r12 general ledger ppt

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Page 1: R12 General Ledger PPT

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Page 2: R12 General Ledger PPT

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General Ledger Overview

Oracle General Ledger is a comprehensive Financial Management solution that

dramatically enhances financial controls, data collection and financial reporting

throughout your enterprise.

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Agenda

• Process Overview

• Integration with Modules

• Key Functionality� Accounting Set Up Manager

� Journals

� Consolidation, Translation, Revaluation

• Security

• Open Interface

• Reports

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R12 General Ledger

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General Ledger Process

Open /Close periods

Journal Entries

Review & Correct JE’s

Consolidate/ Translate/

Revalue

Account Analysis &

Reports

GeneralLedger Process

Originating in GL

Sub Modules

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R12 General Ledger

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Integration

Sub Ledger

Accounting

General Ledger

Payables

Receivables

Assets

Cash Management

Treasury

Inventory

Payroll

Projects

Purchasing

Manufacturing

Sub Ledger

Accounting

General Ledger

Payables

Receivables

Assets

Cash Management

Treasury

Inventory

Payroll

Projects

Purchasing

Manufacturing

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OracleGeneralLedger

OracleInventory

ExternalSystems

OraclePayables

OracleProjectAccounting

Invoice / BillingReceiptsAdjustmentsDebit/Credit memos

Encumbrances

Cost of SalesAdjustments

Material Usages

InvoicesPaymentsDiscounts

Foreign Gains/LossesEncumbrances

Journal Entries

OracleReceivables

Asset CostDepreciation ExpenseRetirement Gain/Loss

OraclePurchasing

OracleHR &Payroll

EmployeesPayroll Cost

OracleAssets

Integration with Sub-Ledgers

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Integrating With Sub-Ledgers

SubSub--

LedgersLedgers GL Interface GL Interface

Data TableData Table

JournalJournal

ImportImportGeneral General

LedgerLedger

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Integrating With External Systems

• You can integrate with external systems by using

published open interfaces.

• You can write import programs to import data from an

external system or from your previous accounting system.

• You can initiate a full account validation process during

import.

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R12 General Ledger

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Accounting Setup Manager

Legal Entities LedgersOperating Units

Inter & IntraCompanyAccounting

Subledger Accounting

Reporting Currencies

Accounting & Reporting Sequences

Accounting SetupManager

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Accounting Setup Manager Concepts

� Main, record-keeping ledger

� Defined by 4Cs:

› Chart of accounts

› Accounting calendar

› Primary currency

› Sub ledger Accounting Method

� Optional, additional accounting representations of your primary ledger

� Can differ in one or more of the following from the primary ledger:

› Chart of accounts

› Accounting calendar

› Primary currency

› Subledger Accounting Method

Primary Ledgers Secondary Ledgers

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Accounting Setup Manager Concepts

SLA

Transaction

Accounting

Subledger Transactions

SLA

Corporate Ledger(Primary Ledger)

Local Statutory Ledger(Secondary Ledger)

AP AR FAOther

Subledgers

Legal Entity

Maintaining Multiple Accounting Representations with Secondary Ledgers

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If difference is

only currency,If one or more of the following are different,

Accounting Setup Manager Concepts –

Reporting Currency

Use a Secondary Ledger

CurrencyCorporateChart of accounts

Monthly Calendar

Accounting Method

US GAAP

Accrual

Use Reporting

Currencies

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Accounting Setup Manager

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Accounting Setup Manager

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Accounting Setup Manager

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Accounting Setup Manager

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Accounting Setup Manager

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Accounting Setup Manager

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Accounting Setup Manager

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Ledger Set� Grouping of ledgers with the same chart of accounts

and calendar/period type combination

� Essentially treats multiple ledgers as one

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R12 General Ledger

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Types of Journals

• Manual Journals

• Imported Journals

• Recurring Journals

• Mass Allocation

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Manual Journals

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Recurring Journals

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Recurring Journal

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Mass Allocation Journals

Dept1Dept1

Dept2Dept2

Dept3Dept3

1/31/3

1/3

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Mass Allocation Journal

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Inquiry

Rollup Groups

• Define rollup groups to capture different summary levels for each Parent and Child Segments.

• Use Summary Accounts to view financial information at Summary Level

• Assign related parent values to rollup groups. Use Rollup groups when creating summary

accounts.

• No limit to number of levels.

• No limit to number of Entities on each level.

Rollup Group Rollup Group Level 1

Level 2 Rollup Group

Child Values

Level 2.1 Level 2.2

Child ChildChildChild

Example

Total Assets

Fixed Assets Current Assets

CashBuildingsLand Bank

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R12 General Ledger

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Consolidation

C O N S O L I D A T E

Subsidiary 1Set of Books

Subsidiary 2Set of Books

Subsidiary 3Set of Books

ParentSet of Books

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Translation

• Translation and re-measurement

methods

• Period average and end rates

• historical rates

• Period to date and year to date

modes

• Translation method

KWD KWD

T R A N S L A T E

USD USD

KWD

USD

Functional Currency

Foreign Currency

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Revaluation

USD

Foreign currency

KWD

Functional currency

converts to

R E V A L U E

USD

Foreign currency

KWD

Functional currency

converts to

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R12 General Ledger

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SecurityCross validation rules prevent the

combination of certain segment values in

the chart of accounts.

CROSS VALIDATION RULE

Security gives you the capability to

restrict the set of values a user can use

during data entry

SEGMENT SECURITY RULE

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Security

• Accounting Calendars

• Auto Allocations

• AutoPost Criteria Sets

• Auto Reversal Criteria Sets

• Budget Formulas

• Budget Organizations

• Chart of Accounts Mappings

• Consolidation Definitions

• Consolidation Sets

• Elimination Sets

• FSG Reports and components

• Mass Allocation

• Mass Budgets

• Rate Types

• Recurring Journals

• Revaluations

• Transaction Calendars

• Control access to setup/reference

independently of data security

• Enable setup sharing across ledgers

and ledger sets

• Enable setup autonomy within multi-

legal entity ledgers

• Set up view, modify, and usage

privileges

DEFINITION ACCESS SET

Access multiple legal entities and ledgers

from a single GL responsibility

DATA ACCESS SET

Restrict the usage of Control Accounts in

manual Journal Entry

CONTROL ACCOUNTS

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R12 General Ledger

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Open Interface

To Import Journal lines from

peripheral systems and Oracle Sub

ledgers

GL_INTERFACE

To Import Budget Journals from

external sourcesGL_BUDGET_INTERFACE

To Import Currency Exchange Rates

from external sourcesGL_DAILY_RATES_INTERFACE

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R12 General Ledger

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Reports

• Financial Statement Generator

• Account Analysis

• Accounting Set Up Manager Post-Update

Diagnosis Report

• Consolidation Journals Report

• Journals Day Book

• Trail Balance

• Import Journals

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Financial Statement Generator

Rows

FSG Reports

columns

Sales

Returns

Net Sales

Row Set ARow Set A

Row Set BRow Set B

Income Company

statement

PTD YTD

3000 6200

1000 1200

2000 5000

Cash

Investments

receivables

Balance Sheet

YTD Last Y

3000 4200

1000 2200

3000 2000

column set

column set

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Q U E S T I O N SQ U E S T I O N SQ U E S T I O N SQ U E S T I O N SQ U E S T I O N SQ U E S T I O N SQ U E S T I O N SQ U E S T I O N SA N S W E R SA N S W E R SA N S W E R SA N S W E R SA N S W E R SA N S W E R SA N S W E R SA N S W E R S

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