Report Writing & Preparation for Viva

Research Methodology Class

REPORT WRITINGYour report must contains,

AbstractChapter 1 - IntroductionChapter 2 - Literature ReviewChapter 3 - System Analysis & Design / Techniques

used / Algorithm or Rules developmentChapter 4 - Implementation/ System DevelopmentChapter 5 - Evaluation & Analysis of ResultChapter 6 – Conclusion & Future WorkReferences/BibliographyAppendix

Project I

Chapter 1 - Introduction The first chapter of your report is normally

given the title Introduction.The introduction chapter should be written to

engage the interest of the reader.It is the place where you should,

1. discuss the background of the study2. state and define the problem that you are

trying to address or solve3. state the aims and objectives of the project4. state the scope of the project

Background of the studyAn introductory section to discuss the general field

of the subject area from which your research is to be drawn.

You should give some explanation as to why it is important to do this project title and why it is of interest to you.

Problem statementThis section is the most important as in any

research the establishment of one of the above represents the whole basis for completing the project.

Describe the problem/difficulty/situation that interests you.

Aims and objectivesIn this section, you should explain what you are

intending to achieve by doing this research.The intentions should be derived from the

existing body of knowledge .The overall aim would be to satisfy the

requirements of the objectives. Scope of the project

To discuss the particular domain on which you will focus.

To limit the scope of the project

Chapter 2 - LR May include some of these information:

Theoretical background of the research area/domain – past, present or future

Methodology and/or research methods Previous works/findings Rationale and/or relevance of the current study

Chapter 3 A chapter to discuss about:

The methodology used to conduct the research activities Survey Observations Experiments Simulations Interview

The system analysis or the system design (modules, flow)The techniques/tools/languages proposedThe development of a new Algorithm /a set of Rules /

enginesThe development of the database or knowledgebase

Data Collection or Knowledge Acquisition

Chapter 4 - ImplementationThis chapter presents the implementation of

the system or how you develop the system

Chapter 5 - EvaluationThis chapter discusses about the evaluation

performs on your system:To measure the performance of the system

Workability / functionality Efficiency Accuracy Precision/Recall ???

Chapter 6 – Conclusion The main purpose of the last chapter,

Conclusion, are to: show how you have attempted to fill the gap on

knowledge that was identified earlier clarify to what extent the study has been

successful.Four basic steps to take in writing

Conclusion:Summarize your researchSpell out your contributionState the limitations of your studySuggest potential areas of further research

Example:

CONCLUSIONSIn this paper, we propose an ensemble approach which integrates two of the most effective assessment techniques of LSA and n-gram co-occurrence into an efficient technique for automatic summary assessment. Performance comparison between the proposed ensemble approach with other existing techniques has also been conducted. The proposed approach has achieved an overall accuracy of 96% as compared to the best existing technique, BLEU, which has an overall accuracy of 87%. For future work, as the techniques used and proposed in this paper are mainly based on latent semantic analysis or machine translation based evaluation techniques, we will investigate the effectiveness of using machine learning or statistical approaches for the assessment of summary writings. In addition, as our current approach only focuses on semantic assessment of contents, we also intend to develop a complete summary assessment system by incorporating an English language assessor and style checker.

AbstractThe abstract is the last section of a thesis to

be written.It is written after the research has been

completed.It provides the reader with a summary of the

contents of the thesis. It is generally one of the first a reader will

look at and therefore it is important that the Abstract gives the reader a good initial impression.

An abstract should ideally present these information, following the order in which the information is presented in the thesis: The purpose/objectives of the research The reasons/justifications why the research was

carried out. The research method/techniques employed. The mains results and conclusion. Recommendation

Length The length of an abstract of a thesis is usually around

200 – 500 words.It must include all the essential points with no

redundant words or expressions.

TenseApproach 1:

which sees the abstract as a description of the thesis itself, i.e., the document that the abstract is summarising – present tense.

Approach 2: which sees an abstract as a summary of the

research that is reported in that document – both present simple and past simple tenses. The present is used for stating the purpose and for

presenting the conclusions recommendations The past is used to describe the method used and to

present the individual findings.

FORMAT OF THE REPORT TITLE

The title must be the title of research which has been approved by the Supervisor.

  ABSTRACT

(a) Not more than 500 words (b) Written in English or Bahasa Malaysia (based on the language chosen for the report writing)

  BINDING / SUBMISSION

Copy for final submission (to the office):(a) Academic Project I - One (1) printed copy of your report using ring binding (b) Academic Project II - One (1) printed copy of your report using ring binding - One (1) softcopy of your report (in PDF or WORD format) - One (1) softcopy of your system

These 2 can be combined

into 1 CD

MAXIMUM LENGTH 20,000 words (Excluding footnote, appendices, tables, diagrams, references and bibliography)

PRINTING QUALITY (a) 1.5 lines -spacing for all sections. Single-spacing can be used

for footnote, appendices, tables and diagrams. (b) Font type: Times New Roman and Equation Editor for

mathematical text. (c) Font size 12 for all text and font size 8 for footnotes.

INDENT   The indents of pages are as follows:

Top : 2.0 cm Right : 2.0 cm Left : 4.0 cm Bottom : 2.0 cm

 

PAGE NUMBERING (a) Font size 8 is recommended for page numbering. (b) All page numbers should be printed 1.0 cm from the bottom margin and placed on the right-hand side; (c) Roman numerals (i, ii, iii etc) should be used in the Preface section; (d) The Title Page and the first page of the Preface should not be numbered. Numbering begins on the second page with ‘ii’.

REFERENCESAPA style.

  Format references – please refer to the APA guideline: http://www.ips.um.edu.my/images/ips/doc/download/APA-Guide.pdf

PREPARATION FOR VIVAViva I

Presentation of your proposal – 10minTo show the mastery of tool, you need to develop

a prototype of your project – 10 minQ&A – 10 min

Viva IIBriefly explain about your project – 5 minDemonstrate the working system – 15 minQ&A – 10 min

Viva Project ISLIDES:1. Introduction – explain the

background of the study2. Objectives3. Scopes4. Literature Reviews –

1. Domain of the project2. Previous works

5. Techniques proposed6. Data Collection/Knowledge

Acquisition 7. System Design /

Knowledgebase / Rules / Model / Algorithm

Viva Project IISLIDES:1. Introduction – briefly

explain about the project

2. Objectives3. Scopes4. Techniques/Rules/

Model/Algorithm employed or developed

5. Evaluation – results6. Conclusion