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Raghu Nair: Resume Workshop 1 RESUME WORKSHOP Raghu Nair

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Page 1: Raghu presentation dated 1 29-13 revised

Raghu Nair: Resume Workshop 1

RESUME WORKSHOP

Raghu Nair

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The Resume and Its Purpose

• Is a summary of the aspects of your education and experience – paid and unpaid -- that qualify you for future jobs or internships

• It includes information about your career goals, education, experience, activities, honors, personal qualities and special skills.

• Resume is NOT a CV, which is used in academic and research-oriented job searches.

• A resume is the first meeting between you and the employer and so remember that “First impressions are lasting ones.”

• Draw attention to your knowledge, skills and abilities

• The resume’s main purpose is to get you an interview!

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Resume principles Part 1

• Can your resume pass the 10-second test?

• No ugly resume – format must be pleasing to the eye

• Do not lie or use words that the interviewer has to look up in a dictionary

• Focus on strengths and accomplishments

• Tailor the resume to the specific needs of the employer.

• Do not include irrelevant information.

• If applying to very different kinds of jobs, make several resumes, with each one targeting a particular field.

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Resume principles Part 2• Do not use personal pronouns (I, Me, Our etc.)

• Don’t use complete sentences • Writing style: Always write in the active, not passive, voice. • Use reverse chronology (the most recent position is your first entry) to

organize each section (education, experience).• Double check your spelling, grammar and punctuation. Ask a

trusted friend, mentor or career adviser to review• Do not use abbreviations/acronyms. • Sending your resume as a PDF ensures that the formatting remains

the same on any computer.• Print your resume on a good printer and use heavy neutral-colored

paper.• When mailing, send it flat, unfolded, with no staples, in large

envelope.

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Designing Tips

• For someone in the early stage of a career, the resume should be 1 to 2 pages max.

• Use one font throughout. Use a clean, conservative, easy-to-read font. Some suggestions include Tahoma, Arial, (Times New Roman or Arial).

• Acceptable type sizes are 10, 11 and 12 pt

• Use BOLD to emphasize only the most important features of your resume

• Be consistent with tabs, dates and other formatting features

• Decide on an overall design scheme – bullets or paragraphs?

• Aim for neatness and readability• Print on high-quality white or

ivory paper

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Resume Formats

Chronological• Your most recent experience is

listed first, followed by each previous job.

• Usually easier to write and highlights similar jobs you have held.

• Disadvantage: A chronological résumé may display gaps in employment, etc.

Functional• Your skills and

accomplishments are emphasized from each of the positions you have held.

• A well-written résumé presents your strengths.

• Disadvantage: A skills resume can hide details that can be used to determine minimum qualifications.

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Resume Sections

• Personal Contact Info• Objective• Summary Qualifications/Profile• Education• Experience• Special Skills• Memberships/Honors/Awards• Volunteer Experience• References

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Personal Information• Name should stand out.• Can vary the placement of name, address, phone number, email address.

• Include your URL address for Linked-in.• Professional-sounding voice message, Ringback • Professional email address

Anita Dev818 University Street Apartment

Giri Nagar, [email protected]

Cell: (xxx) xxx xxxx

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Objective• A targeted statement that clearly

states the type of job you are seeking. Good objectives are very specific.

• Short and sweet is preferred. Can be phrase or sentence. Example: “Seeking position as a credit analyst in a large commercial bank.”

• “To obtain internship in Consumer products marketing with a focus on technology”

• Objectives are optional.

• Avoid overgeneralized statements: A position allowing me to utilize my knowledge and expertise in different areas.

• Avoid statements that focus only on what a company can do for you: A position where I gain experience in human resources.

• Relate your existing skills directly to the job you are seeking. Demonstrate what you can do for the company rather than what they can do for you.

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Summary Qualifications or Profile • A summary of relevant skills, knowledge and accomplishments

• Tailor this section to the job to which you’re applying.

• List 2 or 3 core strengths or accomplishments • This section can help an employer focus on the highlights of what you offer as a professional:

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Education• This is an important section for recent college graduates

or students seeking internships or summer jobs.• Reverse Chronological. Beginning with most recent

degree or current study first, • Include degrees, expected date of completion, relevant

coursework, and honors and awards • For degrees, only include the date granted • List Specialization, optional courses and certificates• Spell out college name: • Eg:School of Management Studies, University of Cochin, Kochi

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Education-Related Headings• Senior or Special Project/Thesis topics/ Papers

presented/ Professional Development• Special certifications• Special Trainings

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Experience 1• Experience

• Think in terms of experience, not employment or work history. • Be sure to include internships and unpaid positions if they are

relevant. • Be concise in your descriptions of what you did.• Do not use “Responsibilities included” or “Duties were.” Use

active verbs to describe your duties and responsibilities • Identify results of your work efforts in terms of contributions, impact

and skills• List examples that demonstrate your skills

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Experience -2

• List work history in reverse chronological order. • List job title first. Include employer’s name and city.• Use 3 -5 bullets to detail job duties.• Each descriptive phrase should begin with an action verb.• List accomplishments, not activities• List examples that demonstrate your skills• Numbers help to quantify your successes on your resume. • For example: “Managed a division budget of over $750,000” • -or -• “Wrote a proposal that resulted in a $150,000 grant for the organization”.

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Experience 3

• Prioritize the order in which you describe job duties, with the most impressive-sounding ones listed first.

• Consider dividing your work experience into “Related Experience” and “Other Experience.”

• Remember to list internships if they are related to your field. It doesn’t matter if you were paid or not – good experience is good experience!

• Volunteer experience can be listed if it is meaningful and appropriate.

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Describing Experience Part 1

• Use accomplishment statements whenever possible to describe experience and add impact. Any activity is an accomplishment if you:

• Improved operations by making things easier or better.

• Resolved a problem/situation with little or no increase in time, energy, dollars, people, etc.

• Effectively acted as a liaison between departments which helped to make things run more efficiently.

• Produced reports/data that enabled management to make more informed decisions. Start with an action verb to add interest

• Example: Promoted to team lead as a result of consistently demonstrating excellent organizational skills and completing projects on or before deadlines.

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Describing Experience Part 2

When not using an accomplishment statement, describe how well you performed job tasks • Start bullet point with an adverb, for example:

• Accurately filed documents to ensure staff had easy and quick access to all critical information.

• Tactfully and courteously handled difficult customers at busy, high-volume retail outlet.

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Describing work experience Part 3Using Power Words:

Before Resume:Maintained records for accounts receivable and payable

After Resume:Managed over 1,000 accounts receivable and payable accountsworking directly with the Chief Financial Officer

Before Resume:I gave work assignments to staff of entry level accounting clerks

After Resume:Directed workflow, supervised and trained accounting staff performing posting to general ledger, accounts receivable and payable accounts

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Describing work experience Part 4 ACTION VERBS

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Special Skills

• Skills could be featured in the Summary section, or in a separate section

• Can be a mix of specific professional, technical and personal skills:

• Language skills: “English, French, Spanish” List fluency.• Computer skills: Windows/Mac/ MS Word, PowerPoint,

Excel

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Memberships/Honors/Awards

• Include memberships in campus and community organizations. Make special note if you held an office.

• Certifications• Professional Memberships/Leadership• Academic Projects• Community Activities/Leadership• Publications/Presentations

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References

• Never list your references on the resume. Employers may ask for your reference list. The list should include: reference name, job title, place of employment, phone number and email address.

• You should have at least 3 people agree to be your reference.

• Choose professional references rather than character references. Employers and professors who know you and your work are the best references.

• Prepare your references. Give them a copy of your resume and keep them updated on your job hunt.

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The Cover Letter Part I

• A cover letter or email usually accompanies a resume and is an additional opportunity to sell yourself.

• Don't send form letters. • When possible, address

correspondence to a specific individual and spell his or her name and title correctly.

• Concentrate on the probable interests of the person who will read the letter; show why you a good match for the available position and organization

• Don’t merely repeat what is on the resume.

• The cover letter must be tailored to the employer and the job opening for which you are applying.

• Realize that the employer may view this letter as a writing sample, so your grammar, spelling, punctuation and style must be perfect!

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The Cover Letter Part 2• 1st paragraph: Indicate the job title in question, and you might add

how you found out about the job opening.

• 2nd paragraph: Write about how you would be able to fit the job in question and bring special value to the workplace. Show your knowledge of the employer, and be enthusiastic about your career field and the job for which you are applying. Sell yourself!

• 3rd paragraph: Sum yourself up, thank the reader, and let them know you will contact them directly if you don’t hear anything within a prescribed time period.

• Use the same higher-quality paper you are using for your resume, and remember to submit it with your resume with no folds or staples.

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Sample Cover Letter For Internship• Pamela Jung

451 Highland Ave. #45 | Sometown, TX 75000 | (555) [email protected]

Dec. 5, 2011

Mr. James CrowleyFinance ManagerAcme Inc.555 W. Applegarth Blvd.Anytown, TX 75000

Dear Mr. Crowley:

Two of your former interns, Brian Hodges and Martha Smith, suggested I contact you regarding finance internship opportunities. They are familiar with my background and felt I would be an excellent match for your summer internship program.

Currently a junior majoring in finance at UNT, I have demonstrated strong academic performance in all finance courses, maintaining a 3.5 GPA in my major. The courses I have completed have given me a solid foundation in the tools, processes and methodologies involved in the successful analysis and management of portfolio-investment strategies. I have a proven ability to learn challenging concepts quickly and have developed competencies in diverse areas, including:

• Industry research/information sourcing• Comparative analysis• Quantitative analysis• Pro forma analysis• Cash-flow analysis• Financial modeling and asset valuation• Portfolio and asset management• Insurance plans and mutual funds• Retirement and estate planning• Tax planning and investment strategies

In addition to my analytical strengths, I bring to the table advanced computer skills (with cross-platform exerptise in Windows and Mac); expertise in the MS Office suite of products; and familiarity with programming languages including SQL, HTML and VB.

Since starting college, I have worked part-time (summers/holidays/evenings) as a clerk at Wal-Mart. In this position, I have earned a reputation for consistently exceeding company and customer expectations. Wal-Mart's store manager has asked me to return this summer, but I yearn to gain corporate finance experience. I am impressed by Acme's innovation and success, and I would very much like to be part of such a winning company.

The enclosed resume provides more details of my skills and achievement track record. If you agree that I would make a valuable addition to your team, please feel free to call me at (555) 555-5555 or email me at [email protected]. I know you are busy, so thank you for your time, and I look forward to speaking with you.

Sincerely,

Pamela Jung

Enclosure: Resume  

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Scannable Resumes and Keywords

• Large companies may scan your resume, looking for what they call “keywords.”

• You can identify keywords for your profession by reviewing job postings for your target jobs and noting qualifications, technical expertise, industry jargon and personality traits that are being sought after.

• Here is an example of a keyword-laden summary statement for a Sales Representative: Achievement-oriented sales professional with five years of success in personal and commercial insurance. Skilled in developing marketing strategies and providing excellent customer service….bilingual – Spanish…team player…special projects…increased sales.

• Keywords can be written in text or can be part of a list.

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Things to Know about E-mailable Resumes

• Every job candidate needs a separate plain text document version of his/her resume ready to email to those employers requiring them.

• Why not just email the traditional resume? Because the employer’s computer may not be able to fully translate it – and it could look like a muddled mess when opened.

• This resume is left-justified with no enhancements – no bold, bullets or tabbing.

• This version of your resume will probably be longer than a page but that’s OK – the reader just scrolls down.

• When emailing this resume, always remember to put something specific on the subject line (such as, “Resume from Sue Scott for Museum Curator Opening”) or it might not be opened.

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Sample – Plain Text (E-mailable) Resume

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Key words from a Job Ad

Job Description

One of our clients, a large insurance company, has an opportunity for an HR Coordinator to support projects in the company's headquarters. - Support multiple commercial HR business partners through administrative and ad-hoc HR projects. - Administrative responsibilities will include but not limited to Outlook calendar management, scheduling conference calls, international travel itinerary, dealing with multiple time zones, and processing receipts and car services. - Manage strategic and demanding HR project involvement. - Meeting coordination - planning roundtable meetings with very quick turn-around time. Working hours: Standard Business Hours All candidates must meet or exceed all of the following minimum qualifications: - At least three years of experience in HR role in a corporate environment; global Banking, Finance, or Insurance exposure preferred. - Strong working knowledge of MS Office including Excel, PowerPoint, and Outlook. - Ability to multi-task effectively and be proactive with a sense of urgency in a very fast-paced dynamic environment. - Experienced in handling a wide range of administrative and project related support and will be able to work independently with little or no guidance. - Must be exceedingly well organized, flexible and enjoy the fast paced and demanding challenges of supporting/shadowing HR Business Partners in a globally complex organization. - Ability to interact with other HR Business Partners and high-level stakeholders under pressure is a must - including very high level executives. - Being resourceful and efficient, with a high level of professionalism and flexibility is also crucial to this role. An ideal candidate will be comfortable with change and ambiguity. - Expert level written and verbal communication skills, strong decision making ability and attention to detail are equally important. - Must be able to think quickly on the "go," and be nimble to changes. - Bachelor's degree or equivalent training experience required.

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Using LinkedIn

• LinkedIn is the leading professional network on the web, enabling you to connect with classmates, faculty, and family professionally

• LinkedIn has reached a point where it's almost unprofessional not to be on LinkedIn.

• Members comprise hundreds different industries, and include thousands of hiring managers recruiters.

• You can search the Jobs section of LinkedIn by keyword, company name, job title and location or use the Advanced Search option to search by more specific criteria.

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How to Use LinkedIn to Find a Job - Or Have a Job Find You • Create a Profile. Create a detailed

profile on LinkedIn, including employment (current and past), education, industry, and websites.

• Consider a Photo. You can add a photo to your LinkedIn profile.

• Keywords and Skills. Include all your resume keywords and skills in your profile, so your profile will be found.

• Build Your Network. Connect with other members and build your network. The more connections you have, the more opportunities you have.

• Get Recommendations. Recommendations from people you have worked with carry a lot of weight.

• Search Jobs. Use the job search section to find job listings.

• Join Groups. LinkedIn groups can be used as a huge resource library. If you want to continuously learn from others, join the right groups.

• Use Answers. LinkedIn Answers is a category that gives people an opportunity to give and receive feedback. Respond to questions, and ask a question if you need information or assistance. The Answers section of LinkedIn is a good way to increase your visibility.

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Summary of the most important points

• Main purpose of the resume – to get an interview

• Study the position description; Stay focused on the target job requirements

• Tailor your resume to the particular job you are applying for!

• Required resume elements – Personal Info, Summary Qualifications, Education, Experience

• Know how an e-mailable resume differs from the traditional formats

• Use the cover letter to sell yourself and add value to your resume.

• Make sure to proofread your resume/cover letters to eliminate all spelling, punctuation, and grammatical errors

• Use Social Media resources to supplement your job search.

• Remember – a good resume gets you the interview!

• GOOD LUCK!

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Resume Sample 133

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Resume Resources Links• http://career-advice.monster.com ( Good source for Sample Resumes )

• http://newgradlife.blogspot.com/search/label/resumes

• http://www.theladders.com/member/career-newsletters/our-46-best-tips-to-make-your-search-easier

• http://jobs.aol.com/hub/resumes

• http://blog.resume-help.org/category/resume-writing-articles/

• http://www.careerbuilder.com/JobSeeker/Resources/CareerResources.aspx

• http://jobsearch.about.com/od/resumes/u/resumesandletters.htm

• http://mgt.buffalo.edu/career/students/prep/tools/correspondence/resume/mba

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