queenstown memorial hall trust sponsorship proposal

Queenstown Memorial Hall Upgrade Project

An Invitation to Join Our All Star Cast of Supporters

Queenstown AirportCorporation

your name will take pride of place on the

stainless steel ‘All Star Cast of Supporters’ wall

of the enlarged Memorial Hall foyer

Queenstown Memorial Hall was built as a living memorial to remind generations to come of the values of freedom and personal expression that our soldiers fought and died for. For more than five decades, it has been the beating cultural and social heart of the Wakatipu.

It has been home to everything from Anzac Day services to zumba sessions, Showbiz Queenstown and Wakatipu High School productions, Old Farts Balls and Jazz Festivals, community forums and conferences, commemorations and celebrations, and proud parents watching their prodigy’s annual ballet show.

Our Hall contains great memories for many in our community, of well loved people and events and the huge breadth and depth of talent in the Wakatipu. But it is now tired, bedraggled and lacking critical resources. Our community deserves and needs a better performing arts and cultural facility.

The aim of the Queenstown Memorial Hall Trust is to make the Hall a versatile, sustainable, safe and comfortable community centre venue, which continues to exist as an RSA Memorial for decades to come. Even when our community can afford a purpose-built Performance Centre, Queenstown Memorial Hall will remain a valued community facility.

Introduction

The issues:

• lackofstructuralseismicsafety,

• amezzaninewithpoorsightlinesandsoundquality,thatreducestheHall’sseating capacity and is difficult to fit out for community or conference events,

• dangerous,heavyanduncomfortabletieredseatingthatnolongeranchorstogether,

• lowstageroofandbeamsthatdonotaccommodatemodernsets,whichmeansQueenstown has fallen off the touring show circuit,

• inadequatestagewingspace,

• noperformeraccesstotheexistingbasementchangingrooms,

• lackofversatilityforsmallerperformancesorconferencebreakoutrooms,

• unattractiveentranceandpoorlyoperatinglobby/foyerwithinadequate“meetand greet” space,

• inadequateornon-existentheating,coolingandventilationsystems,

• bedraggledappearance,

• lackoflightingandsoundresourcesandinfrastructure,

• inadequatetoilets,

• deficientRSAMemorialfocus,

• lackofdisabledaccess,

• capacityshortage,

• poorlyoperatingbackstagearea,

• substandard“publicface”throughinadequatesignageandlackoflightspillduring events,

• pooracoustics,

• unsafepedestrianenvironmentoutsideoftheHall.

Consequencesoftheseissuesaremanyandserious,meaningweneedtoactnow.

Executive Summary

The proposed solutions:

• significantstructuralstrengthening(tomorethan67%ofbuildingcode,comparedtoamarginal32%atpresent),

• removethemezzanine,

• installnewcomfortable,retractable,automatedtieredseating,

• raisethestageroofandbeamstofitmodernsets,

• widenanddeclutterbackstagetogivewingspaceonbothsides,

• upgradedownstairschangingroomsandprovideinternalaccesstothem,

• installaretractablewalltopartitionthemainhall,

• extendandmodernisethefoyerandlobby,

• installefficientheating,coolingandventilationsystems,

• improveexteriorpresenceandsignage,repaintandrefurbishinsideandout,

• improvelightingandsoundinfrastructureandresources,

• addmoretoilets,

• upgradeGallipoliroom,displayspaceandRSAMemorial,

• improveaccessibilitywithstagewheelchairramp,wheelchairlifttoGallipoliroom and disabled parking,

• increasecapacitythroughremovalofthemezzanineandthenewtieredseating,

• improveandincreasesafetyandfunctionalityofbackstageandwings,

• movesignagetofacethemainstreetandincludeanappropriateRSAsymbol,

• improveacoustics,

• improvepedestriansafetyimmediatelyoutside,

• andmuchmore…

The benefits to our community

• asafer,morecomfortable,moreattractiveandbetterresourcedenvironment for performers, audiences and other Hall users,

• increasedcapacity(forshows,from294to412),

• moreandbetterqualitytieredseating(upfrom124to172),

• returnoftouringshowstoQueenstown,

• vastlyimprovedbackstage,wingsandchangingrooms,

• theabilitytocreatesmaller,intimateperformancespaceswiththeretractable wall, also useful for conference breakout rooms,

• abilitytoattractandstageagreatervarietyofevents,

• modern,attractiveandfunctionalnewlobbyandfoyer,triplingtheavailable“meetandgreet”space,

• appropriaterecognitionoftheHall’sRSAMemorialfocusanditsplacein the heritage of the Wakatipu,

• greateraffordabilityforcommunityuse(moreresourcesprovided,crosssubsidy from commercial use, able to hire smaller spaces at cheaper rates),

• creationofausefulandattractive150-400personconferencevenue,

• increasedsustainabilitythroughmorecommercialusewhentheHallisnot in use by the community,

• amoreaccessiblevenue

• andmuchmore…

Theresultwillbeincreasedcommunityuseandenjoymentofabetterquality,safer, more versatile, sustainable and viable venue for audiences, performers, backstage crew, and conference and event organisers.

Do join our All Star Cast of Supporters. This project is your opportunity to contribute positively and visibly to our community. Queenstown Memorial Hall is central to so much of what makes our community rich and vibrant – but it needs help to regain its rightful centre stage position.

The Central Lakes Trust has kick-started our fundraising campaignwitha$1milliongrant.QueenstownLakesDistrictCouncilhascommittedto$300,000inthe2012annualplan,subjecttoconsultation,takingitstotalcontributionto$475,000.ShowbizQueenstowniscontributing$125,000worthoflightingandsoundresources. Other donors and professionals offering pro bono work or discounted fees took the total already raised bymidDecember2011-justsixweeksafterourprojectwasofficiallylaunched-toover$1.6million.

The full project is estimated to cost $3 million. So we havearound$1.4millionmoretoraisethroughdonations,sponsorship, contributions of labour and resources, grants and fundraising events before construction is planned to startinAugust2012.

Your Opportunity

Contribute to the cultural, social and geographical heart of our community. Every donor will have their name etched in steel on the feature wall of the extended and modernised foyer.

As well as the fun of being part of this production, your investment offers you or your company a choice of opportunities:

Your legacy as part of our all star cast

ICONS OF OUR STAGE ($50,000 or more)

Prideofplaceonthe“OurAllStarCastofSupporters”rollofhonour.

Preferred hosting rights before community and, when possible, commercial events in Queenstown Memorial Hall - a wonderful leverage opportunity to get your business in front of clients.

An agreed percentage of first night house seats for each commercial and community event, for you or your clients, for the five years after completion of the Hall upgrade.

Acknowledgement of your contribution in every Showbiz Queenstown programme for the next decade.

Socialmedia,brochureand/orelectronicmediaopportunitiesforexposure of your business to conference attendees, with the agreement of conference organisers.

Preferential booking for all shows at Queenstown Memorial Hall when promoters allow.

Acknowledgement in media releases of your contribution.

STELLAR PERFORMERS OR CORPORATE STARS ($20,000-$49,999)

Secondinlineonthe“OurAllStarCastofSupporters”rollofhonour.

Six free seats for every Showbiz Queenstown opening night for the five years after completion of the Hall upgrade.

Acknowledgement of your contribution in every Showbiz Queenstown programme for the next decade.

Socialmedia,brochureand/orelectronicmediaopportunitiesforexposure of your business to conference attendees, with the agreement of conference organisers.



LEADING LIGHTS ($10,000-$19,999)

Thirdinlineonthe“OurAllStarCastofSupporters”rollofhonour.

Four free seats for every Showbiz Queenstown opening night for the five years after completion of the Hall upgrade.

Socialmedia,brochureand/orelectronicmediaopportunitiesforexposureofyourbusinessto conference attendees, with the agreement of conference organisers.



SUPPORTING ACTORS ($5000-$9999)

Fourthinlineonthe“OurStarCastofSupporters”rollofhonour.

Two free seats for every Showbiz Queenstown opening night for the five years after completion of the Hall upgrade.



ESSENTIAL BACKSTAGE CREW ($1000-$4999)

Nextinlineonthe“OurStarCastofSupporters”rollofhonour.



AND THOSE WE COULDN’T DO WITHOUT ($500-$999)

Yournameonthe“OurStarCastofSupporters”rollofhonour.


The Small Print

Donations to the Queenstown Memorial Hall Trust upgrade project will qualifyforataxrebate.Forcompanies,thisis30%inthedollar,forindividuals30to33%andfortrusts33%-uptotheannualnetincomeofthe donor. A tax rebate receipt will be given on provision of an address. Aninvoicecanalsobeprovidedifrequired.

If you would like to make a donation by direct credit, please do so to the QueenstownMemorialHallTrustaccountatSBSQueenstown:031355-0701863-00.Pleaseputyournameasthereference.Bysendingyourfull name, address and the date and amount of your donation to us at [email protected],youwillbeassuredofgettingyourreceiptandyournameonthe“AllStarCastofSupporters”donors’wall.

ChequescanalsobegiventotheTrustviaQueenstownLakesDistrictCouncil’sreceptiondeskintheGorgeRoadoffice,whereareceiptwillbegiven for tax rebate purposes.

Pledgeddonationscanbemadeinquarterlypayments,byarrangement.To so arrange, please contact us through the e-mail address above.

Further Information

If you would like to know more about the Queenstown Memorial Hall Trust or the upgrade project, please visit our Facebook page (www.facebook.com/QtMemorialHallTrust),followthelinkontheQueenstown Lakes District Council website or contact trust chair Cath Gilmour([email protected]).

A central place where people can gather to celebrate, commemorate, perform and create magical memories is essential to the health of a community. Queenstown Memorial Hall is this place for Queenstown.

Please do join our band of supporters. An upgraded Queenstown Memorial Hall will be a place we can all have fun, watch our children endeavour and excel, commemorate lives well lived and those cut short in the service of our country, experience culture of all kinds, see businesses prosper, learn new skills, stretch our minds and bodies, come together as a community and celebrate the wonderful place we are lucky enough to call home. Join the cast today.

CathGilmour

Queenstown Memorial Hall Trust chair

In summary…

queenstown memorial hall trust sponsorship proposal

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