Adding Results

Adding Results

• Once a researcher has formulated an objective and planned their research, they are ready to conduct searches and record results.

To add results, click on “Add Information” and select “Add Results.”

Another option is to begin with “Search Your Logs,” which will be covered in a future tutorial.

While conducting research, open the objective statement that is the focus of the current effort.

If the relevant objective has more than one search entered, click the dropdown arrow and select the desired search.

Click “Add Result” to record what was found during your search.

This is the result of my search.

The results template has been designed to facilitate efficient data entry. If you are recording your results as you work, hit “tab” and the date will autofill with today’s date. Otherwise, type or select the desired date from the calendar.

The next field is a dropdown to select the person whose record was found. Always select from the list or add a new person by clicking on the green add button.

The next field is to record the name of the person as it was stated in the record. This is especially important for analysis of the research.

Citation Details

• The next field is to record the citation details. Bibliographic information for the source has already been entered in the source template. However, the citation details need to be recorded for where this particular individual can be found in the record.

Citation Details

• The “citation details” field in the results template is to record the additional information needed to turn a bibliographic entry into a footnote.

Citation Details

• For this search, the necessary information is at the top of the census page.

If the source had been located on microfilm, there is a field to record the film number. There is also a field to record document numbers, if desired.

Any necessary comments can be recorded in the comment field.

To maximize efficiency, create a link to online records or upload a digital file of your results. Click “Add Link” or “Add File.”

URLs and digital files

• More than one URL or file can be linked to a single result.

• Attach transcriptions, translations and/or analysis, as needed.

If only one entry was located, save the result. If more than one person was found, continue adding results.

For the next entry, tab past the date, select Elizabeth from the dropdown, then state that she was listed as Ellen in this record.

Notice the green down arrow in the citation field.

Ditto Down

• The green down arrow is a “ditto down” function. For the fields that are repeated when multiple entries are located on the same page, click the ditto down arrow and the field will autofill with the information from the same field in the previous entry.

Complete Elizabeth’s results and continue adding for the whole family.

If a specific person was searched for and not located, record their nil result.

After recording all results for this search, click “Save Results.”

• After recording your results, you will be able to search and sort your data with a computer search engine. You no longer need to search your logs by hand.

• Additional tutorials will teach how to use the search functions.