roll no. - 23

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PROJECT

ONDATA TAB (MS EXCEL)

SUBMITTED BY – SUBMITTED TO –

ANJALI BANSAL RAMAN DEEP SINGH SIR

ROLL NO. – 23

REGISTRATION NO. – CRO04814

BATCH NO. – !N"01"201#A#B#C 1

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CONTENTS

2

Data Tab ( MS Exc el )

Get Externa l Data group

i. Externa l Data f rom Access

ii. Externa l Data f rom Web

iii. Exte rna l D ata f rom Text

iv. Externa l Data f rom Oter sources (xml! i le)

. Data Too ls group

i. Tex t to "o lumnsii. #emove Dup l i cate

iii. Data $a l i%at ion

iv. "onso l i %a te

v. Wat & i f Ana l's i s

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DATA TAB (MS EXCEL)

Get

ExternalData Group

Data

Tools

Group

3

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GET EXTERNAL DATA GROUP

Te main benet of connecting to external %ata fromMicrosoft Excel is tat 'ou can perio%icall' anal'e tis %ata

in Excel *itout repeate%l' cop'ing te %ata+ *ic is anoperation tat can be time&consuming an% error&prone. Afterconnecting to external %ata+ 'ou can also automaticall'refres (or up%ate) 'our Excel *or,boo,s from te original%ata source *enever te %ata source is up%ate% *it ne*information.

4

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EXTERNAL DATA

S$%&2' S%%$ *+,-%-+/ S%%$ D$S+,-% +5 6+7.

To bring %ata into Excel from Access+ 'ou can cop' %ata from an Access%ataseet an% paste it into an Excel *or,seet+ connect to an Access%atabase from an Excel *or,seet+ or export Access %ata into an Excel*or,seet.N+$% - Te *or% import as t*o %ierent meanings bet*een Excel an%Access. /n Excel+ to import means to ma,e a permanent connection to

%ata tat can be refrese%. /n Access+ to import means to bring %ata intoAccess once+ but *itout a %ata connection.

S$%&1' C +9 :-+/A%**.

5

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CONTINUED….

S$%&3' I/&+-$ D$ +5 6+7; &&%-< S%%$ 9= +&$+9 *&%- =+,- -%>,-%/%9$. A*+< *%%$$?% $-5%$ % ;?%-% $?% $6% *$+ 6% %.

D$ * 9+; /&+-$%.

Similarl'+ one can also import %ata in te form of 0ivot Table

#eport or 0ivot "art b' "oosing oter options.6

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EXTERNAL DATA

S$%&2' N%; @%6 ,%-= +56+7 ; &&%-. S%-? 9

/&+-$ $.

S$%&1' C +9 :-+/@%6.

Click

H r

Web pages often contain information tat is perfect for anal'sisin Excel. !or example+ 'ou can anal'e stoc, 1uotes in Excel b'using information tat comes %irectl' from a Web page.Depen%ing on 'our nee%s+ 'ou can retrieve %ata tat isrefresable (tat is+ 'ou can up%ate te %ata in Excel *it telatest %ata on te Web page)+ or 'ou can get %ata from a Webpage an% ,eep it static on te *or,seet.

7

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CONTINUED….

D$ * 9+; /&+-$%.

S$%&3' S%%$ $?%%*$9$+9 ;?%-% $?%$ * $+ 6% /&+-$%.

8

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EXTERNAL DATA

S$%&1' C +9 :-+/ T%7$.

S$%&2' C?++*% $?% $%7$ % =+,;9$ $+ /&+-$.

2ou can use Excel to import %ata from a text le into a *or,seet. (Onte Data tab+ in te Get External Data group+ clic, !rom Text.) Te Text/mport Wiar% examines te text le tat 'ou are importing an% elps'ou ensure tat te %ata is importe% in te *a' tat 'ou *ant. Tere are t*o *a's to import %ata from a text le b' using Excel- 2ou

can open te text le in Excel (*ic %oes not ma,e a connection to tetext le)+ or 'ou can import te text le as an external %ata range(*ic %oes ma,e a connection to te text le). 2ou can also cange te separator caracter tat is use% in bot%elimite% an% .csv text les. Tis ma' be necessar' to ma,e sure tatte import or export operation *or,s te *a' tat 'ou *ant it to.

9

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CONTINUED….S$%&4' S%%$ % +-;+-*?%%$ ;?%-% $?%

$ * $+ 6% /&+-$%.

D$ * 9+;/&+-$%.

S$%&3' :++; $?% 3 */&%*$%&* + $?% T%7$ I/&+-$@- D+5 6+7.

10

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EXTERNAL DATA (XML

FILE)

Click h r

S$%&1

Excel ma,es it eas' to import Extensible Mar,up 3anguage (4M3)%ata tat is create% from oter %atabases an% applications+ map4M3 elements from an 4M3 scema to *or,seet cells+ an% exportrevise% 4M3 %ata for interaction *it oter %atabases an%applications. Tin, of tese ne* 4M3 features as turning Excel intoan 4M3 %ata le generator *it a familiar user interface.5' using 4M3 maps+ 'ou can easil' a%%+ i%entif'+ an% extract specicpieces of business %ata from Excel %ocuments. !or example+ aninvoice tat contains te name an% a%%ress of a customer+ or areport tat contains last 1uarter6s nancial results are no longer 7uststatic reports. 2ou can easil' import tis information from %atabasesan% applications+ revise it+ an% export it to te same or oter

%atabases an% applications.

11

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CONTINUED….S$%&3' S%%$ $?% % +-

;+-*?%%$ ;?%-% $?% $* $+ 6% /&+-$%.

D$ * 9+;/&+-$%.

S$%&2' S%%$ XML :%

-+/ S%%$ D$S+,-% +5 6+7.

12

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DATA TOOLS GROUP

13

Data Tools group is one of te group in Data Tab. 2ou canperform various functions li,e 8 "onvert text into columns. /t also removes %uplicate values. "onsoli%ate %ata from multiple *or,seets in a single

*or,seet. Tis group is also use% to vali%ate %ata i.e. %oes not

allo* to enter invali% %ata. Wat&if anal'sis elps to get to ,no* te results of

various scenarios.

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TEXT TO COLUMNS

Tis feature of Excel separates te contents of one excelcell into separate columns.!or example+ 'ou can separate a column of full names intoseparate rst 9 last name columns. !ollo* te follo*ing

steps-&

S$%&1- Select text cell *ic is to be

converte% into columns

S$%&2' :++; $?% *$%&* + $?%

C+9%-$ T%7$ $+ +,/9*@- 9 +%-$ $?% $%7$ 9$+14

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REMOVE DUPLICATES

Tis feature of Excel %eletes %uplicate ro*s from a seet. 2ou can specif' *ic columns soul% be cec,e% for %uplicateinformation

S$%&1: Select te range of *ic%uplicates is to be remove%

S$%&2' S%%$ +9% +-/+-% +,/9 $?$+9$9* ,&$%*-+/ $?% R%/+%D,&$%* +5 6+7

15

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CONTINUED….

D,&$%* -% -%/+%.16

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DATA VALIDATION

D$ !$+9 prevents invali% %ata from beingentere% into a cell. !or example+ 'ou coul% re7ect invali%%ates or number greater tan :;;;. 2ou can also forceinput to be cosen from a %rop%o*n list of values 'ouspecif'.

S$%&1' C +9 D$!$+9 9 $?%9 %9%$?% $+9 -$%- +- *%%$% +,/9.

Y+, 9 *+ -%$% 9 %--+-/%**5% ;?? ; 5%9%-$% 17

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CONTINUED….

N+; E%-=$/% =+, %9$%-9= 9,% $?$ *9+$ 6%$;%%9$?% -95%

/%9$+9%E7% ; *?+;9 %--+-/%**5%.A*+< 9=$ * -%=

%9$%-% $$+9%$,-% *+&-+%* =+,;$? C-%I9 D$%$,-% ;??

18

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CONSOLIDATE

19

/f *e ave %ata on separate *or,seets *e can cec, temin%ivi%uall' in separate *or,seets+ but it *oul% be great+ if*e can get summarie% results into one *or,seet. Excel<;:; allo*s tis troug consoli%ate feature un%er %ata tab

tereb' lets us to pull eac recor% from te separate*or,seets+ consoli%ating %ata from into single master seet."onsoli%ation is use% for bu%gets+ inventor' re1uirements+business forecast+ surve's+ experimental results an% a lotmore."onsoli%ation is te process of combining values from

several ranges of %ata eiter from *itin te same or%ierent *or,boo,s.

Data can be consoli%ate% in %ierent manner- "onsoli%ate% b' position. "onsoli%ate b' categor' "onsoli%ate% b' !ormula

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CONSOLIDATED BY POSITION

20

:+- %7/&%< ;% 9%% $+ +9*+$% $?% *%* +- 3/+9$?* (A&-< M=< J,9%) &-+,$";*%<

S$%&1-Select tecell *ere %ata is tobe consoli%ate%

ten un%er D$$++* coose="onsoli%ate>

S$%&2-="onsoli%ate>%ialog box *illappear. Givereferences of te ?monts %ata.

S$%&3- "lic, O an% te %ata isconsoli%ate%.

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WHAT-IF ANALYSIS

21

Wat&if anal'sis as po*erful Excel tools tat allo* us to see*at te %esire% results of te nancial mo%el *oul% be un%er%ierent circumstances. /t allo*s us to select t*o variables orassumptions+ in te mo%el an% to see o* a %esire% output+

suc as earnings per sare or prot *oul% cange base% onte ne* assumptions. /t inclu%es+ Goal see,+ Scenariomanager an% %ata tables. /t gives us lots of @exibilit' to *enit anal'sis an% presentation of %ata.

Wat&if Anal'sis feature as ? sub&features namel' -&

Scenario Manager Goal see, Data Table

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SCENARIO MANAGER

22

Wen preparing a bu%get+ te Mar,eting an% !inance%epartments ma' ave %ierent forecasts for sales. We canstore eac forecast as a Scenario+ print tem separatel' or

compare tem si%e&b'&si%e. *e can use Excel Scenarios tostore several versions of te %ata in a *or,seet.As te name in%icates Excel <;:;s Scenario Managerenables us to create %ierent scenarios i.e. %ierent resultsbase% on %ierent sets of input values (suc as 5est "asescenario+ Worst "ase scenario an% Most li,el' "ase

scenario).We can use te Scenario Manager to perform sensitivit'anal'sis b' var'ing as man' as ?< input cells.We coul% create lots of %ierent scenarios for %ierentaspects of a sprea%seets an% ten permutate tem orcreate more complex scenarios built from our initial ones.

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GOAL SEEK

23

Te Goal See, feature in Excel <;:; is a Wat&if anal'sis tooltat enables us to n% te input values nee%e% to acieve agoal or ob7ective. Tis bac,&solves te problem an% n%s te input value tatsatises our re1ueste% output value.We can tin, of Goal See, as opposite of formulas. !ormulas

tells us *at is te output of some inputs connecte% *it ane1uation. Goal See, tells us *at inputs *e nee% to give inor%er to get certain output.Goal see, re1uires te follo*ing information& Set cell 8 te output cell. To value 8 te target value of te output cell.

5' canging cell 8 te cell tat soul% cange.

Tere are certain con%itions *ile using G+ S%% featurenamel'&• #eference must be a single cell.• !ormula in one cell is man%ator' (but canging cell soul%

never contain a formula) Tis can be explaine% *it te follo*ing example -&

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CONTINUED….

24

Sa' for example+ minimum total mar,s to pass /TT exam is?;; an% *e nee% to ,no* o* muc a stu%ent sall scorein online exam in or%er to complete te score to ?;;

S$%&1- Enter a formula in a cell oftotal column an% ten select =Goal

see,> from te %rop %o*n menu

S$%&2' !ill te %etails inte =goal see,> %ialog box.

Wen 'ou are %one clic,OB.

Desire% result isacieve%.

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DATA TABLE

25

D$ $6%* allo* 'ou to ta,e one or t*o variables in aformula an% replace tem *it * /9= F%-%9$ ,%* *=+, ;9$+ ten vie* te results in a table. Tis option isespeciall' po*erful because it so*s /,$&% -%*,$* at tesame time+ unli,e scenarios or Goal See,.!or creating a Data Table+ formula is man%ator' in one cell of

te table. To elp 'ou un%erstan% exactl' o* tis feature *or,s eresan example+

Te follo*ing gure so*s a Sales 0ro7ections *or,seet for*ic a one&variable %ata table is to be create%. /n tis

*or,seet+ te pro7ecte% sales amount in cell 5 is calculate%b' a%%ing last 'ear6s sales total in cell 5< to te amount tat*e expect it to gro* in <;:: (calculate% b' multipl'ing last'ear6s total in cell 5< b' te gro*t percentage in cell 5?).

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CONTINUED….

26

1. C+&= $?% +-59+-/, %9$%-% 9 %

B 9$+ % C 6= $=&95 (%>, $+) 9 $?%995 % B.

2. S%%$ $?% % -95%B'C1. C?++*% @?$"IA9=**D$ T6% 9$?% D$ T++* group +9$?% D$ $6.

C 9 $?% C+,/9 I9&,$ C% $%7$6+7 9 $?%9 % B3< $?% G-+;$?2011 % ;$? $?% +-59&%-%9$5%.C O.

Excel creates te %ata table in te range"-":F b' entering a formula using te

TA53E function into tis range. Eac cop'

of tis formula in te %ata table uses tegro*t rate percentage in te same ro* in

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