request for bid - west virginia universitywvubids.finance.wvu.edu/pdf_files/rfq 90003088v_printing...

REQUEST FOR BID

Procurement Contracting and Payment Services (PCPS)One Waterfront Place; Don Knotts BlvdThird Floor / Room 3403Morgantown WV 26501-4976

Ph: 304-293-5711E-mail: [email protected]

Visit WVU PCPS on the internet: http://pcps.wvu.edu

Request for Bid

RF #: 90003088 V

Issue Date: September 25, 2013

Bidders may obtain a copy of public bid Solications at: http://wvubids.finance.wvu.edu

Bids and Awards are subject to the Standard Terms and Conditions included in the Solicitation ‐ NO EXCEPTIONS

Small, Minority and Woman owned firms are encouraged to conduct business with WVU

The Bidder shall submit one (1) original Bid, signed in ink, on the Bid Form included with the solicitation. The bid shall be signed by an authorized agent of the bidder who has the authority to bind the bidder to the bid price, terms, conditions, and the requirements of the specification

The Bid, including any Bid Security, shall be enclosed in a sealed, opaque envelope clearly marked with the RFB Number; the opening Date and Time; and, the Bidder’s name.

The bid shall be signed by an authorized agent of the bidder who has the authority to bind the bidder to the bid price, terms, conditions, and the requirements of the specification.

Bids shall be delivered to and addressed as follows: West Virginia UniversityProcurement Contracting and Payment Services (PCPS)One Waterfront Place; Don Knotts BlvdThird Floor / Room 3403Morgantown WV 26501-4976

Bids received after the posted date and time will not be opened; and, oral, telephonic, facsimile or telegraphic bids are invalid and will not receive consideration.

West Virginia University on behalf of its Board of Governors will receive sealed bids for the supplies, equipment, services or printing as described below.

Printing Equipment

3:00 pm October 14, 2013Bids Due Not Later Than:

All inquiries, written or verbal, shall be directed only to the Procurement Officer:

Name: Michelle RoyceTelephone: 304-293-9778Facsimile: 304-293-8152E-mail: [email protected]

PCPS-50Rev. 03/2013

West Virginia University

Request For Bids

Continuation Sheet

Buyer V

Page 4

RFB No: 90003088V

Printing Equipment

All goods, products or equipment included in this request for bids shall be provided in accordance with the specifications and purchase terms and conditions included herein. During the bidding process, Bidders shall direct all questions to the WVU Procurement Officer: Michelle Royce at: WVU Procurement, Contracting and Payment Services. All questions shall be submitted in writing via Email at: [email protected]; or via facsimile at: 304-293-8152. Bidder must reference the RFB Number in the subject line of either message. Submission of Bids Bids shall be submitted on the Bid Form included herein. Sealed Bids will be received by the OWNER at the following location, until 3:00 p.m. on October 14, 2013

West Virginia University Procurement Contracting and Payment Services (PCPS)

One Waterfront Place; Don Knotts Blvd Third Floor / Room 3403

Morgantown WV 26501-4976 (304) 293-5711

Each bid shall be enclosed in a sealed, self-addressed, opaque envelope, plainly marked. SEALED BID

Date of Bid Opening: October 14, 2013 Time of Bid Opening: 3:00 p.m. RFB Number: 90003088V


Request For Bids

Continuation Sheet

Buyer V

Page 5

RFB No: 90003088V

Printing Equipment

SPECIFICATIONS

ITEM QUANTITY UNIT DESCRIPTION MINIMUM BID

1 1 Each OB09510 0415 – Press, Printing, Offset Heidelberg model

KORS

$3,118.00

2 1 Each OC19699 0428 – Press, Printing, Letterset Heidelberg Eastern model M0ZP

$9,959.00

3 1 Each OC57927 0417 – Binding Equipment Muller Martini model 1509 MINUTEMAN serial 960982

$15,150.00

4 1 Each OC74314 – Printing Press Kodak model 5634DI serial 2331

$39,728.00

5 1 Each OC74315 – Continuous Feed Folder Baumfolder model 1526B-C-3 serial 154TH0008

$19,665.00

6 1 Each OC74318 – Press PrintMaster model OM462 serial 966135

$20,898.00

7 1 Each OC74319 Press PrintMaster model OM462 serial966136

$40,857.00

8 1 Each OC74320 – Platemaker Suprasetter model A74 serial DP06036

$44,289.00

Photos of the Equipment, see Attachment A Equipment sold in accordance to the terms and conditions contained in the Bill of Sale – Attachment B Equipment may be viewed by appointment by contacting: Kristopher Davis WVU Digital Document and Copier Services Office phone: 304-293-6367 x 1400 Cell phone: 304-319-3131 [email protected] The awarded vendor will have thirty (30) business days to pick up the equipment at the vendor’s cost and labor. Awarded vendor will need to supply proof of insurance with WVU listed as additional insured and worker’s compensation for the time it will take to dismantle and remove the equipment from the WVU premises. Insurance limits are listed in Attachment C. Payment may be made by cashiers or certified check, only, made payable to West Virginia University. WVU reserves the right to reject any or all bids. Final sale will be made to the highest bidder on an individual item basis. All sales are final.


Request For Bids

Continuation Sheet

Buyer V

Page 6

RFB No: 90003088V

Printing Equipment

BID FORM OWNER: West Virginia University Board of Governors on behalf of West Virginia University BID FOR: Printing Equipment BIDDER’S NAME: ____________________________________________________

ITEM QUANTITY UNIT DESCRIPTION BID AMOUNT

1 1 Each OB09510 0415 – Press, Printing, Offset Heidelberg model KORS

2 1 Each OC19699 0428 – Press, Printing, Letterset Heidelberg Eastern model M0ZP

3 1 Each OC57927 0417 – Binding Equipment Muller Martini model 1509 MINUTEMAN serial 960982

4 1 Each OC74314 – Printing Press Kodak model 5634DI serial 2331

5 1 Each OC74315 – Continuous Feed Folder Baumfolder model 1526B-C-3 serial 154TH0008

6 1 Each OC74318 – Press PrintMaster model OM462 serial 966135

7 1 Each OC74319 Press PrintMaster model OM462 serial966136

8 1 Each OC74320 – Platemaker Suprasetter model A74 serial DP06036

The bid shall be signed by an authorized agent of the bidder who has the authority to bind the bidder to the bid price, terms, conditions, and the requirements of the specification. The bid submitted must have an original signature. RESPECTFULLY SUBMITTED: SIGNATURE: ____________________________________ DATE: _______________ Signature in Ink NAME: _____________________________________ TITLE: _____________________________________ FIRM NAME: _____________________________________ FIRM ADDRESS: _____________________________________

____________________________________ TELEPHONE: ____________________________________ FEIN NUMBER: _____________________________________ EMAIL ADDRESS: _____________________________________

BID FORM


Request For Bids

Continuation Sheet

Buyer V

Page 7

RFB No: 90003088V

Printing Equipment

Page 1 of 2

ACKNOWLEDGEMENT OF ADDENDA: The Bidder acknowledges receipt of the following Addenda, if any (initial in the space provided to acknowledge receipt):

Addenda No. 1 _______ Addenda No. 2 _______ Addenda No. 3 _______

Addenda No. 4 _______ Addenda No. 5 _______

SIGNATURE: ___________________________________ DATE: ________________________ Signature in Ink

BID FORM Page 2 of 2

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ATTACHMENT A

Procurement, Contracting and Payment Services

BILL OF SALE (And Disclaimers and Buyer’s Hold - Harmless Agreement) KNOW ALL MEN BY THESE PRESENTS, That for and in consideration of the sum of _______, to it in hand paid, receipt of which is hereby acknowledged, and other good and valuable considerations, the West Virginia University Board of Governors on behalf of West Virginia University, an agency and higher education institution of the State of West Virginia, hereinafter referred to as “University”, has granted, bargained, sold, released and confirmed, and by these presents does hereby grant, sell, transfer and set over unto _________, hereinafter referred to as (“Buyer”), the following:

Description of Equipment Manufacturer Model # Printing Press Kodak 5634DI Continous Feed Folder Baumfolder 1526B-C-3 Press PrintMaster OM462 Press PrintMaster OM462 0415-PRESS, PRINTING, OFFSET HEIDELBERG KORS

0417-BINDING EQUIPMENT MULLER MARTINI 1509 MINUTEMAN

0428-PRESS, PRINTING, LETTERSET

HEIDELBERG EASTERN M0ZP

Platemaker Suprasetter A74

, hereinafter referred to as “Item(s)” University hereby states to the Buyer that, at the time of the sale to the Buyer, University had good and marketable legal title thereto and good and lawful right to sell such Item(s). All of the Item(s) sold pursuant hereto is sold “AS IS, WHERE IS, “ WITHOUT WARRANTIES OF ANY KIND, EXPRESS OR IMPLIED, INCLUDING THE WARRANTY OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE EVEN IF UNIVERSITY WAS MADE AWARE OF THE PARTICULAR USE, and such sale is subject to the Buyer’s agreement to the terms set forth herein.

The Buyer further agrees to release, indemnify and save and hold University harmless from and against all liabilities which might now or in the future be incurred as a result of said sale. IN WITNESS WHEREOF, Buyer has caused this instrument to be executed in its name this day of , 20 . (Buyer) by:

ATTACHMENT B

PRODUCER

Insurance Agency Name &Address

INSURED

Contractor's Name &Address

COVERAGES

INSURER A:

INSURER B:

INSURER C:

INSURER D:

INSURER E:

is iSSUED AS A MATTER OF~OIN~F:R~ NO UPON THE

NOTCUIVI::HAl.. E AFFORDED BY THE

INSURERS AFFORDING COVERAGE

DATE (MM/DDIVY)

THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDINGANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED ORMAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCHPOLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.

INSRTYPE OF INSURANCE POLICY NUMBER P~i+~Y PQl,.lf)

LIMITSLTR

GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000I-- -~

c--X- COMMERCIAL GENERAL LIABILITY Contractor's Policy FIRE DAMAGE (Anyone fire) ---L___~~O~QLo CLAIMS MADE W OCCUR

~ -~

A r----- Number MED EXP (Anyone person) $ 5 000-~~~

PERSONAL & ADV INJURY $-L--Qnn nnnI-- -~

GENERAL AGGREGATE $ 2,000,000r-----

GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS - COMP/OP AGG $ 2 000 000n nPRO

- nLOC

~~

POLICY JECT

AUTOMOBILE LIABILITYC'II'f":' !=L1MIT 1,000,000A rx- ANY AUTO

II:::, ;nnnt\ $

r-----ALL OWNED AUTOS INJURYI-- $SCHEDULED AUTOS person)

f-X-HIRED AUTOS BODILY INJURY

7 (Per accident) $NON-OWNED AUTOS

I----

I---- ~~HUI-'t:HI y $\no, ctl,;l,;IU""'j

GARAGE LIABILITY AUTO ONLY - EA ACCIDENT $

---1 ANY AUTO OTHER THAN EAACC $AUTO ONLY: AGG $

EXCESS LIABILITY EACH OCCURRENCE $ 5,000+-000 __~ OCCUR CLAIMS MADE t: $ !1 nnn nnn.~,

$=1 DEDUCTIBLE $

RETENTION $ $

~~~~~X~f4~ I T~~$I~Jgs IIOTH-

EREMPLOYERS' LIABILITY 500 000E,L, EACH ACCIDENT $

f------'--~

500,000E,L DISEASE - EA EMPLOYEE $e----~-------'

500 000E,L, DISEASE - POLICY LIMIT $

OTHER

DESCRIPTION OF OPERATIONS/LOCATIONSIVEHICLES/EXCLUSIONS ADDED BY ENDORSEMENT/SPECIAL PROVISIONS

Employers Liability includes coverage for WV Code 23-4-2 (Mandolidis)

Include Project Name & Location

\,.;t:.H I U·"'I\,.;A I t:. HOLDERI

I ADDITIONAL INSURED; INSURER LETTER: I ATlnN

SHOULD ANY OF HIE ABOVE 11"'11:::<:: BE CANCELLED I:n::.r-utu:: II: EXPIRATION

Institution's Name & Address DATE THEREOF, WILL M¥JK,~!¥~AIL -- DAYS WRITTEN

NOTICE TO THE .~. ' .. ,~ TO THE LEFT,)8M~~~)f:~~~Ut<

~l!:$E:~X>~IX~I~~iX~IM$)(.~~ iXfX.*!XX~!X PJ:OOJ4 )(~~~OOXI~JX>)(OOJ(;(l~:R~.:R~~"p(~)(.X

I

ACORD 25-S (7/97) @ACORD CORPORATiON 1988

ATTACHMENT C

meroyce

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PRODUCER


INSURED

Contractorls Name &Address

COVERAGES

INSURERS

DATE (MM/DDIYY)

THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDINGANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED ORMAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCHPOLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.

I~i'~ TYPE OF INSURANCE POLICY NUMBER Pgf+~~J~~6g;Q~\E Pg~~: LIMITS

GENERAL LIABILITY

IEACH $ 1 000 000

-----

COMMERCIAL GENERAL LIABILITY FIRE DAMAGE \r VlIti '''til $- :=J CLAIMS MADE

IOCCUR I I MED EXP (Anyone person) $

---~-- f----- -

-~ Owner's & Con1r..ac \Jors Protective PERSONAL & ADV INJURY $

GENERAL AGGREGATE $ 2 000 000,-,~

GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS - COMP/OP AGG $---l n PRO-nLOCPOLICY JECT

AUTOMOBILE LIABILITY r.n~ARll\ll=n LIMIT-11=" "r-r-iriAn!) $

ANY AUTO---

ALL OWNED AUTOS BODI------ $SCHEDULED AUTOS \"ti, fJtI,,,V")

--~

HIRED AUTOS BODILY INJURY---- $NON-OWNED AUTOS I (Per accident)

--~

----- ,v,'cr$

\,'e'dl;l;'Ve",)

GARAGE LIABILITY AUTO ONLY I=A Ar.r.lnI=I\IT $

~ ANY AUTO OTHER THAN EAACC $---

AUTO ONLY: AGG $

EXCESS LIABILITY EACH OCCURRENCE $

:=J OCCUR CLAIMS MADE AGGREGATE $

$:-1 DEDUCTIBLE $

RETENTION $ $

I iT~~Y LIMITS I IOJ~-WORKERS COMPENSATION ANDEMPLOYERS' LIABILITY I

E.L. EACH ACCIDENT $

E.L. DISEASE EA EMPLOYEE $

E.L. DISEASE POLICY LIMIT $

OTHER

DESCRIPTION OF OPERATIONS/LOCATIONSNEHICLES/EXCLUSIONS ADDED BY ENDORSEMENT/SPECIAL PROVISIONS

Project Name and Location must appear here

CERTIFICATE HOLDER I I ADDITIONAL INSURED; INSURER LETTER: CANCELLATION

Institutionls Name & Address SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION

DATE THEREOF, THE ISSUING INSURER WIL~~~~ MAIL DAYS WRITTEN

NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, ~;I(~!w~~X>~~~~~

XI"~~P(Q(oo:K~~)()~~~~!>(W~~~~~WKR!~~~~~~~~~

X~~~·~·Q")~/)($(

AUTHORIZED REPRESENTATIVE

I

ACORD 25-8 P/97) ACORD __ n I'll 1988

ATTACHMENT C

PRODUCER


INSURED

Contractor's Name &Address

COMPANY

COMPANY

COMPANY

Institution's Name &Address

TYPE OF INSURANCE

BASIC

BROAD

SPECIAL

EARTHQUAKE

FLOOD

INLAND MARINE

TYPE OF POLICY

A Inst/Builders RiskCAUSES OF LOSS

NAMED PERILS

X OTHER Spec i a1CRIME

TYPE OF POLICY

BOILER & MACHINERY

OTHER

II

LOCATION OF OF PROPERTY

CONDITIONS/OTHER COVERAGES

POLICY NUMBER

in this space

__3D__ nJ\ ~'''' '.'''''TT''''''

~~~~~~~~~~~oc~~~~~~~~~~~~~~~~~~~~~~~~w

MKX~Y<KOOMXJ~lI(~)(t»XO<~)4MK~)\$(j(OO*J)(~)!))(Xl)(IX~)(~W~~.

ATTACHMENT C

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