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Faculty-in-Residence Manual2015-16 Academic Year
Table of Contents
Goals and Expectations 3Emergency InformationUseful Phone Numbers
What You Need to Do4
Programming6
Administrative Tasks and Information9
ReportsInteractions/MeetingsFinancial Information and TransactionsDining/Food Points
Advising 11Residence Hall Assignments of Deans, RCs, FIRs, Focus Faculty, Peer Advisors, Athletes 122015-16 Peer Advisors
13Resources 14
Residence Hall SecurityComputersMaintenance/HousekeepingCleaning EquipmentLaundryParkingBusesTV and PhoneMailing and Shipping InformationFaculty-in-Residence Sympa Mailing ListOnline Resources
Housing, Dining and Residence Life Information18
Who’s Who? Residence Life StaffSelective Living GroupsDuke HousesLiving and Learning at Duke
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HDRL Quick Guide to PoliciesResidence Hall Look-up
Calendar Planning Guide25
Map: East Campus Residence Halls27
Map: West Campus Residence Halls28
HDRL Staff Contact Information29
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Goals and Expectations
Goals1. Foster faculty/student interaction outside of the classroom setting.2. Enhance the intellectual life of the residence hall through
programming and exposure to other faculty.
Expectations1. Provide mentoring for informal house programming.2. Be a catalyst for the involvement of other faculty members in house
activities.3. Encourage early familiarity with the University’s resources.4. East Campus FIRs are required to co-sponsor events with each
member of the House RA team prior to fall break. Any event can have multiple RA co-sponsors.
5. Foster habits of curiosity about and involvement in educational/cultural activities beyond the formal confines of the classroom and laboratory.
6. Establish a regular schedule for dining with students in campus eateries and opening your apartment to them.
Emergency InformationDean On Call (pager)
919-970-4169
RC On Call (pager) 919-970-4466
DUPD 919-684-2444
Student Health 919-681-9355
CAPS 919-886-6814
Dean of Students Office
919-668-3853
Useful Phone NumbersDeb Johnson 919-684-
5832Janie Long 919-681-
7144Joe Gonzalez 919-684-
9918Academic Advising Center 919-684-
6217Academic Resource Center 919-684-
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3917Career Center 919-660-
1050Counseling and Psychological Services
919-660-1000
Dining Services 919-660-3900
DukeCard Office 919-684-5800
Financial Aid Office 919-684-6225
Global Education 919-684-2174
International House 919-684-3585
New Student Programs 919-684-3511
Office of Information Technology
919-684-2200
Parking and Transportation Services
919-684-7275
Post Office – West Campus 919-684-8956
Student Affairs 919-684-3737
Student Disability Access Office 919-668-1329
Student Health Center 919-681-9355
Office of Undergraduate Education
919-668-3420
What You Need to Do
Summer (mid-to-late August) Attend Orientation/Training Session
HDRL Staff Get to know your Residence Coordinator (RC). Arrange a social event with the Graduate Resident (GR) and the
Resident Advisors (RAs) before fall break. Assist the GR and the RAs as they design the house bulletin boards
and work on “door decs” for their hall residents. Design your own bulletin board and door: Do not leave your door
blank – and closed – for the beginning of the year. Peer Advisors
Connect with your assigned peer advisor(s) before Move-in Day. Ask your peer advisor to attend your “Meet the Professor Next
Door” session.
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Work with your peer advisor(s) to hold an “academic advising” session right before bookbagging starts for the 2016 Spring Semester.
Early Move-In Students Seek out the students who move into your residence hall prior to
Move-In Day and introduce yourself (international students, pre-orientation programs, athletes).
Social Networking/Communicating Email your residents (use communications tool in STORM). Venture onto Facebook and join Class of 2019 group and your
residence hall’s group. This enables you to interact with residents online and learn their names and faces before they arrive on campus as well as get a feel for issues and interests of the incoming students.
Connect via social media: Chat/Twitter/Blog.
Move-In Day/Orientation Week Find a way to be front and center on Move-In Day: greet students
and their families as they check-in, wander the halls, etc. Introduce yourself during allocated time for FIRs and participate in
dorm events. Be visible throughout Orientation Week.
School Year Meet regularly with RAs, RCs, GRsFall Semester
Work with each RA to host an event (can partner with multiple RAs at a time)
Take students to campus cultural events using art subsidy (one event per semester to expose students to arts).
Invite at least two faculty or visiting speakers for events. Schedule programming events through the semester, but
preferably before Thanksgiving. Offer study breaks during Fall Semester reading days and exams.
Spring Semester Reach out to students who are not tenting or rushing. Take students to campus cultural events using art subsidy (one
event per semester to expose students to arts). Invite at least two faculty or visiting speakers for events. Schedule events through the semester. Submit annual report by the end of May.
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ProgrammingProgramming is an opportunity to enhance the intellectual life of your residence hall. Invite other faculty to your apartment to speak and to expose students to people you know and find interesting.
Program funds – Each FIR receives a “base” amount of $850/year in program funds. This year, we are adding the following program fund supplement based on the size of the residence halls (small and large):
- Small residence halls (Brown, Pegram, Alspaugh, Bassett, Bell Tower and Giles) - $1,000 each (total program funds of $1,850)
- Large residence halls (Southgate, Gilbert-Addoms, Randolph, Blackwell, Wilson/Jarvis, Epworth/East and Few) - $1,460 each (total program funds of $2,310)
Note: Unused program funds do NOT carry forward to the next academic year.
Food points – You receive $537.50 per semester (this includes the 7.5% NC sales tax) in food points, in addition to your program funds, which can be used in any campus eatery.
Note: Unused food points will carry forward from year to year. However, if you are not returning in your FIR role for the subsequent academic year, any food points balance you have in excess of $100 will be returned to the respective HDRL and DUE accounts.
First-year students eat at the Marketplace more than anywhere else, but you can also meet students on West for lunch or dinner. You may want to attend one of the “renowned” Marketplace Themed Dinners with some of your students. Another option with your dining points is to order food for an event using the Merchants-on-Points vendors for which you can swipe your DukeCard to use your points. The Marketplace was transformed over the summer, so you really should check it out. We think you and the students will love it!
Note: You must set your DukeCard Verification Code to use the CellAuthorize payment system with these vendors. To learn more about establishing your Verification Code, and how to use the CellAuthorize system to use food or flex points to pay and tip for deliveries, visit http://dukecard.duke.edu/manage/index.php.
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• Duke Performances – Each semester, DUE and HDRL subsidize six tickets for each FIR to attend a Duke Performances event. Duke Performances is Duke's professional performing arts presenting organization and annually offers a robust season of 60-70 world-class performances at a network of Duke and Durham venues, presenting artists spanning classical, new music, jazz, Americana, independent rock, international music, theater, and dance. FIRs are encouraged to use their tickets to take five of their residents to a performance each semester. It’s good to hold either a pre-performance dinner or a post-performance dessert with the students. Information about the Duke Performances schedule and obtaining tickets will be made available during the Orientation meeting the Friday before move-in day. For questions and ticket requests, please contact Eric Oberstein, Associate Director of Duke Performances, at [email protected].
Peer Advisor Event – The Academic Advising Center has assigned a Peer Advisor (or two) to each East Campus house. We expect that each FIR, along with his/her Peer Advisor(s), will coordinate an event during Fall Semester (ideally right before bookbagging starts for the Spring) to discuss the bookbagging/registration processes and academic majors, minors and certificates.
Weekly Event – Each FIR is expected to establish a weekly event, either in the FIR apartment or the common room, for the residents in his/her residence hall(s). We will ask you when and where your weekly event will be held in order to coordinate Steve Nowicki’s East Campus Office Hours as he would like to hold his Office Hours during a weekly event in various East Campus residence halls.
Chautauqua Lectures – The DUE Office will set up the Chautauqua Lectures that will be held in East Campus residence halls during the Fall Semester. If a lecture will be held in your building’s common room, we will coordinate the date/time with you to ensure you are available. We expect the FIR to attend and to introduce the Chautauqua speaker.
Keys to a successful event: o Effective advertising includes emails, flyers, central bulletin board,
word of mouth, house council meeting and Facebook.o Timing: Stay alert to the rhythm of the students’ year. If you
remember when they have mid-terms and finals, when they are pre-registering for next semester’s classes, when Drop/Add ends, or when tenting begins and when basketball games are, you will find you are able to program events more effectively within the dorm. See page 25 for a calendar planning guide.
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o Focus on “quantity” during the Fall Semester, trying to get as many of your residents to attend an event as possible. During Spring Semester when students are involved in rush, tenting and basketball games, focus on “quality” when the interaction between you and the handful of students who may attend your event is more meaningful and personal.
o Test out certain programmatic ideas with the RC or GR, with members of the RA staff, with students in the house and even with FIRs in other houses.
o Work Together! House RAs are also responsible for developing programs and good communication with the students. This will put the FIR in the best possible position to support, and even in some cases, piggyback on these programs. In addition, every effort should be made to draw upon members of the academic advising team assigned to the house, including the Deans and Peer Advisors, as resources in the FIR’s programming efforts.
o Another funding resource is your residence hall’s House Council funds.
o Strive for a variety and range that would be likely to attract and appeal to a significant number of house members over the course of the academic year.
There’s no one right model of programming – you will hear about things that have worked for others, but you should not be limited by that. Feel free to do joint events with other FIRs – it’s always good to mix up the students in different halls.
Sample Ideas Movie or TV nights (in
your apt or common rooms)
Cookie nights Study breaks Birthdays Semi-formal Political events Guest speakers Musical events Going out for dinner
Staff dinners Reunion events Parent’s Weekend breakfast Talent show Outings Hosting House Council Themed nights at the
Marketplace Events during breaks Staying in for dinner
List of Programming Expectations for the Academic Year Hold weekly events throughout the year in your apartment. Bring other faculty to your residence hall either to attend one of your
weekly events or as a separate program.
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Hold one program planned with Peer Advisor(s) to occur during Fall Semester.
Hold one program planned with RAs/GR each semester. For Chautauqua Lecture taking place in your residence hall, attend and
introduce the lecturer. Use your Duke Performances tickets to take 5 students/semester to a
Duke Performance event.
Campus ResourcesUniversity Box Office http://tickets.duke.edu; 684-4444
Sports Events http://goduke.com; 681-2583
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Administrative Tasks and Information
ReportsEach FIR is expected to submit a report at the end of the school year detailing the number and types of programs held. The report is due at the end of May. In addition to a log of house activities that the FIR has initiated or in which he or she has participated, each report should include a brief narrative that highlights the following areas and issues:
the extent to which and the ways in which the FIR has been able to engage other faculty members as well as various non-faculty guests with members of the house;
particular opportunities and challenges that have presented themselves with regard to FIR programming efforts and the ways in which the FIR has responded or sought to deal with them;
the broad lessons learned in light of what has worked particularly well and of the most significant obstacles encountered; and
goals and general strategies for future programming efforts as well as the need for any additional assistance or resources in achieving those goals or implementing those strategies.
Interactions/MeetingsAt the beginning of each semester, we will attempt to establish a date and time for at least one FIR meeting/semester that will accommodate every FIR’s schedule. Typically, an orientation meeting is planned for the Friday afternoon before first-year students move into their residence halls. Attendance at this meeting is mandatory. If a conflict arises, notify Joe and Deb of the conflict as soon as possible. If you are unable to attend, Joe or Deb will go over the agenda and afford you the opportunity to provide input. In addition, a social meeting is usually planned for the end of Fall and Spring Semesters. For the past several years, we have held a holiday dinner during one of the reading days at the end of Fall Semester; we have held an “FIR LDOC” reception on the last day of undergraduate classes for Spring Semester.
Financial Information and Transactions Each FIR should have a procurement card (p-card). This allows you to
charge FIR purchases to Duke without having to get reimbursed. If you do not have one, we recommend obtaining one via your department. If you already have a p-card through your department, you will not be issued one through our office.
Debora Robinson ([email protected], 668-3420, 120 Allen Building) handles all financial transactions for the FIRs. If you have a department p-card, she will work with your department administrator to coordinate clearing your transactions. If you do not have a departmental
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p-card, you will work directly with Debora to clear transactions charged to your DUE-issued p-card. Our preference is for each FIR to have a department p-card that can be used for purchases related to your role as FIR. The business/financial manager in your department can clear your p-card purchases for FIR-related items to our fund code.
How It Works (with department p-cards)!o Purchase items and save all receipts.o Within three days, submit receipts to your business/financial
manager who will contact us for the appropriate fund code.o We can reimburse you for cash/check purchases (at Costco or Sam’s
Club, for example, which do not take p-cards). Original receipts for cash/check purchases should be sent to Debora, preferably as pdf attachments to an email with the explanation of the charge(s). It generally takes 10-14 days for reimbursements to be direct deposited into your checking account.
o Debora keeps a running total of your expenses, so contact her to keep track of your spending. The money goes quickly, so collaboration with other FIRs and the residential staff for events will stretch your programming funds. We will send an email at the end of Fall Semester to inform you of the balance remaining for your program funds.
How do I use this money?o You can charge: anything used for the direct entertainment of
students, which includes food and catering supplies like plates and cups.
o You CANNOT charge: expenses to entertain groups of students who are not your residents, facility issues, travel or gas.
o The amounts of your programming funds and food points are listed on page 6.
o If you have questions, please ask before you spend!
Dining/Food Points
How It WorksYou will be allocated $537.50 food points per semester (this includes the 7.5% NC sales tax, which will be charged). The dining points account is designed to give you flexibility in buying meals. Your dining points account serves as a debit (declining balance) account (each point is equivalent to one dollar). You can use points for food at any on-campus eatery, merchant-on-points vendor, campus convenience store or vending machine. This is not the same as programming money; it is an additional source of funds for you to spend time with your residents. One suggestion for using your food points is to dine at The Marketplace periodically with some of your residents, perhaps during one of the themed night dinners, and paying with your food points.
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DukeCardThe DukeCard is the proverbial “key” to Dining at Duke. You must present your DukeCard to the cashier in order to pay using your Dining/Food Points. Merchants-on-Points delivery drivers also require your DukeCard to complete the food transaction. Over the phone, they may ask for your DukeCard number, which can be found on the back of your DukeCard.
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Advising
All FIRs are expected to serve as academic advisors for at least 12 students – six first-year students and six sophomores until they declare their majors (by spring break of their sophomore year) – in the Trinity College of Arts and Sciences unless they are faculty in the Pratt School of Engineering, other graduate or professional schools, or are otherwise specifically excused from advising duties by the Dean of Trinity College.
Expectations: All new FIRs must attend a four-hour new advisor training session in
July or August. During Orientation Week, academic advisors traditionally have a
mandatory general meeting on the Monday morning before New Student Move-In Day. Academic advisors also meet as a group with their advisees (normally on Wednesday afternoon of Orientation Week) and have 1:1 meetings with each advisee before the end of Orientation week.
Advisors are required to meet individually with their advisees at least once before registration windows open each semester to discuss course selection and any other issues of concern to their advisees. The advisor updates STORM to clear each advisee to register when his/her registration window opens.
FIRs are also required to attend at least one advisor training session per semester. These usually take place during the lunch hour in the Academic Advising Center, Upper East Side or GA Down Under.
FIRs must maintain advising notes following all official advising meetings with students. We ask that advisors record all notes in STORM no later than the end of the semester in which the meeting(s) took place.
Four-Year Dean ModelBeginning in fall 2015, Trinity College is instituting a new four-year dean model for undergraduates, where each student will be assigned to one academic dean and this dean will remain theirs for all four years. This is to ensure that each student has one consistent academic contact over the course of their time at Duke, as well as to provide for holistic support and long-term mentoring relationships that provide continuity over time.
First-year students were assigned a dean in early August, based on their first year residence hall assignment. One academic dean has been assigned to each first-year residence hall, joining the faculty-in-residence, residential coordinator, the FOCUS faculty, and residential assistants in order to establish an intellectual community that will support a student's successful transition to Duke in their first year.
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More information about the academic Deans and their portfolios can be found at http://trinity.duke.edu/academic-affairs/academic-deans.
Residence Hall Assignments of Deans, RCs, FIRs, Focus Faculty, Peer Advisors, Athletes
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Neigh-borhood House House Dean
Residence Coordinator (RC) Faculty In Residence FOCUS Athletes Peer Advisor Other Staff
1 Alspaugh Donna Kostyu Daniel Flowers Anne Allison and Genome Science 5 W LX, 3 Volleyball Tom Vosburgh 1 GA, 5 RACarmen Rawls Charles Piot, room 103 Beth Sullivan 3 W Tennis, 1 Rowing
1 Bassett Jeff Forbes Daniel Flowers Catherine Admay Humanitarian 7 M Track Julia Kauffman 1 GA, 5 RALupita Temiquel-McMillian room 103 Challenges 3 M Cross-country Lesley Orellana
Ingrid Byerly1 Brown Ron Grunwald Daniel Flowers Caroline Bruzelius Knowledge in 6 F and 2 M Fencing Joseph Lam 1 GA, 4 RA
Carmen Rawls room 103 Service SocietyEric Mlyn
1 Pegram John Blackshear Daniel Flowers Hsiao-Mei Ku Global Health 6F and 9 M Swimming David Levy Performing 1 GA, 5 RAJim Gaston room 103 Sherryl 1 Rowing Arts
Broverman Community2 East House David Rabiner Kati Cadenhead - - - Tessa Deardorff 1 GA, 4 RA
Carmen Rawls2 Epworth Karen Murphy Kati Cadenhead Bradley Rogers, room 201 - 7 F Track, 5 F CrosscountryKristen Bailey 1 RA
Jim Gaston2 Giles Gerald Wilson Kati Cadenhead Sumathi Ramaswamy Visions of Zoe Bakker 1 GA, 5 RA
Lupita Temiquel-McMillian room 103 Freedom Michael Gillespie
2 Jarvis Sabrina Thomas Kati Cadenhead - - - Julie Kim Substance 1 GA, 4 RAJim Gaston Free
Community2 Wilson House Sabrina Thomas Kati Cadenhead Chris Roy What If? 5 M Basketball Ji-Ho Park 1 GA, 4 RA
Carmen Rawls room 217 Anita Layton3 Gilbert-AddomsKaren Murphy Aneshia Wilson Sue Wasiolek Ethics, Leader- 9 M Lacrosse Betty Chen 1 GA, 8 RA
Lupita Temiquel-McMillian room 114 ship, Global Arjan SaraonCitizenshipSuzanneShanahan
3 Southgate Alyssa Perz-Edwards Aneshia Wilson Zbigniew Kabala Medieval 22 FB, 4 W Basketball Victoria Cheng 1 GA, 6 RAJim Gaston room 111 Renaissance 3 F Swimmers, 1 W Golf Tim Brown
EuropeValeriaFinucci
4 Bell Tower Shane Goodridge Kevin Erixson Kimberly Lamm Power of Language6 W Soccer, 5 M Tennis Alexandria Miller 1 GA, 6 RAJim Gaston 409 BT Gareth Price 2 M Lacrosse, 2 M Golf
4 Blackwell Rachael Murphey-Brown Kevin Erixson Lillian Pierce American 12 Baseball, 3 M Soccer Betty Chen 1 GA, 6 RACarmen Rawls room 136 Experience 1 M Fencing Arjan Saraon
Nora Hanagan4 Randolph Milton Blackmon Kevin Erixson Helen Gordon Cognitive Neuro- 6 Field Hockey, 2 FencingNick Andrade 1 GA, 7 RA
Lupita Temiquel-McMillian room 103 science and Law 6 W LacrosseEdna Andrews
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2015-16 Peer Advisors
NAME DORM EMAIL PHONE # Hometown
Nick Andrade Randolph [email protected] Suffern, NY
Kristen Bailey Epworth [email protected] 708-289-5387 Orland Park, IL
Zoe Bakker Giles [email protected] 205-534-1603 Tuscaloosa, AL
Tim Brown Southgate [email protected] 281-881-1008 Brush, CO
Betty Chen Gilbert Adams [email protected] 469-684-9386 Plano, TXBlackwell
Victoria Cheng Southgate [email protected] Laurel, MD
Tessa Deardorff East [email protected] 910-465-1659 Williamston, SC
Julia Kaufman Bassett [email protected] Ponte Vedra Beach, FL
Julie Kim Jarvis [email protected] 831-236-3278 Salinas, CA
Joseph Lam Brown [email protected] San Francisco, CA
David Levy Pegram [email protected] 818-689-3655 Studio City, CA
Alexandria Miller Bell Tower [email protected] 786-718-7687 Homestead, FL
Lesley Orellana Bassett [email protected] 516-729-2412 Inwood, NY
Ji-Ho Park Wilson [email protected] Gibsonia, PA
Arjan Saraon Gilbert Adams [email protected] Port Washington, NYBlackwell
Tom Vosburgh Alspaugh [email protected] 919-323-6562 Durham, NC
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Resources
Residence Hall Security Each residence hall utilizes card-access entry and first floor window security screens. Safety phones (Blue Light Phones) are located throughout campus for emergency response by the Duke University Police Department. Duke Police also operate substations on East Campus in Bell Tower and behind Wilson.
DukeCard Building Access for your Spouses and/or PartnersIf the family member has an active Duke issued ID, send the name and Unique ID number to Don Love in the Housing Office, at [email protected] or (919) 684-2333, who will send an email to DukeCard asking for authorization of the existing card. Spouses and partners follow the standard DukeCard process to get a spouse ID (http://dukecard.duke.edu/get/index.php#spouse). Once the spouse has the ID card, email Don Love with the name and Unique ID so he can assign access.
For children and other family members, it's more complicated. Duke/DukeCard does not have a standard policy of issuing ID cards to faculty/staff children. To create a Unique ID, an OIT guest account is requested. To request the guest account, Don Love needs a unique, non-Duke email address for each person. He submits the email address to Duke OIT. Duke OIT sends an email to the address with a unique link to an online form to fill out. The family member (or parent for minors) completes the online form. Duke OIT processes the form and sends an email letting them know a Guest Account has been created and is active along with a Unique ID number. Don Love is copied on this email.
To get the ID card:Don Love sends an email to DukeCard, copying the family member and others as appropriate, authorizing them to create an ID card. The family member goes to the DukeCard Office with a picture ID and gets an ID card. For children, the FIR must accompany the child to the DukeCard office. Children 16 to 18 years of age must show a valid, government-issued ID. There is a $5 charge. Once the card has been issued, contact Don Love so that he can assign access to the new card.
ComputersDuke has computer labs across campus as well as a virtual lab system. For more information, visit: http:// oit.duke.edu/comp-print/labs . Wireless-
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network access is available in and around all residence hall rooms and common spaces. If you prefer wired connections, ports are available in every room.
Maintenance/HousekeepingMaintenance concerns should be directed to your HDRL Campus Office. You can submit a Residential Work Request using the online form at https://duke.qualtrics.com/SE/?SID=SV_1KYMUP7ynH5McDi. The faster and more clearly a problem is reported, the sooner it can be fixed! Depending on the nature of the maintenance problem, the goal is to complete repairs within 24 hours. Emergency situations will receive highest priority. If your maintenance need has not been corrected in a reasonable period of time or to your satisfaction, please contact Deb Johnson or Joe Gonzalez.
If you need to report a concern after hours, you can leave a voice-mail for your HDRL Campus Office and someone will respond by the next business day. Situations in the residence halls that require immediate attention should be reported to the RA on duty. If you can't find a member of the Residence Life staff, you can report the problem to DUPD.
East Campus OfficeOffice: Southgate Residence [email protected]: 919-684-5320Fax: 919-681-7520
West Campus OfficeOffice: D 101, [email protected]: 919-684-5486Fax: 919-681-7498
Cleaning EquipmentCleaning supplies are available for use. Duke University does not clean individual bedrooms or suite bathrooms during the academic year. Cleaning your apartment is your responsibility.
LaundryLaundry rooms with high efficiency washers and dryers are available in each residence hall. These machines operate with coins and Flex points on your DukeCard. Your apartment has a private washer and dryer.
ParkingOn-campus parking is limited. Reserved parking permits will be provided to you. FIRs pay the cost for an East Campus parking permit; the DUE Office pays the difference to “upgrade” the permit for a Reserved Space that will be located near your residence hall. Refer to http:// parking.duke.edu for more information.
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BusesDuke Transit operates more than 30 buses with routes throughout the campus and health system. Students, staff, faculty and visitors can ride campus buses at no charge. For a list of campus bus routes and schedules, visit: http://parking.duke.edu/buses_vans/bus_sched/index.php. You can check the location of buses along each route via http://duke.transloc.com.
Duke faculty, staff and students can obtain a GoPass that allows them unlimited rides on DATA and Triangle Transit buses. Note: Effective July 1, 2014, Duke faculty and staff must pay an annual fee of $25 for a GoPass although it remains free for Duke students. More information about GoPass can be found at http://parking.duke.edu/buses_vans/gopass/index.php. A convenient (and free) way to get from East Campus to downtown Durham and other Durham locations is via the Bull City Connector (http://www.bullcityconnector.org/). The Bull City Connector is a great way for you to take a group of your residents to a venue in downtown Durham.
TV and PhoneEach FIR will be given one set top box to allow you to receive TV content through the internet. A list of available channels will be sent to you. Your apartment phone line is active and can be used to make local phone calls. You must have a calling card to use this line for long-distance calls.Mailing and Shipping InformationDuke Postal Operations, which handles U.S. Postal Service mail headed to Duke’s East and West campuses, delivers only to mailboxes (not to street addresses). Private carriers like DHL, FedEx and UPS deliver only to street addresses (not box numbers). With the full address (your mailbox and your apartment number/residence hall name), your mail and packages will get to you no matter which carrier the sender uses. U.S. mail that comes to Duke without a mailbox number will be returned to the sender. Other carriers won’t accept packages without a street address.
Note that the East Campus Post Office boxes were longer be available starting with the 2014-15 academic year. FIRs may choose to have their mail sent to their departmental mail box or rent a mailbox at a nearby mailing business. Questions about post office boxes or mail delivery should be directed to [email protected].
Faculty-in-Residence Sympa Mailing ListAll FIRs as well as Deb Johnson, Janie Long and Joe Gonzalez are subscribed to this mailing list toshare information and communication. This is an easy way to share information, concerns or questions with all FIRs to improve communication. We encourage you to send information about events being held in your residence hall that other students can attend or to provide suggestions or
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ideas about events that other FIRs may want to organize in their residence halls. The email address is [email protected].
Online ResourcesThe following Duke sites are helpful when working with your students and organizing programs:
MyDuke (http://my.duke.edu) – Online site/application with links to frequently used Duke sites (e.g., ACES/STORM, Sakai, Bus Locator) and personalized content including your DukeCard account balances and Library account information. This site is mobile-optimized for easy and convenient access via a mobile device.
DukeList (http://dukelist.duke.edu) – Duke’s online bulletin board that includes the Trading Post (buy and sell items), leadership and research opportunities, on-campus job postings and a rider board for students looking to share a ride.
Events@Duke (http://calendar.duke.edu) – Duke’s events calendar where you can search for events of interest and create a feed of events as desired. This is a good site to check when planning events to ensure your event won’t compete with an event that a number of your students might attend. A suggestion is to select the “Student” category to filter the events displayed.
Duke Today/Students (http://today.duke.edu/students) – News and information targeted for and about Duke students. Encourage students to like the associated Facebook and Twitter accounts.
Personal Finance@Duke (http://personalfinance.duke.edu) – Financial literacy information targeted for Duke students (e.g., budgeting, money-saving tips, insurance, buying a car).
25Live Room Scheduling (http://25live.collegenet.com/duke) – Room scheduling site to request spaces scheduled by Arts & Sciences, Sanford, Pratt, Fuqua, Franklin Center, The Link, Smith Warehouse and the Library group study rooms.
Duke Mobile (http://m.duke.edu) – Mobile site that includes access to Duke maps, Duke directory, Duke Athletics, Events@Duke, Transloc (bus routes), Duke news and Course listings.
Student Affairs (http://studentaffairs.duke.edu) – Access the web sites for all of the units within the student affairs division.
Duke Qualtrics Survey (http://duke.qualtrics.com) – Duke’s web survey
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site that enables you to create online surveys (helpful if you want to create a quick web survey to send to your students for their feedback/responses).
Faculty & Student Engagement (http://sites.duke.edu/beyondtheclassroom/) – Web site with information and resources for programs and other opportunities that connect students and faculty.
Office of Undergraduate Education (http://undergraduatedean.duke.edu) – Web site for the Office of Undergraduate Education that lists the programs and opportunities sponsored by the DUE Office.
FINvite (http://finvite.duke.edu) – The FINvite website matches the House Council Presidents on West and Central campuses (where we don’t have FIRs with the exception of Hwansoo Kim in Few Quad) with faculty, based on the interests faculty identify in advance and the kinds of events in which they are willing to participate.
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Housing, Dining and Residence Life Information
Who’s Who? Residence Staff
Selective Living GroupsDuke has a unique practice of designating sections of the residence halls and apartments as selective living groups (SLGs). Membership in SLGs is determined by the student members of these groups. SLGs are responsible for contributing positively to campus life and for managing their own internal room assignments. First year students wishing to join SLGs can “rush” in January.
Central Campus Alpha Delta Pi Alpha Phi Black Cultural Living Chi Omega Delta Delta Delta Delta Gamma Delta Kappa Epsilon Entrepreneurship House
(inCube) Inter Greek Council Jam! Kappa Alpha Kappa Alpha Theta Kappa Kappa Gamma MUNDI
West Campus Alpha Epsilon Pi Alpha Phi Omega Alpha Tau Omega Arts Theme House Baldwin Scholars Brownstone Chi Psi Cooper House Delta Sigma Phi Delta Tau Delta Fusion Language Dorm (Langdorm) Maxwell House Mirecourt Phi Delta Theta
RAResident Assistant:An undergraduate student leader assigned to each floor; helps students acclimate to Duke and Durham; plans activities; mediates conflicts
GRGraduate Resident:A graduate student who oversees programming and advises the House Council; works closely with RA staff
RCResidence Coordinator:A full-time, live-in professional who supervises RAs and GRs; helps students with residential and academic concerns; serves as an academic advisor
FIR:Faculty in Residence:Faculty members who live in the residence halls; foster interactions with students and create a heightened sense of intellectual curiosity
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Nexus Pi Beta Phi Pi Kappa Phi Psi Upsilon Sigma Nu Sigma Phi Epsilon Smart Home Ubuntu Zeta Tau Alpha
Pi Kappa Alpha Round Table Sigma Alpha Epsilon Sigma Chi Sigma Pi Substance Free Wayne Manor Wellness Community Women’s Housing Option
(WHO)
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Duke Houses
What is the House system? In the Fall of 2012, Duke launched a new residential system on its
West and Central campuses. Duke Houses share features with house systems found at other leading universities, but do so with uniquely Duke characteristics.
All students are members of a House – a home on campus they can identify with and where they can build networks of friends spanning different class years.
Once placed in a House their sophomore year, students have the right to return to that same House in subsequent years. Houses include a mix of sophomores, juniors, and seniors and have funds for programming.
The House system includes approximately 80 living groups of between 30 to 90 students each, with each House having a mix of class years. Most Houses have about 50 students – a good size to expand social horizons and cultivate community.
A “House” may be a section of a West Campus residence hall or a group of apartments on Central Campus.
History The Duke House system is a kind of reinvention of what many alumni remember following the merger of the Woman’s College with West Campus in 1972, when Duke students lived in a collection of houses. When the first-year campus was created on East in 1995, there was a sequential commitment to house all sophomores on West. This commitment, although well-intentioned, meant that the house system for sophomores, juniors and seniors was lost. The new plan is the first comprehensive attempt to think about housing for all undergraduates since the merger of the Woman’s College.
Why change? We made this change to build more community and address inequity in our residential system. Previously, students who were members of selective living groups (about 30%) had the privilege of returning to their residential space year after year, but other students, “independents,” (about 70% of the total) did not. Students in SLGs also enjoyed amenities such as common space and programming funds, which contributed to a sense of community. Unaffiliated students never knew from year to year where they would end up because it depended on the luck of the draw.
Independent (Unaffiliated) Houses (in addition to the SLG’s on page 16)Central Campus
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1914 Lewis/2015 YearbyOregonThe Rabbit Hole (Anderson)312/314 Anderson
West CampusPower House (Craven AA&Z)Craven CSherwood (Craven D)Tortuga (Craven R/S)Magnolia Commons (Crowell BB)
Hart (Crowell CC)Griffin (Crowell G)Gates (Crowell H)Bel Air (Edens 1A)Banham (Edens 1B)Mt. Olympus (Edens 1C)Khaya (Edens 2A)Bastille (Edens 2C)Farquaad (Edens 2C)Hun (Few GG)Pride Rock (Few GG)
Montauk (Few HH)Styron (Few HH)Shire (Keohane 4A)Skylar (Keohane 4B)Blue Ridge (Keohane 4B)Windsor (Keohane 4E)Oz (Keohane 4E)Marquis (Kilgo K&L)Meridan (Kilgo M&N)Avalon (Kilgo O&P)
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Living and Learning at DukeDuke University offers numerous opportunities for interested students to partake in intentionally designed Living/Learning Communities. These communities incorporate the residential component of the college experience with other academic and social pursuits.
Living/Learning Communities on East CampusThe Wellness Living/Learning Community (WLLC) was created to support students interested in living in a substance-free environment. Additionally, students in WLLC have the opportunity to participate in experiences to develop habits that support lifelong health and well-being. Events will focus on academic adjustment, nutrition, physical health, mental wellness, and personal expression. Various activities are planned each year in the WLLC including yoga, dance and martial arts lessons. Invited speakers hold discussions about topics such as how to study and prepare for specific courses, the benefits of sleep and developing healthy eating habits. Other events may include semi-formal, live music performances in conjunction with the Performing Arts Community and fun events such as group socials and bus trips. The community also features extended quiet hours to promote academic study.
The Focus ProgramThe Focus Program at Duke University offers students an engaged, close-knit social and academic community that encourages the building of friendships. The community
Performing Arts CommunityThe Performing Arts Community is a place for students interested in music, drama, or art. Students do not need to major in the arts to live in this community. Participation in house events is not mandatory. Residents are invited to take advantage of the opportunity to be an audience for performance events, to perform for their peers and to participate in performance-related community service activities.
The Performing Arts Community is currently housed in Pegram on East Campus of which Dr. Hsiao-Mei Ku is the Faculty-in-Residence (FIR). Dr. Ku has performed and sponsored several programs in Pegram. Past guests have included:
• The Ciompi Quartet• Branford Marsalis• Nnenna Freelon• Dmitry Sitkovetsky
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provides late night discussions, intellectual explorations and academic assistance from friends and scholars. Students in each Focus Program will live in a cluster in the same residence hall during their first semester. Students participating in spring semester Focus programs will not live in the same cluster, but will keep their assigned residence for the year. For more information, visit: http://focus.duke.edu.
Living/Learning Communities on West CampusWHO is a unique housing community that provides an empowering and innovative experience for women. The unique composition of an all-female dorm gives it a distinctive ability to address issues within Duke culture, including the lack of residential diversity on West Campus, insufficient social space for women and an imbalanced allocation of living space. This house is a step in changing the overall Duke culture for the benefit of all students. WHO gives its residents and allies the power to voice their concerns and to create the greater change that they want to see.For more information, visit: http://www.duke.edu/web/who/
Baldwin Scholars ProgramThe Alice M. Baldwin Scholars Program was created to inspire and support undergraduate women in the classroom and in campus leadership roles. Upperclass mentors, faculty and Duke alumnae provide an
West Campus Wellness Living Learning CommunityThe Wellness Community on West is a vibrant community of learners with a shared commitment to pursue a healthy, well-balanced, and purposeful lifestyle. Members not only live in a quiet, substance-free environment, but also actively participate together in a variety of social and educational activities within and outside of the residence hall. Wellness Community members are encouraged to examine their own attitudes and behaviors with the support of faculty and staff who are experts in a variety of health-related fields.
Members of the Wellness Community on West are expected to abstain from the possession and use of alcohol, tobacco, other illegal substances and associated paraphernalia both within and outside of the Community, observe Quiet Hours, establish a personal goal each semester that embraces the learning community’s holistic
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environment that empowers women to make their mark not only at Duke, but in their chosen professions.
The four-year program includes a retreat, two academic seminars, an opportunity to live together as a group on West Campus, an internship, community service and numerous informal activities such as lectures and dinners. The program does not provide a tuition scholarship, but scholars don't face additional costs to participate.
Women enter the program as first-year students, with 18 students accepted each fall. FIRs will be asked for referral/recommendation letters.
Contact: Colleen Scott, Assistant DirectorWebsite: http://baldwinscholars.duke.edu/
approach to wellness and participate in Wellness Community events at least four times each semester.
Website: http://studentaffairs.duke.edu/hdrl/housing-communities/west-campus/wellness-west
HDRL Quick Guide to PoliciesDuke Community Standard and Residential PoliciesAll communities need to have rules in order to maintain safety and order. The Duke Community Standard at Duke University applies to the residence halls and apartments and is educational in nature. Its primary purpose is to help residents learn from choices they make and become positive contributors to their residential community. As members of this community, you share the obligation to establish and sustain a living environment that supports individual needs and university values.
The Duke Community Standard is as follows:Duke University is a community dedicated to scholarship, leadership, and service and to the principles of honesty, fairness, respect, and accountability. Citizens of this community commit to reflect upon and uphold these principles in all academic and nonacademic endeavors, and to protect and promote a culture of integrity.
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To uphold the Duke Community Standard: I will not lie, cheat, or steal in my academic endeavors; I will conduct myself honorably in all my endeavors; and I will act if the Standard is compromised.
DukeReach DukeReach is a collaborative program which ensures all members of the university community are able to connect students to available counseling, medical or personal assistance. The web site URL is http://studentaffairs.duke.edu/dos/dukereach. This website has links and information related to Counseling and Psychological Services, Student Health, Student Conduct, Gender Violence Prevention and Intervention and the Women's Center. An online form is available to share a concern about a student at the following URL: https://duke-advocate.symplicity.com/care_report/index.php/pid310233?
Conduct Policy TopicsThis is a list of the policies to which Duke undergraduate students are held accountable. Note that students are also held accountable to abide by local, state and federal laws as well as to any other official University policies, such as the Housing Dining and Residence Life housing contract and space reservation rules outlined by Event and Production Services. An online version of the Duke Community Standard in Practice: A Guide for Undergraduates can be found at http://registrar.duke.edu/university-bulletins/duke-community-standard-practice-guide-undergraduates. Some of the sections in the Guide include:
Academic Dishonesty | Academic Freedom | Advertisements | Alcohol | Animals on Campus | Bridge Painting | Classroom Disruption | Computing and Electronic Communications | Disorderly Conduct | Drugs and Drug Paraphernalia | DukeCard | Failure to Comply | Falsification/Fraud | Fire Safety | Gambling | Guests | Harassment | Hazing | Missing Student Notification | Noise | Physical Abuse, Fighting, and Endangerment | Pickets, Protests & Demonstrations | Property, Facilities & Services | Sexual Misconduct | Smoking | Stalking | Solicitation | Unauthorized Surveillance/Photography | Weapons, Firearms & Explosives | Withdrawal, Involuntary Administrative | Other Violations
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Steps for Using Residence Hall Lookup
Below are the steps to get to and use the residence hall look up tool within SISS. Each step refers to a screen shot to help illustrate what you will see.
1. Log into SISS and select the “Storm” option.2. On this page, select “Student Residence Lookup.” Note – Only those with
access to this tool will see this as an option. If you don’t see this option, let Joe Gonzalez know so you can be given access to it. (see screenshot #1)
3. Under “Search Type” select the “Residence Hall” option. (see screenshot #2)
4. Under “Quad/Neighborhood” select your neighborhood. (example on screenshot #3 is for N-1)
5. Under “Building” select the house you are in. (see screenshot #4)6. Tool now shows “Residence Hall”, “Neighborhood 1” and “Brown” on the
screenshot example. (#5). Click on “Search” and the students living in the house you have selected will be displayed.
7. To email everyone in the house, go to the bottom and select “Notify all students.”
This tool can also be used to email a portion of the house. To do this, click on the box by each student you wish to email and then at the bottom select “Notify selected students.”
Screen Shot #1
Screen Shot #2
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Screen Shot #3
Screen Shot #4
Screen Shot #5
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Screen Shot #6
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2015-16 Calendar Planning Guide
August16-17International student and parent orientation18 Move-in for new students18-23Orientation for new students19 Convocation for undergraduate students24 First day of Fall Semester classes
September4 Drop/add ends for Fall Semester7 Labor Day holiday – classes in session12 First home football game vs. NC Central? Fall Career Fair from 10 am – 3:00 pm? Annual Volunteer Fair held on The Plaza from noon-3:00 pm
October2 Founders’ Day Convocation9 Fall break begins at 7:00 pm14 Classes resume at 8:30 am? Homecoming? Non-profit and Government Career Fair at the Bryan Center from noon – 5:00 pm30 Parents’ and Family Weekend
November3 Election Day4 Registration begins for Spring 2016, starting with the seniors24 Thanksgiving recess begins at 10:30 pm30 Classes resume at 8:30 am
December4 Fall Semester classes end5-7 Reading period6 FIR progressive dinner party/End of Semester Meeting (tentative)8 Final exams begin13 Final exams end at 10:00 pm
January9 Residence halls open at noon for Spring Semester10-12Winter Forum – “Madagascar 2030: Sustainable Development Innovation Challenge”13 First day of Spring Semester classes18 Martin Luther King, Jr. Holiday – no classes27 Drop/add ends for Spring Semester
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February22 Registration begins for Summer 2016
March11 Spring recess begins at 7:00 pm21 Classes resume at 8:30 am
April6 Registration begins for Fall 201627 Undergraduate classes end for Spring Semester (LDOC)27 FIR LDOC gathering28-5/2 Reading period
May2 Final exams begin4 Undergraduate reading period from 9 am to 2 pm7 Final exams end at 10 pm8 Residence halls close for summer on East Campus15 Graduation exercises; conferring of degrees
NOTE: Check Events@Duke (http://calendar.duke.edu) when you’re planning an event to see what other events may be taking place at
the same time that may compete for your residents. Narrow the number of events listed by selecting the “Student” category to view
only those events sponsored by departments and organizations whose events are targeted for students.
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East Campus Residence Halls
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West Campus Residence Halls
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HDRL Staff Contact InformationAssociate Deans of Residential LifeDeb LoBiondo 919-684-6295 – direct(West) 919-684-5486 – office
LB Bergene 919-684-6014 – direct(East) 919-684-5320 – office
Terry Lynch 919) 684-6689 – direct(Central) 919) 684-5813 - office
Residence CoordinatorsArea RC Email OfficeNeighborhood 1 Tyrone Jean [email protected] 919-668-1068Neighborhood 2 Kati
919-684-5486
Neighborhood 3 Daniel Flowers [email protected]
919-668-0363
Neighborhood 4 Lauren Creamer
919-684-6324
Edens Jo Supernaw [email protected]
919-668-1437
Craven Tyler Fager [email protected] 919-668-1417Few Tiarra Wade [email protected] 919 684 5486Crowell/Wannamaker
Leah Campbell [email protected]
919-668-1427
Kilgo Mark Weston [email protected] 919-668-1443Keohane Emily Baker [email protected]
u919-668-5233
Central One Deona Hatley [email protected]
919 684-5813
Central Two Kevin Erixson [email protected]
919 684-5813
HDRL Staff Contact Information
Associate Deans of Residential LifeDeb LoBiondo 919-684-6295 – direct(West) 919-684-5486 – office
LB Bergene 919-684-6014 – direct(East) 919-684-5320 – office
Tyrone Jean 919 684-6689 – direct(Central) 919 684-5813 – office
Residence CoordinatorsArea RC Email OfficeNeighborhood 1 Daniel Flowers [email protected]
u919-668-1068
Neighborhood 2 Kati Cadenhead
919-684-5486
Neighborhood 3 Aneshia Wilson
919-668-0363
Neighborhood 4 Lauren Creamer
919-684-6324
Edens Shelvis Ponds [email protected]
919-668-1437
Craven Tyler Fager [email protected] 919-668-1417Few Jill Zalweski [email protected] 919-684-5486
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Crowell/Wannamaker
Leah Campbell [email protected]
919-668-1427
Kilgo Charles Clausen
919-668-1443
Keohane Jeff Nelson [email protected] 919-668-5233Central One Deona Hatley [email protected] 919-684-5813Central Two Kevin Erixson [email protected]
u919-684-5813
FIR Contact Information
House FIR Email OfficeBox Number
AlspaughAnne Allison and Charlie Piot
[email protected] [email protected]
919-681-6257 919-681-3264 Box 90091
Bassett Catherine [email protected] 919-613-
6261 Box 90347
Bell Tower Kimberly Lamm [email protected] Box 90665
Blackwell Lillian Pierce [email protected] Box 90719
BrownCaroline Bruzelius [email protected]
919-684-6798 Box
Epworth/East Residence Hall
Bradley Rogers [email protected] Box 90665
Few Hwansoo Kim [email protected] Box 90964
Gilbert-Addoms Sue Wasiolek [email protected]
919-660-3657 Box 90802
GilesSumathi Ramaswamy
919-684-2343 Box 90719
Pegram Hsiao-Mei Ku [email protected] Box 90665
Randolph Helen Gordon [email protected]
Southgate Zbigniew Kabala [email protected] Box 90287
Wilson/Jarvis Christopher Roy [email protected]
919-660-1518 Box 90346
General HDRLHousing Assignments and Communications(Housing assignments, billing, housing extensions)218-B Alexander [email protected]: 919-684-4304Fax: 919-681-6248
Housing Dining and Residential Life(Administrative offices, general questions)218-B Alexander [email protected]: 919-664-4304Fax: 919-681-6248
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East Campus Office(Facility related questions, maintenance requests, living experience)90776 Brown-Union [email protected]: 919-684-5320Fax: 919-681-7520
West Campus Office(Facility related questions, maintenance requests, living experience)Craven Quad, House D, [email protected]: 919-684-5486Fax: 919-681-6248
Central Campus Office(Facility related questions, maintenance requests, living experience)217 Anderson [email protected]: 919-684-5813Fax: 919-681-6248
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