Core Value: High Level of Sustainable Performance

Employee Suggestion Incentive Program

Project Updates

The 2013 Legislature passed SB 2188, increasing the amount a ND state employee can receive for making suggestions that cut costs of state government. The amount increased from $2,000 from $4,000. This program was approved by the 1993 North Dakota state Legislature, NDCC 54-06-24.

Submit your idea on the SFN 19291 Employee Suggestion Incentive program form available from your agency or the Suggestion Incentive Award Committee. The form can be found at http://www.nd.gov/eforms/Doc/sfn19291.pdf

The committee will review your suggestion. If approved, it will be forwarded to your agency administrator, who will make the final decision.

If your idea is approved, you will receive 20% of the first year’s savings realized, up to a maximum of $4,000. The cash award will be received 12 moths after your idea has been implemented.

Submit your recommendations to:

Adam Hamm, Chairman Suggestion Incentive Committee Office of Insurance Commissioner 600 E Boulevard Ave., 5th Fl, Bismarck, ND 58505

If you have any question, comments, or concerns, please contact Adam at (701) 328-2440 or insurance@nd.gov

The Department of Labor has announced a proposed increase to the salary threshold for employees to be exempt from overtime laws. The proposed salary threshold will increase from $23,660 per year/$455 per week to $47,476 per year/$913 per week (with some exceptions). This proposed change is anticipated to be effective as of December 1, 2016. In preparation for this change, Human Resources, with input from VPs/Deans/Departments, will re-evaluate positions not meeting the new salary threshold to determine future overtime eligibility.

Human Resources will be presenting basic information regarding how the changes may impact employees at UND; what the new salary threshold means, why a position might change from exempt status to non-exempt status and what that entails. If you, or someone you supervise, could be impacted by the federal law change, or if you would just like to learn more about the changes, please come and join us.

Two information sessions regarding the changes in the Fair Labor Standards Act (FLSA) will be held be held on the following dates:

Date Time Location July 12, 2016 9am – 10 am Gamble Hall Room 3 July 13, 2016 2pm – 3pm Gamble Hall Room 3

Projects In Design: PDC and Mechanical Operations Replace the existing Chester Fritz Library heat pump

loop cooling tower Replace the chillers for Witmer and Leonard Hall Mechanical and ventilation code related upgrades to

take place in Hughes Fine Arts Center

In Progress: Crafts Nursing 210-212 and 110-114 updating in progress Gamble Hall 145 updating in progress Many apartments, coming weekly to get to get ready

for students. Memorial Union Terrace cafeteria water damages to

repair Ryan Hall concrete in front of the East doors started

June 29th Nursing concrete at the west entrances will start very

soon University Place was concrete mud jacked the last

week of June in order to lift the slab a couple of inches Starcher Hall water damage taping and painting will

start this week Hyslop, repairing storm water issues started on June

29th

In Progress: Mechanical Operations (In House Projects) Replacement of the rain leaders at the Memorial

Union in design The lab remodel of Leonard, room 314A, is nearly

complete Currently creating an active learning classroom for

Gamble Hall, room 145 Demo has been completed and install has begun in

the Nursing 1st and 2nd floor classrooms Overhaul of McQuay chiller #2 at the existing School

of Medicine is currently out for bid Currently, the renovation of the Technology

Accelerator, room 1500, is in progress

In Progress: PDC Capital Projects Robin Hall Smith Hall Fire Sprinkler System Installation Core Library CEC New School of Medicine O’Kelly Hall Renovation of classrooms on the 1st and

the basement, etc

Future Projects: Electrical Twamley, room 305, will have a technology upgrade Airport camera installation will happen in 3 different

locations Campus electronic door access and camera projects

to come

Commissioned or Completed: Commissioning is wrapping up at the Law School

Building Wilkerson is beginning commissioning CEC commissioning has been in progress throughout

the construction process

Upcoming Human Resources Presentation

Front page: Facilities Thanks Ed Shafer Summer Safety Tips

Page 2: Golf At Ray Richards This Summer Human Resources Update Meet the Kennedys Sidewalk Closed

Page 3: Logo Education Day Mark Kennedy at Target Field Meet Michael Nord Meet Chris Ostlie Supply Stock

Page 4: Employee Suggestion Incentive Project Updates Human Resources Presentation

—In This Issue—

Focus on Facilities June 2016

Volume 16, Issue 6

Our Mission: Facilities Management makes UND Exceptional by committing to fiscal responsibility, outstanding customer service and excellent workmanship, and by delivering clean and comfortable buildings and exterior spaces that are aesthetically pleasing.

Core Value: Excellent Quality of Service

I hope you are all finding time to enjoy the summer weather as the summer seems to pass quickly. Especially when everyone is busy with the usual summer crunch of projects, maintenance, cleaning and housing’s needs. As usual everyone has stepped up to take on these challenges. Your efforts are recognized and appreciated by the entire campus.

There have been many changes so far this summer. We have seen an unprecedented number of retirements from our ranks with more to come shortly. This presents us with a loss of many years of experience collectively of which we cannot get back and their presence will be greatly missed. But it also gives us the opportunity to thank them and appreciate all that they have done for Facilities Management and the University. We wish them all well.

With the departure of AVP Dave Chakraborty it has been necessary to shuffle those duties and a number of individuals have been appointed to interim positions during this transition period. My thanks to all who have agreed to take on bigger roles and responsibilities and I ask that everyone give these individuals your support and patience during this time. It is my hope that the search for a permanent replacement AVP is concluded quickly so everyone can return to their normal duties.

Thanks again for all you do.

All the best,

Mark Johnson

Greetings Colleagues,

1. Keep all clothing light colors. The darker thefabric the more sun it will attract and absorb.

2. Wear clothes that breath. Nothing should betoo tight. This will allow fresh air to flow overyour skin and help you stay cool.

3. Drink plenty of fluids. Water and Gatorade aretwo excellent choices. Stay away from sugarysodas and energy drinks. They can speed upthe dehydration process.

4. Wear sun block if you are going to beoutdoors for an extended period of time.The sun can be very damaging to your skin ifit is left unprotected.

5. If you being to feel dizzy, weak or nauseousplease take a break immediately. If yoursymptoms do not go away after getting out ofthe heat, you should call for medical attention.

6. 10 am till 2pm is when the sun is at its highestpoint in the sky. It is also when thetemperature is at its hottest for the day. Becareful when working outside during thesehours and watch for symptoms of heat stroke.

Facilities Thanks Ed Schafer for Support During His Farewell Reception

Summer Safety Tips

President Schafer said goodbye to UND June 15th, 2016 at the UND Gorecki Alumni Center. Facilities Management representatives were in attendance, presenting Schafer with a Thank You gift for his support of the Steam Plant and the needed updates. The gift has a framed picture was taken at the steam plant, during one of President Schafer’s visits. Engraved on the frame is thank you message to the interim president for his continued support for UND Facilities.

Ed Schafer and wife, Nancy, at UND farewell party. Facilities Thank You gift can be found on the chair beside Nancy. Photo Credit: Grand Forks Herald

Human Resources

New Faces Around Facilities

Beda Bhattarai: Housing BST started June 20th

Martin Perez: Academic BST started June 27th

Sunita Subedi : Housing BST started June 27th

Dadhi Adhikari: Academic BST started June 28th

Deo Rai : Academic BST started June 28th

Devona Janousek: Transfer to BSC, started July 1st

Gadesa Hunde: Academic BST started July 5th

Rod Huus: Academic BST started July 5th

Kimberly Neuman: Academic BST started July 6th

James Weber: Hous Maint. Specialist started July 7th

Update

Sidewalk Between Leonard and Witmer Halls Will Be Closed until Aug. 15th Just a reminder that the sidewalk area between the north side of Leonard and Witmer Hall will be closed until Aug.15th. This closure is required to support construction activities in Leonard Hall and the new CEC. The landscaping between Witmer Hall and Leonard will also be upgraded during this period.

This shutdown is extended from Cornell Street to the east side of Upson II Hall. Emergency egress from Witmer and Leonard Hall will remain open or be redirected during this period. Thank you for your cooperation.

Core Value: Excellent Customer Services

Meet the New UND President, Mark Kennedy and First Lady Debbie Kennedy July 13th

Get Golfing with Ray Richards Golf Course 2016 is the final season to golf at Ray Richard’s Golf Course while it is still owned and operated by UND.

Grab your friends and family and hit the 9-hole course. For faculty, staff, students and spouses, a 9-hole course rate is available at the discounted price of $15 per person.

Get Golfing!

Retirements

Pam Zimbelman will be retiring from her position as Operations Center Supervisor after 34 years of service to the University of North Dakota. Pam reminisces about some of her favorite memories and recalls the department dinners in the winter and picnics in the summer,

reassuring they were “what made the department a family”. When asked what she will miss, Pam instantly replies “the people and the friendships over the years”. Pam plans to work part time after retirement and continue to get things done around the house.

Larry Zitzow plans to retire from his position as Director of Facilities after over 43 years of service to the university. His favorite memory from his years of work was the Renovation of the J Lloyd Stone House, because it was such a unique project. Larry and his team completely restored the house

back to it’s original condition, matching each and every part of the house to the previous interior. When asked what he will miss, Larry replies “The people. Watching all of the people grow, becoming pros and experts. Getting to be a part of it; helping improve their profession, it was fun to do. The people really are the fabric of what we are”. Larry plans to stay in town and spend time with his family in Grand Forks. He has 3 children and 6 grandkids to keep him busy. He also plans to hunt and fish with his family, as well as a bit of traveling and spending his winters in the southern sun.

The UND Alumni Association & Foundation and Alerus Financial are partnering to host a reception for the incoming UND President, Mark Kennedy and First Lady Debbie Kennedy on July 13th, 2016. The reception will take place from 4:30 p.m. to 6:30 p.m. in the Grasberg Community Room at the Gorecki Alumni Center. Appetizers and refreshments will be served.

Please RSVP to this free event using the following link: https://securelb.imodules.com/s/1652/02-alumni/index.aspx?sid=1652&gid=2&pgid=1688&cid=3924

Supply Stock 6 The following parts as of May 25th, 2016 have been depleted to zero and their status has been changed to OTHER. They will no longer be ordered for Supply stock.

PART DESCRIPTION

1.335102 Paint Jet Black Enamel Dia-Vogel AZ-940

1.740202 Fixture Kitchen 7640-15

1.55610 Tape Elec Semi Conducting #13

1.10910 Fuse AGC 2-1/2

Parts listed below have been added to the Supply Room since May 25th, 2016:

PART DESCRIPTION

N/A

Core Value: Excellent Teamwork

Changes in Management: Meet Chris Ostlie, the Interim Associate Director of Facilities

Mark Kennedy began his first day as the new UND President on July 1st. He kicked off his new presidency at the Minnesota Twins “UND Night”, spotlighting our university at Target Field. Mark threw out the ceremonial first pitch before the game.

To get to know Mark Kennedy, attend his welcome reception July 13th.

Meet Michael Nord Manager of Sustainability and Energy

Located in Facilities Management Room 110

Where are you from? I’m originally from Red Lake Falls, MN

What are your hobbies? I like to Kayak, Fish and Camp.

What is your personal motto? Be realistic.

What do you hope to bring to your position? My background in manufacturing, and methodologies and practices.

What message do you have for the Facilities staff? Everybody plays a part in energy reduction.

Dear colleagues,

I have accepted the interim role as the Associate Director – for Facilities Services. My areas of responsibility include custodial services, grounds, landscaping management, and move services. I will be working closely with Larry

until his retirement to learn more about how these areas function.

Additionally, I will be spending time identifying the best ways I can be of assistance to the Staff, Facilities and the University as we move forward. Kathy Lacey has been appointed to be the interim Executive Building Services Manager role for Housing. These are exciting times and I look forward to working with everyone in my new role.

Thank you,

Chris Ostlie

Photo Credit: Minnesota Twins Twitter Page

Mark Kennedy Throws the Ceremonial Pitch for the Minnesota Twins

Fighting Hawks Logo Education Day UND Athletics, UND Licensing and UND Design Group are hosting a Logo education day July 13th, from 1:30-4:30 in the

Wilkerson Commons. Stop by to learn more about the Fighting Hawks identity. Check out the logo use FAQs, logo use guidelines, Fighting Hawks gear and refreshments. If you have any questions or would like to RSVP contact Breanna at 777-2237 or at UND.licensing@UND.edu

Human Resources

New Faces Around Facilities

Beda Bhattarai: Housing BST started June 20th

Martin Perez: Academic BST started June 27th

Sunita Subedi : Housing BST started June 27th

Dadhi Adhikari: Academic BST started June 28th

Deo Rai : Academic BST started June 28th

Devona Janousek: Transfer to BSC, started July 1st

Gadesa Hunde: Academic BST started July 5th

Rod Huus: Academic BST started July 5th

Kimberly Neuman: Academic BST started July 6th

James Weber: Hous Maint. Specialist started July 7th

Update

Sidewalk Between Leonard and Witmer Halls Will Be Closed until Aug. 15th Just a reminder that the sidewalk area between the north side of Leonard and Witmer Hall will be closed until Aug.15th. This closure is required to support construction activities in Leonard Hall and the new CEC. The landscaping between Witmer Hall and Leonard will also be upgraded during this period.

This shutdown is extended from Cornell Street to the east side of Upson II Hall. Emergency egress from Witmer and Leonard Hall will remain open or be redirected during this period. Thank you for your cooperation.

Core Value: Excellent Customer Services

Meet the New UND President, Mark Kennedy and First Lady Debbie Kennedy July 13th

Get Golfing with Ray Richards Golf Course 2016 is the final season to golf at Ray Richard’s Golf Course while it is still owned and operated by UND.

Grab your friends and family and hit the 9-hole course. For faculty, staff, students and spouses, a 9-hole course rate is available at the discounted price of $15 per person.

Get Golfing!

Retirements

Pam Zimbelman will be retiring from her position as Operations Center Supervisor after 34 years of service to the University of North Dakota. Pam reminisces about some of her favorite memories and recalls the department dinners in the winter and picnics in the summer,

reassuring they were “what made the department a family”. When asked what she will miss, Pam instantly replies “the people and the friendships over the years”. Pam plans to work part time after retirement and continue to get things done around the house.

Larry Zitzow plans to retire from his position as Director of Facilities after over 43 years of service to the university. His favorite memory from his years of work was the Renovation of the J Lloyd Stone House, because it was such a unique project. Larry and his team completely restored the house

back to it’s original condition, matching each and every part of the house to the previous interior. When asked what he will miss, Larry replies “The people. Watching all of the people grow, becoming pros and experts. Getting to be a part of it; helping improve their profession, it was fun to do. The people really are the fabric of what we are”. Larry plans to stay in town and spend time with his family in Grand Forks. He has 3 children and 6 grandkids to keep him busy. He also plans to hunt and fish with his family, as well as a bit of traveling and spending his winters in the southern sun.

The UND Alumni Association & Foundation and Alerus Financial are partnering to host a reception for the incoming UND President, Mark Kennedy and First Lady Debbie Kennedy on July 13th, 2016. The reception will take place from 4:30 p.m. to 6:30 p.m. in the Grasberg Community Room at the Gorecki Alumni Center. Appetizers and refreshments will be served.

Please RSVP to this free event using the following link: https://securelb.imodules.com/s/1652/02-alumni/index.aspx?sid=1652&gid=2&pgid=1688&cid=3924

Supply Stock 6 The following parts as of May 25th, 2016 have been depleted to zero and their status has been changed to OTHER. They will no longer be ordered for Supply stock.

PART DESCRIPTION

1.335102 Paint Jet Black Enamel Dia-Vogel AZ-940

1.740202 Fixture Kitchen 7640-15

1.55610 Tape Elec Semi Conducting #13

1.10910 Fuse AGC 2-1/2

Parts listed below have been added to the Supply Room since May 25th, 2016:

PART DESCRIPTION

N/A

Core Value: Excellent Teamwork

Changes in Management: Meet Chris Ostlie, the Interim Associate Director of Facilities

Mark Kennedy began his first day as the new UND President on July 1st. He kicked off his new presidency at the Minnesota Twins “UND Night”, spotlighting our university at Target Field. Mark threw out the ceremonial first pitch before the game.

To get to know Mark Kennedy, attend his welcome reception July 13th.

Meet Michael Nord Manager of Sustainability and Energy

Located in Facilities Management Room 110

Where are you from? I’m originally from Red Lake Falls, MN

What are your hobbies? I like to Kayak, Fish and Camp.

What is your personal motto? Be realistic.

What do you hope to bring to your position? My background in manufacturing, and methodologies and practices.

What message do you have for the Facilities staff? Everybody plays a part in energy reduction.

Dear colleagues,

I have accepted the interim role as the Associate Director – for Facilities Services. My areas of responsibility include custodial services, grounds, landscaping management, and move services. I will be working closely with Larry

until his retirement to learn more about how these areas function.

Additionally, I will be spending time identifying the best ways I can be of assistance to the Staff, Facilities and the University as we move forward. Kathy Lacey has been appointed to be the interim Executive Building Services Manager role for Housing. These are exciting times and I look forward to working with everyone in my new role.

Thank you,

Chris Ostlie

Photo Credit: Minnesota Twins Twitter Page

Mark Kennedy Throws the Ceremonial Pitch for the Minnesota Twins

Fighting Hawks Logo Education Day UND Athletics, UND Licensing and UND Design Group are hosting a Logo education day July 13th, from 1:30-4:30 in the

Wilkerson Commons. Stop by to learn more about the Fighting Hawks identity. Check out the logo use FAQs, logo use guidelines, Fighting Hawks gear and refreshments. If you have any questions or would like to RSVP contact Breanna at 777-2237 or at UND.licensing@UND.edu

Core Value: High Level of Sustainable Performance

Employee Suggestion Incentive Program

Project Updates

The 2013 Legislature passed SB 2188, increasing the amount a ND state employee can receive for making suggestions that cut costs of state government. The amount increased from $2,000 from $4,000. This program was approved by the 1993 North Dakota state Legislature, NDCC 54-06-24.

Submit your idea on the SFN 19291 Employee Suggestion Incentive program form available from your agency or the Suggestion Incentive Award Committee. The form can be found at http://www.nd.gov/eforms/Doc/sfn19291.pdf

The committee will review your suggestion. If approved, it will be forwarded to your agency administrator, who will make the final decision.

If your idea is approved, you will receive 20% of the first year’s savings realized, up to a maximum of $4,000. The cash award will be received 12 moths after your idea has been implemented.

Submit your recommendations to: Adam Hamm, Chairman Suggestion Incentive Committee Office of Insurance Commissioner 600 E Boulevard Ave., 5th Fl, Bismarck, ND 58505

If you have any question, comments, or concerns, please contact Adam at (701) 328-2440 or insurance@nd.gov

The Department of Labor has announced a proposed increase to the salary threshold for employees to be exempt from overtime laws. The proposed salary threshold will increase from $23,660 per year/$455 per week to $47,476 per year/$913 per week (with some exceptions). This proposed change is anticipated to be effective as of December 1, 2016. In preparation for this change, Human Resources, with input from VPs/Deans/Departments, will re-evaluate positions not meeting the new salary threshold to determine future overtime eligibility. Human Resources will be presenting basic information regarding how the changes may impact employees at UND; what the new salary threshold means, why a position might change from exempt status to non-exempt status and what that entails. If you, or someone you supervise, could be impacted by the federal law change, or if you would just like to learn more about the changes, please come and join us. Two information sessions regarding the changes in the Fair Labor Standards Act (FLSA) will be held be held on the following dates: Date Time Location July 12, 2016 9am – 10 am Gamble Hall Room 3 July 13, 2016 2pm – 3pm Gamble Hall Room 3

Projects In Design: PDC and Mechanical Operations Replace the existing Chester Fritz Library heat pump

loop cooling tower Replace the chillers for Witmer and Leonard Hall Mechanical and ventilation code related upgrades to

take place in Hughes Fine Arts Center In Progress: Crafts Nursing 210-212 and 110-114 updating in progress Gamble Hall 145 updating in progress Many apartments, coming weekly to get to get ready

for students. Memorial Union Terrace cafeteria water damages to

repair Ryan Hall concrete in front of the East doors started

June 29th Nursing concrete at the west entrances will start very

soon University Place was concrete mud jacked the last

week of June in order to lift the slab a couple of inches Starcher Hall water damage taping and painting will

start this week Hyslop, repairing storm water issues started on June

29th In Progress: Mechanical Operations (In House Projects) Replacement of the rain leaders at the Memorial

Union in design The lab remodel of Leonard, room 314A, is nearly

complete Currently creating an active learning classroom for

Gamble Hall, room 145 Demo has been completed and install has begun in

the Nursing 1st and 2nd floor classrooms Overhaul of McQuay chiller #2 at the existing School

of Medicine is currently out for bid Currently, the renovation of the Technology

Accelerator, room 1500, is in progress

In Progress: PDC Capital Projects Robin Hall Smith Hall Fire Sprinkler System Installation Core Library CEC New School of Medicine O’Kelly Hall Renovation of classrooms on the 1st and

the basement, etc

Future Projects: Electrical Twamley, room 305, will have a technology upgrade Airport camera installation will happen in 3 different

locations Campus electronic door access and camera projects

to come

Commissioned or Completed: Commissioning is wrapping up at the Law School

Building Wilkerson is beginning commissioning CEC commissioning has been in progress throughout

the construction process

Upcoming Human Resources Presentation

Front page: Facilities Thanks Ed Shafer Summer Safety Tips

Page 2: Golf At Ray Richards This Summer Human Resources Update Meet the Kennedys Sidewalk Closed

Page 3: Logo Education Day Mark Kennedy at Target Field Meet Michael Nord Meet Chris Ostlie Supply Stock

Page 4: Employee Suggestion Incentive Project Updates Human Resources Presentation

—In This Issue—

Focus on Facilities June 2016

Volume 16, Issue 6

Our Mission: Facilities Management makes UND Exceptional by committing to fiscal responsibility, outstanding customer service and excellent workmanship, and by delivering clean and comfortable buildings and exterior spaces that are aesthetically pleasing.

Core Value: Excellent Quality of Service

I hope you are all finding time to enjoy the summer weather as the summer seems to pass quickly. Especially when everyone is busy with the usual summer crunch of projects, maintenance, cleaning and housing’s needs. As usual everyone has stepped up to take on these challenges. Your efforts are recognized and appreciated by the entire campus.

There have been many changes so far this summer. We have seen an unprecedented number of retirements from our ranks with more to come shortly. This presents us with a loss of many years of experience collectively of which we cannot get back and their presence will be greatly missed. But it also gives us the opportunity to thank them and appreciate all that they have done for Facilities Management and the University. We wish them all well.

With the departure of AVP Dave Chakraborty it has been necessary to shuffle those duties and a number of individuals have been appointed to interim positions during this transition period. My thanks to all who have agreed to take on bigger roles and responsibilities and I ask that everyone give these individuals your support and patience during this time. It is my hope that the search for a permanent replacement AVP is concluded quickly so everyone can return to their normal duties.

Thanks again for all you do.

All the best,

Mark Johnson

Greetings Colleagues,

1. Keep all clothing light colors. The darker the fabric the more sun it will attract and absorb.

2. Wear clothes that breath. Nothing should be too tight. This will allow fresh air to flow over your skin and help you stay cool.

3. Drink plenty of fluids. Water and Gatorade are two excellent choices. Stay away from sugary sodas and energy drinks. They can speed up the dehydration process.

4. Wear sun block if you are going to be outdoors for an extended period of time. The sun can be very damaging to your skin if it is left unprotected.

5. If you being to feel dizzy, weak or nauseous please take a break immediately. If your symptoms do not go away after getting out of the heat, you should call for medical attention.

6. 10 am till 2pm is when the sun is at its highest point in the sky. It is also when the temperature is at its hottest for the day. Be careful when working outside during these hours and watch for symptoms of heat stroke.

Facilities Thanks Ed Schafer for Support During His Farewell Reception

Summer Safety Tips

President Schafer said goodbye to UND June 15th, 2016 at the UND Gorecki Alumni Center. Facilities Management representatives were in attendance, presenting Schafer with a Thank You gift for his support of the Steam Plant and the needed updates. The gift has a framed picture was taken at the steam plant, during one of President Schafer’s visits. Engraved on the frame is thank you message to the interim president for his continued support for UND Facilities.

Ed Schafer and wife, Nancy, at UND farewell party. Facilities Thank You gift can be found on the chair beside Nancy. Photo Credit: Grand Forks Herald