quarter end / year end 2010

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Quarter End / Year End 2010

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Quarter End / Year End 2010. QE/YE Checklist Review. Quarter End / Year End Calendar. Quarter End / Year End Calendar. Newsletters. Verify QE/YE Method. Sample company. Verify QE/YE Contact. Sample company. Verify Client Status. Client Company List Report (Status). - PowerPoint PPT Presentation

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Page 1: Quarter End / Year End  2010

Quarter End / Year End 2010

Page 2: Quarter End / Year End  2010

QE/YE Checklist ReviewPre QE/YE

  Prepare Pre and post QE/YE Calendar  Newsletter  Order supplies  Update hold categories  Verify QE/YE method and contact with each client   Verify hold lists and client statuses are complete  Run report (clients not processed in 30 days and Company client list report)  Last processing day of the month- verify all changes are complete

Post QE/YE  YE- Run the 4th Quarter Year End Adjustment calc utility  Re number UCI checks  Begin client database QE/YE calculation-preparation (Create)  Export client lists (By hold or group) for tracking  Begin print sequence (verify report selection)(Print-Process)  YE W-2 Create / Print / Post  Conduct quality control inspection of QE/YE packages  Begin packing process  Post Paperless clients   Begin shipping process  Conduct a re-print process if needed  Begin e-tax QE/YE database calculation-preparation  Print e-tax returns   Re-prints beyond this point need to have both client and e-tax re-calculated and printed  Ship 941's /940's to IRS by the last day of the month  YE W-2's due to SS by end of March if electronic (End of Feb for Paper)  Re-run report for clients who have not processed in 30 days

HELPFUL LINKShttp://support.execupay.com/ics/support/default.asp?deptID=2883http://support.execupay.com/ics/support/KBList.asp?folderID=31http://support.execupay.com/ics/support/KBList.asp?folderID=42

Page 3: Quarter End / Year End  2010

Quarter End / Year End Calendar

Page 4: Quarter End / Year End  2010

Quarter End / Year End Calendar

Page 5: Quarter End / Year End  2010

Newsletters

Page 6: Quarter End / Year End  2010

Verify QE/YE Method

Sample company

Page 7: Quarter End / Year End  2010

Verify QE/YE Contact

Sample company

Page 8: Quarter End / Year End  2010

Verify Client Status

Page 9: Quarter End / Year End  2010

Client Company List Report (Status)

Page 10: Quarter End / Year End  2010

Verify Client Hold Lists

Sponge Bobs Furniture

Page 11: Quarter End / Year End  2010

Run 4th Quarter Year End Adjustment Calc UtilityNew step for 4th Quarter QEND:  4th Quarter 940 Year End Adjustment Calc Utility

This utility, adds an adjustment amount to the 4th quarter payment for FUI if applicable and should be run prior to any QEND printing

Case 1:  Penny adjustments due to YTD liability vs. per quarter payments (Rounding)

Case 2:  States with Credit Reduction Penalty In Place (for 2004/2005 that was New York)

Case 3:  Other situations where a client might not be allowed to take the full 5.4% credit (sui exempt ee but FUI taxable)

Page 12: Quarter End / Year End  2010

Re-Number UCI Checks

Page 13: Quarter End / Year End  2010

Client Database QE/YE Calculation-Preparation

Page 14: Quarter End / Year End  2010

Client Database QE/YE Calculation-Preparation

Page 15: Quarter End / Year End  2010

Client Database QE/YE Calculation-Preparation

Page 16: Quarter End / Year End  2010

Export Clients Created List For Tracking

Page 17: Quarter End / Year End  2010

Client Database QE/YE Printing

Page 18: Quarter End / Year End  2010

Client Database QE/YE Printing

Page 19: Quarter End / Year End  2010

Client Database QE/YE Printing

Page 20: Quarter End / Year End  2010

YE W-2 Create (If W-2’s Are Created Separately)

*Be sure to choose to create both paper type reports and paperless

Page 21: Quarter End / Year End  2010

Separate W-2 Create / Print

Page 22: Quarter End / Year End  2010

YE W-2 Create (Who)

Page 23: Quarter End / Year End  2010

YE W-2 Create (Execute)

*Be sure to complete a quality control check of W-2’s prior to completing the print/post steps

Page 24: Quarter End / Year End  2010

YE W-2 Print / Post (What)

Page 25: Quarter End / Year End  2010

YE W-2 Print / Post (Who)

Page 26: Quarter End / Year End  2010

YE W-2 Print / Post (Execute)

Page 27: Quarter End / Year End  2010

QE / YE Steps

• Conduct quality control inspection of QE/YE 

packages

• Begin packing process

• Post Paperless clients

• Begin shipping process

• Conduct a re-print process if needed

Page 28: Quarter End / Year End  2010

Prepare the e-Tax Package

Page 29: Quarter End / Year End  2010

e-tax QE/YE Database Calculation-Preparation

Page 30: Quarter End / Year End  2010

e-tax QE/YE Database Calculation-Preparation

Page 31: Quarter End / Year End  2010

e-tax QE/YE Database Calculation-Preparation

Page 32: Quarter End / Year End  2010

Finishing QE/YE

• Re-prints beyond this point need to have both client 

and e-tax re-calculated and printed

• Ship 941's /940's to IRS by the last day of the month

• YE W-2's due to SS by end of March if electronic (End 

of Feb for Paper)

• Re-run report for clients who have not processed in 30 

days

Page 33: Quarter End / Year End  2010

QUESTIONS