior to works commencing. Permits to be obtained for high risk works

Consumption of fuel – depletion of natural resources Sustainability Act 2005 Almost Certain Insignificant Low (10) Commercial Users Regular vehicle maintenance & safe operating machinery

Emissions (Nox Sox, GHG) reduction in air quality State Environment Protection Policy (Ambient Air Quality) 1999 Almost Certain Insignificant Low (10) Commercial Users

Ballast water uptake and discharge – introduction of exotic marine species

Protocol for Environmental Management – Domestic Ballast Water Management in

Victorian State Waters (EPA Victoria) 2004, Quarantine Act 1908

Portland Bay Local Port Licence Agreement Unlikely Catastrophic High (20) Not permitted in Local Port Waters 100%

General wastes – contamination of beaches, soil, water or air

Environmenal Protection Act 1970, Waste Management Policies (WMPs) MSDS sheets Possible Minor Low (8) Commercial Users &

Contractors

Inappropriate disposal of industrial wastes – contamination of soil, water or air

State Environment Protection Policy (Waters of Victoria) 1989 Possible Moderate High (18) Commercial Users &

Contractors

Spill contamination of beach, soil, water or air

State Environment Protection Policy (Waters of Victoria) 1989, Pollution of

Waters by Oil and Noxious Substances Act 1986, Waste Management Policies

(WMPs)

Portland Bay Local Port SEMP Possible Major Very High (24)


Depletion of natural resurces - water use for jetty cleaning Sustainability Act 2005 Likely Insignificant Low (8) Commercial users

Spill contamination of beach, soil, water or air Environment Protection Act 1970 Possible Major Very High (24) Contractors JSEA's and SWMS in place prior to works commencing.

Permits to be obtained for high risk works 50%



Portland Bay Local Port User Agreement Possible Major Very High

(24)Commercial Users &

ContractorsOperating procedures in place; Adherance to licence

agreement & associated processes 50%

Spill contamination of beach, soil, water or air State Environment Protection Policy (Waters of Victoria) 1988 Possible Minor High (12) Commercial Users

Pollution from wash down following unloading of catch

State Environment Protection Policy (Waters of Victoria) 1988 SWMS Possible Minor High (12) Commercial User

Odour and Noise Environmental Protection Act 1970 SWMS Possible Minor High (12) Commercial Users & Contractors

Failure of vehicle refrigeration - loss and subsequent disposal of catch, odour Possible Minor High (12) Commercial Users &

Contractors

Vehicle and Plant maintenance Inappropriate disposal of industrial wastes - contamination of soil, water or air


Portland Bay Local Port User Agreement; Operating Procedures Possible Moderate High (18) Commercial Users &

Contractors

Operating Procedures to be in place; spill containment used as required (oil changes, etc); no waste oil to be

disposed of on wharf50%

Fugitive air emissions Dangerous Goods Act 1985 MSDS sheets Unlikely Major High (16) Operating Procedures in place 50%

Contractor



(WMPs)

COMMERCIAL OPERATIONS

Loading and unloading of supplies and catch

ENVIRONMENTAL ASPECTS & IMPACT REGISTER Portland Bay Local Port - Trawler Wharf

50%

Fishing Operations and Activities

Jetty maintenance

Commercial vessels mooring and maintenance

User Licence conditions and Operating Procedures will apply

Operating Procedures to be in place; disposal to be undertaken away from Local Port



(Score)

Responsible Person




Explosion or fire Dangerous Goods (Storage and Handling) Regulations 2000 MSDS sheets Possible Major Very High

(24)Refuelling not to be undertaken near naked flames.

Operating Procedures in place 50%


Marine Act 1988, Pollution of Waters by Oil and Noxious Substances Act 1986, State Environment Protection Policy (Waters of

Victoria) 1988


(24) Contractor Spill containment to be used as per Operating Procedures 50%


Environmenal Protection Act 1970, Waste Management Policies (WMPs) Unlikely Major Very High

(12) Vessel operators 50%

Spill contamination of beach, soil, water or air Possible Major Very High (24) Vessel operators 50%

Inappropriate disposal of industrial wastes – contamination of soil, water or air Possible Moderate High (18) Vessel operators 50%

Washing of various equipment Inappropriate disposal of industrial wastes – contamination of soil, water or air

Marine Act 1988, Pollution of Waters by Oil and Noxious Substances Act 1986

Portland Bay Local Port User Agreement; Operating Procedures Possible Moderate High(18) Commercial Users &

Contractors


disposed of on wharf

Spill contamination of beach, soil, water or air State Environment Protection Policy (Waters of Victoria) 1989 Possible Major

Very High (24)

Commercial Users & Contractors Spill containment to be used as per Operating Procedures

Inappropriate disposal of industrial wastes – contamination of sewer Marine Act 1988

Possible Moderate High (18)



disposed of on wharf

Bunkering Spill contamination of beach, soil, water or airPollution of Waters by Oil and Noxious

Substances Act 1986, State Environment Protection Policy (Waters of Victoria) 1988


(24)Contractors; audited by

Port OfficerSpill containment to be used, Operating procedures to be

in place 50%

Pollution and spill response Exposure to contaminants


Victoria) 1988

Portland Bay Local Port User Agreement

Possible MajorVery High

(24)

Commercial Users 75%

Pollution control signage Exposure to pollution due to absence of controls or signage Waste Management Policies (WMPs) Glenelg Planning Scheme, Portland

Local Port SEMP, Possible Major

Very High (24)

Commercial Users & Port Officer

Negative environmental effects due to - Lack of planning

OH&S Act 2004, Waste Management Policies (WMPs), Litter Act 1987 Unlikely Moderate High (12) Authorised officers 75%

Negative environmental effects due to - No external reporting of accidents or incidents


Victoria) 1988

Unlikely Moderate High (12) Authorised officers 75%

Inadequate, insufficient or inappropriate dissemination of information

Emergency Management Act 1986 Glenelg Shire Council Emergency Management Plan; Port of Portland

M:anagement PlanUnlikely Moderate High (12) Authorised officers 75%

General wastes – contamination of beaches, soil, water or air Environment Protection Act 1970 Portland Local Port SEMP Unlikely Moderate High (12) Authorised officers 75%

Public access management General wastes – contamination of beaches, soil, water or air Environment Protection Act 1970 Possible Minor High (12) All Port Users Provision of waste receptacles for general public use;

Regular inspections by Authorised Officers 100%

Communication, consultation, information provision, website

Improve education and knowledge about environmental effects

AS/NZS ISO 14001:1996 Environmental Management Systems – Specifications with

guidance for usePortland Local Port SEMP Unlikely Insignificant Low (4) All Port Users Develop webpage for Portland Bay Local Port including

section to report environmental risks and observations 25%

Fuelling (hydrocarbons) non fixed

Contractor

Solid and Liquid waste treatment and/or disposal

Portland Bay Local Port User Agreement; Operating Procedures

Activation of emergency response plans

Emergency management



(WMPs)

Operating procedures in place; Adherance to licence agreement & associated processes

Best Practice Guidelines for Waste Reception Facilities at Ports, Marina

& Boat Harbours in Australia and New Zealand (ANZECC)

Environmental Management Plan to be developed (linked to GSC EMP & complementary to Port of Portland's EMP); Incident reporting process in place (including near miss);

Familiarise Port Users with Emergency Management processes.

Operating procedures in place; regular vehicle checks undertaken & recorded.

Waste discharge and fuel spills pollution



(Score)

Responsible Person




Consumption of fuel - depletion of natural resources Sustainability Act 2005 Unlikely Minor Low (8) All Port Users

Explosion or fire Emergency Management Act 1986 Unlikely Major High (16) Vehicle Operators Regular maintenance, Operating Procedures 50%

Degradation of land / vegetation Environmenal Protection Act 1970 Glenelg – Hopkins (CMA) Regional Catchment Strategy Vehicle Operators

Emissions (Nox Sox, GHG) reduction in air quality State Environment Protection Policy (Ambient Air Quality) 1999 Operating procedures in place 50%

Collision resulting in spill or contamination

State Environment Protection Policy (Waters of Victoria) 1989, Waste

Management Policies (WMPs), Emergency Management Act 1986, Pollution of Waters by Oil and Noxious Substances Act 1986,

Possible Major Very High (24) Vehicle Operators Operating Procedures, licencing 50%

Disturbance to or destruction of natual habitat / flora and fauna

Environmental Protection Act 1970, Environmental Protection and Biodiversity

Conservation Act 1999

Glenelg – Hopkins (CMA) Regional Catchment Strategy Unlikely Major Very High

(16)Vehicle Operators/ Port

Officer Regular inspections and monitoring100%

General wastes/spill containment – contamination of beaches, soil, water or air

Environmenal Protection Act 1970, Waste Management Policies (WMPs), State

Environment Protection Policy (Waters of Victoria) 1989, Pollution of Waters by Oil

Unlikely Moderate High (12) Vessel operators




(WMPs)

Possible Moderate High (18) Vehicle Operators/ Port Officer

Explosion or fire Emergency Management Act 1986 Unlikely Moderate High (12) Vessel operators & Contractors

Operating procedures recorded & in place. Emergency procdures in place. Appropriate ppe to be onside during

operations. No lit flames


Environmenal Protection Act 1970, Waste Management Policies (WMPs) Unlikely Moderate High (12) Vessel operators 50%



Waters by Oil and Noxious Substances Act 1986

Unlikely Moderate High (12) Vessel operators

Provision of electrical poweroutlets Energy use - scope 2 emissions Sustainability Act 2005 Portland Bay Local Port User Agreement Minor Unlikely Low (8) Commercial Users & Port

OfficerEncourage reduced use of shore lights, etc when berthed

on Local Port. Inspections undertaken & reminders issued

Spill contamination of beach, soil, water or air Possible Moderate High (18)

Inappropriate disposal of industrial wastes – contamination of soil, water, sewer or air Possible Moderate High (18)

Explosion or Fire Emergency Management Act 1986 Unlikely Moderate High (12) Vessel operators & Contractors

Operating procedures recorded & in place. Emergency procdures in place. Appropriate ppe to be onside during

operations. No lit flames

Net stretching and repairs General wastes – contamination of beaches, soil, water or air Waste Management Policies (WMPs) Portland Bay Local Port User

Agreement Unlikely Minor Low (8) Port UsersWork area to be kept clean & free of debris at all times.

Cut offs to be disposed of in receptacles provided. Requirement of PBLP User Agreement

100%

Inappropriate disposal of industrial wastes – contamination of soil, water, sewer or air

State Environment Protection Policy (Waters of Victoria) 1989, Waste

Management Policies (WMPs), Emergency Management Act 1986, Pollution of Waters by Oil and Noxious Substances Act 1986,

Unlikely Moderate High (12) Vessel operators & Contractors

Operating procedures in place; Regular inspections by authorised officers etc

Excessive use of natural resources - water Sustainability Act 2005 Water wise educational material to be provided where practicable.

Fuel/Dangerous Goods Storage

Boat launching, operations and retrieval

Washing of various craft

State Environment Protection Policy (Waters of Victoria) 1989, C143 Waste

Management Policies (WMPs)

Spill containment & operating procedures recorded & in place. Regular inspections by authorised officers

Spill containment & operating procedures recorded & in place. Regular inspections by authorised officers.

Industrial waste not to be disposed of on wharf, to be taken away

Contractors & Vessel Operators

Operating procedures in place; regular vehicle checks undertaken & recorded. Regular inspections by authorised

officers etc

Vehicle operations & movements

Vehicle & plant maintenance



(Score)

Responsible Person





Environmenal Protection Act 1970, Waste Management Policies (WMPs)

Portland Bay Local Port User Agreement Possible Minor High (12) Signage, provision of adequate waste receptacles, regular

inspection 100%

Inappropriate disposal of industrial wastes – contamination of soil, water, sewer or air

State Environment Protection Policy (Waters of Victoria) 1989, Waste Management Policies (WMPs)

Portland Bay Local Port User Agreement Possible Moderate High (18) Signage, provision of adequate waste receptacles, regular

inspections 100%

Recycling facilities Reduction in waste to landfill - environmental benefit

Litter Act 1987, Waste Management Policies (WMPs) Likely Moderate High(16) Signage, provision of adequate waste receptacles, regular

inspections

General wastes (hooks, lines, sinkers) – contamination of beaches, soil, water or air

Litter Act 1987, Waste Management Policies (WMPs) Almost Certain Major Very High

(40)

Spill contamination of beach, soil, water or air State Environment Protection Policy (Waters of Victoria) 1989 Unlikely Minor Low (8)

Public access - walking/sightseeing General wastes – contamination of beaches, soil, water or air

Litter Act 1987, Waste Management Policies (WMPs) Possible Minor High (12) All Port Users Signage, provision of adequate waste receptacles, regular

inspections

Public access - via vehicles General wastes – contamination of beaches, soil, water or air,

Litter Act 1987, Waste Management Policies (WMPs)

Portland Local Port Traffic Management Procedures Possible Minor High (12) All Port Users Provision of waste receptacles for general public use 100%

General wastes – contamination of beaches, soil, water or air Waste Management Policies (WMPs) Possible Minor High (12)

Spill contamination of beach, soil, water or air State Environment Protection Policy (Waters of Victoria) 1989 Unlikely Minor Low (8)

Diving/Jetty Jumping General wastes – contamination of beaches, soil, water or air Waste Management Policies (WMPs) Unlikely Minor Low (8)

Swimming/Snorkeling General wastes – contamination of beaches, soil, water or air Waste Management Policies (WMPs) Unlikely Minor Low (8)

Recreational boating, sailng, canoeing not permitted in Portland Bay Local Port waters 100%

Signage, provision of adequate waste receptacles, regular patrols 100%All Port Users

All Port Users

Waste disposal (solid and liquid) and/or recycling

Boating, sailing canoeing etc

GENERAL PUBLIC ACCESS & USE

Fishing from wharf

Diving, jetty jumping, swimming, snorkeling not permitted in Local Port waters. Signage erected indicating activites

prohibited100%All Port Users

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