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  • Page 1 of 15

    Approved October 11, 2016

    RICHLAND LUTHERAN CHURCH

    CONGREGATION COUNCIL MINUTES

    SEPTEMBER 13, 2016

    Members Present: Janet Budzeck, Jenifer Haler, Joel Sorensen, Norm Gillette, Sarah Hagensen, Todd Maier, Darrell Miles, Rick Snyder, Steve Ernst, and Sandy Steele

    Members Absent: None

    Guests: Pastor Corey Smith

    The regular monthly meeting of the Richland Lutheran Church Congregation Council was held on Tuesday, September 13th with Acting President Sandy Steele opening the meeting at 7:01 p.m. Sandy Steele provided opening devotions. Communications:

    Sandy Steele stated that the nominating committee has identified a candidate to fill the remainder of Bob Thompsons expired term as President of the Congregation Council. The individuals name will be presented to the Congregation at the annual meeting on October 30.

    An amendment to the Richland Lutheran Church Articles of Incorporation as approved by Council by email vote has been approved by the Internal Revenue Service (Included below as Attachment 1). This amendment was filed in order to qualify Richland Lutheran Church for 501c3 recognition for tax exempt status and to update the church affiliation to LCMC.

    Sandy Steele stated she had received Council members input relative to Pastor Ernsts Annual review and that she will complete the evaluation for Council review at a subsequent monthly meeting.

    Reports: Lead Pastor Steve Ernst

    He has completed the Staff evaluations. The Executive Committee has reviewed those and will be providing a summary to the Council for approval.

  • Page 2 of 15

    Approved October 11, 2016

    The first Sunday-evening worship service was held on September 11 followed by a pie social. Attendance at the service was similar to Saturday services and was well received.

    Pastors completed the sermon series in the book of Malachi. There were a number in the congregation who expressed their appreciation for the study of a rather difficult book. This evidences our congregations continued maturing.

    Associate Pastor Corey Smith

    The Block Party on was held on September 10 with the help of many volunteers, including the Boy Scouts.

    Ann Brandes has stepped down as the lead for the Jefferson Tutoring. She has suggested for a couple of people who might take this on.

    Pastoral Acts

    Worship Attendance:

    August 2016 Average weekly attendance: 306 (287 in August 2015)

    2016 Year-to-date average weekly attendance: 306 (322 in 2015)

    Memorials: August 4 -Nancy Olsen; August 6-Jeffery Spriggle

    No Baptisms or Weddings

    Finance Report Rick Snyder

    Monthly (as of July 2016)

    2016 Budget 2016 Actual (Over)/Under Budget

    July Total Income $63,360 $60,851 $2,009

    July Total Expense $57,471 $62,481 ($5,010) 2nd Tri-Annual 2016 Ministry Plan Report Pastor Ernst provided copies of the Lead Pastors Triannual Report Richland Lutheran Church 2016 Ministry Plan and stated that over 90% of the objectives enumerated in the report have been completed. Action Items:

    1. Consent Agenda Council approved the following without discussion: a. July 2016 Finance Report b. August 2016 Congregation Council monthly meeting minutes. c. Appointment of Jenifer Haler to fill the Congregation Council Vice President

    vacancy for the remainder of 2016. d. The revised Gift Acceptance Policy (Included below as Attachment 2).

  • Page 3 of 15

    Approved October 11, 2016

    a. The Soul Care Policy (new) (Included below as Attachment 3). b. Nominating Committee Candidates for 2017-2018 to be presented for

    Congregation vote at the October 30 Annual Meeting: Sandy Steele, Shirley Fast, Elaine Keys.

    c. Appointing Mot and Pam Hedges as Richland Lutheran Church delegates to the October 2016 LCMC National Gathering in Denver, CO.

    d. The hire of Kaitlyn Smart as a Substitute Nursery Attendant at a rate of $10.50/hour per the approved Salary Plan.

    2. "Council approved the RLC Facilities Strategic Plan dated September 2016 to include

    the following revised "Recommendations and Next Steps" section (page 22).

    The RLC Facilities Building Committee further recommends that the

    Congregation Council vote to approve four motions associated with the RLC

    Facilities Strategic Plan.

    1. To initiate fundraising by forming a facilities fundraising committee that will:

    Investigate, and within one year, propose to the congregation aa recommendation for securing the

    services of a professional fundraising firm and

    Determine and propose to the congregation (at the same time as the professional fundraising services

    recommendation) aa recommendation for a target

    cash reserve that will be needed to acquire new

    facilities (this includes RLCs willingness to borrow

    funds.)

    2. To create two new budget accounts in RLCs annual budget for:

    Facilities life-extension actions; and

    Facilities replacement.

    3. To hold a congregational meeting to authorize up to $25,000 for a professional facilities condition assessment that will

    determine what life-extension actions are needed to ensure

    RLC ministries continue to be enabled while we prepare to

    replace our facilities.

    3. Council approved the Facilities Building Committee request to schedule a Congregational Meeting for 12:30 pm on Sunday, November 13 - contingent

    upon informational workshops and Congregational meeting presentations being

    provided to and approved by Council prior to presenting to the RLC congregation.

    4. Council approved the Finance Committee proposal to move investments to Wells Fargo thereby retaining Mr. James Utz as primary manager/advisor- contingent upon

  • Page 4 of 15

    Approved October 11, 2016

    review of his and Wells Fargos performance records, with subsequent reviews to be conducted at least semi-annually.

    5. Council approved the 2017 Ministry Plan (sans the 2017 Operating Budget) to be presented to the Congregation for approval at the Annual Meeting. (The 2017 Operating Budget will be reviewed by Council at a later date and included for Congregation review.)

    6. Council approved the Agenda for the October 30 Annual Congregational Meeting.

    7. Council approved the following motion presented by the RLC Executive Committee: The RLC Council through its Executive Committee, has reviewed the appraisals of the staff for period July 1, 2015 through June 30, 2016, as required by the Constitution Bylaws and based on the report of that review hereby approves and confirms the staff evaluations as having been appropriately completed by the Lead Pastor.

    8. Council discussed the draft 2017 budget but took no action pending further review. Adjournment Acting President Sandy Steele adjourned the meeting and closed with the Lords Prayer at 9:21 p.m.

    Joel Sorensen, Secretary

  • Page 5 of 15

    Approved October 11, 2016

    ____________________________________________________________________________

    Attachment 1 Current Articles of Incorporation read as follows with regard to purpose and dissolution: Part III The purposes for which this corporation is formed shall be:

    1. To conduct and maintain a Church in Richland, Benton County, Washington, and to provide a place for teaching, worship and Christian fellowship, in accordance with the traditions and customs of the American Lutheran Church.

    2. To establish, maintain and conduct schools for the religious instruction of the young and to further other religious and charitable work; and

    3. To build, buy, receive as gift, sell, own, hold, mortgage, or otherwise encumber, lease, or otherwise hold and dispose of real and personal property necessary and proper for these purposes.

    Part VII The existence of this corporation shall be perpetual. Approved Amendment to current Articles of Incorporation: Part III (add #4) The purposes for which this corporation is formed shall be:

    1. To conduct and maintain a Church in Richland, Benton County, Washington, and to provide a place for teaching, worship and Christian fellowship, in accordance with the traditions and customs of the Lutheran Congregations in Mission for Christ.

    2. To establish, maintain and conduct schools for the religious instruction of the young and to further other religious and charitable work; and

    3. To build, buy, receive as gift, sell, own, hold, mortgage, or otherwise encumber, lease, or otherwise hold and dispose of real and personal property necessary and proper for these purposes.

    4. Exclusively for charitable, religious, and educational purposes, including, for such purposes, the making of distributions to organizations that qualify as exempt organizations described under Section 501(c)(3) of the Internal Revenue Code, or corresponding section of any future federal tax code.

    Part VII The existence of this corporation shall be perpetual. In the event of an unforeseen dissolution of the Church, assets shall be distributed for one or more exempt purposes within the meaning of Section 501(c)(3) of the Internal Revenue Code, or corresponding section of any future federal tax code, or shall be distributed to the federal government, or to a state or local government, for a public purpose. Any such assets not disposed of shall be disposed of by a court of competent jurisdiction in the county in which the principal office of the organization is then located, exclusively for such purposes or to such organization or organizations, as said Court shall determine, which are organized and operated excl

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