rvcc phone 908-526-1200 mis help desk, ext 4357 (help)
DESCRIPTION
From HOME . . . 2009-2010. RVCC Phone 908-526-1200 MIS Help Desk, Ext 4357 (HELP) Holly Smythe, Instructional Designer, Ext 8451 Lonny Buinis, Instructional Designer, Ext 8306. Outlook Web Access: Logging On from Lion’s Den . - PowerPoint PPT PresentationTRANSCRIPT
1
RVCC Phone 908-526-1200 MIS Help Desk, Ext 4357 (HELP)Holly Smythe, Instructional Designer, Ext 8451Lonny Buinis, Instructional Designer, Ext 8306
2009-2010
From HOME . . .
2
3
1. Connect to the Internet and open your Web browser. (Internet Explorer is most compatible with Outlook.)
Outlook Web Access: Logging On from Lion’s Den
2. Type the following URL into the Address field of your browser: http://luminis.raritanval.edu
Handout designed by HJS
4. Type your network password into the Password field. (Network Password consists of 8-14 characters; contains lowercase letters, uppercase letters, and numbers)
3. Type your G number into the User Name field
6. Click the e-mail button
5. Click the Login button to Open the Lion’s Den window
4
1. Connect to the Internet and open your Web browser.
Outlook Web Access: Logging On from RVCC Homepage
2. Type the following URL into the Address field of your browser: http://www.raritanval.edu
Handout designed by HJS
3. Click on the icon for The Lion’s Den, login with your network username and password, then click on the email button.
5
Inbox - the place where you receive your mail
Calendar - allows you to make appointments
Contacts - an on-line rolodex (address book)
Tasks - allows you to keep track of your tasks with a simple or detailed list. Other options are available.
Public Folders - location of public college documents. You must have permission to put materials in these folders. Opens in a new window. Rules - allows you to set rules to automatically move or delete email.
Options – change settings for Out of Office Assistant, E-mail, Calendar, Reminders, Contacts, Password, Recover
Outlook Web Access - Outlook Bar: Shortcuts
Handout designed by HJS
Shortcuts appear in a button bar at the bottom of the Outlook Bar. You can enlarge or shrink the button bar as needed using the small arrow bar above the buttons.
Handout designed by HJS
Click this arrow bar to shrink the shortcuts bar
6
Folders appear in a list at the top of the Outlook Bar. Notice that the shortcuts are now in shrink view to show more folders.
Outlook Web Access - Outlook Bar: Folders
Handout designed by HJS
Mail Folders – allow you to create folders to organize your mail (right click on your name to make a new folder.)
Public Folders - location of public college documents. You must have permission to put materials in these folders. Public folders are accessed through a shortcut button which opens a new window.
Click this arrow bar to enlarge the shortcuts bar
New Mail Window appears at bottom right and New Mail Icon appears at bottom of Shortcuts Bar to let you know that new mail has arrived
7
Outlook Web Access - Email Screen Features
Folder List List of Messages in Inbox
Preview Pane can be displayed on bottom or right and Shows Contents of Currently Selected Message
Folder Banner(includes name of current folder, message view options dropdown, total number of pages, and arrows to navigate from page to page )
Handout designed by HJS
TIP: Click on field headings to sort mail by From, Subject, Received, or Size!
ToolbarView Options
8
Outlook Web Access: E-mail Screen Toolbar
Compose New Message
Create New Item Dropdown
Hide/View Preview Pane
RVCC AddressesLOG OFF(very important if you are using a public computer)
Handout designed by HJS
Delete Reply Options
Right Click on any message flag to see the flag options. Right Click on any
message to see the message options.
9
Outlook Web Access: Composing and Sending E-mail
Handout designed by HJS
1. Click the Compose New Message button from the mail area.
OR select Message from the Create New Item Dropdown in other areas of Web Outlook
2. Click on the To, Cc, and/or Bcc button(s) to select e-mail address from RVCC Address List
OR Type the e-mail addresses into the appropriate fields
3. Type the last name into the Last Name Field
4. Select the appropriate name and click the To, Cc, or Bcc button then click the Close button
10Handout designed by HJS
Outlook Web Access: Composing and Sending E-mail
5. Names from Address List appear here
6. Add subject
7. Add message content
10. Click Send button to send message
9. Add message options
8. Use fonts, sizes, colors, type styles, formatting, lists
Do you need to add an attachment? See the next page for instructions!!
11
Outlook Web Access: Add Attachments
Handout designed by HJS
2. Browse for the file(s) that you want to attach. The filename(s) will appear under Choose a file to attach.
1. Click the Attachments button on your Message window. The Attachments window will appear.
3. Click the Attach button. The filename(s) will appear under Current File Attachments. Then click the Close button to close the Attachments window.
4. The filename(s) will appear next to the Attachments button in your Message window
12
Outlook Web Access: Calendar Screen Features
Toolbar
Folder BannerLOG OFF
Handout designed by HJS
Shortcuts Button Bar Weekly/Daily/Monthly Calendar
Folder ListNavigation Calendar showing both today’s date and week being viewed
13
Outlook Web Access: Calendar Screen Toolbar
Handout designed by HJS
LOG OFFSchedule New Appointment
Create New Item DropdownCalendar
ViewsAddress Book
HELP
Pop-up Appointment Reminder Window
14
Outlook Web Access: Making an Appointment
1. Click the Make New Appointment button from the Calendar.
Handout designed by HJS
OR select Appointment from the Create New Item Dropdown in other areas of Web Outlook
2. Type in the Subject of the meeting, class or event and the Location.
3. Set Start/End times, Reminders, Show time as
4. Type additional information here for later reference 5. Click Save and Close button to
add appointment to calendar
Does this meeting/class/event occur on a regular schedule? See the next page for instructions on making a recurring appointment!!
15
Outlook Web Access: Making a Recurring Appointment
Handout designed by HJS
Set Appointment time
Set Recurrence pattern
Set Range of recurrence
Click OK button
This is a fast way to schedule class meeting times and department meetings for an entire semester!
If your meeting/class/event occurs on a regular schedule click the recurrence button at the top of your appointment window to open the recurrence window.
16
Outlook Web Access: Inviting Attendees
Handout designed by HJS
2. From the Appointment window,click Invite Attendees button 3. Use Required, Optional and
Resources buttons and/or Check Names button to enter names of Attendees and Rooms
4. Update information and/or attach the meeting agenda
1. From the Calendar view, click the Make New Appointment button.
17Handout designed by HJS
Outlook Web Access: Inviting Attendees
7. Modify times/dates to accommodate attendees
5. Click the Availability tab
6. Check on Availability of Attendees and Resources 8. Send invitation to
Attendees and Resources
18
Calendar: Responding to a Meeting Invitation
Handout designed by HJS
Attendees will receive the meeting request in their inbox. They can then use Accept, Tentative, or Decline buttons to reply.
Meeting Organizer can open the appointment in the Calendar to see who has replied.
19
Outlook Web Access: Contacts Screen Features and Toolbar
Toolbar
LOG OFF
Handout designed by HJS
Add New Contact
Create New Item Dropdown
Contacts
Contacts Viewing Options Dropdown
Navigation Arrows
Shortcuts Button Bar
Folder List ContactsManagement Options and
Address Book
20
Outlook Web Access: Creating a Contact
1. Click the Add New Contact button from the Contacts
Handout designed by HJS
OR select Contact from the Create New Item Dropdown in other areas of Web Outlook
2. Window will open to the General tab. Select appropriate title from dropdown boxes and enter information into fields.
21
Outlook Web Access: Creating a Contact
Handout designed by HJS
3. Details tab allows you to enter additional information.
4. Save and Close
22
Outlook Web Access: E-mailing or Locating a Contact1. From the Contacts view, double-click the name of the chosen contact to open the window for that contact
Handout designed by HJS
3. Click the Display Map button to go to the MSN Maps & Directions Website
2. Click the Send Mail to Contact button to open the e-mail window.
23
Outlook Web Access: Options
Handout designed by HJS
24
Outlook Web Access: Options (cont.)
Handout designed by HJS
25
Outlook Web Access: Options (cont.)
Handout designed by HJS
26
Outlook Web Access: Folders and File Management
1. To make a new folder, select Folder from the Create New Item Dropdown
2. Enter a name for the folder, then select the type of items the folder will contain
4. Click OK button
3. Select the main mail folder or another folder to put the new folder into
Handout designed by HJS
27
Outlook Web Access: Folders and File Management
5. The new folder will appear in your folder list AFTER you refresh/reload your browser window
6. Use the Move/Copy button to copy or move items into your new folder or another folder
Handout designed by HJS
NOTE: You can also drag and drop items into folders
28
When you are finished, don’t forget to Log Off!
Handout designed by HJS
Choose Log Off located at the right side of the Web Outlook toolbar.