regular meeting agenda summer village of jarvis bay … · 2020-05-04 · regular meeting agenda ....

REGULAR MEETING AGENDA SUMMER VILLAGE OF JARVIS BAY

MAY 6, 2020 @ 9:30 A.M.

A. CALL TO ORDER

B. AGENDA - additions/deletions

C. ADOPTION OF MINUTES - Regular Meeting Minutes, April 7, 2020

D. DELEGATION

1) Sara Conway

E. INFORMATION ITEMS

1) Accounts Payable Report2) Quarterly Financial Report3) Public Works Report4) Development Update

F. REQUESTS FOR DECISION

1) Finance & Administration

a) Surplus Distribution

2) Council & Legislation

a) Annual Information Meetingb) Mayor’s Letter

G. COUNCIL, COMMITTEES & CORRESPONDENCE

1) Council Reports

a) Mayor Thomlinsonb) Deputy Mayor Wisemanc) Councillor Maplethorpe

2) Upcoming Meetings

a) Council Meeting – June 2, 2020

H. ADJOURNMENT

JARVIS BAY ACTION ITEMS

COUNCIL DATE TASK ASSIGNED TO STATUS DUE DATE COMMENTS 01-07-20 “No Dogs” signage Chris In progress 01-07-20 Metering option, pilot

program Annabelle/Tanner In progress

03-03-20 Legal opinion 163 JB Drive Kara In progress 04-06-20

Summer Village of Jarvis Bay Regular Meeting Minutes

April 7, 2020

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Minutes of a Regular Council Meeting of the Summer Village of Jarvis Bay, Province of Alberta, held April 7, 2020 in the Summer Village Administration Office at Sylvan Lake, Alberta.

IN ATTENDANCE Mayor: Bob Thomlinson via Zoom Deputy Mayor: Annabelle Wiseman via Zoom Councillor: Julie Maplethorpe via Zoom CAO: Tanner Evans via Zoom Public Works Coordinator: Chris Loov via Zoom Development Officer: Kara Kashuba via Zoom Accounting Technician: Tina Leer viz Zoom Recording Secretary: Teri Musseau Delegation: Phil Dirks via Zoom

CALL TO ORDER The Meeting was called to order at 9:35 a.m. by Mayor Thomlinson.

AGENDA APPROVAL

JBC-20-050 MOVED by Councillor Maplethorpe that the agenda be adopted as presented. CARRIED

CONFIRMATION OF MINUTES

JBC-20-051 MOVED by Councillor Maplethorpe that the minutes of the regular meeting of Council held on March 3, 2020, be approved as presented.

CARRIED

DELEGATION Metrix Group Phil Dirks from the Metrix Group joined Council to provide Council the 2019 Audited Financial Statements.

Phil Dirks left the meeting at 9:56 a.m.

MOVED by Deputy Mayor Wiseman that Council accept the 2019 Audited Financial Statements as presented and authorize the Mayor to sign the Financial return.

INFORMATION ITEMS

JBC-20-052 MOVED by Mayor Thomlinson that the following information items be received as information:

1) Accounts Payable Report2) Financial Report3) Development Update

CARRIED

Kara Kashuba left the meeting at 10:00 a.m.

REQUEST FOR DECISION

FINANCE & ADMINISTRATION

Budget JBC-20-053 MOVED by Councillor Maplethorpe that Council approve the 2020

amended budget as presented. CARRIED

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April 7, 2020

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Taxes JBC-20-054 MOVED by Mayor Thomlinson that Council not defer taxes across the

board but will consider hardship cases on a one-on-one basis and further, Council amend the TIPPS program to allow residents to join the program up until June 30th provided taxes are paid in full prior to joining.

CARRIED Council break at 10:27 a.m. Council reconvened at 10:38 a.m. Bylaw #175-20 2020 Mill Rate Bylaw JBC-20-055 MOVED by Deputy Mayor Wiseman that Bylaw #175-20 being the

2020 Mill Rate Bylaw be given first reading. CARRIED

JBC-20-056 MOVED by Mayor Thomlinson that Bylaw #175-20 being the 2020 Mill

Rate Bylaw be given second reading. CARRIED

JBC-20-057 MOVED by Mayor Thomlinson that Bylaw #175-20 being the 2020 Mill Rate Bylaw be given third reading at this meeting.

UNANIMOUSLY CARRIED

JBC-20-058 MOVED by Councillor Maplethorpe that Bylaw #175-20 being the 2020 Mill Rate Bylaw be given third reading.

CARRIED

COUNCIL & LEGISTLATION

Recreational Agreement with the Town of Sylvan Lake JBC-20-059 MOVED by Deputy Mayor Wiseman that Council approve the

Recreational Agreement with the Town of Sylvan Lake as presented. CARRIED

Tina Leer left the meeting at 11:02 a.m.

PUBLIC WORKS

Mowing Contract JBC-20-060 MOVED by Councillor Maplethorpe that Council sign a one-year

mowing contract with Gelowitz Mowing Services at a cost of $1500.00 per mow and an additional $100.00 for trimming.

CARRIED

COUNCIL REPORTS

JBC-20-061 MOVED by Deputy Mayor Wiseman that the Council reports be

accepted as information. Mayor Thomlinson

• No reports

Deputy Mayor Wiseman

• Joint Services Committee

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April 7, 2020

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Councillor Maplethorpe • Sylvan Lake Library Board

Ann Zacharias, Summer Village of Birchcliff

• Parkland Regional Library Board CARRIED NEXT COUNCIL MEETING JBC-20-062 MOVED by Mayor Thomlinson that the next meeting of Council be held

on May 5, 2020 at 9:30 a.m. CARRIED ADJOURNMENT JBC-20-063 MOVED by Mayor Thomlinson that being the agenda matters have

been concluded, the meeting be adjourned at 11:26 a.m. CARRIED

__________________________________ BOB THOMLINSON, MAYOR

__________________________________ TANNER EVANS, CAO

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April 28, 20

Summer Village of Jarvis Bay

May 5, 2020

Council & Legislation

Information Item

Agenda Item: Delegation – Sara Conway-Thompson

Background: Sara Conway will be joining Council to express the following concerns:

1. The empty development (with numerous lots for sale) has become a free for all.Last summer it was used for parties, overnight RV parking, dog park, paddle boardand kayak launch etc. We often walk our neighborhood with our 3 young children.Used condoms, drug and cigarette paraphernalia and used alcohol bottles werelittered all around. Concerns were voiced to the peace officer at this time.

2. This winter, trucks and trailers parked in the empty development and used thenature reserves as their launches to the lake for their snowmobiles.

3. This spring the lot is littered with what went on there this winter. Pieces of largerebar, empty alcohol bottles, mounds of lumber, broken glass etc. etc. are litteredaround the development. It’s appalling and unacceptable. It’s no wonder these lotssit vacant. I’m unsure of who would be interested in purchasing a lot there given itscurrent state and usage.

4. Since Covid 19, the public, non-residents of Jarvis bay, are parking along JarvisBay Drive roadside and walking and biking the neighborhood. I don’t blame themhowever this poses many safety concerns. One being that it is very hard forresidents to both drive this small laned road with cars parked up and down it. Alsowhen we are out with our kids these parked vehicles pose a risk in that our childrenthat are riding their bikes or walking alongside the road (as you know there are nosidewalks here) can’t see if vehicles are coming nor could the drivers seeeither. Lastly, we are looking out for our neighbor’s summer property (they live inCalgary) as they have been advised that not coming to the village at this time ispreferred. Yet non-residents are using the village at their leisure.

5. I have been concerned with speeders in this neighborhood for the 2.5 years that

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April 28, 20

we have lived here. There needs to be enforcement of the 30km/h speed limit. It is imperative to the safety of children and everyone that lives here. There are numerous young families who live here year-round. There are no sidewalks and so the road is the only place to walk or bike yet even residents of the village speed past us. I beg for something greater to be done here. Speed bumps or something please!! We purchased our own signs that say ‘children at play’ but this doesn’t deter most from speeding. Options for Consideration: Council accept as information. Administrative Recommendations: Council accept as information. Authorities:

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Administration and Finance

Council Date: May 5, 2020

Information Item

Agenda Item: Accounts Payable Update

Background: Total payables processed and presented to Council $ 36,761.63 The following list identifies any payments over $3,000:

1. Pidherney’s $ 11,856.81 a. Holdback

2. Al’s Bobcat & Trucking $ 3,751.65 a. Sanding Feb 18-28

3. Summer Village of Norglenwold $ 10,226.29 a. Shared Costs

Administrative Recommendations: Council to accept as information.

Authorities: MGA 207 (c): The chief administrative officer advised and informs the council on the operations and affairs of the municipality.

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May 4, 20


Finance

Information Item

Agenda Item: Quarterly Financial Report

Background: Administration would like to provde the following 1st Quarter Financial information to Council. Options for Consideration: • The Operating Budget Report to March 31, 2020

• The Capital Budget Report to March 31, 2020

• Alberta School Foundation Report to March 31, 2020

• Council Remunerations to March 31, 2020- Julie Maplethorpe - $600.00

• ATB Bank Account - March 31, 2020 - $1,475,253.04

• Accumulated Surplus 135,661.84 • Completions Deposits 37,500.00 • Deferred Revenue (Grants) 126,822.18 • JSC IT Reserve 5,000.00 • Reserves Sewer 415,173.00 • Reserves General Operating 271,375.59 • Reserves Street Light 6,000.00 • Mill Rate Stabilization 50,000.00 • Reserves Environmental 260,000.00 • Reserves Twin Fawns Walkway 26,444.34 • Reserves Roads 307,709.00

Administrative Recommendations: That Council discusses and accepts as information.

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May 4, 20

Authorities: MGA 207 (c) "advises and informs the council on the operation and affairs of the municipality"

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Report Date2O2O-M-24 11:58 AM

Summer Village of Jarvis BayOperating Budget

For the Period Ending March 31, 2020 Page 1

Year to Date Budget RemainBudget

Revenue101-000-1 10 - Taxation101-000-120 - Taxes Local lmproveme

101-10&130 - Dl Designated lndustrial1 01-000-510 - Penalties

1 1 2-000-410 - Sale of Services & Su112-000-440 - lnterest Charges112-000-550 - Retum on lnvestments1 12-000-570 - Other Revenue

112-OOO-577 - Covid 19 Contingency Response

112-000-740 - MSI Operational121-000-530 - Fines Provincial Coll142-000-400 - Street Light Charges

142-000-410 - Wastewater ChargesM2-OAO411 'Transferto \AAIV Offset1 61 -000-41 0 - Certificates Complian16'l-000-510 - lnspection Fees1 6'1 -000-520 - Development Permits/A161-000-590 - Encroachment Fees

Total Revenue:

ExpendituresCouncil and Legislation211-101-150 - Mayors Remuneration211-101-210 - MayorTravet and Sub211-102-150 - Deputy Mayor Remun211-102-210 - Deputy Mayor Travel &21t1A3450 - Councillor Remun211-1OT210 - Councilor fravel and211-201-212 - ASVA Conference211-202-212 - AUMA Conference211-203-212 - Council Education Opportunity211-301-220 - AUMA Membership211-3O2-22O - ASVA Membership211-303-220 - FCM Membership211-304-220 - Mayors and Reeves Mem

Total Counci! and Legislation:

Administration212-10O-110 - Salaries212-1OO-130 - Training212-100-'140 - Benefits2'12-100-214 - Travel and Subsistenc212-100-211- WCB212-10A-266 - PW Fleet21 2-20A-21 5 - Postage/Frei ghUCouri

212-200-504 - Printing Costs212-200-510 - Office Supplies21 2-3OO-21 7 - Phone/Fa;dl ntemet212-gAO-240 - Computer Softrare / M212-300-242 - lT equipment212-300-250 - Facility lmprovements

358,185.352,060.00

25.988,000.00

221.O0

100.0020,000.00

1,000.00(10,000.00)

12,686.00500.00

3,400.0058,400.0036,988.00

56.001,500.00

ss1.00201.00

3,743.92100.00

7.567,450.98

45.32

57.97200.00357.M

(3s8,185.3s)(2,060.00)

(25.e8)(4,256.08)

(121.00)(e2.44)

(12,54e.02)(eil.68)

10,000.00(12,686.00)

(500.00)(3,4oo.oo)

(58,400.00)(s6,e88.00)

(56.00)(,M2.A3)

(3s1.00)156.44

493,874.33 11,963.19 (481,911.141

3,264.001,050.603,264.00

632.403,264.00

632.40520.20

1,0s0.60450.00

1,050.60948.60142.80100.00

240.00

720.0075.76

1,560.00165.01

1,013.81

975.00

3,024.001,050.602,5M.00

556.641,744.00

467.39520.20

1,050.60450.00

36.79(26.40)142.80100.00

16,370.20

111,950.572,637.135,060.442,833.091,272.241,781.852,035.58

2,035.582,391.952,478.18

1,526.69814.23814.23

4,749.59

25,376.301,516.13

755.76234.55216.94

27.91

379.63

270.390'17.53239.72

308.59445.47

595.10

11,620.62

86,574.271,121.O0

4,304.682,598.541,055.301,753.941,655.95

1,765.191,774.421,838.461,218.10

368.76219.13

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Repfi Date

2020.A4-2411r58 AM

SummerVillage of Jarvis BayOperating Budget

For the Period Ending Marcfr 31, 2020

Budget

Page 3

Year to Date Budget Remain

Recreatlon272-000-510 - Parks and Playgrounds

272-OOO-259 - Buoy Programs274-000{50 - Parkland Regional Lib212403-220 - FCSS Sylvan Lake274-000-510 - Operational Recreation Grants - IGF

272-0A,0-577 - Covid 19 Response

Total Recreation:

Environment243-1A2-150 - Red Deer River Waters273-100-150 - SLMG

Total Environment:

Total Expenditures:

Surplus I Deficit

21,012.403,677.101,821.001,227.06

21,A12.00(48,000.00)

2,233-83 18,778.173,677.101,365.711,227.46

21,012.00(48,000.00)

749.16

510.00500.00

2,689.12 ({,939.96}

510.00500.00

1,010.00 0.00 1,010.00

493,874.33 65,98477 427,889.56

0.00 (54,021.58) (54,021.s8)

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Report Date24tu0/-2411:59 AM

SummerVillage of Jarvis BayProiects Budget

For the Period Ending Marc*r 31, 2020 Page 1

Year to Date Budget Remain

Renenue197-154-UA - Project ReEerves - Petro Beach Securi$

Total Revenue:

Expendihrras297-1{A&A - Prolect Reserves - Petro Beacfi Searity

Total Expendltures:

Surplus / Deficft

10,000.00 {10,000.00)

10,000.00

10,000-00

(10,000.00)

10,000.00

10,000.00 10,000.00

0.00

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Report Date202}lo4,-2411:59AM

SummerVillage of Jarvis BayASFF Budget Report

For the Period Ending Marcfr 31, 2020

Budget

Page 1

Yearb Date Budget Remain

Rerrcnue1 01 -000-1 30 - AsFF-Residential1 01-'l 0G1 30 - ASFF-non-residential

101-10$130 - Dl Designated lndustrial

Total Rewnue:

Expendifurts201 -l 00-1 30 - ASFF - Residential

201-1 01-130 - ASFF Non-Residential201-300-130 - Dl Desinated lndustrial

Tota! Expenditures:

Surplus / Deflcit

4*t,989.341,292.12

25.98

{454,988.34)(1,292.12\

(25.e8)

456,306.44

454,988.341,292.12

25.98

0.00

106,804.19323.02

(456,306.44)

348,'184.15

969.1025.98

456,306.44 107,127.21 349,{79.23

(107,127.211 l107,1tl.21l0.00

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April 28, 20


May 5, 2020

Public Works

Information Item

Agenda Item: Public Works Report

Background: The following will provide council with an update on Public Works projects and programs:

- Street sweeping has been completed.- Spring drainage did not require any culvert clearing. The new culvertinfrastructure installed in 2019 functioned well throughout the melt. However,there was some erosion at the outlet of the culverts which cross 228 Jarvis BayDrive. Additional rip rap and minor landscaping may be required to address theseissues.- Road crack sealing is scheduled for May.

Options for Consideration: Accept for information

Authorities: MGA 207 (c) "advises and informs the council on the operation and affairs of the municipality"

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April 21, 2020


May 5, 2020

Planning and Development

Information Item

Agenda Item: Development Update

Background: Development Permit Update: Currently there are 51 development permits issued in the Summer Villages (20 in Birchcliff, 2 in Half Moon Bay, 11 in Jarvis Bay, 7 in Norglenwold, and 11 in Sunbreaker Cove).

The following is the listing for Jarvis Bay:

1. 108 Jarvis Bay Drive Addition 2. 192 Jarvis Bay Drive Demolition & Dwelling 3. 106 Jarvis Bay Drive Demo., Dwelling & Det. Garage 4. 166 Jarvis Bay Drive Demolition & Dwelling 5. 210 Jarvis Bay Drive Dwelling 6. 39 Jarvis Bay Drive Dwelling 7. 165 Jarvis Bay Drive Demolition & Tree Removal 8. 108 Jarvis Bay Drive Garage with Guest House 9. 228 Jarvis Bay Drive Dwelling 10. 312 Jarvis Glen Way Landscaping 11. 252 Jarvis Bay Drive Addition *NEW*

163 Jarivs Bay Drive (LOC Agreement) – In contact with legal.

Administrative Recommendations:Council to accept as information.

Authorities: Land Use Bylaw #125/13.

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April 28, 20


Finance

Request for Decision

Agenda Item: Surplus Distribution

Background: The 2019 annual Audited Financial Statements are now complete and have been submitted to the Province.

The attached spreadsheet is for Council to review and determine how they would like the 2019 surplus funds to be distributed.

Options for Consideration: • Advise Administration where Council wishes accumulated surplus funds tobe distributed.• Create any new Reserve accounts for future growth as Council sees necessaryfor their 5 year plans.

Administrative Recommendations: That Council discusses and redistributes surplus amount on the live Proposed Allocation spreadsheet.

Authorities: MGA (Section 283.1) A new requirement in the MGA provides that municipalities must adopt, at a minimum, written three-year financial plan and a five-year capital plan and Council must review and update the plans annually.

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Current Financial Surplus & ReservesCurrent

BalancesCouncil Targets

Over/Under Target

Unrestricted Surplus 135,661.84 10,000.00 125,661.84

ReservesGeneral Contingency Reserve 271,375.59 360,000.00 -88,624.41Roads, Streets, etc. Reserve 307,709.00 400,000.00 -92,291.00Water & Sewer Reserve 415,173.00 400,000.00 15,173.00Environment Reserve 260,000.00 260,822.00 -822.00Street Light Reserve 6,000.00 6,000.00 0.00Twin Fawns Walkway Bridge 26,444.34 60,000.00 -33,555.66Information Technology & Facilities Reserve 5,000.00 8,000.00 -3,000.00Mill Rate Stabilization Fund 50,000.00 50,000.00 0.00

Total Reserves 1,341,701.93 1,544,822.00 -203,120.07

Adjusted Financial Surplus & ReservesCurrent

BalancesCouncil Targets

Over/Under Target Allocation Revised

BalancesOver/Under

TargetUnrestricted Surplus 135,661.84 10,000.00 125,661.84 -77,838.00 57,823.84 47,823.84

ReservesGeneral Contingency Reserve 271,375.59 320,000.00 -48,624.41 0.00 271,375.59 -48,624.41Roads, Streets, etc. Reserve 307,709.00 400,000.00 -92,291.00 0.00 307,709.00 -92,291.00Water & Sewer Reserve 415,173.00 400,000.00 15,173.00 72,838.00 488,011.00 88,011.00Environment Reserve 260,000.00 260,000.00 0.00 5,000.00 265,000.00 5,000.00Street Light Reserve 6,000.00 6,000.00 0.00 0.00 6,000.00 0.00Twin Fawns Walkway Bridge 26,444.34 60,000.00 -33,555.66 0.00 26,444.34 -33,555.66Information Technology & Facilities Reserve 5,000.00 5,000.00 0.00 -6,993.00 -1,993.00 -6,993.00Mill Rate Stabilization Fund 50,000.00 50,000.00 0.00 0.00 50,000.00 0.00

Total Reserves 1,341,701.93 1,501,000.00 -159,298.07 -6,993.00 1,412,546.93 -88,453.07

Summer Village of Jarvis BayProposed Allocation of Surplus on May 5, 2020

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May 5, 2020



Agenda Item: Annual Information Meeting

Background: The Annual Information Meeting is fast approaching. It is currently scheduled for Saturday, July 18th at the NexSource Centre. With the Covid-19 pandemic, gatherings are to be kept to a maximum of 15 people.

The MGA states the only meeting Council must hold is the Organizational meeting.

Options for Consideration: 1. Council review, discuss and leave as current.2. Council review, discuss and postpone indefinately for 2020.

Administrative Recommendations:1. Council review, discuss and postpose the 2020 Annual Information Meeting

indefinately.

Authorities:

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May 5, 2020



Agenda Item: Property Assessment and Tax Notice Letter

Background: Mayor Thomlinson has prepared a letter to go out to the residents of Jarvis Bay regarding their 2020 Property Assessment and Tax Notices.

Options for Consideration: 1. Council review, discuss and approve the letter for distibution to the residents

via Canada Post as presented.2. Council review, discuss and approve the letter for distibution to the residents

via Canada Post as amended.

Administrative Recommendations:1. Council review, discuss and approve the letter for distibution to the residents

via Canada Post as presented.

Authorities: Communication Policy 853/16

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Summer Village Administration Bay 8, 14 Thevenaz Industrial Trail

Sylvan Lake, AB T4S 2J5 Ph: (403) 887-2822 Fax: (403) 887-2897

[email protected]

May 21, 2020 Attention: Jarvis Bay Property Owners

Your 2020 Property Assessment and Tax Notice It is not Council’s normal practice to include a letter of explanation with the annual Property Assessment and Tax Notice but municipalities in Alberta are facing some very difficult decisions this year, not all of which relate to the Coronavirus Disease (COVID-19). Based on the questions we have received to date; we believe some further property tax clarifications, in the form of frequently asked questions and answers, are appropriate.

What levies are included in my municipal property tax notice? The Summer Village of Jarvis Bay only has two (2) levies. The Municipal Levy is based on the budget passed by Council while the Alberta Schools Foundation Fund (ASFF) Levy is based on a requisition set by the province. Other municipalities may have additional special purpose levies (e.g. public transportation, etc.).

How is the municipal budget and tax levy determined? Council and Administration jointly prepare a budget which includes expected revenues, grants, operating expenses, reserve transfers and planned capital project costs and funds to replenishing our restricted reserves. Jarvis Bay does not budget for specific reserve replacements in advance. Reserve allocation decisions are made annually by Council following the approval of the prior year’s audited financial statements.

What is Council’s goal for controlling municipal tax levy increases? For the past 10+ years Council has operated with an unwritten goal of keeping municipal property tax increases at, or below, the increase in the Canadian Cost of Living (COL). This goal has regularly been met for the Municipal Levy, which Council controls. Your total tax bill however includes the ASFF Levy from the province, an amount Council does not control. Note that the original 2020 budget passed by Council earlier this year resulted in a Municipal Levy increase of 0.67% over 2019.

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What events, excluding COVID-19, have affected my 2020 property tax notice? The 2019 provincial election resulted in a change of government. The new UCP government announced that they would not be able to pass a 2019 budget until the fall – long after the municipal Property Assessment and Tax Notices were mailed. Municipalities were instructed to collect the same ASFF amount requisitioned in 2018. In the fall of 2019, the new provincial budget was passed and included a 7% increase for the 2019 ASFF requisition. Municipalities were instructed to collect the resulting “underlevy” amount for 2019 in the 2020 tax year. In March the province announced that the ASFF requisition for 2020 would be the same as collected in 2019. The actual result is that your 2020 property tax notices will show a 14% increase in the 2020 ASFF tax owing compared to what you paid in 2019. This 14% includes the 7% “underlevy” for 2019 plus the same 7% for 2020. This also assumes there was no significant change in your property’s assessed value, which should be the case for most properties in Jarvis Bay.

How has Jarvis Bay’s Council responded to these challenges? 1. Council believes that Jarvis Bay has neither the population size or a broad enough

diversity in personal economic situations to warrant a general deferment of property tax payments or late payment penalties. However, Council encourages any property owners who expect to face challenges making their 2020 property tax or utility payments on time to contact the Chief Administrative Officer, Tanner Evans, in writing before June 15th, 2020.

2. The Tax Installment Plan (TIPS) is available in Jarvis Bay to spread property taxes over a calendar year. The TIPS program normally has a signup deadline of December 31st of the prior year. In 2020 the signup deadline date will be extended to June 30, 2020. However property owners signing up after December 31, 2019 will need to bring their account current by pre-paying 1/12th of their total property tax amount due for each month, starting with January, to the end of the month in which they joined the TIPS program.

3. The blend of the 14% ASFF levy increase and the 0.67% municipal levy increase would have resulted in a net 7.3% tax increase for 2020, compared to what was collected in 2019. In recognition of the many challenges we all face this year, Council has passed a revised municipal budget that lowers the municipal levy by 9% compared to 2019. Part of this reduction was derived from expected impacts of COVID-19 on the 2020 operations and costs. However, most of the reduction was achieved by reducing the planned contributions for replenishing reserve funds in 2020. The reduced municipal budget results in a total net municipal and ASFF property tax increase of 3.12% in 2020, compared to what was collected in 2019.

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4. Finally, Council wishes to confirm our ongoing commitment to the previously announced wastewater utility cost subsidy. Your annual Utility Notice should also be enclosed with your Property Assessment and Tax Notice. The annual wastewater utility charge will remain frozen at $400.00 per dwelling until 2023. Our actual annual charges from the Wastewater Commission are running about $650.00 per attached dwelling. The difference of approximately $250.00 per dwelling will be subsidized from our Wastewater Reserves. For the 5-year period from 2018 to 2023 the Sylvan Lake Regional Wastewater Commission agreed to a two-tiered rate structure. This rate structure sheltered the Town of Sylvan Lake from the costs incurred around the lake but outside the Town’s boundaries. During this period the Town of Sylvan lake will incur the costs to decommission the old wastewater treatment facility in the town.

What financial risks do these budget reductions and subsidies introduce? The Summer Village of Jarvis Bay has strong assets and financial reserves, no debt and no significant major capital projects required in the short term. Council believes that these budget reductions and utility rate subsidy decisions will not introduce significant new risks to the financial viability or future sustainability of our municipality. Council for The Summer Village of Jarvis Bay is proud of our fiscal conservatism and strongly believes our financial resources should support us through these challenging times.

Council welcomes your comments and questions. We also hope that our Annual Information Meeting, currently scheduled for Saturday July 18, 2020, will not have to be held as a virtual meeting.

Best regards and stay safe,

Bob Thomlinson Mayor, Summer Village of Jarvis Bay

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May 6, 2020

Council Reports

Information Item

Council Reports: Bob Thomlinson Annabelle Wiseman Julie Maplethorpe

Committee Reports:

Information Items:

Upcoming Meetings: Next Council Meeting – June 2, 2020

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