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<ul><li> 1. A Presentation of TeachUcomp Incorporated. Copyright TeachUcomp, Inc. 2011 . lyonesIntroductory os QuickBooks rppunioatTeachUcomp, Inc. lu vaits all about you re fo e- plmSa Introductory QuickBooks</li></ul><p> 2. Introductory QuickBooksCopyright: Copyright 2011 by TeachUcomp, Inc. All rights reserved. This publication, or any part thereof,may not be reproduced or stored in a retrieval system, or transmitted in any form or by any means, . lyelectronic, mechanical, recording, photocopying, or otherwise, without the express written permission ofTeachUcomp, Inc.on For PDF manuals, TeachUcomp, Inc. allows the owner of the PDF manual to make up to 2additional copies of the PDF manual that the owner may place on up to 2 additional non-shared computerhard drives for ease of use when using the accompanying CD-ROM tutorials. TeachUcomp, Inc. also grants esunlimited personal printing rights to the owner, strictly limited to the purposes of not-for-profit personal orprivate education or research. The unauthorized reproduction or distribution of this copyrighted work is illegal. Criminal copyrightosinfringement, including infringement without monetary gain, is investigated by the FBI and is punishable byup to five years in federal prison and a fine of $250,000.rpTrademark Acknowledgements: puIntuit, Quicken, QuickBooks, QuickBooks Pro, QuickBooks Premier, Turbo Tax, EasyStep,QuickReports, and QuickZoom are registered trademarks of Intuit, Inc. Windows, Windows 95, Windows 98,nWindows NT, Windows Me, Windows XP, Windows Vista, Microsoft Word 97, Microsoft Word 2000,Microsoft Word XP, Microsoft Word 2003, Microsoft Word 2007, Microsoft Excel 97, Microsoft Excel 2000, ioMicrosoft Excel XP, Microsoft Excel 2003, Microsoft Excel 2007 and Outlook are registered trademarks of atMicrosoft Corporation. Other brand names and product names are trademarks or registered trademarks oftheir respective holders.luDisclaimer: vaWhile every precaution has been made in the production of this book, TeachUcomp, Inc. assumesreno responsibility for errors or omissions. Nor is any liability assumed for damages resulting from the use ofthe information contained herein. These training materials are provided without any warranty whatsoever,including, but not limited to, the implied warranties of merchantability or fitness for a particular purpose. Allfonames of persons or companies in this manual are fictional, unless otherwise noted.e-plmSaTeachUcomp, Inc.Phone: (877) 925-8080Web: http://www.teachucomp.comTeachUcomp, Inc. Introductory QuickBooks2 3. Introduction and Overview Welcome to the introductory section of TeachUcomp, Inc.sMastering QuickBooks Made Easy class. This class introducesthe student to Intuits QuickBooks accounting program, and.lyshows them how to effectively use the program. QuickBooks is onone of the most popular accounting and bookkeeping programsavailable today. The introductory section of this class is designed esto give a basic user-level skill set to the student with little or no osknowledge of the programs capabilities. QuickBooks is a terrific program to learn, as the skills that rpyou learn in QuickBooks can save valuable time and money bypuautomating, organizing and structuring the bookkeeping of yourcompany.n QuickBooks is a multi-featured program that allows you toiocreate invoices, create customer statements, pay your bills, writeatvendor checks, track inventory, and manage your payroll, as wellluas perform many other accounting and business-managementvarelated tasks.refo e- plmSaTeachUcomp, Inc.Introductory QuickBooks3 4. Table Of ContentsChapters/Lessons: Pages: Chapters/Lessons: Pages:CHAPTER 1- Getting Around in QuickBooks 6 CHAPTER 5- Setting Up Inventory Items 91The Home Page- 2006:20127 Setting Up Inventory92 .The Centers- 2006:20128 Creating Inventory Items92 lyThe Menu Bar and Keyboard Shortcuts 9 Creating a Purchase Order 93The Navigators- 2005 10 Receiving Items with a Bill 93The Open Window List 11 Entering Item Receipts93onThe Icon Bar 12 Matching Bills to Item Receipts93-94Customizing the Icon Bar 12 Adjusting Inventory 94Using the Shortcut List- 200513 Setting Up Inventory Items- Actions95-96The Chart of Accounts 14-15 Setting Up Inventory Items- Exercise97esAccounting Methods 16Financial Reports16 CHAPTER 6- Setting Up Other Items 98Getting Around in QuickBooks- Actions 17-18 Service Items 99osGetting Around in QuickBooks- Exercise 19 Non-Inventory Items 99-100Other Charges100CHAPTER 2- Creating a QuickBooks Company 20 Subtotals100Using Express Start- 2012 Only 21 Groups 101 rpUsing the EasyStep Interview- 2007:2012 22-24 Discounts101-102Using the EasyStep Interview- 200625-29 Payments 102puUsing the EasyStep Interview- 2003:2005 30-34 Changing Item Prices 102-103Returning to the EasyStep Interview- 2006:2012 34 Setting Up Other Items- Actions104-107Returning to the EasyStep Interview- 2003:2005 34 Setting Up Other Items- Exercise 108Creating a Backup File- 2007:2012 34-35Creating a Backup File- 2003:2006 35-36 CHAPTER 7- Basic Sales 109nRestoring a File- 2007:201236 Selecting a Sales Form 110Creating an Invoice110ioRestoring a File- 2003:200637Setting Up Users 37 Creating a Sales Receipt 110-111Single and Multiple User Modes 38 Finding Transaction Forms111atClosing Company Files38 Previewing Sales Forms 111Opening a Company File- 2007:201238 Printing Sales Forms 111Opening a Company File- 2003:200638 Basic Sales- Actions 112-113 luCreating a QuickBooks Company- Actions39-43 Basic Sales- Exercise114Creating a QuickBooks Company- Exercise 44-55 vaCHAPTER 8- Using Price Levels 115CHAPTER 3- Using Lists 56 Using Price Levels116Using Lists57 Using Price Levels- Actions 117 reThe Chart of Accounts- 2007:201257-59 Using Price Levels- Exercise118The Chart of Accounts- 2003:200659-61The Customers and Jobs Tab- 2006:2012 61-63 CHAPTER 9- Creating Billing Statements119The Customer:Job List- 2003:200563-64 Setting Finance Charge Defaults 120 foThe Employees Tab- 2006:201264-65 Entering Statement Charges120The Employee List- 2003:200565-66 Applying Finance Charges and Creating Statements121The Vendors Tab- 2006:201266-67 Creating Billing Statements- Actions122Creating Billing Statements- Exercise 123 e-The Vendor List- 2003:200567-68Using Custom Fields68Sorting Lists69 CHAPTER 10- Payment Processing 124plInactivating and Reactivating List Items 69 Recording Customer Payments125Printing Lists 70 Entering a Partial Payment 126Renaming and Merging List Items70 Applying One Payment to Multiple Jobs126 mAdding Multiple List Entries from Excel- 2010:2012 70 Entering Overpayments126Using Lists- Actions71-81 Entering Down Payments or Prepayments127SaUsing Lists- Exercise 82-83 Applying Customer Credits127Making Deposits127-128CHAPTER 4- Setting Up Sales Tax84 Payment Processing- Actions129-132The Sales Tax Process85 Payment Processing- Exercise 133Setting Up Your Tax Agencies 85Setting Up Your Tax Rates85Creating a Sales Tax Group 86Setting Sales Tax Preferences86Indicating Who and What Gets Taxed 87Setting Up Sales Tax- Actions 88-89Setting Up Sales Tax- Exercise 90TeachUcomp, Inc.Introductory QuickBooks4 5. Table Of ContentsChapters/Lessons:Pages:CHAPTER 11- Handling Refunds134Creating a Credit Memo and Refund Check 135.Refunding Customer Payments 135lyHandling Refunds- Actions 136Handling Refunds- Exercise137 onCHAPTER 12- Entering and Paying Bills138Setting Billing Preferences139Entering Bills 139-140Paying Bills 140esEarly Bill Payment Discounts 141Entering a Vendor Credit 141Applying a Vendor Credit 141osEntering and Paying Bills- Actions 142-144Entering and Paying Bills- Exercise145CHAPTER 13- Using Bank Accounts146rpUsing Registers147Writing Checks 147-148 puWriting a Check for Inventory Items148Printing Checks148-149Transferring Funds Between Accounts149Reconciling Accounts 150Voiding Checks 151 nUsing Bank Accounts- Actions 152-155 ioUsing Bank Accounts- Exercise156CHAPTER 14- Paying Sales Tax 157 atSales Tax Reports158Using the Sales Tax Payable Register 158Paying Your Tax Agencies 158-159luPaying Sales Tax- Actions160Paying Sales Tax- Exercise 161vaQuickBooks Keyboard Shortcuts 162 re foe-pl mSaTeachUcomp, Inc. Introductory QuickBooks 5 6. CHAPTER 7- Basic Sales7.1- Selecting a Sales Form.7.2- Creating an Invoicely on7.3- Creating a Sales Receiptes7.4- Finding Transaction Formsos7.5- Previewing Sales Formsrp7.6- Printing Sales Forms pu nio atluvarefo e- plmSaTeachUcomp, Inc. Introductory QuickBooks 6 7. Basic Sales7.1- Selecting a Sales Form: When you sell anything for your company, you have to fill out one of the sales forms in QuickBooks.The sales form that you use will depend on whether you expect payment in the future, or at the time of the.lysale. If you expect to be paid in the future, you will fill out an invoice for sales. Later on, you will be able tomatch the customer payment to the associated invoice. However, if you take full payment at the time of onsale, then you will instead fill out a sales receipt to give to the customer. You can create an invoice for a customer by selecting Customers| Create Invoices from the MenuBar. You create a sales receipt by selecting Customers| Enter Sales Receipts from the Menu Bar. You can essee that these forms are very similar in their layouts and usages. In this chapter, we will examine how toperform data entry into the sales forms in QuickBooks.os7.2- Creating an Invoice:rp When a customer agrees to make a purchase for which payment will be made at a later point intime, you enter the sale into an invoice. The invoice lists the customers information, along with an itemizedpulist of how much that customer owes for the goods or services purchased. To create an invoice, selectCustomers| Create Invoices from the Menu Bar. The particular invoice form that is used for the transactioncan be changed by using the Template drop-down in the upper right corner of any invoice form in order to nswitch between the various invoice templates that are available.io You enter the customer information for both invoices and sales receipts by using the Customer:Jobdrop-down to select a customer that you have entered into the Customer List, or by typing the customeratinformation into the Bill To and Ship To areas of the form to enter the customer andor the job for whichyou are creating the invoice or sales receipt. You may also need to specify additional information if lumanually entering customer data, such as selecting the desired sales terms from the Terms drop-downwithin the form when creating invoices.va At the bottom of the invoice, you list each item bought on its own line by selecting a choice from theItem column in the line item area. For each line item, you also specify the quantity and amount that the recustomer owes for that item. Because information about individual items are on separate lines, they areoften called line items. In QuickBooks, you enter line items from entries made into the Item list, so you wonthave to repetitively enter services or products that you sell frequently. Line items are also not limited simply foto goods or services. You can also enter items like discounts, subtotals, or sales tax lines. When you aredone entering the line items information into your sales form, click Save &amp; Close to save the sales form. e- If you fill out an invoice, QuickBooks places a record for the invoice into the Accounts Receivableaccount. If you were filling out a sales receipt, the amount received in the receipt would usually go to theplUndeposited Funds account. You can always see how much is in either one of these accounts by drawingup the Chart of Accounts.mSa7.3- Creating a Sales Receipt:If you are taking payment from the customer at the time of sale for a purchase they have made, youenter the transaction information into a sales receipt. You can create a sales receipt by selectingCustomers| Enter Sales Receipts from the Menu Bar. This will bring up the sales receipt screen, whichyou use in very much the same way you use an invoice. Also, just as with invoices, you can select whichsales receipt template to use by selecting one from the Template drop-down that is available in the upperright corner of the form.TeachUcomp, Inc.Introductory QuickBooks 7 8. Basic Sales7.3- Creating a Sales Receipt (cont.): You enter the customers information into the sales receipt by either selecting a customer from theCustomer:Job drop-down, or by manually entering the customers information into the Sold To field. You.then enter data into any of the other fields, as needed.ly Then you enter the line items used in the sales transaction by selecting the items from the Item oncolumn, and then changing the Qty and Rate or Amount, as needed. If this receipt is to be printed later,just ensure that the To be printed checkbox is checked. Once you have entered the necessary salesinformation, just click the Save &amp; Close button to save the sales receipt and close the window.es In QuickBooks 2003:2005, the bottom of the sales receipt window lets you indicate how you werepaid. It also allows you to deposit the money into one of your accounts. In QuickBooks 2006:2012, moneyreceived is deposited into an Undeposited Funds account, by default. There is no receiving payment at a oslater point in time when using a sales receipt- as you have taken the payment up front. You just save andclose the screen to enter the sale. rp7.4- Finding Transaction Forms:puIf you want to find any transaction form at a later point in time, you can use the Find feature ofQuickBooks to locate it. To find an invoice, or any other type of transaction, open the associated form fornwhich you want to search. So using the example of finding an invoice, you would open an invoice. Any ioinvoice will do, even a blank one.Next, select Edit| Find [form type] from the Menu Bar, which will bring up the Find [form type]atwindow. You could also just click the Find button in the toolbar at the top of the form to open this window,as well. luIn the Find [form type] window that then appears, you will have different parameters that you canfill-in to use as the search criteria. Type what youre looking for, and then click the Find button to bring upvaa result set. You can then just double-click on the item you were looking for, shown in the result set, to openit. re7.5- Previewing Sales Forms: fo If you would like to see how the sales form that you are currently entering information into will look inits printed version, you can click the drop-down next to the Print button on the sales form, and then select e-Preview from the drop-down menu that appears. QuickBooks will display the sales form as it will lookwhen printed.plm7.6- Printing Sales Forms:Sa When you want to print your invoices or sales receipts, just open the form that contains theinformation that you would like to print, and then click the Print button at the top of the invoice. That willbring up the Print dialog box, where you can set the printing properties. After you have set any p...</p>