rda-what we need to know

RDA: What We Need to Know!

Milton S. Eisenhower Library

Technical Services Department

November 12, 2010

Overview

• Timeline

• FRBR: Vocabulary and

Modelling

• Structure of RDA

• Major Changes from AACR2

• Examples

Timeline

• October 1 – December 31, 2010:

– Formal RDA test

• January 2 – March 31, 2011:

– Test assessment leading to a report of

recommendations

• April – June 2011:

– Decision making by LC, hopefully to be announced at

ALA Annual.

FRBR and RDA

• International model: everyone speaking

the same language

• Focus on the user: cataloger judgment

to customize records for your users

• Entities and Relationships

• Work

• Expression

• Manifestation

• Item

FRBR Model

• IS REALIZED THROUGH

•IS EMBODIED IN

•IS EXEMPLIFIED BY

• FRBR

• International Cataloging Principles

– Replaces Paris Principles (1961)

– Convenience for the User:

• “…if considered important for identification or

access…”

– Representation:

• Take what you see

Basis of RDA

• 10 sections

• Overall structure:– AACR2: type of material

– RDA: elements

• Sections 1-4: Recording attributes of

elements

• Sections 5-10: Recording relationships

between elements

Structure of RDA

• Core

– Always required if applicable

– A floor, not a ceiling

• Core if…

– Required in certain situations

• Beyond the Core

– Customize to address the needs of users

Structure of RDA

• 040 $e rda

• Leader/18 (Desc): i for ISBD

punctuation

How to Tell a Record is RDA

AACR2

• Heading

• Main Entry

• Uniform Title

• Chief Source of

Information

Changes from AACR2

RDA• Authorized Access

Point

• Preferred Title +

Authorized Access

Point

• Preferred Title

• Preferred Source of

Information

• The GMD (General Material Designation, i.e.,

245 $h) has been eliminated. In its place:

– 336: Content Type

– 337: Media Type

– 338: Carrier Type

Changes from AACR2

• Content Type (336)

– Fundamental form of communication in which the content is expressed and the human sense through which it is intended to be perceived.

– Wiki Link to 336 Terms

Changes from AACR2

https://wiki.library.jhu.edu/x/zgbh

• Media Type (337)

– General type of intermediation device required to view, play, run, etc., the content of a resource.


Changes from AACR2

https://wiki.library.jhu.edu/x/1gbh

• Carrier Type (338)

– Format of the storage medium and housing of a carrier in combination with the type of intermediation device required to view, play, run, etc., the content of a resource.


Changes from AACR2

https://wiki.library.jhu.edu/x/3gbh

Adapted from: Schiff, Adam L. “Changes from AACR2 to RDA: A Comparison of Examples.”

http://eprints.rclis.org/18328/1/BCLAPresentation_20100427.pdf

• Abbreviations

– Do not use abbreviations unless they appear as

such on the piece

• Inaccuracies

– Do not correct inaccuracies: transcribe what you

see, and if necessary, add:

• 246 1b $i Title should read: $a…

– Exception: Serials

Changes from AACR2

Source: Schiff, Adam L. “Changes from AACR2 to RDA: A Comparison of Examples.”


• Latin Terms– No longer use Latin terms/abbreviations,

such as i.e., s.n., s.l., and so on.

Changes from AACR2

• Transcription

– Transcribe punctuation as it appears on the item:

• “…” or “[ ]”

– Edition statements:

• Transcribe as they appear without abbreviation unless

the abbreviation is present. If punctuation is used,

include that punctuation in addition to the punctuation

required by the field.

• Example: 250 $a Second ed..

Changes from AACR2

• Statement of Responsibility

– Can take from anywhere on the resource without

using square brackets.

– Transcribe in the form found (include things like

“the Reverend…,” “the late…,” etc.)

– If a noun phrase (e.g., a novel by…) appears as

part of the statement of responsibility, transcribe it

in $c.

Changes from AACR2

• No more “rule of 3”

– Can record as many authors, editors, etc.

as are present.

– CORE: only the first listed is required.

– Optional omission: [and x others].

Changes from AACR2

• Place of publication, distribution, etc.

– Do not correct in the 260 if known to be

false. Record as you find it, and make the

correction in a note.

– If an abbreviation is used on the piece,

transcribe it as it appears, and make a

note if needed to clarify.

Changes from AACR2

• Place of publication, distribution, etc.

– No longer take the first and then the first in

the U.S.

– Transcribe all that appear.

– Core: if more than one, only the first is

required.

– If none appears, provide probable if

possible.

Changes from AACR2

• Date of publication

– A Core element

• If one cannot be determined, use a probable

date

• If no probable is possible: “date of publication

not identified”

– Copyright date is a separate element

• Core if neither date of publication nor date of

distribution is identified

Changes from AACR2

• “Core if” chain reaction:

– Publication

– Distribution

• If publication information not available and no guess can

be made

– Copyright

• If distribution information is not available

– Manufacture

• If none of the above information is available and no

guess can be made

Changes from AACR2

• Extent

– Use spelled out terms (pages, leaves,

volumes, etc.)

– Use one of the terms in the 336 list.

Changes from AACR2

• Illustrative Content

– Spell out terms such as “illustrations.”

Changes from AACR2

• Dimensions

– Same rules as AACR2, basically

– Exception to “no abbreviations” rule in

RDA:

• In RDA, “cm” is not considered an abbreviation

but a metric symbol.

Changes from AACR2

• Series Numbering

– Take from anywhere on the resource

– Again, transcribe as it appears

Changes from AACR2

• Access Points

– No rule of 3: in AACR2, when the rule of 3

was invoked, the manifestation would be

entered under title, with author added

entry

– In RDA, all listed names can be entered,

and the first listed would be the 100.

Changes from AACR2

• Compilations/Selections/Parts

Changes from AACR2

• Personal Name Headings

Changes from AACR2

Changes from AACR2

• Bible headings-In AACR2, the heading for books of

the Bible appeared in the form:

-$a Bible. $p O.T. $p Genesis.

-In RDA, remove the O.T. or N.T.:

-$a Bible. $p Genesis.

-If heading is for the testament as a

whole, spell out:

-$a Bible. $p Old Testament.

Examples

AACR2

100 1# $a Winton, W. M. $q (Will McClain), $d b. 1885.

245 14 $a The geology of Denton County / $c by W.M. Winton.

260 ## $a Austin, Tex. : $b University of Texas, $c [1925].

300 ## $a 86, [21] p. : $b ill., 1 folded map ; $c 24 cm.

490 1# $a University of Texas bulletin ; $v no. 2544 (Nov. 22, 1925)

830 #0 $a University of Texas bulletin ; $v no. 2544.

RDA

100 1# $a Winton, W. M. $q (Will McClain), $d 1885- , $e author

245 14 $a The geology of Denton County / $c by W.M. Winton.

260 ## $a Austin, Texas : $b University of Texas, $c [1925].

300 ## $a 86 pages, 21 unnumbered pages : $b illustrations, 1 folded map ; $c

24 cm.

336 ## $a text $2 rdacontent

337 ## $a unmediated $2 rdamedia

338 ## $a volume $2 rdacarrier

490 1# $a University of Texas bulletin ; $v no. 2544 (November 22, 1925)

830 #0 $a University of Texas bulletin ; $v no. 2544.

AACR2

020 ## $a 0060187239

100 1# $a Winik, Jay.

245 10 $a April 1865 : $b the month that saved America / $c Jay Winik.

250 ## $a 1st ed.

260 ## $a [New York] : $b HarperCollins, $c c2001.

300 ## $a xviii, 461 p. ; $c 24 cm.

504 ## $a Includes bibliographical references (p. 389-448) and index.

RDA

020 ## $a 0060187239

100 1# $a Winik, Jay.

245 10 $a APRIL 1865 : $b The Month That Saved America / $c Jay Winik.

250 ## $a FIRST EDITION.

260 ## $a [New York] : $b HarperCollins Publishers, $c [2001], ©2001.

300 ## $a xviii, 461 pages ; $c 24 cm




504 ## $a Includes bibliographic references (pages 389-448) and index.

AACR2

100 1# $a Auletta, Richard P.

245 10 $a 201 Swedish verbs : $b fully conjugated in all the tenses :

alphabetically arranged / $c Richard P. Auletta ; Leif Sjöberg, editor.

250 ## $a Paper ed.

260 ## $a Woodbury, N.Y. : $b Barron’s Educational Series, $c c1975.

300 ## $a lx, 248 p. ; $c 18 cm.

504 ## $a Includes bibliographical references (p. 239-248).

RDA

100 1# $a Auletta, Richard P.

245 10 $a 201 SWEDISH VERBS : $b FULLY CONJUGATED IN ALL THE TENSES :

Alphabetically arranged / $c Richard P. Auletta, Assistant Professor of Foreign Languages

and Linguistics, Director, Program in Critical Languages, C.W. Post College, Long Island

University, Greenvale, New York 11548.

250 ## $a Paper Edition.

260 ## $a Woodbury, N.Y. : $b BARRON’S EDUCATIONAL SERIES, $c [1975?], ©1975.

300 ## $a lx, 248 pages ; $c 18 cm




504 ## $a Includes bibliographical references (pages 239-248).

AACR2

020 ## $a 9780375726262

100 1# $a Bird, Kai.

245 10 $a American Prometheus : $b the triumph and tragedy of J. Robert Openheimer /

$c Kai Bird and Martin J. Sherwin.

250 ## $a 1st Vintage Books ed.

260 ## $a New York : $b Vintage Books, $c 2006, c2005.

300 ## $a xiii, 721 p. : $b ill. ; $c 20 cm.

504 ## $a Includes bibliographical references (p. 602-699) and index.

700 ## $a Sherwin, Martin J.

RDA

020 ## $a 9780375726262

100 1# $a Bird, Kai.

245 10 $a American Prometheus : $b the triumph and tragedy of J. Robert Openheimer /

$c Kai Bird and Martin J. Sherwin.

250 ## $a First Vintage Books edition.

260 ## $a New York : $b Vintage Books, $c 2006, ©2005.

300 ## $a xiii, 721 pages ; $c 20 cm




504 ## $a Includes bibliographical references (pages 602-699) and index.

700 1# $a Sherwin, Martin J.

AACR2

041 1# $a eng $h por

100 1# $a Coelho, Paulo.

240 10 $a Alquimista. $l English

245 14 $a The alchemist / $c Paul Coelho ; translated by Alan R. Clarke.

260 ## $a [San Francisco] : $b HarperSanFrancisco, $b c1993.

300 ## $a 177 p. ; $c 21 cm.

700 1# $a Clarke, Alan $q (Alan R.)

RDA

041 1# $a eng $h por

100 1# $a Coelho, Paulo.

240 10 $a Alquimista. $l English

245 14 $a The alchemist / $c Paul Coelho.

260 ## $a [San Francisco] : $b HarperSanFrancisco, $c [1993?], ©1993.

300 ## $a 177 pages ; $c 21 cm




500 ## $a Translation of the author’s Alquimista.

700 1# $a Clarke, Alan $q (Alan R.)

AACR2

100 1# $a Kontis, Alethea.

245 10 $a Alpha oops! : $b the day Z went first / $c Alethea Kontis ; illustrated by Bob

Kolar.

250 ## $a 1st ed.

260 ## $a Cambridge, Mass. : $b Candlewick Press, $c c2006.

300 ## $a 1 v. : $b col. ill. ; $c 28 cm.

520 ## $a Chaos ensues when Z thinks that it’s time for him to go first in the alphabet

for a change.

700 1# $a Kolar, Bob, $e ill.

RDA

100 1# $a Kontis, Alethea, $e author.

245 10 $a Alpha oops! : $b the day Z went first / $c Alethea Kontis ; illustrated by Bob

Kolar.

250 ## $a First edition.

260 ## $a Cambridge, Massachusetts : $b Candlewick Press, $c [2006], ©2006.

300 ## $a 37 unnumbered pages : $b color illustrations ; $c 28 cm




520 ## $a Chaos ensues when Z thinks that it’s time for him to go first in the alphabet

for a change.

700 1# $a Kolar, Bob, $e illustrator.

AACR2

110 1# $a Harvard University. $b Botanical Museum.

245 10 $a The glass flowers at Harvard / $c Richard Evans Schultes and William A.

Davis with Hillel Burger.

260 ## $a Cambridge : $b Botanical Museum of Harvard University, $c c1992.

300 ## $a 118 p. : $b col. photos. ; $c 28 cm.

500 ## $a “First published 1982 by E.P. Dutton, New York” – t.p. verso.

700 10 $a Schultes, Richard Evans.

700 10 $a Davis, William A.

700 10 $a Burger, Hillel.RDA

110 1# $a Harvard University. $b Botanical Museum, $e issuing body.

245 14 $a The glass flowers at Harvard / $c Richard Evans Schultes, Edward C. Jeffrey

Professor of Biology and Director of the Botanical Museum, Harvard University,

and William A. Davis, Keeper of Scientific Exhibits, Botanical Museum,

Harvard University, with Hillel Burger, Chief Photographer, Peabody Museum of

Archaeology and Ethnology, Harvard University.

260 ## $a Cambridge : $b Botanical Museum of Harvard University, $c [1992], ©1992.

300 ## $a 118 pages : $b color photographs ; $c 28 cm




500 ## $a “First published 1982 by E.P. Dutton, New York” - title page verso.

700 ## $a Schultes, Richard Evans, $e author.

700 ## $a Davis, William A., $e author.

700 ## $a Burger, Hillel, $e photographer.

PAC Examples

Record with multiple Bible headings:

http://libcat.uchicago.edu/ipac20/ipac.jsp?&index=BIB&term=870600

Record with change of abbreviations S.l. and s.n.:


Record with transcription of all authors on the title page with added entries:


Record with a spelled out edition statement:

http://ipac.lib.uchicago.edu/ipac20/ipac.jsp?&index=BIB&term=4486842

Videorecording with 337 field:


PAC Examples






Music CD symphony:


Music CD opera:


Website:


Map:


Online map:


PAC Examples






E-book:


Database:


Print serial:


Online serial:


PAC Examples





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