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Médecins Sans Frontières The Codification Project 19 November 2014 Micropole FORUM MDM Patrick Gobin

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Page 1: Médecins Sans Frontières - MDM  · PDF fileMédecins Sans Frontières The Codification Project 19 November 2014 Micropole FORUM MDM Patrick Gobin. Agenda ... = Bill Of Material

Médecins Sans FrontièresThe Codification Project

19 November 2014Micropole FORUM MDM

Patrick Gobin

Page 2: Médecins Sans Frontières - MDM  · PDF fileMédecins Sans Frontières The Codification Project 19 November 2014 Micropole FORUM MDM Patrick Gobin. Agenda ... = Bill Of Material

AgendaMSF OrganisationProject Scope landscape / scope / objectivesProject PhasesData GovernanceLessons learnt

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Page 3: Médecins Sans Frontières - MDM  · PDF fileMédecins Sans Frontières The Codification Project 19 November 2014 Micropole FORUM MDM Patrick Gobin. Agenda ... = Bill Of Material

Worldwide Non Governmental Medical Organisation [2013]

3

5 million private donors35,000 Staff

953 million Eur

67 CountriesMore then 400 projects

9,029,100 Outpatient477,700 Inpatient

Page 4: Médecins Sans Frontières - MDM  · PDF fileMédecins Sans Frontières The Codification Project 19 November 2014 Micropole FORUM MDM Patrick Gobin. Agenda ... = Bill Of Material

Doctors Without Borders/Médecins SansFrontières (MSF) is a private internationalassociation. The association is made up mainly ofdoctors and health sector workers and is alsoopen to all other professions which might help inachieving its aims. All of its members agree tohonor the following principles:

Médecins Sans Frontières provides assistanceto populations in distress, to victims of naturalor man-made disasters and to victims of armedconflict. They do so irrespective of race, religion,creed or political convictions.

Médecins Sans Frontières observes neutrality and impartiality in the name of universal medical ethics and the right to humanitarian assistance and claims full and unhindered freedom in the exercise of its functions.

Members undertake to respect their professional code of ethics and to maintain complete independence from all political, economic, or religious powers.

As volunteers, members understand the risks and dangers of the missions they carry out and make no claim for themselves or their assigns for any form of compensation other than that which the association might be able to afford them.

“…assistance to populations in

distress”“…neutrality and impartiality”

“…medical ethics”“…independencefrom all political, economic, or religious powers.”

“…As volunteers, members make no

claim for themselves”

MSF Charter

Page 5: Médecins Sans Frontières - MDM  · PDF fileMédecins Sans Frontières The Codification Project 19 November 2014 Micropole FORUM MDM Patrick Gobin. Agenda ... = Bill Of Material

23 "sections “ / 5 Operational Centres

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3 European Supply Centres (Bordeaux, Brussels, Amsterdam)Regional supply centres

Page 6: Médecins Sans Frontières - MDM  · PDF fileMédecins Sans Frontières The Codification Project 19 November 2014 Micropole FORUM MDM Patrick Gobin. Agenda ... = Bill Of Material

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Project landscape = one central MDM

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3

2

ITC

MSF Logistique

MSF Supply APU

Regional

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OCP OCB OCA OCG OCBA

ScopeScope

Code Management

Supply chain Code update

Unifield

Master Data

Once a year

Continuous

Supply Center

Operations

OCP OCB OCA OCG OCBA

6OCP OCB OCA OCG OCBA

Code Update

HQ (5)

Coordination (65)

Projects (420)Out of scope

4000

120 ??

20

40

Data Governance

Online Catalog

BI

ITCArticles Medical Product Quality

UniData

MSF

IsyStock

EasyMed

Logistix

TuGeres

Buphagus

Tool

Page 7: Médecins Sans Frontières - MDM  · PDF fileMédecins Sans Frontières The Codification Project 19 November 2014 Micropole FORUM MDM Patrick Gobin. Agenda ... = Bill Of Material

Project Objectives on Product Master DataMaintain the positive characteristics of the current codificationEnhance interoperability in the MSF movementEnhance quality of codes lists available in order toolsImprove ITC standard article informationImprove article information exchange between the technicians in MSF Reduce delay between the approval decision and the availability of the codes (Field & Catalogs)Define common classificationImprove information on Kits (products made by MSF)

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Page 8: Médecins Sans Frontières - MDM  · PDF fileMédecins Sans Frontières The Codification Project 19 November 2014 Micropole FORUM MDM Patrick Gobin. Agenda ... = Bill Of Material

UNIDATAPILOTSCOPEWITHMICROPOLEPHASE1MASTERDATA

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Article=>ProductTechnicalsheet=>Specificationoftheproduct

Kits=>ProductsthatMSFassemblesforemergencies=BillOfMaterial

Page 9: Médecins Sans Frontières - MDM  · PDF fileMédecins Sans Frontières The Codification Project 19 November 2014 Micropole FORUM MDM Patrick Gobin. Agenda ... = Bill Of Material

UNIDATAPILOTSCOPEWITHMICROPOLEPHASE1

DocumentrepositoryKnowledgeTransfertoMSF

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ValidationProcessesofproductsandspecification

DataQualityIndicators

Page 10: Médecins Sans Frontières - MDM  · PDF fileMédecins Sans Frontières The Codification Project 19 November 2014 Micropole FORUM MDM Patrick Gobin. Agenda ... = Bill Of Material

MSFPROJECTPHASES

Phase0match/dedupe/cleanØ LoadInternationalarticles(Standard,and3ESCZcodes)Ø LoadTechnicalSheet/FFF(infoneededfordeduping)Ø match/dedupe/clean

Phase1Articles/CatalogØ domainarticle,FFF,technicalsheet,linktoChartofAccountsØ workflows(standardization/articlelifecycle)Ø DatametricsØ Catalogproduction(paper,CDRom,Tukul)Ø RealtimelinkwithUnifield+ESCØ ExcelXMLexporttodownstreamsystem

Phase2ScopeexpansionØ MedicalProductqualificationmasterdataandprocesses,includingManufacturerØ KitsØ RegularlocalcodesandlocalcodesrationalizationØ LocalcodesandITCmastersystemaccessforcoordinationstaffforcountrieswithInter

sectionprojects

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Page 11: Médecins Sans Frontières - MDM  · PDF fileMédecins Sans Frontières The Codification Project 19 November 2014 Micropole FORUM MDM Patrick Gobin. Agenda ... = Bill Of Material

MSFPROJECTPHASESCONTINUED

PhaseX=Thesearepotentialcandidatesthathavebeenidentified.TheformaldecisiontoincludethemhasnotbeentakenØ TheManufacturerentity:ESCsystemsaremanaging theManufacturerandare

thereforemanaging thearticletomanufacturer relationship.Ø ThechartofaccountsasMasterDomainwithfullgovernanceprocessesØ SuppliersØ Countryconstraints:information oncountry importation rulesorlimitations for

specificarticlesØ LocalcodesandITCmastersystemaccessforcoordinationstaff

ThesephasesaredecidedbytheCodificationSteeringCommittee

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Page 12: Médecins Sans Frontières - MDM  · PDF fileMédecins Sans Frontières The Codification Project 19 November 2014 Micropole FORUM MDM Patrick Gobin. Agenda ... = Bill Of Material

Planning Phase 1

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LogFFFwritingbatch1

2014 NovemberJune July August Sept. October 2015

HighMSFinvolvement Keymilestones

Build&unittests

Pilotrun

KeyUsertraining

Catalog OCBforecast

Phase1Articles&catalog

Test

Preparation Unifield Live

Build

AssessTest

Unidata

Linkage

ESC

Build

MSFmatching/depKeyUsertraining

MSF SupplyMSF Logistique

AssessTestBuild

APU Assess Build Test

Usertraining

Design

Phase0Matching/Deduping

December January February

Log7 ??

Unifield ?? Assess Build TestAssess Build Test

Test

UAT

March

StockInvCataloginfo

Field

Design

Build

Wearehere!

Page 13: Médecins Sans Frontières - MDM  · PDF fileMédecins Sans Frontières The Codification Project 19 November 2014 Micropole FORUM MDM Patrick Gobin. Agenda ... = Bill Of Material

Data GovernanceBased on the product Master Data contained in the ITC Catalogs => sent to the fieldClarify and Expand the roleØPublication of rulesØTraining on rulesØChecking rulesData Governance body to arbitrate Øand make decisions if neededØ Includes all stakeholders

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Page 14: Médecins Sans Frontières - MDM  · PDF fileMédecins Sans Frontières The Codification Project 19 November 2014 Micropole FORUM MDM Patrick Gobin. Agenda ... = Bill Of Material

Lessons learnt … so far Foresee a reasonable scope, deliver in a gradual fashionStart with known Master Data that is already aligned (ITC catalogs)There is never enough communication to convince people to move outside their information silosA good (project) data governance is an assetAssortment rationalisation is a by product of the matching / deduping exercise

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Page 15: Médecins Sans Frontières - MDM  · PDF fileMédecins Sans Frontières The Codification Project 19 November 2014 Micropole FORUM MDM Patrick Gobin. Agenda ... = Bill Of Material

Thanks – Merci!