reclaim your time & clear your mind: unlocking the secrets of evernote and similar applications

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Reclaim Your Time & Clear Your Mind: Unlocking the Secrets of Evernote and Similar Applications Connecticut Legal Conference 2016 Presented by Heidi S. Alexander, Esq.

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Page 1: Reclaim Your Time & Clear Your Mind: Unlocking the Secrets of Evernote and Similar Applications

Reclaim Your Time & Clear Your Mind: Unlocking the Secrets of Evernote and

Similar Applications

Connecticut Legal Conference 2016 Presented by Heidi S. Alexander, Esq.

Page 2: Reclaim Your Time & Clear Your Mind: Unlocking the Secrets of Evernote and Similar Applications

Agenda

• What & How

• Popular Programs

• Evernote in Law Practice

Page 3: Reclaim Your Time & Clear Your Mind: Unlocking the Secrets of Evernote and Similar Applications
Page 4: Reclaim Your Time & Clear Your Mind: Unlocking the Secrets of Evernote and Similar Applications
Page 5: Reclaim Your Time & Clear Your Mind: Unlocking the Secrets of Evernote and Similar Applications

“Your brain offloaded to a server. It’s Google for the Web of your life. It’s a

spotlight on dark matter of your universe. It’s a tool for converting your smartphone

from a time killer to a time saver.”

~ Phil Libin, Co-Founder of Evernote

Page 6: Reclaim Your Time & Clear Your Mind: Unlocking the Secrets of Evernote and Similar Applications

The Big Four

Page 7: Reclaim Your Time & Clear Your Mind: Unlocking the Secrets of Evernote and Similar Applications

Google Keep v. Apple Notes• Free

• Web, iOS, Android

• Save content from the web

• Save photos and audio

• Labels

• Free

• Mac and iOS only

• Save content from the web

• Save photos, audio, handwriting

• Lock down notes

Page 8: Reclaim Your Time & Clear Your Mind: Unlocking the Secrets of Evernote and Similar Applications

Evernote v. OneNote• Free + premium

options

• Search heavy

• Save photos and audio

• Labels

• Free (mostly)

• Better analogy to paper notebook

• Save photos, audio, handwriting

• Lock down notes

Page 9: Reclaim Your Time & Clear Your Mind: Unlocking the Secrets of Evernote and Similar Applications

Devices

• Android

• Apple

• Blackberry

• Windows

• Web

Pricing

• Basic = Free

• Plus = $24.99/yr

• Premium = $49.99/yr

• Premium for Business = $12/user/mo

https://evernote.com/pricing/

https://help.evernote.com/hc/en-us/articles/209005157

Page 10: Reclaim Your Time & Clear Your Mind: Unlocking the Secrets of Evernote and Similar Applications

Resources

• Blog: blog.evernote.com

• Help & Learning: https://help.evernote.com/hc/en-us

• Evernote as a Law Practice Tool (forthcoming, ABA Law Practice Division Publication)

Page 11: Reclaim Your Time & Clear Your Mind: Unlocking the Secrets of Evernote and Similar Applications

A Look Inside

Page 12: Reclaim Your Time & Clear Your Mind: Unlocking the Secrets of Evernote and Similar Applications

Workspace

Page 13: Reclaim Your Time & Clear Your Mind: Unlocking the Secrets of Evernote and Similar Applications
Page 14: Reclaim Your Time & Clear Your Mind: Unlocking the Secrets of Evernote and Similar Applications

Notes

Page 15: Reclaim Your Time & Clear Your Mind: Unlocking the Secrets of Evernote and Similar Applications

Notebooks + Stacks

Notebook Stack

Page 16: Reclaim Your Time & Clear Your Mind: Unlocking the Secrets of Evernote and Similar Applications

Tags

Page 17: Reclaim Your Time & Clear Your Mind: Unlocking the Secrets of Evernote and Similar Applications

Notebooks v. Tags

• Notebook Limit 250

• 1 Notebook per Note

• 1 Level of Organization

• Tag Limit 100,000

• 100 Tags per Note

• Multiple Levels of Organization (Nested Tags)

Page 18: Reclaim Your Time & Clear Your Mind: Unlocking the Secrets of Evernote and Similar Applications

Search

• Images and PDFs

• Globally

• Within specific Notes and Notebooks

• Tags

• Descriptive search

Page 19: Reclaim Your Time & Clear Your Mind: Unlocking the Secrets of Evernote and Similar Applications

How To . . .

Page 20: Reclaim Your Time & Clear Your Mind: Unlocking the Secrets of Evernote and Similar Applications

Add Content

Page 21: Reclaim Your Time & Clear Your Mind: Unlocking the Secrets of Evernote and Similar Applications

Text and Audio

Page 22: Reclaim Your Time & Clear Your Mind: Unlocking the Secrets of Evernote and Similar Applications

Documents and Images

Page 23: Reclaim Your Time & Clear Your Mind: Unlocking the Secrets of Evernote and Similar Applications
Page 24: Reclaim Your Time & Clear Your Mind: Unlocking the Secrets of Evernote and Similar Applications

From the Web

Page 25: Reclaim Your Time & Clear Your Mind: Unlocking the Secrets of Evernote and Similar Applications

From E-mail

• Evernote E-mail Address (Plus and Premium)

• Web Clipper (Gmail)

• Evernote Add-On for Outlook

Page 26: Reclaim Your Time & Clear Your Mind: Unlocking the Secrets of Evernote and Similar Applications

Share Content

Page 27: Reclaim Your Time & Clear Your Mind: Unlocking the Secrets of Evernote and Similar Applications

Sharing via Public Note Link

Page 28: Reclaim Your Time & Clear Your Mind: Unlocking the Secrets of Evernote and Similar Applications

Tip

Page 29: Reclaim Your Time & Clear Your Mind: Unlocking the Secrets of Evernote and Similar Applications

Sharing via E-mail

Page 30: Reclaim Your Time & Clear Your Mind: Unlocking the Secrets of Evernote and Similar Applications

Sharing via Work Chat

Page 31: Reclaim Your Time & Clear Your Mind: Unlocking the Secrets of Evernote and Similar Applications

Annotate Content

Page 32: Reclaim Your Time & Clear Your Mind: Unlocking the Secrets of Evernote and Similar Applications

Annotation

Page 33: Reclaim Your Time & Clear Your Mind: Unlocking the Secrets of Evernote and Similar Applications

Uses for Attorneys

Page 34: Reclaim Your Time & Clear Your Mind: Unlocking the Secrets of Evernote and Similar Applications

Firm Administration

Page 35: Reclaim Your Time & Clear Your Mind: Unlocking the Secrets of Evernote and Similar Applications
Page 36: Reclaim Your Time & Clear Your Mind: Unlocking the Secrets of Evernote and Similar Applications

Tip: Create a Table of Contents

Page 37: Reclaim Your Time & Clear Your Mind: Unlocking the Secrets of Evernote and Similar Applications

Legal Research

Page 38: Reclaim Your Time & Clear Your Mind: Unlocking the Secrets of Evernote and Similar Applications

Marketing

Page 39: Reclaim Your Time & Clear Your Mind: Unlocking the Secrets of Evernote and Similar Applications

Tip: Set Reminders

Page 40: Reclaim Your Time & Clear Your Mind: Unlocking the Secrets of Evernote and Similar Applications

Case Management

Page 41: Reclaim Your Time & Clear Your Mind: Unlocking the Secrets of Evernote and Similar Applications

Pending Matters

Page 42: Reclaim Your Time & Clear Your Mind: Unlocking the Secrets of Evernote and Similar Applications

Open Matters

Page 43: Reclaim Your Time & Clear Your Mind: Unlocking the Secrets of Evernote and Similar Applications

Tip: Use Internal Links

Page 44: Reclaim Your Time & Clear Your Mind: Unlocking the Secrets of Evernote and Similar Applications

Productivity + Time Management

• Read Later

• Checklists

• Getting Things Done

Page 45: Reclaim Your Time & Clear Your Mind: Unlocking the Secrets of Evernote and Similar Applications

Security

Page 46: Reclaim Your Time & Clear Your Mind: Unlocking the Secrets of Evernote and Similar Applications

Vetting Evernote• Evernote does not own your data

• Evernote stores data in “multiple redundant servers, storage devices and off-site backups” in the U.S. monitored 24/7 and accessible only to Evernote employees

• Evernote does not freely share information in response to 3rd party requests (i.e. search warrant required and user notification)

• Data is encrypted in transit, but not at restwww.evernote.com/security

Page 47: Reclaim Your Time & Clear Your Mind: Unlocking the Secrets of Evernote and Similar Applications

Securing Evernote

• Strong passwords

• Two-step verification

• Passcode lock

• Local notebooks

• Text encryption

Page 48: Reclaim Your Time & Clear Your Mind: Unlocking the Secrets of Evernote and Similar Applications

Text Encryption

Page 49: Reclaim Your Time & Clear Your Mind: Unlocking the Secrets of Evernote and Similar Applications

Backups

• Evernote data directory

• Export notes

Page 50: Reclaim Your Time & Clear Your Mind: Unlocking the Secrets of Evernote and Similar Applications

Questions?

Heidi Alexander @HeidiAlexander

[email protected]