Road Repairs

Pickett Downs II & III Homeowners’ Association

23 April, 2013

Units II & III

Agenda• Road conditions• Background• Project phasing and overview• Other information• Costs and Homeowner assessment• Summary

Our roads need to be repaired

Background, 1 of 2

• Roads were never built to code – developer went bankrupt

• Lack of proper drainage is allowing water to destroy our roads

• If we don’t address our drainage issues, we’ll never be able to maintain decent roads

Doing the best we can with what we’ve got

Background, 2 of 2• A lot of work has been done investigating, talking to PE’s and

contractors, etc, to find the best solution for our neighborhood• We can’t afford to bring the roads to county standards and hand

them over ($M)

• If we simply pave over what we have we’ll be back in the same situation we’re in now in a few years…wasted money

• Based on expert opinion our best approach is to address the critical drainage issues immediately, pave what we can afford now, then complete the project when we have the rest of the money

• Similar to the approach successfully used by Phase 4

• Acting now ensures we spend the least…the roads and drainage aren’t getting any better

Doing the best we can with what we’ve got

Project phasing• We will perform the repairs in two phases• Phase 1

– Most of the critical drainage work

– Paving of Saboff and part of Warner

– Work has commenced

• Phase 2– Remainder of drainage work

– Remainder of paving

– Work will start when funds are available to complete it (est Jan 2014)

• Funding exists to pay for phase 1

Doing the best we can with what we’ve got

OverviewProject Phase 2-Replace culverts & minor excavating-Complete paving

Other information• Life expectancy of new roads is approximately 10-12 years

– No guarantees since we are not building to the engineering standards

• New roads will likely form small cracks after a couple of years, but they won’t propagate/widen if road is used normally

• Homeowners please keep water off roads– “grass dams”

– Sprinklers

• Please refrain from trying to give contractors direction while they are working– If you have issue/concerns contact Board Member

• The excavation contractor is available to perform services for individual homeowners when they return in 2014– Concrete ribbons, site work, other

– If anyone is interested, work through the board to access contractor

Costs and Homeowner Assessment

Costs$193,000 Excavation/culverts/swales, etc.$167,000 Paving$360,000 Total (includes small reserve)

Funds we have now$120,000

Funds needed $240,000

# lots in Ph2/3 106

Homeowner Assessment$2300/lot Due NLT December 31, 2013

Summary• We must implement a ”maintenance reserve” as part of

the annual assessment to avoid major assessments in the future (~$150/yr/lot?)

• Our approach is investigated, proposed, and endorsed by licensed and professional 3rd-party experts

• Our approach is the most cost-effective solution available to us; no gold plating or unnecessary elements

• Keep an eye on the website/message boards for updates• We appreciate your support of this important repair

project that is critical to maintaining a safe and attractive neighborhood for all of us

Thank you for coming tonight!