Republic of the SudanMinistry of Interior

(The Sudan Civil Registration System)

August - 2010

Sudan Overview

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NORTHERNESTATE

NORTHERNDARFUR

RED SEA

KASSALANORTH

KORDOFAN

WESTDARFUR

SOUTHDARFUR

SOUTH KORDOFAN

WESTBAHAR AL GAZAL

NORTHBAHAR

AL GAZAL

JUNGLI

EASTEQUATORIA

NAHR ELNILSTATE

EL GEDARIF

KHARTOUM

ELGEZIERA

SENNAR

WHITE NILE

BLUE N

ILE

UPPERNILE

BAHRELGABAL

WESTEQUATORIA

WIHDA

WARAB

ELBUHAIRAT

Sudan Overview

One Million Square Miles of area

40 Million Population (More than

60% of the Population is under 24

Years of age)

(35%) Urban Population

A Federal System with (25) States.

And as of today Peace between

North and South.

A gate way between North, East and

Central Africa.

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Sudan Overview

Sudan is a vast country, surrounded

by nine different countries

It is definitely a very unique situation,

with this:

• Almost all the inhabitances near the

stretching borders are nomadic tribes,

who truly have no motivations towards

the politically drawn borders

• Also we find a lot of Refugees and

asylum seekers originate from the

neighboring countries, due many

different reasons

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The Strategy

With all above in mind, although the CRVS has started in Sudan in 1900 the Sudan since 1998 planned a very strict strategy to develop civil registration and vital statistic system.

And in 2001 The first Law of Civil Rolls was issued, under which the duties of supervision and management were the Ministry of Interior act as leading agency.

The Vision was to adopt the latest IT technologies available to fulfill and produce the most modern Civil registration system.

The most important aspects of the message of the strategy were, compliance with the latest International standards and regulations, putting in mind the impact on Environmental constrains, Security issues, Social, Economical and Political prevailing situations.

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Civil Rolls Objectives

To Improve the civil registration system that would provide more accurate and dependable evidence and information for the justice administration, public services, such as, issuance of national identification cards, passports and immigration administration , and updating public databases , like business and electoral databases with the support of information technology (IT) solution .

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The Civil Registration System (CRS)

The Government of Sudan, through the Ministry of Interior, has

decided to implement a fully automated and centralized Civil

Registration System according to the Civil Rolls Act

The functional scope of the CRS covers the following:

• Registration processing for the citizens and families

• Capture all incidents and events: Birth, Marriage, Divorce and Death.

• Development & maintenance of secured centralized consolidated

database/ data warehouse.

• Generation and issuance of National Identification Number and issuance

of Citizenship Certificate to all Sudanese nationals, including those

holding the old Nationalization Certificates

• Production and issuance of Citizen ID Cards

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CRS is the Heart of the e-Government Systems

CNSمشروع شبكة اإلتصاالت

E-G

overn

ment

Data Backup, Warehousing & DRC Solutions

Outs

ide w

orl

d W

eb b

ase

d

CRS

الرقم الوطني

National ID No.

Other Applications and Systems

نظام البصمةAutomated Fingerprint

Identification System

(AFIS)

نظام الجواز اإللكترونيAdvanced Passport System (APS)

Other MoI Applications

National Identity Card System (NIDS)

Automated Border Control System (ABCS)

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The Civil Registration System

• Information capturing and Maintenance

• Interface with other national systems

• System security and controls

• Backup and disaster recovery handling

MDRCMDRCMDRC

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Civil Registration System Structure

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Project schedule OutlinesProject schedule Outlines

legalizationlegalization

Civil rolls Law 2001.

regulations of civil rolls 2005.

Guides and orders For civil rolls.

Civil rolls Law 2001.

regulations of civil rolls 2005.

Guides and orders For civil rolls.

1998~2005

InfrastructureInfrastructure

2002 ~ 2006

Establishment of the General Administration of Civil Rolls.

Composition of the Advisory Council of the Civil Rolls.

Building the operational structure

Formation of Registration committees

Establishment of the General Administration of Civil Rolls.

Composition of the Advisory Council of the Civil Rolls.

Building the operational structure

Formation of Registration committees

Basic Registration

Basic Registration

2005 ~2010

Development of the implementation plan.

Project Finance.

Registration of 20Million citizens.

Building the main and other databases .

Establishment of permanent centers ( 25 states and 7 localities of Khartoum state and the HQ. of the Civil Rolls. )

Integration and updates

Integration and updates

2010 ~ 2015

Registration of citizens events.

Expansion in the issuance of ID cards and provide means of identification of citizens.

Registration of 80% of citizens.

Establishment of the Civil Registry Centers at the level of the rest of the 127 localities.

Registration of citizens events.

Expansion in the issuance of ID cards and provide means of identification of citizens.

Registration of 80% of citizens.

Establishment of the Civil Registry Centers at the level of the rest of the 127 localities.

CRS Components and schedule Outlines

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Sample of Some CRS Activities

e-ID & Travel Documents factory Data Entry of old Paper Records

CRS Main Data CentreCRS Secure Identity Documents

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Accomplished Activities:• Detailed system study and requirements analysis

• System design

• System development and test

• Setup of the main Data Centre

• Preparation of the CRS Network

• Preparation of the CRS sites

Activities to be fulfilled before December 2010:

• Training of all relevant Client personnel

• System deployment and operation

• Security Systems and controls

• Id card production and personalization equipment

• Registration of One Million of the population.

The following aspects are still to be finalized for the CRS:

• Facial recognition system

• Preparations of the Refugees system and commencing the registration process

The CRS work activities

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The finance of capital and Operational Costs of the project.

The urgency of implementation due to various pressures, such as the

rapid economical change in Sudan, the continuous population

movement, and the regional political conflicts

The vast size of the Sudan and the stretched open borders

The encouragement of the citizens to register

Selection and proper training of the data entry agents

Problems related to technical know how of IT in developing countries

and the question of settlement and developing Information

technology.

Challenges facing CRS implementation

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Conclusion

The CRVS Project in Sudan fulfills the requirement of an integrated system that incorporates data acquisition, data verification, ID Card issuance and delivery to the applicant through biometric identification that meet the international standards.

Technical assistant from an international sponsors ( UN, AU, ADB,…) is crucial factor for the successful implementation of Sudan CRVS.

Financial is one of the limiting factors to implement the project successfully and timely.

The CRS is mandatory to create a positive public image to ensure its overall success, and is the vehicle for Good Governance

We are ready to share our R&D and experience

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Thank

You