request for quotations - 2017-08-14¢  contractor's elevator mechanics and be the...

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  • REQUEST FOR QUOTATIONS (THIS IS NOT AN ORDER)

    THIS RFQ [ ] IS [x] IS NOT A SMALL BUSINESS- SMALL PURCHASE SET-ASIDE (52.219-4)

    PAGE

    1 OF

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    104 1. REQUEST NO.

    SES600-15-Q-0019 2. DATE ISSUED

    03/18/2015 3. REQUISITION/PURCHASE REQUEST NO.

    PR3865175 4. CERT. FOR NAT. DEF.

    UNDER BDSA REG. 2 AND/OR DMS REG. 1

    RATING

    5A. ISSUED BY General Services Office, American Embassy, (North Gate) Blvd. y Urb. Santa Elena, final Calle Conchagua, Antiguo Cuscatlán, El Salvador

    6. DELIVER BY (Date)

    30 DAYS

    5B. FOR INFORMATION CALL: (Name and telephone no.) (No collect calls 7. DELIVERY

    FOB DESTINATION X OTHER (See Schedule) NAME

    Kryssia Blandon

    TELEPHONE NUMBER

    AREA CODE

    NUMBER 2501-2830

    8. TO: 9. DESTINATION a. NAME b. COMPANY a. NAME OF CONSIGNEE

    Embajada Americana c. STREET ADDRESS b. STREET ADDRESS

    Blvd. y Urb. Santa Elena, Antiguo Cuscatlan, d. CITY e. STATE f. ZIP CODE c. CITY

    El Salvador d. STATE

    e. ZIP CODE

    10. PLEASE FURNISH QUOTATIONS TO THE ISSUING OFFICE IN BLOCK 5A ON OR BEFORE CLOSE OF BUSINESS (Date)

    April 8, 2015 before 11:00 a.m.

    IMPORTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5A. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or services. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotations must be completed by the quoter

    11. SCHEDULE (Include applicable Federal, State and local taxes) ITEM NO. (a)

    SUPPLIES/SERVICES (b)

    QUANTITY (c)

    UNIT (d)

    UNIT PRICE (e)

    AMOUNT (f)

    1 Provide a quotation for Routine Elevator Maintenance, as per attached Scope of Work. Site visits: US Embassy San Salvador – Wednesday, March 25, 2015 at 10:00 a.m. Quotations to be delivered at the US Embassy North Gate final Calle Conchagua. Closing date: April 8, 2015 before 11:00 a.m. No late proposals will be accepted. IVA exemption card EU-14-107 applied.

    12 DISCOUNT FOR PROMPT PAYMENT a. 10 CALENDAR DAYS % b. 20 CALENDAR DAYS

    % c. 30 CALENDAR DAYS

    % d. CALENDAR DAYS

    NUMBER %

    NOTE: Additional provisions and representations [ ] are [ x ] are not attached. 13 NAME AND ADDRESS OF QUOTER 14 SIGNATURE OF PERSON AUTHORIZED TO

    SIGN QUOTATION

    15 DATE OF QUOTATION

    a. NAME OF QUOTER

    b. STREET ADDRESS

    16. SIGNER

    c. COUNTY a. NAME (Type or print)

    b. TELEPHONE

    d. CITY e. STATE f. ZIP CODE c. TITLE (Type or print) AREA CODE

    NUMBER

    STANDARD FORM 18

  • TABLE OF CONTENTS Section 1 - The Schedule

    • SF 18 or SF 1449 cover sheet • Attachment 1 – Work Statement / List of Elevators to be Maintained

    Section 2 - Contract Clauses

    • Contract Clauses • Addendum to Contract Clauses - FAR and DOSAR Clauses not Prescribed in Part 12

    Section 3 - Solicitation Provisions

    • Solicitation Provisions • Addendum to Solicitation Provisions - FAR and DOSAR Provisions not Prescribed in

    Part 12 Section 4 - Evaluation Factors

    • Evaluation Factors • Addendum to Evaluation Factors - FAR and DOSAR Provisions not Prescribed in

    Part 12 Section 5 - Representations and Certifications

    • Offeror Representations and Certifications • Addendum to Offeror Representations and Certifications - FAR and DOSAR

    Provisions not Prescribed in Part 12

    SECTION 1 - THE SCHEDULE

  • Continuation/Addendum to SF-1449

    RFQ Number SES60015Q0019 PRICES, BLOCK 23

    1.0 DESCRIPTION The U.S. Embassy in San Salvador requires services to maintain building elevators in safe, reliable and efficient operating condition. The contract type is a firm fixed price purchase order for routine maintenance services paid at the monthly rate below. These rates include all costs associated with providing elevator maintenance services in accordance with manufacturer’s warranty including all parts, materials, supplies labor and insurance with the exception of repairs made due to acts of force majeure and (see FAR 52.228-4 and 52.228-5), overhead, profit and VAT (if applicable). The contract will be for a one-year period, with two one-year optional periods of performance. 2.0 PRICING 2.1 VALUE ADDED TAX VAT VERSION B VALUE ADDED TAX. Value Added Tax (VAT) is not applicable to this purchase order and shall not be included in the CLIN rates or Invoices because the U.S. Embassy has a tax exemption certificate from the host government.

    2.2 Base Year - The Contractor shall provide the services shown below for the base period of the contract, starting on the date stated in the Notice to Proceed and continuing for a period of 36 months. The fixed unit prices, estimated quantities, and ceiling for each category are:

    Line Item Description Monthly Price

    x 12 Months Annual Total

    1

    Routine monthly maintenance for all elevators described in Attachment 1 12

    2.3 Option Year 1 - The Contractor shall provide the services shown below for Option Year 1,

    starting one year after the date stated in the Notice to Proceed and continuing for a period of 12 months.

    Line Item Description Monthly Price

    x 12 Months Annual Total

    1

    Routine monthly maintenance for all elevators described in Attachment 1 12

  • 2.4 Option Year 2 - The Contractor shall provide the services shown below for Option Year 2, starting two years after the date stated in the Notice to Proceed and continuing for a period of 12 months.

    Line Item Description Monthly Price

    x 12 Months Annual Total

    1

    Routine monthly maintenance for all elevators described in Attachment 1 12

    Base Year Total

    Option Year 1 Total

    Option Year 2 Total

    GRAND TOTAL OF BASE YEAR PLUS ALL OPTION YEARS 3.0 NOTICE TO PROCEED After contract award and submission of acceptable insurance certificates and copies of all applicable licenses and permits, the Contracting Officer will issue a Notice to Proceed. The Notice to Proceed will establish a date (a minimum of ten (10) days from date of contract award unless the Contractor agrees to an earlier date) on which performance shall start. 1.0 SCOPE OF WORK The U.S. Embassy in San Salvador requires the Contractor to maintain the elevators identified in Attachment 1 in safe, reliable and efficient operating condition. The Contractor shall provide all necessary managerial, administrative and direct labor personnel, and as well as all necessary transportation, equipment, tools, repair parts, supplies and materials required to perform inspection, maintenance, repair, and component replacement as required to maintain the elevators in accordance with the manufacturer's specifications. Under this contract the Contractor shall provide: • the services of a trained elevator mechanic on a monthly basis to check and repair equipment

    operation and perform scheduled and preventive maintenance once a month; • 24 hours/day, 7 days/week emergency response service; • appropriate, same day, service in response to an elevator malfunction trouble call; and • after-hours emergency minor adjustment callback service

    2.0 HOURS OF PERFORMANCE

  • The Contractor shall schedule all routine maintenance and repair work during normal building hours which are defined as 8:00 to 17:00 Monday to Friday, excluding holidays, unless approved in advance by the Contracting Officer's Representative (COR). 3.0 ACCESS TO GOVERNMENT BUILDINGS AND STANDARDS OF CONDUCT 3.1 General. The Contractor shall designate a representative who shall supervise the Contractor's elevator mechanics and be the Contractor's liaison with the U.S. Embassy/Consulate. The Contractor's employees shall be on-site only for contractual duties and not for any other business or purposes. Contractor employees shall have access to the elevators' hoist ways, lobbies and machine rooms with security escorts. 3.2 Personnel Security. The Government reserves the right to deny access to U.S owned and U.S.-operated facilities to any individual. The Contractor shall provide the names, biographic data and police clearance on all Contractor personnel who shall be used on this contract prior to their utilization. The Government shall issue identity cards to approved Contractor personnel, each of whom shall display his/her card(s) on the uniform at all times while on Government property or while on duty at private residences serviced under this contract. These identity cards are the property of the Government. The Contractor shall return all identity cards when the contract is completed, when a Contractor’s employee leaves this contract, or at the request of the Government. 4.0 EXCLUSIONS The Contractor shall not assume responsibility for the following items of elevator equipment, which are not included in this contract: • Major Repa