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Conservancy Development Support Services (CDSS)

Project

Quarterly Report

July to September 2013

Commissioned by the Millennium Challenge Account Namibia

with funding from the Millennium Challenge Corporation

Page ii

Quarterly Report July to September 2013

Project Details

Project Name: Conservancy Development Support Services

Project ID: MCA-N/COM/RFP/2C02001

Project Sponsor: Commissioned by the Millennium Challenge Account Namibia with

funding from the Millennium Challenge Corporation

Team Leader: Dr Christopher Thouless

Contact Details: Tel. +264-61 239945

Email: [email protected]

Report Submission Date: 31st

October 2013

Cover photo: Proposed insignia for qualified game guards © Helge Denker

Page iii

Table of Contents

Abbreviations and acronyms ................................................................................................................................. iv

1 Executive summary ........................................................................................................................................ 5

2 Introduction ................................................................................................................................................... 8

3 Objectives ...................................................................................................................................................... 9

4 Deliverables ................................................................................................................................................... 9

5 Task-related activities .................................................................................................................................... 9

5.1 Training ............................................................................................................................................... 10

5.2 Institutional technical assistance ........................................................................................................ 15

5.3 Business and Tourism Technical Assistance ........................................................................................ 25

5.4 Business study tours and in service training ....................................................................................... 49

5.5 Natural Resource Management Technical Assistance ........................................................................ 51

6 Grants .......................................................................................................................................................... 60

7 Other activities ............................................................................................................................................. 65

7.1 Development of qualifications ............................................................................................................ 65

7.2 Gender and social ................................................................................................................................ 65

7.3 Monitoring and evaluation ................................................................................................................. 66

7.4 Audits .................................................................................................................................................. 67

7.5 Radio programmes .............................................................................................................................. 67

8 Discussion .................................................................................................................................................... 68

9 Plans for Next Quarter ................................................................................................................................. 70

9.1 Institutional technical assistance ........................................................................................................ 71

9.2 Business and tourism technical assistance ......................................................................................... 72

9.3 Business study tour and in service training ......................................................................................... 74

9.4 Natural resource management technical assistance .......................................................................... 74

Page iv

Abbreviations and acronyms AGM Annual general meeting AWC African Wildlife Capital ATWS Adventure Travel World Summit CBNRM Community-based natural resource management CBT Community-based tourism CDSS Conservancy Development Support Services Project CESP CBNRM Enterprise Support Programme EIF Environmental Investment Fund EHRA Elephant Human Relations Aid ENP Etosha National Park GRN Government of Republic of Namibia HWC Human wildlife conflict HWCSRS Human wildlife conflict self-reliance scheme ICEMA Integrated Community-based Ecosystem Management project IRDNC Integrated Rural Development & Nature Conservation INP Indigenous Natural Products project of MCA-N JV Joint venture KRCA Kunene Regional Conservancy Association KCS Kunene Conservancy Safaris LoE Level of effort M&E Monitoring and evaluation MCA-N Millennium Challenge Account Namibia MET Ministry of Environment & Tourism NACSO Namibia Association of CBNRM Support Organizations NATH Namibian Academy for Tourism and Hospitality NBC Namibian Broadcasting Corporation NBRI National Botanical Research Institute of Namibia NDB Namibia Development Bank NDT Namibia Development Trust NES Namibia Exclusive Safaris NNDFN Nyae Nyae Development Foundation of Namibia NORC National Opinion Research Centre NNF Namibia Nature Foundation NRM Natural resource management NRWG Natural Resource Working Group NTB Namibia Tourism Board PAYE Pay as you earn taxation SIDA Swedish International Development Cooperation Agency SME Small or medium enterprise TA Technical assistance TOSCO Tourism Supporting Conservation VAT Value added tax WMUP Wildlife management & utilisation plan WWF World Wildlife Fund Inc.

1 Executive summary This is the eleventh report for the Conservancy Development Support Services (CDSS) Project, covering the

period July to September 2013. The programme is proceeding on track: CDSS provided all deliverables on time,

and MCA-Namibia accepted them with only minor revisions.

The Conservancy Development Support Services programme has now completed 29 of 38 planned months of

operations (76%). Field activities (after approval of the inception report) started in May 2011 and are due to be

completed in June 2014. Delivery is recorded in terms of the number of days taken in carrying out a variety of

tasks (‘level of effort’ – LoE, see table 1). Level of effort is recorded using training and technical assistance

‘event forms’, which are completed by the field partners, consultants and CDSS technical staff and filed at the

CDSS offices. After submission, these forms are reviewed by CDSS, and if there are outstanding queries, minor

adjustments of figures may take place. Table 1, below, and Annex 1 provide details of CDSS project level of

effort to date.

The total percentage of level of effort delivered is 76%, compared to 76% of time elapsed.

Table 1: Status of level of effort by task at 30th

September 2013

level of effort

planned % delivered

1. Institutional Training 535 764 70%

2. Business and Tourism Enterprise Training 311 482 65%

3. Natural Resource Management Training 373 514 73%

4. Institutional Technical Assistance 3,022 4,288 70%

5. Business and Tourism TA 2,868 3,776 76%

6. Business Study Tour and In Service Training 118 103 115%

7. NRM Technical Assistance 1,264 1,194 106%

Total 8,491 11,121 76%

CDSS activities are directed towards support for 31 conservancies. Not all sub-tasks are to be delivered to all

conservancies.

During the period July to September 2013, 16 training courses were delivered (nine for institutional

development, two for business and enterprise development, and five for natural resource management). A

total of 281 participants1 received the training, of which 36% were women.

Highlights of the quarter include the following:

start of construction of joint venture lodge at Omatendeka;

award of concession inside Etosha to King Nehale;

successful AGMs at Sanitatas, Orupembe, Iipumbu ya Tshilongo, Uukwaluudhi, N≠a Jaqna and Nyae

Nyae;

piloting of game guard assessments;

development of draft financial sustainability plans for 14 conservancies.

A total of 45 grants have been submitted, which exceeds the contractual requirement of 43 grants. Table 2

below provides details of grants submitted, signed, under implementation and completed thus far.

1 Some participants may have attended more than one course.

Table 2: Number of grants submitted, signed, under implementation and completed

Number

submitted Target

% of

target

Number

signed

Number

being

implemented

Number

completed

Joint venture 122 n/a n/a 9 4 4

Pre-JV 1 n/a n/a 1 1 0

SME 143 n/a n/a 12 10 2

Marketing 84 n/a n/a 7 1 6

Human

wildlife

conflict

75 8 88% 7 6 1

Translocation 3 n/a n/a 3 1 2

Total 45 436 100% 39 23 15

As part of the annual reporting process, data has been compiled on project indicators (see table 3). All the

objective level targets were achieved and, except for ‘new joint ventures’, end of compact targets have already

been achieved, and in the case of conservancy income and private sector investment significantly exceeded

(highlighted in yellow in table above). All the targets for outcome level indicators were achieved, and, except

for ‘number of human wildlife conflict grants’, the end of compact targets have also been exceeded.

Table 3: Progress on objective and outcome level indicators

Objective level indicators Target Achieved Target achieved

Conservancy revenue N$32,683,273 N$41,722,338 Yes

Household income n/a n/a n/a

Private sector investment (N$) 33,000,000 66,846,644 Yes

New joint ventures 8 10 Yes

New SMEs 7 12 Yes

New jobs 120 137 Yes

Outcome level indicators Target Achieved Target achieved?

Share of revenue as benefits 23% 33% Yes

2 Grootberg, Nkasa Lupala, Sheya Shuushona, Sorri-Sorris, Omatendeka, Tsumkwe, Kavango Hunting Retreat,

Etendeka, Kubunyana, Camp Chobe, Pamwag Concession Project and Kings Den 3 Grashoek, Hoada Campsite, Wuparo Craft Centre, King Fisher Bakery and Vegetables, Nyae Nyae Craft

Project, Sikunga fishing reserve, Impalila fishing reserve, Opuwo processing facility visitor centre, Ngoma craft centre, Mashi craft centre, King Nehale Craft and Namushasha Cultural Village, Sanitatas Campsite and Value Addition to Wildlife Products 4 Expo 2011, branding, Chiapas, Expo 2012, Adventure Travel 2012, exchange visit to USA, marketing rurally

developed craft (Omba) and Expo 2013 5 Nyae Nyae, Uibasen, Guarding Dogs, South Kunene, Mudumu North Complex, Torra, North Central

6 This is the total target from the contract, and is higher than the sum of the targets by category.

Human wildlife conflict grants submitted 6 7 Yes

Conservancies holding successful AGMs 18 25 Yes

Value of grants committed (N$) 36,017,651 62,250,009 Yes

CDSS Quarterly Report – July to September 2013

2 Introduction The Conservancy Development Support Services (CDSS) Project is funded by the Millennium Challenge

Account Namibia (MCA-N) to the amount of US$ 9.1 million and will operate from November 18, 2010 to

August 30, 2014. The CDSS Project is being implemented by a consortium of Namibian NGOs, headed by

the World Wildlife Fund, Inc. (WWF). Consortium partners include Integrated Rural Development and

Nature Conservation (IRDNC), Namibia Development Trust (NDT), Namibia Nature Foundation (NNF), and

the Nyae Nyae Development Foundation of Namibia (NNDFN), supported by the ‘hub team’ of advisors

working directly for the project.

The CDSS project is one of three major MCA-N inter-related investments that are designed to take

advantage of Namibia’s key tourism sector. Given a national unemployment rate of 51.2%, the Namibian

government recognizes that tourism can be an important generator of employment, particularly in remote

rural areas where tourism enterprises frequently offer the only viable formal jobs possible.

Namibia has enjoyed growth in the tourism industry for most of the period since independence in 1990,

but still lags behind some of its regional competitors despite an abundance of natural eco-tourism assets

and relative political stability. While numbers of international tourists are modest, Namibia has the

potential to become one of Africa’s leading tourism economies over the next decade.

The MCA-N Namibia Tourism Programme seeks to address the following three obstacles to more rapid

growth in the tourism industry and to greater participation by Namibia’s rural communities in the tourism

sector:

Etosha National Park (ENP), the jewel that attracts tourists to Namibia, is not fully developed in

terms of its tourism potential and faces management challenges relative to competing regional

parks;

Namibia is relatively unknown as a tourism destination, with little diversification of source markets

for long-haul international tourists; and

Low levels of private investment on communal land, due to high transaction costs and difficulty in

securing long-term security to land, limit benefit streams to Namibia’s formerly disadvantaged

communities.

The establishment of the Namibia Tourism Board (NTB) in 2002 and the 2007 approval of the MET

Concessions Policy demonstrate the Namibian government's recognition of the strategic importance and

potential role of tourism to economic growth and poverty alleviation. The MCA-N Programme seeks to

build on these measures by increasing tourist visits to Namibia and directing tourism income to formerly

disadvantaged communities in communal conservancies through: 1) strengthening the competitiveness of

Etosha National Park (Namibia’s best-known tourist attraction) by opening its western half to tourism and

concomitantly improving park facilities and management; 2) expanding marketing efforts to attract more

tourists from the important emerging North American market; and 3) providing increased tourism

enterprise opportunities to the formerly disadvantaged by awarding tourism concessions to conservancies

adjacent to parks, and developing the capacity of communal conservancies to attract investment and to

participate in ecotourism income-generating enterprises.

Over the last fifteen years, community-based wildlife management has been an effective mechanism for

the Namibian government to combine conservation with developing governance structures to enhance the

wildlife resources needed to attract tourism to rural communal areas of Namibia. In 1996, as a means of

creating incentives for sustainable natural resources management in communal areas, the Namibian

government introduced legislation that gave communities which formed a management unit called a

“conservancy” rights over benefits from wildlife in communal areas. Specifically, conservancies are areas


on communal land in which community-based organizations hold rights to manage and benefit from the

consumptive and non-consumptive use of wildlife and other natural resources within defined boundaries.

By forming conservancies, local communities are able to add sustainable use of wildlife and ecotourism

development to their existing land uses and livelihood activities.

Results of the introduction of conservancies include increased wildlife populations, devolution of authority

over land use management to rural communities, generation of employment in tourism enterprises, and

generation of financial benefits for conservancy members.

While the MCA-N tourism project’s Etosha National Park and North American marketing activities aim to

increase the overall tourism revenue to Namibia, the CDSS explicitly seeks to direct more revenue to

formerly disadvantaged Namibians in communal conservancies. An important challenge in directing

tourism revenue to conservancies is the high transaction costs for private investment on communal land

due to insecure land rights, remote locations, limited or no basic infrastructure, and barriers conservancy

members encounter and pose as partners in Joint ventures with private sector operators and/or investors.

The MCA-N CDSS aims to strengthen the capacity of conservancies to protect their natural resources,

attract investment, and achieve financial sustainability so that households in communal conservancies

receive more benefits. Based on individual conservancy needs and demands, the CDSS provides a range of

technical assistance services and grant funding to 31 target conservancies. Such assistance and funding will

help mitigate existing barriers to tourism enterprise investment and contribute towards the financial

sustainability of conservancies. In addition, the CDSS seeks to empower formerly disadvantaged Namibian

communities in selected conservancies by facilitating their participation in lucrative tourism enterprises

through grant funding to promote joint venture tourism enterprises between conservancies and the

private sector.

This is the eleventh quarterly report for the Conservancy Development Support Services (CDSS) Project,

covering the period July to September 2013.

3 Objectives The major planned activities for this quarter were as follows.

Continuation of the training and technical assistance tasks.

Grant implementation.

4 Deliverables The following deliverables were presented to MCA-N.

Quarterly report 10 (April to June 2013).

5 Task-related activities CDSS tasks fall into two major categories – training and technical assistance. Table 3 gives a description of

training activities carried out from July to September 2013.


5.1 Training

Table 4: Training carried out from July to September 2013

Training module Conservancy(ies) Date Trainers Types of

participants Participants Female Comments

1.3 Management

committee

Doro !nawas 3rd

-6th

September

2013

Maxi Louis,

Andrew

Malherbe

Committee,

staff, guards,

members, area

representatives

15 5 Facilitators concentrated on conflict resolution because

the committee had recently removed their chairman

and had found it difficult to resolve issues with him

whilst he was chair.

1.4 Stakeholder communication & relationship

management

Doro !nawas,

Uibasen/Twyfelfontein,

Khoadi Hoas, Sorri-

Sorris

11th

July

2013

Brian Jones,

Andrew

Malherbe

Committee,

staff, guards

18 7 Issues highlighted included a lack of communication

with MET especially around the human wildlife conflict

self-reliance scheme as well as a lack of information

regarding the issuing of mining and exploration permits

from Ministry of Mines and Energy. The formation of a

conservancy association which to enable conservancies

to communicate more effectively with government was

seen as one of the most effective ways to deal with

this.

1.5 Gender & social

awareness

Zambezi conservancies 9th

–11th

Sept 2013

Janet Matota,

Ronnie

Dempers, John

Kamwi, Natalie

Halweendo

Committee &

staff

18 12 Training material from LifeLine/ChildLine was also

used, including issues such as domestic violence and

HIV/AIDS, which are not covered by the CDSS training

module. Contrary to expectations the before and after

training feedback showed that attitudes to gender

issues had not changed as hoped. This implies that

more intervention is required to work around these

attitudes and perceptions. Nine draft gender action

plans have also been developed to be presented to the

committees for approval.


1.6 Public speaking and

presenting

Nyae Nyae 3rd

-5th

July

2013

Angela Howells Staff presenting

at AGM

13 5 13 San participants. Staff members used the training

course to practice their presentations for the

forthcoming AGM. The staff prepared their

presentations in advance.

1.6 Public speaking &

presentation


–13th

September

2013

Janet Matota,

Ronnie

Dempers, John

Kamwi

Committee and

staff

18 12 This training was combined with the gender course.

Emphasis was put on giving women practical skills in

public speaking.

1.7 Policy and legislation Zambezi conservancies 21st

-24th

July 2013

John Kamwi &

John Hazam

Committee and

staff members

25 7 This training was held at the Biannual Planning

meeting. The consultant has conducted this training

module several times now and has customized it. Less

time was spent on international conventions, because

they are not actionable at the conservancy level, and

more time was spent on the Communal Land Reform

Act, Traditional Authorities Act, and the recently

approved MET Guidelines & standard operating

procedures. Conservancies raised issues raised

regarding procedures for the allocation of customary

and leasehold rights on communal land.

1.8 Financial

management

Nyae Nyae 8th

August

2013

Wendy Viall Staff &

committee

6 3 2 San participants. The conservancy has made some

alterations to the monthly financial process to increase

the responsibilities of the conservancy staff and reduce

involvement of external NGOs. Only part of the module

was covered and there will be a further session later in

the year. Continuous support is needed since

numeracy levels are limited and there are competing

issues for the staff’s attention.


1.12 Project

management

Uukolonkadhi

6th

–8th

August

2013

Fredrika

Luanda &

Teofelus

Ntinda

Committee &

staff

7 3 Participants identified potential projects such as a

market for crafts and challenges facing

implementation.

1.12 Project

management

King Nehale 12th

–14th

August

2013

Fredrika

Luanda &

Teofelus

Ntinda

Committee, staff

& members

20 14 Participants developed an action plan for potential

projects to be carried out such as crafts, joint venture

development, a cultural centre, adding value to

springbok skin.

2.1 Tourism JV

development

Uibasen-Twyfelfontein 25th

-27th

July 2013

Usiel Ndjavera Committee 6 4 Participants were provided with a clearer

understanding of the relationship between the

conservancy and lodges. Although the committee will

set up a joint management committee to sit with

representatives from lodges on a monthly basis and

can provide recommendations to lodge management

on issues such as employment, they will not have a say

in the day-to-day running of the lodge. The

Twyfelfontein Country Lodge JV agreement was

reviewed, particularly with regard to the leasehold,

grazing of cattle in the lodge site, the exclusive

development zone and outstanding fee payments and

others. Action plans were developed for other

potential JVs such as Kipwe, Mowani, and Aabadi.


2.1 Tourism JV

Development

Doro !nawas 22nd

-24th

July 2013

Ingelore

Katjingisiua,

Usiel Ndjavera,

Richard Diggle

Committee,

staff, guards,

members, area

representatives,

private partners

13 5 Participants were provided with a clearer

understanding of the relationship between the

conservancy and lodges. Although the committee will

set up a joint management committee to sit with

representatives from lodges on a monthly basis and

can provide recommendations to lodge management

on issues such as employment, they will not have a say

in the day-to-day running of the lodge. The training

also covered the Doro !nawas JV compliance

framework. The committee gained valuable insight

regarding the importance of financial literacy in the

committee (in order to understand financial

statements when presented by the lodge) as well as

making sure the joint venture partner is financially

transparent.

3.1 Event book system Doro !nawas, Khoadi

Hoas, Sorris Sorris,

Uibasen/Twyfelfontein

22nd

-25th

July 2013

Herman Frans Committee,

staff, game

guards,

members, area

representatives

30 10 New committee members and staff members gained clear understanding of the event book system in preparation for the mid-year audit. The game guards who attended updated and refreshed their knowledge of the event book.

3.2 Game count King Nehale 23rd

–25th

July 2013

Aina Andreas Committee, staff

& members

12 6 The committee observed that animal numbers in the

conservancy are showing a general decrease every

game count. For example, this year only 466 animals

were seen compared to 596 last year. However there is

an increase in some species like the blue wildebeest.


3.2 Game count George Mukoya,

Muduva Nyangana

12th

July

2013

Leeverty

Muyoba,

Raymond

Pieterse,

Andreas

Haingura

Committee,

conservancy

staff, game

guards

26 4 Training was needed in data collection and use of a GPS

before the first ever game count using foot transects

undertaken in the conservancies.

3.2 Game count Zambezi conservancies 3rd

-4th

September

2013

Dominic

Muema,

Bennety Busihu

& Raymond

Peters

Game guards 30 3 Training was conducted at Nakatwa Office in Mudumu

National Park by IRDNC & WWF staff. Every year new

game guards are introduced to the game counts and

therefore detailed training is provided as every step in

the process is important to ensure that the data is

accurate. Using a GPS and completing summary sheets

remain a challenge for many participants.

3.8 Wildlife

biology/behaviour


–20th

June 2013

Dominic

Muema

Committee and

staff members

24 2 The training targeted the conservancy manager and field officer and one senior community game guard from each conservancy. There was no variation to the training course because all the content of the training module is relevant to the Zambezi situation. The training came at a time when most conservancies are in the process of developing their zonation plans and it was clearly demonstrated how good plans would preserve habitat, food, water for wildlife and how conservancies can use population dynamics information to support planning and management of wildlife populations and utilization. Conservancy

managers agreed to raise awareness in schools on the

biology and behaviour of key wildlife species.


5.2 Institutional technical assistance

5.2.1 Governance

5.2.1.1 Kunene North

Constitution reviews for Torra, Sesfontein and Omatendeka have been underway during 2013. There were

initial meetings to identify key issues and John Hazam reviewed the existing constitutions. Proposed changes

were discussed with each conservancy. Upon agreement by the committees, John Hazam typed the revised

constitutions and sent them to IRDNC. During the next quarter, Lucky Kasaona will meet with each of the

conservancies to discuss the revised constitutions with the committees and staff. Any additional queries raised

by John Hazam will be addressed and the constitutions finalised prior to the scheduled AGM dates.

The Sanitatas AGM was held on 3rd

July 2013. The quorum was met with 118 members present (including 65

women). The AGM was largely successful in that all points on the agenda were discussed; most reports and the

budget were presented and approved; and participation by members was good. However, the annual

workplan was not presented because it had not been developed by the committee (shortly after the bi-annual

planning, IRDNC helped the conservancy to develop these plans). Other Issues discussed included: i) human

wildlife conflict claims not being paid out; ii) unaccounted for funds that had increased during the course of

the year; and iii) the possible development of a community campsite. The committee and traditional authority

representatives were tasked with following up on the payments and financial management.

In July 2013 Orupembe held a non-quorate general meeting at Red Drum (north of Onjuva village) since most

of the members were in this area because of the drought. Four traditional authority representatives, the

chairperson and vice-chairperson, one additional committee member, five staff members and 23 members

were present. Among issues discussed were the poor performance of the committee; the misuse of

conservancy money and procedures for staff recruitment.

The Orupembe AGM took place from 23rd

-26th

September 2013. The quorum (65) was met with 73 members

present (including 25 women). The AGM was mostly successful in that all points on the agenda were discussed,

all reports were presented and approved, and a new committee was elected. However, the procedure

followed to elect the new committee was unconstitutional and only seven members were elected. This

contravenes the constitution which states that eight members should be elected and one non-voting

traditional authority representative should sit on the committee. In addition, the newly elected committee

members are all under the age of 30 and cannot read or write. The members argued that the previous

committee, who were literate, misappropriated money and that this could be prevented by electing an

illiterate committee.

Torra usually holds a general meeting in June to present the draft financial report and approve the budget for

the upcoming year. In 2013, the conservancy held the meeting in September. Female representation was

exceptionally good with 50 of the 87 members present being female. The agenda included progress with

human wildlife conflict mitigation, the financial report and budget, the natural resource management report

and the annual workplan. However there was only time to discuss human wildlife conflict mitigation, because

it attracted so much interest, and a second general meeting has been called for the end of October 2013.

5.2.1.2 Kunene South

There has been good progress with the formation of a southern Kunene conservancy association. Six southern

Kunene conservancies took part in two meetings to discuss the role of the association and to develop a

constitution. It is expected that the constitution will be adopted and elections held in mid October 2013.

The recently elected chairman of Doro !nawas fell out with his committee and behaved aggressively towards

them. The committee called a meeting to discuss this but the chairman did not respond adequately and left

the meeting. The committee passed a vote of no confidence and the chairman was removed from office. MET,


NACSO and the traditional authority have been involved in this process and agreed that the management

committee acted constitutionally. In July there was a successful general meeting to approve the budget. This

was necessary because the previous general meeting had adjourned without the adoption of the budget

because of interventions by an unruly committee member (now also removed from the committee).

In an attempt to resolve the conflict within the Sorri Sorris committee, individual interviews were carried out

with each management committee member to ascertain what each of them thought to be the main source of

conflict. A meeting to discuss the outcome was due to take place in September but two committee members

did not attend so the meeting was postponed. The traditional authority has taken on the role of mediator for

the final conflict resolution meeting which is still to be arranged.

5.2.1.3 North Central

The first AGM for Iipumbu ya Tshilongo took place on 21st

September 2013 after a series of awareness

meetings in the six centres which were attended by 255 people (114 women). The AGM was successful with all

reports being presented and approved. More than 200 members attended (137 women) compared to a

quorum of 82.

The Uukwaluudhi constitution was finalised and approved at the AGM on 7th

September 2013. This was

considered a success since more than 200 members attended (less than the official quorum which is

unattainable but fulfilling the de facto quorum accepted by MET). A new 20 strong committee was elected,

eight of whom are women and the vice chairperson, treasurer and secretary are women. Most of the relevant

reports were presented and approved.

The North Central Conservancy and Community Forests Regional Association drafted its constitution. A follow-

up meeting is planned to take place in November during which the draft constitution will be presented to

member organisations and thereafter to be shared with broader members in each participating organisation.

Experts from the Legal Assistance Centre will provide support.

Figure 1: Iipumbu ya Tshilongo AGM 21st September 2013


Figure 2: Uukwaluudhi AGM 7th September 2013

5.2.1.4 Kavango

George Mukoya and Muduva Nyangana continue to hold monthly committee meetings but some members do

not attend, which can be a problem since decisions cannot be taken without a quorum. Some new members

will need to be trained in their duties. Not all members have appropriate qualities for their positions and a set

of criteria for committee members will be developed to assist members in deciding who to vote for. Several

management committee members, including both chairpersons, are reliable in attendance, and are

demonstrating increasing understanding and leadership on conservancy issues.

5.2.1.5 Otjozondjupa

N≠a Jaqna had a successful and quorate AGM in

July 2013. The annual report, financial report

and budget were approved and elections for

new management committee members held.

Tensions in the conservancy were high due to

the illegal fencing issues and activities of the

police in the area; some of the people present

at the meeting were allegedly illegal fencers, so

the topic was not discussed in depth.

Village meetings were held in Nyae Nyae prior

to the AGM to outline the topics to be covered

and enable members to provide guidance to the

village representatives who will attend the AGM

on their behalf. A gender balance of the two

representatives from each village is requested.

The traditional authority in N≠a Jaqna has been without a chief since July 2012. The conservancy will support

the traditional authority in organising an election, since the lack of a chief has had a significant impact on the

Figure 3: Sarah Zungu, Na Jaqna chairperson, presenting at the AGM.


community through the increased illegal fencing. There was a rushed decision to hold an election on 19th

August 2013, although this was postponed to October to allow for a proper nomination process, through

involvement of the regional governor’s office and all !Kung traditional authority councillors. The conservancy

also received a letter from the land board indicating that 48 people had applied for leasehold rights for plot of

land in the conservancy. The conservancy reviewed these rejecting most of the requests.

Figure 4: Nyae Nyae AGM - the results of the democratic process of voting for benefits.


Nyae Nyae held a successful and quorate AGM in September 2013. The chairperson was absent for medical

reasons, but all project reports were presented, the financial report and the budget and benefit distribution

plan for the year ahead were approved. The N$975,000 available for benefits will be utilised as follows:

o N$725,000 on individual benefits (N$500 each to 1,400 conservancy members plus bank fees)

o Toiletries for school children - N$30,000 o Seed - N$30,000 o Traditional authority support - N$30,000 o Coffins - N$30,000 o Water infrastructure - N$100,000

Figure 5: Voting for benefits at the Nyae Nyae AGM.

5.2.1.6 Zambezi

Mashi carried out village meetings in four areas to explain the proposed changes to the quorum, terms of

office, membership, the accounts system and the decision-making process in the constitution. Comments and

feedback from members will be compiled and incorporated into the final draft of the constitution which will be

presented at the upcoming annual general meeting for approval.

Kasika committee has recognised that the constitution requires revision, and at the next will seek approval

from members at the next AGM to undertake a review process.

Mayuni conducted village level meetings to introduce the proposed AGM agenda to members, and to ensure

that all members are well informed and to encourage them to attend the AGM (since there has been a

problem with achieving a quorum).

Impalila’s committee drafted work plans and budgets for their annual general meeting scheduled for 24th

October 2013. The work plan was completed and circulated to members for comments before the annual

general meeting. The draft budget required further work before circulation.


In preparation for their annual general meeting, Sikunga developed a checklist of constitutional provisions for

annual general meetings. Drafts of the work plan, budget and agenda were completed.

The chairpersons of all Zambezi conservancies met prior to a national level chairperson’s forum called by MET

to prepare a joint position on the human wildlife conflict self-reliance scheme, and to suggest ways that the

scheme could be improved. The Zambezi conservancies proposed the addition of species such as bush pig and

buffalo which are not covered, but do cause damage to crops. They also proposed the introduction of

compensation for loss of crops such as beans, cowpeas and vegetables, which are not currently covered.

Meetings such as this help to develop the capacity of the Zambezi Community-Based Natural Resource

Management Association to engage with MET and to have a voice in national policy formulation.

Mayuni and Kwandu facilitated several radio discussions on the Namibian Broadcasting Corporation’s Silozi

station about benefit distribution, staff management, conservancy constitutions and financial management.

After rehearsed discussions between the representatives (from each conservancy) the public was invited to

call in, leading to seven calls that prompted discussions about the differences between elected conservancy

committee members and employed staff and pointed to the need for conservancy jobs to be advertised.

Kwandu also used a radio show to explain their dual bank account system, and the difference between the

income and operational account.

5.2.2 Financial management


Financial management support was provided to Anabeb, Sesfontein, Torra, Ehi-Rovipuka, Omatendeka,

Orupembe, Sanitatas and Marienfluss. Since the on-site training for committees and financial administrators

carried out during the last quarter and other workshops held earlier in the year, there has been a significant

improvement in the monthly closure of books. Puros failed to bring their books in during this quarter.


Doro !nawas, Uibasen-Twyfelfontein and Sorri-Sorris received assistance in the monitoring of their petty cash.

The goal is to have all southern Kunene conservancies following the same basic financial system by 2014. New

Doro !nawas committee members were given a brief introduction to financial management in September

2013, focussing on the roles and responsibilities of staff and committee members. The workshop was followed

by support to the bookkeeper and treasurer to bring the books up to date until August 2013. Uibasen-

Twyfelfontein committee members have struggled to keep up to date with financial record keeping as a result

of the newly appointed manager being hospitalised, and also various workshops attended by the manager.

Sorri-Sorris now has an up to date record of financial transactions and is making good use of the new financial

monitoring system.


Iipumbu ya Tshilongo and Uukolonkadhi were assisted with the compilation of their annual financial reports

and Sheya Shuushona received help in reconciling monthly reports. King Nehale also was assisted with

monthly reports and in-house refresher training for the treasurer and coordinator.

5.2.2.4 Kavango

Both conservancies are managing their finances in accordance with the checklist developed last quarter. There

have also been continued improvements in financial reporting, with both conservancies producing monthly

financial reports, and Muduva Nyangana producing quarterly reports. George Mukoya has been encouraged

to do this as well to make it easier to produce the end of year report. Financial reports were mostly

handwritten, contributing to some errors that could have been avoided with use of computers. George

Mukoya appointed a new treasurer this quarter, and the coordinator and chairperson are working closely with

her to provide basic induction on the financial systems of conservancy and how conservancy operates. In both

conservancies the coordinators are working more closely with the treasurer and chairperson. Both

conservancies have received less income than anticipated thus far this year, due to less trophy hunting


activities than expected to date, and because of an informal agreement between both management

committees and the joint venture partner for Kavango Retreat payments to be used to construct offices for

both conservancies. However, it is likely that the anticipated income will be reached by the end of the year, as

there are clients booked for the remainder of the hunting season, and both parties now understand that

Kavango Retreat payments must be made according to the contract, with outstanding payments to be made

shortly.

5.2.2.5 Nyae Nyae and N≠a Jaqna

Financial management in N≠a Jaqna is suffering as a result of lack of a coordinator and deputy coordinator.

The chairperson is trying to maintain control, but since she is only semi-literate this is challenging. Other staff

members who are helping with finances are failing to follow procedures, and record-keeping has deteriorated.

It is important to recruit a new coordinator to rectify this, but in the meantime, more support is being

provided to maintain the financial records than is desirable.

Nyae Nyae has taken over direct control of all of their accounts. The trust will still be responsible for monthly

oversight and ensuring reconciliation before further disbursements are made as well as providing reports for

board meetings and AGMs.

5.2.2.6 Zambezi

With upcoming annual general meetings, this quarter’s focus has been on producing financial reports and

budgets for presentation to members.

Kasika still needs to improve financial governance, especially budget control, although the monthly

books have generally been kept up to date.

Impalila’s maintenance of financial records and adherence to systems has improved but there is still a

problem with low income.

Salambala has robust financial systems and internal controls, but it is a matter of concern that the

conservancy earns about N$ 1.5 million per annum but only distributed N$ 36,000 as benefits.

Sikunga’s financial management has been excellent, especially with regard to the involvement of the

ordinary members for financial decisions. Sikunga reviewed its budget to include the costs of the

newly established fish sanctuary. The conservancy’s income has not increased sufficiently during the

last two years to take on extra costs, so it is important to sign joint venture agreements with the two

lodges in the conservancy.

Wuparo’s financial management performance has deteriorated. Budget management was inadequate

and there was insufficient involvement of members in major financial decisions such as the over

spend on office renovations and reduction of benefits. Monthly book-keeping has been acceptable.

Balyerwa’s financial management has greatly improved and almost all funds are properly accounted

for.

In Mashi, financial systems and controls are in place and being adhered to, except for

unconstitutional loans and advances. The books have generally been kept up to date on a monthly

basis.

Mayuni’s financial management performance continues to improve. Its income has increased, and

expenses have been controlled and financial reports shared with members.

Kwandu’s financial systems and control are in place and are being adhered to, although income is

low.

5.2.3 Management plans

Biannual planning was carried out at Wêreldsend, Onjuva and Opuwo for Kunene North conservancies.

Orupembe did not attend because of the continued lack of effectiveness of the committee. Puros and Torra

held village meetings to review and finalise draft benefit distribution plans.


Benefit distribution plans for all five north central conservancies were translated into Oshiwambo, and the

management plans for King Nehale, Sheya Shuushona, Uukolonkadhi and Iipumbu ya Tshilongo were

finalised and presented to the committees so that they can be endorsed and printed as posters.

Due to the lower than expected income to date, the Kavango conservancies prioritised activities from their

annual work plans and ensured that those of highest priority were, or will be, completed this year. The

integrated ecosystem management plans for the Kavango conservancies were reviewed by CDSS. In the

process the potential was noted for improvements to the structure of these plans and for the addition of

important information that will assist the conservancies in drafting future annual work plans which will be

done by the NNF team during the next quarter before finalisation of the plans. These documents will be used

for the development of 2014 work plans, to be presented for approval at the annual general meeting

scheduled for December 2013.

Nyae Nyae and N≠a Jaqna have both been consulted by Uda ‘Nakamhela on their interest in applying for

leasehold for the entire conservancy area. Nyae Nyae has now signed all the necessary documentation for the

application to be made, while N≠a Jaqna still needs to decide whether they wish to proceed.

A review of the management plan developed in 2012 was undertaken with the new management committee

of N≠a Jaqna, so that they are both aware of it and could adapt it to include any new issues/priorities. On the

basis of this a plan for the year ahead was developed and a monthly planning format.

All Zambezi conservancies reviewed their management plan/framework documents. All are on target, except

for Kwandu, which does not use its plan as the basis for its planning.

Sikunga was advised on the process required to amend its boundary so that the boundary is aligned to the

constitution and management plan as there are some discrepancies between the gazetted and locally

recognised boundary.

Kasika finalized its updated management plan framework but several clauses conflict with the constitution.

The constitution needs to be reviewed to deal with these issues.

5.2.4 Staff management

The need for strengthening the skills of conservancy managers has been long recognised. Although

conservancy managers participate in most of the CDSS training events, it was felt that there was a need for a

training intervention specifically focusing conservancy managers. Angela Howells helped to develop a training

module which was pilot tested with 25 managers (including some from non-MCA targeted conservancies) from

16th

–20th

September 2013. The training was supported by the Swedish International Development Cooperation

Agency (SIDA) under the auspices of NACSO Institutional Development Working Group. The training was well

received and the pre and post-tests results indicated that all participants had enhanced their knowledge on

the subject matter. Based on the lessons learnt during this first pilot training, the module will be reviewed and

further roll out is expected during 2014.

A staff management workshop was conducted for Anabeb, Sesfontein and Torra. Torra have started quarterly

staff management meetings to improve communication, to provide staff with training courses and are

producing monthly newsletters to share information with members on staff matters. Sesfontein is planning to

introduce an attendance register and staff appraisal system and to encourage better coordination and

cooperation between staff and committee members. Anabeb will provide better communication on staffing

activities with the members through weekly radio broadcasts and develop a staff appraisal system.

Ehi-Rovipuka and Omatendeka held a meeting to present and discuss the staff policy, job contracts, job

descriptions, staff profiles and payslips. Payslips are now being used by the conservancies each month.


A foot patrol register was instituted at Uibasen-Twyfelfontein to provide management with information on

game guard movements. Not all game guards were patrolling regularly and this was causing dissatisfaction

amongst members and conservancy management. The register is carried by game guards and is signed off by

an area representative. Each game guard has to submit his patrol register for filing at monthly event book

meetings.

Basic computer training was given to the new Sorris Sorris and Doro !nawas managers in July 2013. Both staff

members are now able to make power point presentations, create folders and make graphs in Excel in addition

to word processing emails.

Support was given to the ≠Khoadi-//Hôas assistant manager in September 2013 on entering data entry into

the computer. He requires further training to improve basic computer skills as he needs to carry out some of

the manager’s activities when she is away.

A review was carried out to see whether King Nehale, Sheya Shuushona and Uukolonkadhi were in

compliance with the labour laws. All conservancies have employment contracts, personnel files, staff policies,

etc. Booklets summarising the Labour Act in English, Oshiwambo and Otjiherero were distributed.

Assistance was provided with the advertising and recruitment process for a new senior resource monitor at

Muduva Nyangana, including drafting of a job description and contract, and this new staff member has now

been appointed and commenced duties.

Draft staff policies for the Kavango conservancies were completed. The policies will be presented to each

conservancy and finalised in the next quarter.

Nyae Nyae were supported on a number of staff related issues including attendance registers, providing staff

with training on and also implementation of verbal and written warnings and maintaining social security

registers. Two new staff members were also introduced to the conservancy constitution, their job descriptions,

contracts and conservancy policies.

N≠a Jaqna had to address a number of outstanding staff management issues including finalising all their social

security registration and payment information, so that they have now paid the appropriate contributions for

their staff. New staff members also need to be recruited and adverts and actions were agreed to initiate the

recruitment process.

All of the Zambezi target conservancies are completing the process of reviewing their staff contracts and job

description. Other staff issues are as follows.

Kasika’s members and committee do not want their staff to sign contracts as they feel that the

conservancy should be free to dismiss them at any time. Efforts were made to inform the conservancy

about the importance of staff policies and contracts but the management committee is reluctant to

attend these meetings. Staff members are not adequately managed and performance is not

monitored. A new manager and treasurer were employed but do not control the other staff as there

are no policies in place. The village headman promised to address the need to follow the labour laws

In Impalila, all staff members have signed contracts and job descriptions and disciplinary measures

are taken against offenders. Some staff members come to work late and some get drunk in their

uniforms. The committee has begun to work on an asset policy.

Although only a few Salambala staff members have job descriptions and up-to-date contracts, there

has been some progress, with selected committee members developing staff contracts and job

descriptions. The drafts are ready for review by the committee.

Sikunga’s committee developed staff contracts and job descriptions for all employees. Most of them

have been reviewed with the relevant staff members and been signed. Sikunga manages its staff

according to its personnel policy.


In consultation with the committee and staff, Wuparo developed staff contracts and job descriptions

for its employees most of whom have now signed. The conservancy manages staffs according to its

staff policy.

Balyerwa’s committee and staff jointly developed contracts and job descriptions for all employees.

However most employees have not yet signed, and there remain concerns with the conservancy’s lack

of adherence to its own staff policy.

Mashi has developed staff contracts and job descriptions and most employees have signed. Mashi’s

staff members are managed according to policy.

In Mayuni and Kwandu, staff contracts and job descriptions were developed and most staff members

have signed. Both conservancies manage their employees according to staff policy.


5.3 Business and Tourism Technical Assistance

5.3.1 Financial sustainability

Substantial progress has been made on the development of financial sustainability plans for conservancies. A

standard template was developed, and historic information on income and expenditure entered into the data

sheets for each conservancy. During planning sessions the conservancies reviewed existing enterprises and

expenditure budgets, and made projections about income from these enterprises and other potential sources

of income over the next five years, and about their plans for operational expenditure and benefit distribution.

The following conservancies participated in planning sessions and developed draft sustainability plans (in

addition to Wuparo, Mashi and Mayuni which were done in the last quarter).

Doro !Nawas

Uibasen

#Khoadi//hoas

Sorris Sorris

Sheya Uushona

King Nehale

Muduva Nyangana

George Mukoya

Sikunga

Salambala

Kasika

These draft plans will be reviewed and revised versions will be presented to members at AGMs.

Figure 6: Financial sustainability planning at Sheya Shuushona– 11th September 2013


Figure 7: Doro !nawas sustainability planning.

5.3.2 Tourism joint venture development

CDSS developed a tool to help conservancies and operators in managing their contracts. Some joint venture

contracts are more than 30 pages in lengths and in some cases; there are multiple contracts (for instance

shareholding agreements and/or management contracts). This makes it very difficult to keep track of

contractual compliance. The joint venture compliance framework summarizes compliance obligations into

about four pages. A further single page document was designed as the agenda for joint management

committee meetings. The compliance framework have been piloted with Torra and Wilderness for Damaraland

Camp and Doro !nawas and Wilderness for Doro !nawas Camp. It was well received as most of the participants

have little understanding of the contracts. The team will now introduce the framework to other partnerships.

5.3.2.1 Orupembe

Orupembe finalised the shoot-and-sell hunting contract for 300 oryx with African Meat Supply in Oshikango.

An application has been submitted to MET and hunting will start upon approval.

Early in 2013, Orupembe was approached by Trevor Nott, owner of House on the Hill, with a proposal to

develop an additional facility at another site. The proposed site has been included in the conservancy’s

development plan since its establishment and there is a ‘permission to occupy’ in the name of the conservancy

but it needs to be converted to leasehold. As a result of the limited functionality of the committee, no progress

was made in the first half of the year. However, at the AGM in September 2013 approval was obtained from

the members to go ahead with negotiations. A formal proposal will be submitted by the operator and this may

involve applying for MCA-N grant co-funding.

Orupembe has shown interest in upgrading Etaambura Lodge. A business adviser has been hired to develop a

financial plan. He visited the conservancy and the lodge and is currently drafting the financial projections

based on different investment level scenarios. Depending on the financial viability, the conservancy may then

be in a position to submit a joint venture grant proposal to MCA-N


5.3.2.2 Otjomombonde Lodge (Omatendeka and Ehi-Rovipuka)

The borehole at the Otjomombonde lodge site was drilled and the access road has been upgrade so that

construction of the lodge can take place.

5.3.2.3 Torra

A trophy hunting contract was signed with a new professional hunter who has agreed to work under the same

terms as the previous hunter.

Kuidas Camp has been operating within Torra since 1996 (before the conservancy was registered). Since the

establishment of the conservancy, the operator has been working under an informal agreement and regular

but small payments have been made to the conservancy. Negotiations are underway with Skeleton Coast Fly-in

Safaris to formalise the arrangement.

Figure 8: Kuidas Camp (Torra).

5.3.2.4 Anabeb

The new hunting camp was completed and ten people were employed, including five women. The land board

issued a warning to Khowarib Lodge and Safaris to enter into negotiations with Anabeb. There have been

further discussions with African Eagle about their proposal to develop a circuit of ‘cabins’ in Anabeb and other

conservancies.

5.3.2.5 Skeleton Coast Concession (Puros, Orupembe, Sanitatas)

The Skeleton Coast northern concession was awarded to Puros, Orupembe, Sanitatas and two non MCA-N

supported conservancies, Etanga and Okondjombo. The head concession contract is with the Attorney General

for approval.

5.3.2.6 Etendeka (Anabeb and Omatendeka Conservancies)

Big Sky (Etendeka camp) held a joint management committee meeting with Anabeb in July 2013. Omatendeka

were unable to attend but informed the managers by telephone that there were no outstanding issues.

Performance of the camp continues to be good with a first year payment of N$ 424,143 and an occupancy rate

averaging 24%.


5.3.2.7 Lower Hoanib Concession (Puros, Sesfontein)

The head concession contract was agreed between MET and the conservancies and submitted to the Attorney-

General for final approval. It should be signed in the next quarter.

5.3.2.8 Sesfontein

A revised trophy hunting contract was signed with Thormählen & Cochran. This includes a guaranteed quota

payment for the 2013 hunting season. The conservancy wanted the operator to sign a three year contract, but

the operator indicated that he will see how the year progresses in terms of clients and once the new (three

year) quota is issued he will consider a long term contract.

Conservancy Safaris Namibia (CSN) signed an agreement with the conservancy for payments of N$50 per

person per night for access to Hoanib riverbed. This was previously done on a voluntary basis and the operator

wanted to formalise this and encourage other operators to follow suit.

5.3.2.9 Palmwag (Torra, Anabeb and Sesfontein Conservancies – ‘Big Three’)

There was a joint management meeting between the ‘Big Three’ and Fritz Schenk, the operator at Palmwag

lodge. The primary purpose was to finalize the agreement on the MCA-N capital contribution. They also had

the opportunity to discuss their working relationship, which has improved greatly, and compares well with the

relationship with previous operators. Mr Schenk has worked hard in turning around the performance of the

lodge and has already made significant investments in the upgrade and done a lot of marketing, particular in

South Africa.

5.3.2.10 Marienfluss

The Kunene land board finally agreed to the transfer the ‘permission to occupy’ into a leasehold for Camp

Syncro. This now allows the owner and current seller, Koos Vervey, to transfer the leasehold into the name of

the new purchaser. This was a condition for the purchase to buy Camp Syncro; however it may now be too late

to consider a MCA-N joint venture grant.

5.3.2.11 JV financial dashboard – Marienfluss and Puros

Several attempts were made to meet with the owner of Okahirongo over the financial dashboard, but these

were unsuccessful.

5.3.2.12 Hobatere Roadside (Ehi-Rovipuka)

The Concessions Unit completed the retendering of the Hobatere Roadside development, including traversing

rights in Etosha. Tender documents and operator’s contracts were developed. Travelling Tortoise was selected

and is interested in accessing a capital contribution from the conservancy through an MCA-N grant.

5.3.2.13 Twyfelfontein

The Uibasen-Twyfelfontein committee met the owner of Twyfelfontein country lodge in Windhoek on 27th

September 2013 to discuss issues such as current ownership of the lodge, proposed sale, outstanding fees

owed to the conservancy, use of the financial dashboard and the joint management committee. The owner of

the lodge is willing to pay outstanding debt but wants the signed acknowledgment of debt letter before she

commits to making a payment. The first joint management committee meeting is scheduled for 4th

November

2013.

Camp Kipwe has been paying the conservancy half of its bed levy fee whilst holding the rest of the funds in an

escrow account until the conservancy provides the camp with a leasehold certificate. Progress has been made

with the environmental clearance expected to be approved in the next quarter. Once this is done the

conservancy apply for leasehold and the joint venture partner will pay the funds it is holding in trust.

5.3.2.14 Grootberg Lodge (#Khoadi//Hôas Conservancy)

Occupancy at Grootberg has exceeded 80% this quarter. In addition to improved marketing this is a result of

the increase of beds from 24 to 32, which has allowed larger group to book. In the last six months Grootberg


Pty showed a profit of approximately N$ 1.5 million of which N$ 1 million has been used to pay off part of the

African Safari Lodge Foundation bridging loan. Grootberg Pty has also held its first board meeting.

5.3.2.15 Hunting contracts Kunene South

A detailed review of the Doro !nawas hunting contract was carried out with the conservancy after quota

setting. The conservancy are concerned with the lack of contact from the hunter despite frequent requests.

Specific issues were identified that need to be addressed and a letter was drafted to send to the hunter, after

approval by the management committee.

5.3.2.15 Hobatere (#Khoadi//Hôas Conservancy)

It has been confirmed that the prospecting license for Hobatere has been not been extended which allows the

conservancy to restore the lodge to working condition. #Khoadi//Hôas has decided to manage the lodge using

the hotel management agreement approach being used at Grootberg. They have approached the

Development Bank of Namibia for a loan, and have received positive feedback. Discussions will be held with

the Concessions Unit to work out how to fit the hotel management agreement approach within MET

approaches to tendering and contracting.

5.3.2.16 Sorri Sorris

Elephant Human Relations Aid (EHRA) is interested in developing a campsite in the conservancy. However,

there is a possibility that an individual already has leasehold over the site. The land board was approached to

see whether this was the case.

Namibia Exclusive Safaris continued with construction of the MCA-N grant-funded lodge, and have employed

19 temporary staff from the local area.

Figure 9: Construction of Sorri Sorris lodge.


Figure 10: Construction of guest room at Sorri Sorris lodge.

5.3.2.17 Doro !nawas

During the review of 2011 and 2012 financial reports for the financial and sustainability plans, a N$1,809,573

interest-free, unsecured loan with no fixed repayment terms was noted. The loan is payable to The Namib

Lodge Company (Pty) Ltd, part of Wilderness Safaris, who are joint shareholder and operator of Doro !Nawas

Camp (Pty) Limited. A memorandum of agreement for the liability incurred in 2005 was signed by both parties

in 2009. At a shareholder`s meeting in 2010 a repayment schedule was proposed by Wilderness Safaris - 35 %

of the annual dividend to be paid in cash to the shareholders and 65% paid towards the loan. Dividends have

not been paid since the camp opened in 2005, and with the reported accumulated losses there seems little

prospect of a dividend in 2013. The repayment schedule has not been approved by the conservancy.

5.3.2.18 Uukwaluudhi

The new lodge at Uukwaluudhi is nearly completed. The main area is operational, though the swimming pool is

in the final stages of construction; eight rooms are completed, with another four under construction. It will

also be necessary to install a new water supply (the current borehole produces extremely calcareous water but

there is sweet water nearby), improving road access to allow two wheel drive vehicles, possibly an upgrade to

the fencing and some improvements to wildlife waterholes and game viewing areas. The investor, Wouter

Smith has invested N$5.9 M. Since he has his own construction company he says that he has been able to

construct extremely cheaply and insurance valuers who came last week put a value of N$14 M on the

property. It was opened for business in August but there were complaints about the standard of service. The

plan is to reopen before the end of the year once work has been completed, and staff issues have been

resolved. Journeys Namibia is doing the marketing but booking is done directly through Opuwo Country Lodge,

which Mr Smith has also bought.

Uukwaluudhi is a high risk for rhino poaching because it is a small area, with a high human population nearby,

a fence that is easy to get through and one of the only two water points close to the fence at the far side of the

core area from the lodge. It is very fortunate that what appears to have been the only rhino poaching attempt

was unsuccessful.


After the AGM the investor met the new committee and discussed the joint venture agreement with them.

Figure 11: Interior of new Uukwaluudhi lodge.

Figure 12: Guest tent at new Uukwaluudhi lodge.


5.3.2.19 Sheya Shuushona

Namibian Exclusive Safaris signed a joint venture agreement for developing a lodge in Sheya Shuushona with a

capital contribution from MCA-N. The environmental scoping was completed and a clearance certificate

secured. MET approved the traversing concession in Etosha and the conservancy is waiting to sign this and the

MCA JV grant documentation contract.

Figure 13: Sheya Shuushona signing joint venture agreement with Namibia Exclusive Safaris 4th August 2013

5.3.2.20 Iipumbu ya Tshilongo

A review of the opportunities for a tourism concession for the conservancy inside Etosha National Park was

carried out, taking into account the possibility of the pans in the southern part of the conservancy being

developed for salt mining, and the possibility that MET will open the Naruwandu gate to the public, and that

NWR will develop a new camp to the south of this gate. From assessment of the conservancy area and its

adjacent land inside ENP, the consultants have considered an option that could be viable as a tourism

traversing concession if it is properly planned and developed. It should be noted however, that this option will

require an experienced and innovative tourism operator to work with the conservancy to implement it. Of

particular concern is the quality of tourism attractions, including game-viewing, in north central Etosha

compared with areas further south. A private partner experienced in African safari lodge development and

operation, having access to captive markets, and innovation to combine a wildlife-based product with other

nature-based and cultural tourism activities, is needed to successfully implement a tourism product in this

area.

The proposed concession option is summarized below:

Description Considerations

A safari lodge consisting of between 10 and 20 rooms and a campsite of between 5 and 10 individual sites, is developed at:

o a suitable location near the edge of Otjivalunda Pan No. 2 if no mining takes place there, or

o a suitable location near the south eastern edge of Okanga Pan, if mining does take place at Otjivalunda Pan No. 2

All accommodation products are developed and operated by an experienced tourism operator working in partnership with the Conservancy

Difficulty in accessing sufficient fresh water

Uncertainty about the location and viability of a new waterhole

Uncertainty regarding the time required for new waterhole to become productive

Uncertainty about future mining activities. Even if the current EPL


Description Considerations

Tourists travelling from Okaukuejo are permitted to self-drive using the main park roads via Mbari and Narawandu to the lodge & campsite

All activities into the exclusive traversing area are conducted on 4x4 game-viewing vehicles guided by trained staff of the lodge operator

Access to ENP is permitted via the existing Narawandu management gate, which according to reports will later become a public entry gate

A second, exclusive access gate, is opened between the Okanga and Natukanaoka Pans, thus allowing a circular route and creating an exclusive entry point to the Park once the Narawandu Gate is opened to the public

A network of new tracks is developed for the Conservancy’s exclusive tourism use within a radius of approximately 20km from the Narawandu and new gates (i.e. the ideal game-drive distance from a designated base)

The Conservancy is granted exclusive tourism access to Pan Point Waterhole, including the right to build and operate a hide using an environmental sensitive and non-permanent design

A new small water point is developed on the south-western side of Natukanaoka Pan to which the Conservancy is granted exclusive rights. This will bring wildlife into an area currently having very low wildlife numbers and create an additional tourism focal point for the concession. The Conservancy should also be given the right to build a small, non-permanent hide at this new waterhole. Without this additional waterhole the viability of the concession is marginal

The Conservancy negotiates with the neighbouring Sheya Uushona Conservancy to gain reciprocal access to the eastern portion of their traversing concession area

holder does not develop the mine, these rights might be taken up later by another entity

In-principle approval followed by detailed planning is required for the proposed new gate, tracks, waterhole and hides in ENP

Agreement with MET, Conservancy and their private partner is required regarding maintenance of concession related infrastructure inside the Park, including protocols about their use

Distance from possible lodge sites and the new gate to Pan Point Waterhole is on or exceeds the ideal distance of 20km


Figure 14: Iipumbu ya Tshilongo and neighbouring parts of Etosha.


Figure 15: Okanga Pan

Figure 16: Reviewing options for Iiipumbu ya Tshilongo concession application.


Figure 17: Mbari waterhole, Etosha National Park.

5.3.2.21 Uukolonkadhi Ruacana

Mavinga Campsite, on the Kunene River, has been upgraded from traditional huts to eighteen fully furnished

bungalows. There have been discussions with the owner about the possibility of a partnership with the

conservancy. He is interested but needs to have more understanding of how joint ventures work.

5.3.2.22 King Nehale

King Nehale’s concession application was approved by MET, and the head concession contract is with the

Attorney-General’s office for final approval. However, when representatives from the Concessions Unit came

to present the contract to the conservancy, the Chief Control Warden from Etosha National Park stopped the

meeting from taking place saying that park management was not consulted [this was not factually correct] and

that they would oppose the inclusion of Mushara water hole as part of the concession. Senior MET staff

members have since confirmed that this officer did not represent the views of the ministry and the concession

will be issued.

5.3.2.23 Kavango

The draft contract for development of the joint lodge and campsite by Namibia Exclusive Safaris in Khaudum

National Park was issued. The contract is expected to be signed in December, with construction to commence

in early 2014.

A joint management committee meeting was held with Namibia Exclusive Safaris (NES), the joint venture

partner for the Kavango Retreat, in September. Although the relationship is good, there is room for

improvement in the conservancies’ understanding of mutual obligations under the contracts. A checklist is

being prepared to assist with this. There is a plan for NES to develop a tourism hub on the Trans Zambezi

Highway, and the traditional authority has allocated land for this.


Figure 18: Mess area, Kavango Retreat.

Figure 19: Guest tent, Kavango Retreat.


5.3.2.24 Nyae Nyae

The environmental scoping report for the Xamsa bushcamp was completed and the final report for the pre-

joint venture grant will be submitted in the first week of October.

5.3.2.25 Kwandu

MET awarded the head concession contract for the Susuwe and Nsuna sites to Kwandu. A contract has been

drafted by MET and reviewed by the conservancy. Building of a proposed lodge within the conservancy was

halted. This was being pushed by a local investor with financial backing from private investors, but the

development was illegal and the investor had not engaged with the conservancy.

5.3.2.26 Mashi

Camp Kwando and Mashi have held joint management committee meetings and the overlap of hunting and

tourism areas will be soon addressed through a memorandum of understanding between Camp Kwando and

the hunting operator.

Mavunje Camp is community camp owned by the Ngonga community. The leasehold was issued in the name

of an Ngonga village representative, who has used this to benefit personally. A contract will be drafted and

signed between the operator, the conservancy and the leaseholder to resolve this, but the process has taken

longer than expected and the draft is in its fourth version with the parties not yet reaching agreement. In the

meantime, all parties have agreed to sign a memorandum of understanding to allow payment to the

conservancy to start.

Mashi has built a solid working relationship with the new management of Namushasha Lodge, and lodge staff

members have received several training opportunities.

5.3.2.27 Mayuni

MET has awarded the Nambwa head concession to Mayuni. A draft head contract was drafted by MET and will

be reviewed by the conservancy.

Susuwe Island Lodge continues to have a productive joint venture relationship with the conservancy, although

the contract needs to be renewed as it is outdated. Due to changes in management, the financial dashboard

system has not been implemented.

The owner of Mazambala Island Lodge has repeatedly been asked to meet the conservancy to address his

failure to comply with the joint venture agreement, but has not responded. MET has been asked to intervene.

The conservancy committee has kept a paper trail in case legal action is required. Though Mazambala is

believed to be the busiest lodge in Mayuni, it has paid the conservancy only N$ 49,303 from January to June

2013.

There is still no progress on the proposed grant funded development at Kubunyana and MCA-N has written to

seek clarification on the investors’ intentions. In the first six months of 2013, Kubunyana paid N$65,000 to

Mayuni conservancy, despite not being operational.

The Ministry of Trade and Industry is planning a crocodile farming project in Mayuni. However the conservancy

has not been involved in the development process, despite the fact that there is a tourism component to the

project. A general meeting was called to inform conservancy members and they approved the project’s

implementation on condition that the project management clarifies community benefits, and that it should

work closely with the conservancy like any other tourism business. As approved by the members, the

chairperson drafted a consent letter which included the condition of a formal relationship with the

conservancy and that the leasehold will be in the name of the conservancy. The consent letter was signed by

the chairperson and handed over to the Kongola Constituency councillor.


The conservancy has been involved in discussions with an investor who is interested in turning Chihoko (an old

hunting camp) into a lodge. A joint venture contact was drafted and the conservancy will be sending it to CDSS

for review.

5.3.2.28 Balyerwa

African Monarch is a business which has gone into a management deal with the Zambezi Collection to rent

Matota to establish a guide school there. Upgrading is underway and the facility is expected to start operations

in October. Although there have been several meetings, arrangements for payment to the conservancy are

unclear.

5.3.2.29 Kasika

Based on the MCA approval of the joint venture grant application, the King’s Den operator has carried out an

environmental impact assessment for the construction. He has also started to clear the site in preparation for

construction, recognising that there is little time left before the final completion date in July/August 2013.

5.3.2.30 Wuparo

The conservancy has commented on the draft contract for traversing rights in Nkasa-Lupala National Park, and

is now waiting for the contract to be reviewed by the Attorney-General before it can be signed by the minister

and chairperson. The traversing agreement will allow the conservancy the transfer their rights of night drives,

fly camping, game drives and boat cruises to their existing joint venture operator at Nkasa-Lupala. It will also

stop all free camping in the park which will mean that self-drives will use the Rupara Campsite. The financial

dashboard has been updated for the Nkasa-Lupala Camp’s agreement with Wuparo, however there has been

no joint management committee meeting; this is being scheduled for October 2013. Nkasa Lupala has

generated a minimum fee of N$ 33,500 from January to June 2013 and is due to pay approximately N$ 84,760

in additional fees for the 2012/13 season.

Wuparo generated N$ 320,000 in trophy hunting revenue from January to June 2013.

5.3.2.31 Sikunga

After a year of Sikunga’s discussions and meetings with Island View and Kalizo Lodges, both lodges were given

draft joint venture contracts to review. In return the operators have agreed that they will submit proposals

based on past discussions, and that this will be the basis for negotiating the contracts, specifically around the

fees. Final negotiations with each of the lodges are due to begin in October 2013.

5.3.2.32 Impalila

There are problems between the shareholders of Islands in Africa, which owns Impalila Island Lodge and

Ntwala Lodge and the conservancy has not received any payments since the agreement was signed in 2012

and staff members have recently been retrenched. The lodge is operational, though it is undergoing

renovations. An individual who claims to be the new shareholder of the companyhas taken on the

management of the lodge, but more clarity is needed from the original investors. The new chairperson of the

conservancy has engaged with the traditional authority at Bukalo to make sure that the new investor does not

liaise directly with the traditional authority without involving the conservancy. The Ichingo owners refuse to

engage with the conservancy and this issue is now with MET.

5.3.2.33 Salambala

In 2012 Salambala signed a joint venture agreement with Camp Chobe for 15 years and an MCA-N grant was

approved to allow the operator to expand the lodge from a 20 to 40 bed operation. During the quarter the

conservancy successfully signed the grant agreement with MCA-N and based on their capital contribution have

also renegotiated and signed a new joint venture agreement with Camp Chobe. This has enabled the

conservancy to increase their fee from a fixed 5%, to an annual escalation going to 10%. Building of the

additional 20 beds has largely been completed.


The other investor opportunities have stalled somewhat. At Liambezi the investor has run into the challenge

that their preferred site is very close to important ‘royal’ graves and the traditional authority are reluctant to

give their approval for any developments. The investor for the Salambala core area has gone quiet. There has

been a review of the draft joint venture agreement, comments made to the conservancy and the next step is

for them to meet with the investor.

Figure 20: Salambala signing the new joint venture agreement for Camp Chobe.

5.3.3 Legal technical assistance

During the quarter, there was much legal review work for the conservancies, including the grant agreements

with MCA, the draft concession agreements for Nambwa, Khaudum, Hobatere Roadside and Sheya Shuushona,

and revised joint venture agreements for Kings Den, Chobe Camp and Sheya Shuushona and a new joint

venture agreement for Salambala Wilderness.

5.3.4 Tourism SME product development


Ed Humphrey completed the study on the possibility of a voluntary payment system for self drive and guided

tourists traversing through conservancy areas. This study reviewed approaches taken in other parts of the

world and made recommendations for the most cost-effective payment system under the specific

circumstances of Kunene. There was a possibility of submitting a grant to MCA-N to cover the cost of setting

up such a system and providing signage. However, we were advised by MET that these issues would be

covered in the forthcoming Wildlife Bill, and that we should not proceed until the new legislation is in place.


Jeff Muntifering, from Save the Rhino Trust, has

been working for CDSS on plans to add value to

rhinos to conservancies, as a partial return for

the cost of protecting them. The main tasks

have included developing a specialist course

under the Namibian Academy for Tourism and

Hospitality (NATH) on rhino tracking,

developing a regional rhino tourism strategy for

Kunene, and initiating at least two rhino

tourism enterprises. A one-day introductory

course on rhino conservation tourism took

place on 30th September 2013 and was

attended by 20 ‘rhino rangers’ from ten

conservancies in Kunene that have rhino on

their land. A draft business plan for

conservancy-owned rhino tracking in Palmwag

has been developed and accepted by the

Palmwag joint management committee.

In 2011 Anabeb started managing Ongongo Camp again after a private investor withdrew. Since then Anabeb

has maintained and developed the campsite. In early 2013 the existing staff members were dismissed for poor

performance, so support was required to train new employees. The staff and project manager are managing

the camp more effectively. From April-August 2013, N$49,157 was generated, which is an increase from the

previous year’s total income of N$55,800. The ablution facilities have been renovated by the conservancy,

which might be a first for conservancy campsites. Fritzie Schenk (the son of the operator from Palmwag) has

had some preliminary discussions about taking over management.

There have been some improvements in the management of enterprises in Puros. Income generated from

these enterprises is being deposited more regularly into the bank account, although the difficulty of getting to

Opuwo causes some delays. It may be possible to make an alternative arrangement with Okahirongo Lodge.

Some members of the conservancy are constructing a Herero traditional village as an alternative to the Himba

traditional village. The development of a ‘competing’ traditional village was discussed with the conservancy.

The consensus from members was that given the poor management of the Himba traditional village, it would

be in their best interests to approach the Living Cultural Foundation Namibia (LCFN) to develop an improved

living museum for the conservancy that will be managed by the members and not the conservancy committee

and staff. There has been some improvement in staff management which has followed the suspension of some

staff members for poor performance. Duty rosters have been developed and implemented.

Marble Campsite in Orupembe has suffered from the loss of experienced staff. Effort has put into developing

the skills of new staff, and this has resulted in some improvements in financial management, service and

cleaning. Income has decreased from 2012, but improvements have been made over the last three months.

IRDNC has met with Namibian Tourism Board (NTB) to discuss the registration of Marble Campsite. According

to NTB, the registration was applied for and approved in 2009; however, this year the NTB officer stated that

the registration did not exist. IRDNC is currently resolving the matter and working with the NTB officer to

ensure all other campsites are registered.

Figure 21: Kapoi Kasaona, Anabeb Chairman, presenting at the rhino tourism meeting.


There have been some improvements in the management of Okarohombo campsite in Marienfluss, which was

flooded two years ago. Four of the five campsites are now operational but the last is probably beyond repair.

In addition, a small hut has been built near the reception area for members to sell crafts. Financial

management remains problematic but the campsite has generated N$24,960 up to August 2013, more than

the total of N$22,510 generated in 2012.

Construction of the MCA-N grant-funded Opuwo visitor centre started in early September 2013 and is

expected to be completed by October 2013. A one page information sheet has been sent to tour operators.

Sesfontein has taken some steps towards developing dry camps next to the Hoanib River. A site visit was

conducted with the conservancies and Wilderness Safaris Namibia. Conservancy Safaris Namibia already pays a

fee of N$ 50 per person per night. The conservancy is also in the process of developing the old hunting camp

into a campsite. The location is excellent, within one kilometre of the main road but protected, shady and

hidden behind a hill. There are private ablutions at three sites and a communal kitchen area. All water pipes

and electrical cables are connected and in good condition so the conservancy only needs to buy a pump for

water. New staff members have been employed at the Fig Tree campsite and financial management improved

with all funds generated being deposited into the bank account.


Quotations for outstanding work for the Dimab garden in Twyfelfontein-Uibasen have been sent to the

Environmental Investment Fund (EIF). EIF is currently reviewing the quotes and it is hoped that a decision will

be made early next quarter.

Figure 24: Dimab garden - Uibasen.

Figure 22: Opuwo visitor centre under construction - interior. Figure 23: Opuwo visitor centre under construction - exterior.


The black-faced impala introduced to Doro !nawas and ≠Khoadi-//Hôas conservancies have potential value

from live capture and sale. A population assessment was carried out in July 2013. Herds ranging from 2-14

were observed in ≠Khoadi-//Hôas but in Doro !nawas, none were seen and there were no reports of sightings

from farmers or lodge guides.

Figure 25: Doro !nawas game guards failing to locate black faced impala.

Building at Hoada campsite started in June. The delivery of incorrect materials as well as problems with the

water pump delayed completion. Journeys Namibia has shown great commitment to the campsite upgrade

and has purchased extra materials needed to finish the upgrade. The grant period was extended and work

should be finished by November 2013. Sales for the first six months of this year exceeded expectations with a

total of N$241,788 compared to the budgeted N$53,664. The campsite ended in a profit of N$55,187

compared to a projected loss of N$69,108.


Figure 26: New communal ablution blocks at Hoada campsite.

The Hoada campsite has shown improving occupancy following the management and marketing agreement

with Journeys Namibia. However, as with most conservancy campsites, the lack of activities limits the numbers

of days visitors stay. As a pilot initiative, NNF after consultation with the conservancy has contacted a

consultant to map a self-drive route in the area close to the office. This area boasts attractive landscapes and

reasonable good wildlife including introduced species including black faced impala, eland and hartebeest.

Visitors will be able to purchase the map which indicates tracks, landscape and points of interest and this will

be available from the reception at Hoada campsite. It is anticipated that overseas fully independent travellers

would be attracted by this product as it offers re-assurance to those who are not equipped to go off the

beaten track but who would like to explore more than the main roads.

NNF field staff liaised with the National Botanical Research Institute of Namibia (NBRI), which has an informal

contract to buy plants from the plant nurseries at Sorris Sorris (2) and Doro !nawas (1), to find out what

species to grow and took Windhoek aloe seeds from NBRI to the nurseries.


The King Nehale craft centre grant has been delayed because quotations for construction are higher than the

budgeted amount. A request has been forwarded to MCA-N to change from a container to a brick building. The

roof of the old container was dismantled and crafts transferred to the conservancy office.


Figure 27: Old King Nehale craft centre with dismantled roof.

5.3.4.4 Kavango

Basket weavers and woodcarvers provided material for the Omba product launch event in Windhoek in August

2013. Although the crafts were initially not up to the standard required, when the producers used the

templates provided by Omba during the training workshops, they were accepted. The lack of palms is a

problem but both conservancies have planted palms to ensure future supply. The tourism hub at Katere will

provide a local craft sales outlet.

Members from George Mukoya and Muduva Nyangana visited five conservancies in the Zambezi region to

visit the Mashi Craft Centre and other small enterprises.


N≠a Jaqna continues to try to increase income for the conservancy and community from Grashoek Living

Museum, but despite several visits and supporting the leasehold application to the land board on behalf of

Grashoek, they are still failing to comply with the signed agreement with regard to making payments.

Grashoek Living Museum is awaiting a response from MET on the request for exemption from an

environmental assessment on the grounds of it being a small local venture, and the Land Board on their

leasehold application.

A new local craft coordinator has now been hired as part of the Nyae Nyae craft grant and received induction

training during the last quarter (but has unfortunately since resigned). The two craft shop staff members were

brought down to Windhoek to participate in the opening of an exhibition and then spent time working with

the Omba Arts Trust in Windhoek and Swakopmund learning about marketing.


Figure 28: Nyae Nyae craft workers on exposure visit to Windhoek.

5.3.4.6 Zambezi

The Chobe Campsite in Salambala has generated little income since it was established in 2009, partly because

it is flooded for several months each year. After several years of Salambala subsidizing the campsite’s

operations, the conservancy has handed management of the site to the neighbouring Camp Chobe. According

to the agreement, which was signed in August 2013, the operator will pay a monthly fee of N$3,000 (which will

escalate by 10% annually) and campsite staff will be from the conservancy.

Implementation of the MCA-N grant for a new cultural centre at Namushasha in Mashi conservancy is almost

completed. Construction of the new traditional village is complete. Twelve information boards were printed

and transported from Windhoek to Namushasha in September 2013. The information boards printed include

the following themes: pottery, wood carvings, basketry, metal work, musical instruments, clothing &

ornaments, cattle, agriculture, fishing, tribal authorities & social structure, and traditional healers. Frames to

erect information boards are currently under construction and boards will be erected inside the shelters (built

in the last quarter) in November 2013. About 90% of the required artefacts were procured in September 2013

and transported to the site. Specialised implements such as blacksmith’s and a mukoro are still outstanding.

Funding for this activity in the original grant application budget was not sufficient; as a result extra funding is

necessary to ensure that all required artefacts are procured. Based on that additional grant funding will be

required from MCA-N.


Figure 29: Information board shelter along walking trail from lodge to village

Figure 30: Artefacts on site at Namushasha heritage centre.


The MCA-N grant for the Ngoma craft centre is on schedule. Procurement is underway for construction of the

ablution block. A business strategy outline was developed and reviewed with the committee, who will discuss

it further before a draft business plan is drawn up. A workshop was held to improve the diversity and quality of

crafts.

Sikunga is developing a plan to protect the carmine bee-eater nesting colony from people illegally capturing

the birds. Kalizo Lodge has partnered with the conservancy to fence the colony and build a hide and provide

signage. The conservancy will then charge a small fee to tourists for visiting the site.

Wuparo has hosted several craft training events to increase the diversity of crafts available at the newly

established Sheshe craft centre. A small bicycle tourism business will operate from Sheshe. Through an

American tourism company and the Bicycle Empowerment Network of Namibia, Wuparo received 15 bicycles,

and was constructed a small storage/office area alongside the craft centre. A business plan was developed for

the bicycle tourism business – and the conservancy has identified its former manager as the new manager of

the business. The Bicycle Empowerment Network of Namibia has trained the manager to maintain bicycles,

and has provided guidance on the establishment of a village tour route.

Despite some material shortages that delayed finalisation of the Kingfisher Bakery in Kwandu, and despite

some material shortages that delayed finalisation of the Kingfisher Bakery in Kwandu, and a disagreement

between the builder and business owner, which was resolved, the bakery is baking and selling bread with the

new equipment provided through the grant, and reports an increase in turnover. The builder is waiting for

delivery of the final materials to complete construction.

As part of the MCA-N grant to Mashi Crafts, new products have been developed including baskets, coasters,

necklaces, bangles and wooden spoons and chitenge cloth bags, aprons and skirts. Seventeen producers have

been trained to make the new products and five women have been trained to sew chitenge. Two draft

catalogues and an information pack have been developed. New items will be sold at the centre including

Elephant Energy solar torches, chitenge cloth, posters and postcards, woven shoe lace bags and devil’s claw

tablets and tea. The building of an ablution block and guard house is underway. Firewood is now being sold

from the firewood store. The first consignment sold out, and a second consignment has arrived. The

refreshment seating area is completed. Mashi’s manager and sales assistant participated in an exposure trip to

craft and curio shops in Windhoek and Swakopmund.

Two boats for the Impalila and Sikunga fisheries projects (one for each conservancy) were procured from

South Africa and transported to the sites. In Sikunga, two observer towers need to be built under this grant,

but the allocated budget was insufficient. It is proposed that the grant budget is raised to cover the costs of

building at least one tower. This year the Zambezi Classic, an annual fishing competition hosted in Sikunga

which previously attracted only tourists, was arranged in cooperation with the conservancy and included a

dug-out canoe fishing competition for local fishermen.


5.4 Business study tours and in service training

5.4.1 Joint venture exposure trips

Representatives from George Mukoya and Muduva Nyangana were taken in late September 2013 to visit five

conservancies in the Zambezi region. A visit to Nkasa Lupala lodge provided them with greater appreciation of

the potential for a pure tourism (as opposed to trophy hunting) product, and increased their awareness of the

range of jobs and activities that are likely to be available to them from the Khaudum development.

Figure 31: Exchange visitors from Kavango at Nkasa Lupala.

5.4.2 Lodge placements

A plan was drawn up to send nine participants from Ehi-Rovipuka, Anabeb, Marienfluss, Omatendeka, Puros

and Torra to lodges and campsites in Kunene North. In October, IRDNC will follow up with the operators with

the aim of participants visiting the lodges and/or campsites in November/December 2013.

Six members from both George Mukoya and Muduva Nyangana undertook a 12 day placement at Kavango

Retreat in September 2013, during which they were trained and gained experience in many aspects of working

at a lodge, including housekeeping, food preparation, and grounds maintenance. All participants gained

confidence dealing with lodge staff and guests, and developing an awareness of where their strengths and

interests lie in this type of work. The experience should stand them in good stead for jobs that will arise from

the Khaudum development. References are being arranged for the participants, to assist them to pursue job

opportunities. Kavango Retreat staff members were extremely supportive in running this placement and

maximising its usefulness.

N/a’an ku se and Nyae Nyae signed an agreement to trial a rotating placement of Nyae Nyae people at N/a’an

ku se as well as training for Nyae Nyae people that show potential within the N/a’an ku se structure. This

offers significant potential for individuals as well as the conservancy to earn additional income (since both the

individuals and the conservancy receive a payment for each rotation that takes place) and if successful N/a’an

ku se will extend this model to their other sites. The second rotation is currently underway i.e. second group of

eight people for the next four weeks).


Figure 32: George Mukoya and Muduva Nyangana lodge placement at Kavango Retreat.


5.5 Natural Resource Management Technical Assistance

5.5.1 Event book system

Quarterly event book audits were undertaken in Ehi-Rovipuka, Omatendeka, Puros, Marienfluss and

Orupembe. With the exception of Orupembe, these conservancies have improved. A follow-up review will be

conducted in December 2013. All documents and data were up to date in preparation for the quota setting

process.

Figure 33: Khoadi Hôas event book audit.

The first game count using foot transects in the Kavango conservancies was undertaken in August, with more

than 30 ten kilometre transects walked over a four day period. Elephant, roan, eland, oryx, kudu, giraffe,

duiker and steenbok were all recorded. The data provided a good baseline against which future trends can be

determined, and will assist in quota setting.


Figure 34: Game count in Kavango.

Nyae Nyae and N≠a Jaqna rangers participated in water point counts. The data will be sent to the Natural

Resources Workng Group to provide population estimates.

5.5.2 Management planning and zoning

In August, conservancy members were selected to assist the Kavango Retreat partner to adjust the cutline

between the settlement and wildlife zones, in order to minimise the number of villages inside the latter. Only

two villages and a small number of crop fields currently remain within the wildlife zone. Assistance will be

sought from the traditional authority to relocate these to ensure the conservancy does not breach the terms

of the hunting contract. There has been no further progress in resolving the issue of the borehole drilled by

GOPA for livestock in the wildlife zone last quarter. The decision from MET to approve a pipeline from the

borehole to the settlement area is still pending, and the borehole remains capped in the meantime.

Ninety one eland were translocated into the Kavango conservancies in August 2013. This should create higher

quotas and income through trophy hunting. Resource monitors were taken to inspect the four new water

points constructed last quarter with funding from the Game Products Trust Fund and the joint venture partner,

to gain an understanding of management issues and the need for regular monitoring during their patrols to

ensure that any maintenance requirements are identified and remedied as soon as possible to maximise

potential for attracting higher numbers of game. Despite some initial elephant damage (that has been

rectified), the water points are already attracting game including high value species such as elephant, roan and

eland.


Figure 35: Zonation meeting in Sikunga (left) and Mayuni (right).

Table 5 shows progress on wildlife management and utilisation plans and table 5 shows progress on zonation.

Table 5: Progress on wildlife management and utilisation plans. Red text shows progress in current quarter.

Pro

cess

sta

rted

Dra

ft c

om

ple

ted

Rev

iew

ed b

y C

C

Fin

al D

raft

Ap

pro

ved

Po

ster

Notes

Orupembe x x x x x Approved at AGM.

Sanitatas x x x x To be approved at AGM.

Ehirovipuka x x x x x Approved at AGM.

Omatendeka x x x x x Approved at AGM.

Sesfontein x x x x x Approved at AGM.

Torra x x x x x x Approved at AGM & poster developed

Puros x x x x To be approved at AGM.

Anabeb x x x x x Approved at AGM.

Marienfluss x x x x To be approved at AGM.

Doro !Nawas x x x x x x Minor review required to ensure zonation maps consistent

with new standardised definitions.

Uibasen x x x x x x Minor review required to ensure zonation maps consistent


#Khoadi//hoas x x x x x x Minor review required to ensure zonation maps consistent


Sorris Sorris x x x x x x Minor review required to ensure zonation maps consistent


Uukolonkadhi/Ruacana x Review required

Sheya Uushona x Review required

King Nehale x Review required

Uukwaluudhi x x x x x Reviewed in March 2013, approved at AGM, but requires

additional work

Iipumbu ya Tshilongo There is one developed by MET, but requires review.

Muduva Nyangana x x Draft completed, to be reviewed by committee.

George Mukoya x x Draft completed, to be reviewed by committee.

Nyae Nyae x x x x x Finalised & approved at AGM.


N=/a Jaqna x x Existing draft but requires review by conservancy.

Kwandu x x x x x Approved at AGM.

Mayuni x x x x x Approved at AGM.

Mashi x x x x To be approved at AGM.

Wuparo x x x x To be approved at AGM.

Balyerwa x x x x To be approved at AGM.

Sikunga x x x x To be approved at AGM.

Impalila x x x x To be approved at AGM.

Salambala x x x x To be approved at AGM.

Kasika x x x x To be approved at AGM.

Table 6: Progress on zonation plans. Red text shows progress in current quarter.

Progress of Zonation Plans

Pro

cess

sta

rte

d

Dra

ft

com

ple

ted

R

evie

wed

by

CC

Fin

al D

raft

Ap

pro

ved

Po

ster

d

istr

ibu

ted

Notes

Orupembe x x x x x Final version approved.

Sanitatas x x x x x Final version approved.

Ehirovipuka x x x x x Final version approved.

Omatendeka x x x x x Final version approved.

Sesfontein x x x x Revision pending.

Torra x x x x Revision in progress.

Puros x x x x Revision in progress.

Anabeb x x x x

Revision pending.

Marienfluss x x x x x Final version approved.

Doro !Nawas x x x x x x Minor review required to bring into line with new

standardised definitions.

Uibasen x x x x x x Minor review required to bring into line with new


#Khoadi//hoas x x x x x x Minor review required to bring into line with new


Sorris Sorris x x x x x x Minor review required to bring into line with new


Uukolonkadhi/Ruacana x

Existing plan but requires review.

Sheya Shuushona x

Existing plan but requires review.

King Nehale No zonation plan, need to initiate process.

Uukwaluudhi x Existing plan but requires review.

Iipumbu ya Tshilongo New conservancy, process will start soon

Muduva Nyangana x x x Reviewed and updated plan with committee, but needs

finalisation before approval.

George Mukoya x x x Reviewed and updated plan with committee, but needs

finalisation before approval.

Nyae Nyae x x x x x No revision required.

N=/a Jaqna x x x x x No revision required.

Kwandu x x x x To be approved at AGM.

Mayuni x x x x To be approved at AGM.


Mashi x x x x To be approved at AGM.

Wuparo x x x x To be approved at AGM.

Balyerwa x x x x To be approved at AGM.

Sikunga x x x x To be approved at AGM.

Impalila x x x x To be approved at AGM.

Salambala x x x x To be approved at AGM.

Kasika x x x Being reviewed by committee.

5.5.3 Natural resource management rules and regulations

Quota setting workshops were conducted with each of the Kunene North conservancies to calculate quotas for

the next three years. Previously, quotas were granted on an annual basis but it has been recognised that three

year quotas will make it easier to negotiate trophy hunting contracts. The process went well except in Torra,

Sanitatas, Marienfluss and Orupembe where there were too few committee members for a quorum. In these

cases the technical team recommended possible quotas on behalf of the conservancy, but these are likely to

be lower than the requested quotas, because of the lack of engagement by the conservancy committees. The

hunting operator was only present in four out of nine conservancies.

Quota setting meetings for ≠Khoadi-//Hôas, Doro !nawas and Sorri Sorris went well although MET was not

willing to increase the elephant quota as requested.

All north central conservancies had their quota setting exercise in September 2013. King Nehale,

Uukwaluudhi, Sheya Shuushona and Uukolonkadhi all reported using only a small part of their previously

allocated quotas because none of them have been able to secure a contract with a professional hunter, and

they do not have the skills or transport required for own-use hunting.

Table 7: Progress on ticketing system.

Year

init

iate

d

20

13

Progress in 2013 Challenges

Orupembe 2011 X Poor New staff still unfamiliar with the system.

Sanitatas 2011 X Doing very well

Ehirovipuka 2011 X Doing very well

Omatendeka 2011 X Showing some improvement after poor start.

Sesfontein 2011 X Poor

Torra 2011 X Doing very well

Puros 2011 X Poor New field officer was appointed and is not familiar with the system.

Anabeb 2011 X Doing very well

Marienfluss 2011 X Doing well

Doro !Nawas 2012 X Poor Lack of institutional support.

#Khoadi//hoas 2012 X Poor Staff members do not understand the system, need follow up training.

Sorris Sorris 2012 X Poor New committee & manager will have to be trained.

5.5.4 Human wildlife conflict mitigation

Table 8 shows progress with human wildlife conflict mitigation plans.


Table 8: Progress on human wildlife conflict mitigation plans. Red text shows progress in current quarter.

Pro

cess

sta

rted

Dra

ft c

om

ple

ted

Rev

iew

ed b

y C

C

Fin

al D

raft

Ap

pro

ved

Notes

Orupembe x x x x To be approved at AGM.

Sanitatas x x x x To be approved at AGM.

Ehirovipuka x x x x To be approved at AGM.

Omatendeka x x x x To be approved at AGM.

Sesfontein x x x x To be approved at AGM. Lion management plan developed.

Torra x x x x To be approved at AGM. Lion management plan developed.

Puros x x x x To be approved at AGM.

Anabeb x x x x To be approved at AGM.

Marienfluss x x x x To be approved at AGM.

Doro !Nawas x x x x x Only certain components were approved at AGM.

Uibasen x x x x x Only certain components were approved at AGM.

#Khoadi//hoas x x x x x Only certain components were approved at AGM.

Sorris Sorris x x x x x Only certain components were approved at AGM.

Uukolonkadhi/Ruacana x x x x x The plans were discussed and approved at area meetings.

Sheya Uushona x x x x x The plans were discussed and approved at area meetings.

King Nehale x x x x x The plans were discussed and approved at area meetings.

Uukwaluudhi x x x x x The plans were discussed and approved at area meetings.

Iipumbu ya Tshilongo New conservancy, process will start soon if identified as a priority.

Muduva Nyangana x x x x To be approved at AGM.

George Mukoya x x x x To be approved at AGM.

Nyae Nyae x x Draft completed, requires review by committee.

N=/a Jaqna x x Draft completed, requires review by committee.

Kwandu x x x x x Approved at AGM.

Mayuni x x x x x Approved at AGM.

Mashi x x x x x Approved at general meeting.

Wuparo x x x x x Approved at general meeting.

Balyerwa x x x x x Approved at general meeting.

Sikunga x x x x x Approved at AGM.

Impalila x x x x Final drafts in place and will be approved at next AGM.

Salambala x x x x x Approved at AGM.


The MCA-N grant for the development of three water points in Torra has been completed and a monitoring

system has been developed. In July, a meeting was held with the conservancy to discuss the development of a

lion management plan, which has been drafted and presented to the conservancy and will be finalised upon


committee input and agreement. The lion-proof kraal at Slangpos has been completed and plans for an

additional four kraals have been developed. The kraal is being utilised by the farmers but cattle are sometimes

reluctant to enter it. Measures to remove the fear of the cattle will be developed in the upcoming months. The

Ministry of Agriculture, Water and Forestry is currently fixing the water point at this site, which should further

encourage utilisation of the kraal by farmers.

Puros is re-establishing the lion monitoring system. During the course of this year, additional lions have moved

into the area and the implementation of mitigation measures has become a priority. The lion monitors and

game guards were trained and only two cows have been lost in the last three months. However, limited

transport, equipment and support from the committee remain a challenge.

Figure 36: Swakopmund High School students complete Slangpos kraal.

Lion management plans will be developed for Anabeb, Sesfontein and Puros including the number of kraals

that will be required. The early warning system implemented in Torra is proving successful and is expected to

be replicated in the other conservancies. However, it is recommended this system is used in conjunction with

herding and kraaling of cattle.


The implementation of the Southern Kunene human wildlife conflict grant has been slow. Six protection walls

out of 15 were completed by the end of September 2013 in Doro !nawas, ≠Khoadi-//Hôas, and Sorris Sorris

and only three out of the thirteen planned elephant drinking reservoirs has been constructed. The delay in the

construction of the reservoirs resulted from the lack of correct moulds. The contractor ordered moulds with

wrong specifications and was instructed to have right moulds manufactured. The contractor started digging

the foundations for the alternative elephant drinking reservoirs at different sites in all three conservancies.

The contractor was asked to submit an updated work plan but to date there has been no response from him.

MCA-N has drafted a grant amendment to permit official closure of the Ûibasen-Twyfelfontein human wildlife

conflict project as the water quality test results indicate that the quality is poor and that it is extremely unlikely

that it will achieve the desired result of attracting elephants away from water sources close to human

habitation.

The human-predator conflict project in southern Kunene has made significant progress. Construction of

predator-proof livestock kraals in four of the five conservancies (Doro !nawas, ≠Khoadi-//Hôas, Sorri-Sorris,

Torra) was completed towards the end of July 2013. The kraal at Dimab in Ûibasen Twyfelfontein is due to be


completed in early October 2013, as there was some delay procuring extra materials for the lamb/kid

enclosures. The communities are dividing the kraals by household. Breeding kennels for guard dogs have been

constructed in all five conservancies. Besides using the dogs already at the breeding stations, dogs have been

bought from other farmers in each of the conservancies and transported to the breeding stations. Two

breeding bitches have been bought for Sorri-Sorris, one female dog has been bought for Doro !nawas, and one

male and one female have been bought for ≠Khoadi-//Hôas. Two female dogs at the Ûibasen Twyfelfontein

breeding station and one at the Sorri-Sorris breeding station are pregnant. Puppies are therefore expected in

October 2013. Breeding dog purchasing for the conservancies is on-going, and will soon start in Torra.

Figure 37: Livestock kraal with baboon exclosures under construction at Dimab in Ûibasen.

Figure 38: “Bondia” – one of the breeding females in Ûibasen.



Solar panels have been protected, borehole rehabilitated and elephant drinking troughs constructed in

Uukolonkadhi under the human wildlife conflict grant for north central. One borehole (at Akalungu) in

Uukwaluudhi with a new protection wall seems not to have enough water. The services of a hydrologist are

required to determine whether the existing borehole can be deepened or whether a new one is needed.


The German Embassy funded a wind pump at Tjeka game water point in N≠a Jaqna. This was installed in

September 2013 and complements the game translocation grant underway. These water developments should

increase game numbers and reduce human wildlife conflict.

5.5.4.5 Zambezi

The process of developing specifications and terms of reference for the construction of the Nambwa fence was

finalised. The request for quotes was issued by MCA-N and a contractor selected. An inception meeting was

held with the contractor and all stakeholders on site. A contract will be finalised and signed during October

2013. The construction of the crocodile fences has been delayed as the river levels are still high. It is

anticipated that these will be completed by the end of December 2013. The implementation of innovative

methods to deter elephants has picked up momentum and it is has been agreed to pilot the use of flashing

lights on existing fences. Various options are being investigated and the project manager is confident that

these can be on site before the end of the next quarter.

Figure 39: Mashi chairperson discussing with Nambwa farmer the area to be fenced.


6 Grants Table 9: Current state of MCA-N conservancy tourism grants

Short title of grant Conservancy

Proposal Submitted

Approved Date of

Agreement Status Progress in this quarter and challenges

1 Protecting 5 game water points from elephant damage

Nyae Nyae 22-May-11 Yes 31-Aug-11 Completed -

2 Human wildlife conflict

Uibasen 22-May-11 Yes 31-Aug-11 Ongoing Amendment drafted and signed to close the

project

3 Guard dogs Doro !nawas, Sorris Sorris, Uibasen, Torra, ≠Khoadi //Hôas

01-Nov-11 Yes 10-Apr-12 Ongoing Q2 report submitted and approved. Amendment finalised and signed. Procurement ongoing.

4 Protecting water infrastructure

Doro !Nawas, Sorris Sorris, Uibasen, Torra, ≠Khoadi //Hôas

30-Apr-12 Yes 07-Sep-12 Ongoing Q1 report submitted and approved. Invoice submitted and paid

5 HWC mitigation in Mudumu North complex

Mashi, Kwando & Mayuni 30-Apr-12 Yes 10-Sep-12 Ongoing Q1 report drafted, submitted and approved

6 HWC mitigation Torra 30-Apr-12 Yes 28-Sep-12 Ongoing Q2 report submitted and approved

7 HWC mitigation in North Central

Uukolonkadhi-Ruacana and Uukwaluudhi

05-Nov-12 Yes 26-Mar-13 Ongoing Q1 report approved. Procurement completed. % of contractor payments made. Q2 report submitted

8 Tourism Expo 2011 All conservancies 28-Feb-11 Yes 27-Jul-11 Completed -

9 Marketing Materials All MCA-N Supported Conservancies

28-Feb-11 Yes 27-Jul-11 Completed -



Proposal Submitted

Approved Date of


10 Adventure Travel World Summit 2011

Torra & Mayuni Conservancy Reps

25-Aug-12 Yes 11-Oct-11 Completed -

11 Tourism Expo 2012 All conservancies 31-Oct-11 Yes 17-Feb-12 Completed -

12 Adventure Travel World Summit 2012 Grant

All conservancies 30-Apr-12 Yes 26-Jun-12 Completed -

13 Conservancy tourism exchange

All conservancies 27-June-12 Yes 22-Aug-12 Completed -

14 Marketing rurally developed craft (Omba)

All conservancies 05-Nov-12 Yes 30-Apr-13 Ongoing Q1 report approved. Invoice paid. Single sourcing for craft consultant and webdesigner approved.

15 Tourism Expo 2013 All conservancies 15-Feb-13 Not

Approved -

16

Wildlife Translocations - purchase, capture and transport

Mudumu South Complex, Mudumu North Complex, Doro !Nawas, Sorris-Sorris, Uibasen, ≠Khoadi //Hôas and Sikunga

14-Mar-11 Yes

Completed -

17

Wildlife Translocations to conservancies of MET game - capture and transport

Doro !Nawas, Sorris-Sorris, Uibasen, N≠a Jaqna, Nyae Nyae, Kwandu, Mashi, Mayuni, Balyerwa, Wuparo, Sikunga and Salambala

14-Mar-11 Yes Completed -

18

Wildlife Translocation/Game Water Point Development

N≠a Jaqna 18-Oct-12 Yes 28-May-13 Ongoing Q1 report submitted awaiting approval. Procurement and drafting of drilling contracts ongoing

19 Grootberg Lodge

Extension ≠Khoadi //Hôas 22-May-11 Yes 23-Jul-12 Completed Construction completed



Proposal Submitted

Approved Date of


20 Nkasa Lupala Tented

Camp Wuparo 22-May-11 Yes 30-Sep-11 Completed -

21 Sorris Sorris Lodge Sorris Sorris 31-Oct-11 Yes 29-Mar-13 Ongoing Construction ongoing.

22 Omatendeka Lodge Omatendeka 31-Oct-11 Yes 29-Mar-13 Ongoing Construction ongoing.

23 Sheya Shuushona Lodge

Sheya Shuushona 31-Oct-11 Yes 26-Sep-13 Approved Grant Agreement signed.

24 Kavango Retreat Muduva Nyangana & George Mukoya

30-Apr-12 Yes 27-Oct-12 Completed Operational

25 Tsumkwe Lodge Nyae Nyae 22-May-11 No - - -

26 Etendeka Mountain Camp

Anabeb and Omatendeka 30-Apr-12 Yes 28-Sep-12 Completed Operational

27 Kubunyana Lodge Mayuni 05-Nov-12 Yes 21-Jun-13 Signed but not implemented

Agreement signed. Implementation has not started

28 Camp Chobe Salambala 28-Mar-13 Yes 01-Oct-13 Ongoing Agreement finalised ready for signatures

29 Palmwag

Concession Torra, Anabeb and Sesfontein 28-Apr-13 Yes

Grant Agreement being drafted. M&E finalised. CPs outstanding

30 Kings Den Kasika 28-Apr-13 Yes Grant Agreement being drafted. M&E finalised. CPs outstanding

31 Tsumkwe Pre-JV Nyae Nyae 26-Sep-12 Yes 26-Mar-13 Final phase Amendment for grant extension completed.



Proposal Submitted

Approved Date of


32 Grashoek Living

Museum

Development

N≠a Jaqna 30-Sep-11 Yes 31-Jul-12 Completed -

33 Hoada Campsite Expansion

≠Khoadi //Hôas 31-Aug-11 Yes 04-Dec-12 Ongoing Procurement complete. Materials on site, construction nearing completion

34 Wuparo Craft Centre Wuparo 31-Oct-11 Yes 5-Jun-12 Completed Final report submitted to MCA and approved

35 King Fisher Bakery and Vegetables

Kwandu 31-Aug-11 Yes 4-Jun-12 Ongoing Final procurement for renovations/construction is being finalised

36 Nyae Nyae Craft Project

Nyae Nyae 30-Apr-12 Yes 22-Oct-12 Ongoing Q3 report approved. Q4 report drafted

37 Sikunga fishing reserve

Sikunga 30-Apr-12 Yes 03-Dec-12 Ongoing All materials and equipment procured except lookout tower. Boats, trailers and outboard enginges in use. Training ongoing

38 Impalila fishing reserve

Impalila 30-Apr-12 Yes 03-Dec-12 Ongoing Boats, trailers and outboards engines in use. Training ongoing

39 Opuwo processing facility visitor centre

Puros, Orupembe, Sanitatas, Marienfluss

30-Apr-12 Yes 11-Jun-13 Ongoing Procurement finalised. Construction nearing completion. Q1 report submitted. Amendment 2 submitted but rejected by MCA

40 Ngoma craft centre Salambala 30-Apr-12 Yes 27-Mar-13 Ongoing Q1 report submitted and approved. Building contractor withdrew. New quotations needed, thus slight delay

41 Mashi craft centre Mashi 30-Apr-12 Yes 06-Dec-12 Ongoing Q2 report submitted, revised and approved. Implementation delayed. Amendment signed. Training ongoing.

42 King Nehale Craft King Nehale 17-Oct-12 Yes 26-Apr-13 Ongoing Agreement signed. Q1 report delayed due to grant changes. Amendment drafted awaiting MCA approval



Proposal Submitted

Approved Date of


43 Namushasha Cultural Centre

Mashi 05-Nov-12 Yes 23-Apr-13 Ahead of schedule

Q2 report being drafted. Village completed

44 Value Addition to Wildlife Products

Kunene 28-Mar-13

45 Sanitatas Campside Sanitatas 28-Mar-13


7 Other activities

7.1 Development of qualifications NACSO has decided to register with the Namibia Training Authority (NTA) as

a training provider to strengthen the profile of the NACSO training program

and to provide national level recognition of the training being provided.

Pilot testing of the game guard competencies was piloted in Southern

Kunene (see Annex 2). A debriefing session is planned during the last week

of October 2013 to share lessons learnt and to map out a way forward. A

consultant has been engaged to develop a concept proposal and designs for

the game guard competency recognition process.

7.2 Gender and social A full inclusion of gender considerations in all thematic areas continues to

be a major focus of CDSS activities. This starts with delivery of the gender

and social awareness training. Although not all conservancies were

earmarked in the contract for gender training, CDSS is contractually obliged

to facilitate the development of 31 gender action plans. So far we have

about 15 gender action plans that are in their initial draft forms. We are

proposing to carry out more advanced gender training for all conservancies (even for some who have already

received the training) so as to ensure that awareness is generated and conservancies are assisted in

developing gender action plans.

It has become clear from the recent gender training in Zambezi that once-off training will not be adequate in

changing the deeply rooted attitudes and perceptions which determine the values of both women and men.

Thus more long term and more intensive support is required (which falls outside the main focus of the CDSS

project) to provide tangible results and attitude shifts.

Despite the challenges, we have observed some improvements in the roles of women in conservancies. For

example Orupembe has employed a women manager, Puros has elected women as a chairperson and

treasurer, Sorris Sorris has also elected women as chair and vice chairperson and Uibasen has elected a a

women chairperson. Uukwaluudhi at its recently held AGM elected (without having it as a constitutional

requirement) women as 50% of the conservancy committee as well as vice chair and treasurer.

Figure 40: Proposed insignia for accredited game guards.


Figure 41: Reviewing gender roles during training in Zambezi.

7.3 Monitoring and evaluation CDSS gave further inputs to MCA and NORC on the qualitative data collection process for the conservancy

support/indigenous natural products sub-activities. CDSS met with MCA and NORC to discuss the site

selection and review the questions for the key informant interview (KII) and the focus group discussion

(FGD) questionnaries. CDSS provided written comments and gave support to the NORC team before

fieldwork began, particularly related to site selection and logistics as well as participant selection in the

FGDs. To date no feedback has been received on the results other than the draft field report.

The MCA-N monitoring and evaluation plan was revised and approved on 20th June 2013. Not all of the

changes recommended by CDSS to the high level indicators were incorporated. This is being followed up

with MCA-N, as some of the changes included indicator definitions which need to be agreed upon for

reporting purposes.

Work on data collection for the annual report has been a major focus this period. CDSS has hired Deborah

Gibson, a consultant who has worked extensively with the national CBNRM programme, to assist with the

quantitative data collation and analysis. CDSS has liaised with the team working on the annual state of

conservancy report for 2012 for which data is shared. An expanded annual report format was developed

and a new approach to the annual narrative updates on each conservancy has been implemented. CDSS

field partners have responded well to these changes providing more detailed and useful feedback.


7.4 Audits Audits for all MCA-N supported conservancies are being planned to take place over the next two quarters,

based on 2012 data (or 2012/2013 where the financial year ends before December). This is being funded by

SIDA and CDSS and although most audits will be qualified since they do not have an audited trial balance to

bring forward, it should enable some conservancies to have an unqualified audit for 2013. The auditor is MAC

& Associates.

7.5 Radio programmes Tourism is a fast growing part of Namibia’s economy and an important source of income for communal

conservancies and their residents. However, many rural residents are not clear what tourism is, what benefits

it may bring, and what problems it may give rise to. In order to help people in conservancy areas to better

understand what tourism is and how it may benefit communities if it is introduced and carried out sustainably,

CDSS is planning to provide radio programmes to rural communities via the Namibian Broadcasting

Corporation (NBC), and on disk for use particularly in areas of limited radio coverage. These radio programmes

will be in Otjiherero, Damara-Nama and Silozi, and will be made in collaboration with communal

conservancies, and NBC. A series of radio programmes on the topic of conservancy constitutions has already

been made and is being broadcast by NBC Silozi service in Zambezi.

The programmes will look at careers such as tour guiding and lodge management, and will also focus on jobs

including cooking, waiting, cleaning, and bartending. A second focus of the programmes will be themes based

upon the existing CDSS training module on tourism awareness including the following issues.

What is tourism?

Who benefits from tourism?

Why do tourists visit an area?

How can tourism be sustainable?

The programmes will be presented by NBC presenters from the language radio services, who would travel with

the production team, which will include a producer supplied by WWF in Namibia and an expert on tourism

from WWF, IRDNC or from MET. Each programme will be five to ten minutes, and designed for use in a phone-

in programme, and delivered in broadcast format as an MP3 or WAV file, or on CD. They will be edited by

WWF in Namibia.

After several meetings with the Otjiherero radio service it has been agreed that the next step is to do

recordings in Kunene North in the second week of November 2013 with the main focus being Puros

Conservancy.


8 Discussion There is now less than one year remaining for implementation of the CDSS project. Good progress has been

made. Delivery of tasks and level of effort is on schedule, the grant programme is well under way, with all

commitments required by the contract (except for one extra human wildlife conflict grant) being achieved.

Performance against high-level indicators is generally good, and in some cases the project has already

significantly over-performed against the final programme indicators.

There have been some changes in the reality of how much support has been needed for different tasks

compared to what was projected in the inception report of 2½ years ago. For example it has been found that

high levels of support on governance have been needed for almost all conservancies, while the ability of

conservancies with few staff members usefully to absorb staff management technical assistance has been

limited. We have also found that initial calculations on the number of days required for training courses was

not always accurate because of uncertainty about which courses could be provided to several conservancies

simultaneously and which had to be delivered to only one at a time. A request for a contract amendment will

be prepared based on current delivery together with plans for the next year.

Once the project has finished, it will not be possible for all field partners to maintain the same level of support

to conservancies, and the key questions are how much support is necessary to ensure that conservancies

continue to operate effectively, and how can funding for this support be secured. NACSO has been working on

a sustainability strategy, and has taken some important steps including the establishment of a sustainability

taskforce, including the Ministry of Environment and Tourism, and has calculated a ‘minimum support

package’ to maintain all 79 currently registered conservancies. An application has been submitted to MCA-N

for a grant through NACSO to develop the proposed Community Based Natural Resource Management Trust

Fund and, although this has not been formally approved, MCA-N has responded positively.

Our contractual commitments for grant submissions were achieved by March 2013. At the beginning of this

reporting period we were given to understand that there were no further funds available within the grant

programme, and it might not be possible to to fund the whole of the Palmwag application.

As a consequence of this information, we focussed our attention on implementation of existing grants and

supporting other joint venture investments that did not require MCA-N matching funding. However, in early

September we were informed that in fact additional funds were available. This has necessitated a change of

direction, with active development of several other potential joint venture opportunities. However, time is

extremely tight and some of these opportunities may be lost because of the time that will be required to

prepare grant applications, for them to be reviewed by MCA-N and for preconditions, such as environmental

clearances, matching funding and leaseholds, to be met.

Although we are rapidly running out of time to fund joint venture developments which include construction,

there are other opportunities for using MCA-N grant funding for leveraging greater returns to conservancies,

at the same time as enhancing Namibia’s tourism product. There are several fundamentally sound tourism

ventures in conservancies which struggled in the tourism slump that started in 2008. Reduced income during

the worst times meant that these facilities did not have the operating capital to maintain and upgrade their

facilities and invest sufficiently in marketing to remain competitive. This meant that they were unable to take

advantage of the modest recovery in tourism in more recent times, and continued to decline. An injection of

operating capital could allow these facilities to start reinvesting in infrastructure, marketing, staff and systems

and to escape from the ‘death spiral’. If such an investment was to come from MCA-N through the host

conservancies then this could have a double benefit of improving the businesses while also increasing the

return to the conservancies and the sense of ownership in the local community. There has been an

unsatisfactory history of minority share-holding by conservancies in joint venture lodges, but there are specific

share-holding structures, such as preference shares, which can minimize the disadvantages. In addition, this

kind of approach will resonate with politicians, who are keen for more local ownership of tourism. The details

of these types of deals still need to be clarified but we hope that MCA-N will take a positive view of the general


principle and support further development of these ideas, in order to further increase their positive impact on

the community tourism sector in Namibia.


9 Plans for Next Quarter

Table 10 shows the training courses planned for the next quarter.

Table 10: Training courses planned for October to December 2013

Course Conservancy(ies) Dates

1.4 Stakeholder communication & relationship management

Puros, Orupembe, Marienfluss,

Sanitatas

5th

–7th

November 2013


Sheya Shuushona 29th

– 31st

October 2013


Iipumbu ya Tshilongo 19th

–21st

November 2013

1.7 Policy & legislation Iipumbu ya Tshilongo 12th

–13th

November 2013

1.9 Distribution Planning & benefit Sharing

Uibasen November 2013

1.11 Staff Management Nyae Nyae October 2013

1.11 Staff Management

Doro !nawas, Sorris Sorris November 2013

1.12 Project Management ≠Khoadi-//Hôas November 2013

1.12 Project Management Sanitatas 8th

–9th

November 2013

2.0 (b) Tourism awareness (committee) Torra, Anabeb, Sesfontein 3rd

–5th

December 2013

2.0 (c) Tourism awareness (members) Marienfluss 11th

–13th

November 2013

2.0 (c) Tourism awareness (members) Orupembe, Sanitatas 14th

–16th

November 2013

2.0 (c) Tourism awareness (members) Iipumbu ya Tshilongo 14th

–15st

November 2013

2.0 (c) Tourism awareness (members) Muduva Nyangana & George

Mukoya

October 2013

2.1 Tourism JV development Muduva Nyangana & George

Mukoya

October 2013

2.2 Tourism enterprises & products Sheya Shuushona 12th

–13th

November 2013

3.1 Event book system Iipumbu ya Tshilongo 8th

-9th

November 2013

3.1 Event book system Doro !nawas, Khoadi Hoas, Sorris

Sorris

November 2013

3.3 Game value Muduva Nyangana & George

Mukoya

December 2013

3.6 HWC management Iipumbu ya Tshilongo 26th

–27th

November 2013

3.8 Wildlife biology and behaviour Torra 16th

–17th

October 2013


3.8 Wildlife biology and behaviour Uibasen, ≠Khoadi-//Hôas, Doro

!nawas, Sorris Sorris

25th

-27th

November 2013

3.9 Law enforcement Torra 17th

–18th

October 2013

3.9 Law enforcement Muduva Nyangana & George

Mukoya

December 2013

3.9 Law enforcement Uibasen, ≠Khoadi-//Hôas, Doro


25th

-27th

November 2013

3.10 NRM Uibasen, ≠Khoadi-//Hôas, Doro


25th

-27th

November 2013

3.10 NRM Muduva Nyangana & George

Mukoya

December 2013

Recording of radio programmes on tourism awareness is planned for the second week of November

2013 in Kunene.

9.1 Institutional technical assistance

9.1.1 Governance

Developing revised constitutions for Ehi-Rovipuka and Puros - 21st

–24th

October 2013.

Finalising constitutions in preparation for approval from members - Torra, Sesfontein and

Omatendeka October 2013.

Torra AGM - November 2013.

Sesfontein AGM – date not determined.

Gender action plan development for Anabeb, Sesfontein, Torra, Ehi-Rovipuka and Omatendeka - 9th

–

12th

December 2013.

Uibasen Twyfelfontein, Sorri-Sorris and Doro !nawas AGMs - December 2013.

Adoption of Southern Kunene Conservancy Association constitution - October 2013.

Finalise draft of Sorri-Sorris constitution and share with area representatives for final comments.

AGM awareness meetings for King Nehale and Uukolonkadhi.

Review of draft constitution of North Central Conservancy and Community Forests Regional

Association.

Constitution feedback meetings Sheya Shuushona, King Nehale and Uukolonkadhi.

King Nehale AGM – 30th

November 2013.

Uukolonkadhi/Ruacana AGM – 7th

December 2013.

Development of gender action plans for North Central conservancies.

Induction course for new committee of Uukwaluudhi.

Refresher training on management committee roles and responsibilities in Kavango.

Develop criteria for management committee members to guide voting by members in Kavango.

Kavango conservancies AGMs – December 2013.

Benefit distribution of N$ 500 per member of Nyae Nyae during November/December 2013.

Finalize Mashi constitution review.

Zambezi conservancy AGMs – November and December 2013.

9.1.2 Financial management

Support to all conservancies in preparing monthly and year-end books where appropriate.


External audits for all conservancies.

Update the asset register for the Uibasen conservancy.

Provide support for ≠Khoadi-//Hôas in using new accounting package.

Finalise financial policy for Iipumbu ya Tshilongo and translate it into English.

Assist Iipumbu ya Tshilongo to develop other financial systems and procedures.

Ensure outstanding Kavango Retreat payments are made.

Provide computer skills training for Kavango conservancies to aid financial reporting.

9.1.3 Management planning

Quarterly Reviews (Torra, Anabeb, Sesfontein, Ehi-Rovipuka, Omatendeka, Puros, Orupembe,

Sanitatas, Marienfluss) October 2013.

Benefit distribution plans; village meetings (Anabeb) October 2013.

Benefit distribution plans; village meetings (Sesfontein) November 2013.

Benefit distribution plans; village meetings (Marienfluss and Sanitatas) December 2013.

Monitor usage of newly drafted communication strategy between ERHA and Sorri-Sorris conservancy.

Translate the management plans for Uukolonkadhi, King Nehale, Iipumbu ya Tshilongo.

Meet North Central committees to go through the management development plans.

Print out poster format management plans and distribute to North Central conservancies.

Assist all North Central conservancies to establish benefit distribution committees.

Organize joint quarterly planning and sharing session for North Central conservancies.

Follow-up meeting for the North Central Regional Association.

Revise and finalise Integrated Ecosystem Management Plans and assist with development of an

aligned annual work plan for 2014 for Kavango conservancies.

Management planning to start in Nyae Nyae with the newly elected management committee and

board.

9.1.4 Staff management

Staff management workshop (Puros, Orupembe, Sanitatas and Marienfluss) 30th

October–1st

November 2013

Job descriptions/contract for the new staff (and manager) at Uibasen Twyfelfontein. Computer

training support for the new manager at Sorri-Sorris.

Work closely with new acting manager of Doro !nawas in order to generate work plan, familiarize him

with joint venture contracts.

Finalise staff policies and assist with implementation

Facilitate joint meetings with staff and management committees to ensure all understand the staff

policies, and their respective roles and responsibilities

Translate staff policy for King Nehale

Train North Central coordinators and secretaries in report writing and minute taking skills

Angela Howells will be providing Nyae Nyae and N≠a Jaqna Conservancies further support for their

new management committees focusing on representation of the community. Since this is counter

cultural people tend to represent themselves and their own interests on the board and management

committee, this technical assistance will specifically focus on how to represent a group.

Nyae Nyae and Na Jaqna will be trying to recruit new managers for their conservancy offices. Nyae

Nyae has been without a manager for nearly 3 years, but still insists they want someone local, while

no one local and capable is applying.

9.2 Business and tourism technical assistance

9.2.1 Financial sustainability

Provide feedback on all the financial sustainability plans to the conservancy committees and finalise.


Prepare the remaining financial sustainability templates (Uukwaluudhi, Nyae Nyae and Na Jaqna and

three in Zambezi) with input of financial data.

Facilitate workshop on financial sustainability plan for Uukwaluudhi.

9.2.2 Tourism joint venture development

JV negotiations (Anabeb) over Khowarib - 24th

–27th

November 2013.

JV dashboard for Palmwag lodge (Anabeb, Sesfontein, Torra) - 3rd

–6th

December 2013.

Joint management committee meeting – Ehi-Rovipuka (Thormählen & Cochran) October 2013.

Joint management committee meeting – Etendeka (Anabeb and Omatendeka) 9th

November 2013.

Assist African Eagle with business plan for ‘cabin’ circuit.

Hobatere Roadside and Hobatere grant submissions if agreement is reached between conservancies,

partners and Concessions Unit.

Joint management committee meeting between Uibasen Twyfelfontein and Twyfelfontein Country

Lodge scheduled for 4th

November 2013.

A consultant will undertake the mapping of a route for self-drive tourists visiting the ≠Khoadi //Hôas

conservancy (Hoada campsite) and create a brochure and poster of the identified routes.

Follow up with Mavinga for possible partnership with Uukolonkadhi.

Provide support to Sheya Shuushona joint venture development.

Assist Uukwaluudhi to establish joint management committee.

Concession workshop for King Nehale.

Plan for Iipumbu ya Tshilongo concession proposal to be presented to the conservancy committee.

Finalise the contract for the lodge and campsite at Khaudum.

Provide support to the tourism hub development at Katere which will be linked to the Khaudum

concession for George Mukoya and Muduva Nyangana conservancies.

Finalise and implement JV contract compliance checklist for Kavango Retreat.

Environmental scoping report and environmental management plans for the Kavango tourism hub

and Khaudum development.

The final Nyae Nyae pre-JV report will be submitted and a full joint venture proposal for the Xamsa

bushcamp will be prepared if a co-financier is identified.

Facilitate negotiations and develop contracts for new joint ventures i.e. Sikunga with Kalizo and Island

view lodges, Mashi with Mavunje, Mayuni with Chihoko.

Follow up and implement conservancy concessions in national parks for Kwandu, Mayuni, Mashi,

Balyerwa and Wuparo.

A consultant will carry out a review of the situation with houseboats on the Chobe.

9.2.3 Legal Technical Assistance

Give support to the two conservancies in the finalisation of the Khaudum concession tourism

development agreement with Namibia Exclusive Safaris

Assist Mayuni to resolve contractual compliance concerns with Mazambala Lodge.

9.2.4 Tourism small and medium enterprise product development

SME reviews (Puros, Orupembe, Marienfluss) 9th

–15th

December 2013.

Continue support to nursery owners in Doro !nawas and Sorris Sorris conservancies to ensure that

they grow marketable plants as required by Namibia Botanical Research Institute (NBRI).

Support to King Nehale craft project.

Assist Uukolonkadhi conservancy to get full ownership of Otjipahuriro community campsite.

Follow-up on King Nehale lease hold with Omuthiya Town Council

Review existing tourism plan for King Nehale and forward to Directorate of Tourism for approval.

Follow-up on King Nehale cultural village.

Continue support to woodcarvers and weavers to meet Omba’s requirements on craft production.


Assist with development of craft sales centre and other SMEs at Katere tourism hub

The leasehold application for Grashoek living museum will be followed-up since all the required

documentation was submitted some time ago including an application for an exemption from

environmental assessment by MET given the small scale and limited environmental impact of the

enterprise.

The new craft staff member in Nyae Nyae will be coming down to Windhoek to spend two weeks in

the Omba Arts and NNDFN offices to increase his understanding of the craft management and

ordering processes.

Support to Zambezi SMEs including village walks and carmine bee-eater project, carry out bird guide

training, and implement Wuparo’s bicycle tour business plan.

Assistance to Sikunga to develop management systems for the income from tourist fishing.

9.3 Business study tour and in service training

9.3.1 Joint venture exposure trips

Joint venture exposure trip for Kunene North conservancies (Anabeb, Sesfontein, Torra, Ehi-Rovipuka,

Omatendeka, and Puros) to Zambezi - 15th

–22nd

November 2013.

Southern Kunene – an exposure trip is planned for Khoadi Hoas conservancy to the Zambezi region.

9.3.2 Lodge placements

In October, IRDNC Kunene will follow up with operators with the aim of participants visiting the

lodges and/or campsites in November/December 2013.

The arrangement with N/a’n ku se is to be reviewed following three rotations to ensure that both

parties are happy and to amend the agreement as necessary.

Kavango - arrange references for conservancy members who completed the lodge placement in

September

Finalisation and implementation of placements in Zambezi, with placements scheduled to happen

between the months of November and February when the lodges are quiet.

9.4 Natural resource management technical assistance

9.4.1 Event book system

Support to the event book system will continue in all conservancies.

9.4.2 Management planning and zoning

Assist with the zonation of Iipumbu ya Tshilongo and King Nehale conservancies

Review of game management utilisation plans for King Nehale, Uukolonkadhi and Sheya Shuushona

conservancies

Review zonation plans for Uukolonkadhi, Sheya Shuushona and Uukwaluudhi

Assist Uukwaluudhi and King Nehale to establish fixed route patrols

Assist the conservancies to liaise with the traditional authority to facilitate relocation of villages and

crop fields that remain in the wildlife zone.

Ensure all Zambezi conservancy committees share the final draft of WMUP and zonation plans with

Assist Zambezi conservancies to take GPS points for specific land use options for the zonation map.

Assist Zambezi conservancies to finalize their zonation plans and maps and ensure they are shared to

the membership for their input and approval.

Ensure Zambezi conservancy committees present the final draft of wildlife management and

utilisation plans and zonation plans at the AGMs for adoption.


9.4.3 Natural resource management rules and regulations

Quota utilisation reports (Torra, Anabeb, Sesfontein, Ehi-Rovipuka, Omatendeka, Puros, Orupembe,

Sanitatas, Marienfluss) - December 2013.

Kavango - assist with quota setting training delivered by MET and quota setting sessions

Assist Zambezi conservancies to put the agreed rules and regulations in a poster and display in the

conservancy office and other public offices.

9.4.4 Human wildlife conflict mitigation

Kavango - arrange for MET to give training to resource monitors in human wildlife conflict incident

investigation.

Conduct training on spoor identification for Uukolonkadhi and Uukwaluudhi.

Train Uukolonkadhi and Uukwaluudhi in chilli bomb making.

Monitoring the implementation of the Uukolonkadhi and Uukwaluudhi human wildlife conflict grant

and reporting.

Assist Iipumbu ya Tshilongo to develop human wildlife conflict management action plan.

Assist King Nehale to implement some activities on the HWCM plan such mobilizing for kraaling, etc.

Zambezi conservancies present the final draft of human wildlife conflict management plans at AGMs

for adoption.

Contract for Nambwa fence be finalised and signed in October 2013.

Construction of the crocodile fences to completed by the end of December 2013.

Assist Mudumu South and Eastern flood plain conservancies to finalise HWC grant application.


Annex 1: Level of effort per task

TASK

Overall planned

LoE (days)

Level of effort for

this quarter

Level of effort to

date (days)

%

1. Institutional Training

1.1 Constitution Development/Revision 55 0 52 95%

1.2 AGM Management 37 0 32 85%

1.3 Management Committee Training 72 4 68 94%

1.4 Stakeholder Communication 74 4 16 22%

1.5 Gender Awareness Training 45 13 56 123%

1.6 Public Speaking and Presenting 37 16 26 69%

1.7 Policy and Legislation 67 7 40 60%

1.8 Financial Management 133 2 86 65%

1.9 Distribution planning/benefit sharing 48 0 38 78%

1.10 Management Plan Development 66 0 48 72%

1.11 Staff Management 55 0 43 79%

1.12 Project Management 75 10 31 41%

2. Business & Tourism Training

2.0a Basic Business 41 0 45 111%

2.0b Tourism Awareness 34 0 40 119%

2.0c Tourism Awareness 46 3 28 62%

2.1 Tourism joint venture Development 123 15 75 61%

2.2 Tourism SME Product Development 82 0 50 61%

2.3 Tourism Guiding 157 0 73 47%

3. NRM Training

3.1 Event Book System 182 0 69 38%

3.2 Game Count Training 44 15 38 87%

3.3 Game Value 23 0 36 157%

3.4 Quota Setting 33 8 47 121%


TASK

Overall planned

LoE (days)

Level of effort for

this quarter

Level of effort to

date (days)

%

3.5 Game Utilisation 26 0 23 88%

3.6 HWC management 64 0 58 90%

3.7 Management planning & zoning 56 0 20 37%

3.8 Wildlife biology/behaviour 28 3 28 99%

3.9 Law enforcement 25 0 25 100%

3.10 NRM 30 0 31 104%

4. Institutional Technical Assistance

4.1 Governance 1,111 160 1,256 113%

4.2 Financial Management 1,215 121 892 73%

4.3 Management Planning 1021 78 386 38%

4.4 Staff Management 941 123 494 52%

5. Business & Tourism Technical Assistance

5.1 Basic Business 94 4 103 109%

5.2 Financial Sustainability Plans 285 31 143 50%

5.3 Tourism joint venture Development 1,568 132 1,421 91%

5.4 Legal TA 248 13 85 34%

5.5 Tourism SME Product Development 1,581 131 1,117 71%

6. Business Study Tour/In-Service Training

6.1 Joint Venture Exposure Trips 68 5 93 137%

6.2 Lodge Placements 35 19 25 72%

7. Natural Resource Management Technical Assistance

7.1 Event Book System 238 42 336 142%

7.2 Management Planning & zoning 370 19 279 80%

7.3 NRM rules & Regulations 156 52 156 100%

7.4 HWC Mitigation 451 24 487 108%


Annex 2: Recognising the skills of game guards

Karl Sooabeb is a game guard. It’s a responsible position at Doro !nawas Conservancy, in the hot

plain west of Khorixas, Kunene Region. Game guards are at the heart of conservancies, and to

extend the metaphor: they are the eyes and ears as well.

The first community game guards worked for rations of maize flour back in the 1980s, when

poaching was rife. It was the beginning of a conservation movement that by 2013 has spawned 79

communal conservancies covering 19.5% of Namibia.

Working with farmers, today’s game guards are paid employees of conservancies, who conduct

anti-poaching patrols and monitor game closely with the Ministry of Environment and Tourism.

Without them, there would be no point to conservancies, which is why the CDSS team has initiated

a programme of game guard qualification and recognition: first to make sure that the guards are

up to scratch, and second to give them an incentive by recognizing their work.

Designing badges and certificates of achievement is perhaps the easiest part of the package. A

graphic artist has already come up with some smart ideas: a game guard competence barometer

to measure progress, certificates of competence, and insignia to distinguish senior game guards,

and to show particular skills.

Assessing competencies is the trickier task. CDSS has identified 12 core competencies of game

guards, such as patrols, game counts, and game utilisation. These are based on the game guards’

daily routine, and the background knowledge they should bring to their work. This is built up by on

the job training, and latterly has been improved by specific training under the CDSS Programme,

which has ten standardized training modules. In theory, game guards in widely different regions

and eco-systems of Namibia should be able to bring the same skills to bear on their work.

To develop a way to assess competencies, the Natural Resources and Institutional Development

working groups of NACSO got together to run a workshop with consultant Brent Richardson, who

runs a training business and has experience of the NTA and NQA, respectively the Namibia

Training Authority and Namibia Qualifications Authority.

The result was an assessment course for individual game guards, to be split into theory and

practice. It has been piloted in Doro !nawas Conservancy, where Karl Sooabeb is one of five game

guards. Seniority is based upon experience and agreement amongst the conservancy staff. Karl

has been on the job for 14 years and is classed as a senior guard.

The Doro !nawas office provides some welcome shade from the October heat, but inside, WWF

staff were grilling Karl. “What do you know about the Forestry Act?” There are few trees in Doro

!nawas and some of the problems of an assessment designed in Windhoek were becoming

apparent. Translation was another issue. Georgina Swartz from the Natural Resources Group

speaks Afrikaans, but Johannes Andreas from CDSS does not. A conservancy can always find

somebody to translate, but it slows the process down.

Karl was happy with the assessment. “It was important for me,” he said. “I have had some law

enforcement training, but it revealed that I did not know enough about the acts.” Georgina and

Johannes were happy too. The point of the pilot scheme is to find out the problems, so that the

assessment process can be improved and then rolled out widely.

When it came to the practical assessment, bigger problems emerged. It was a long drive in the

heat to a spring where animal tracks can usually be found. But on this occasion the tracks were old

and unclear. Good exercise for a specialized tracker, perhaps, but hardly an ideal testing ground

for a game guard, especially if the testing of competencies like reading tracks is to be


standardized. Already, the CDSS team has decided to use photographs for testing spoor reading

skills.

For Karl and the team it was a good day, but at the end Karl was asked what he would like most of

all to improve his effectiveness. “A uniform and camping gear,” was his response, but he did agree

that more training, especially in law enforcement, would improve his skills.

Figure 42: Karl Sooabeb identifying hartebeest dung.


Figure 43: Georgina Swartz from NACSO, assessing Karl Sooabeb's knowledge of the event book.

Annex 3:

quarterly report - mca namibia · conservancy development support services (cdss) project quarterly...

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