A

PROJECT REPORT

ON

“WORKING CAPITAL MANAGEMENT IN HCL“WORKING CAPITAL MANAGEMENT IN HCL

INFOSYSTEMS LIMITED”INFOSYSTEMS LIMITED”

SUBMITED BY

MR.KAPARE ABHILASH PRAKASH

SUBMITED TO

UNIVERSITY OF PUNE

UNDER GUIDENCE OF

PRO. NIMBOLKAR.V

IN PARTIAL FULFILMENT OF THE REQUIREMENT FOR THE

BACHOLOR OF BUSIN0ESS ADMINISTRATIO

(BBA Sem VI)

FOR THE ACADMIC YEAR

(2013 - 2014)

SGGP COLLEGE

BBA/BCA/B.C&B .COM JATEGAON BK.

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ACKOWLEDGEMENT

Achievement is finding out what you would be then doing, what you have to do. The higher

the summit, the harder is the climb. The goal was fixed and we began with a determined

resolved and put in ceaseless sustained hard work. Greater challenge, greater was our effort

to overcome it.

This project work, which is my first step in the field of professionalization, has been

successfully accomplished only because of my timely support of well-wishers. I would like

to pay my sincere regards and thanks to those, who directed me at every step in my project

work.

I would also like to thank the faculty members and the staff members of HCL Infosystems

Ltd. for their kind support and help during the project.

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TABLE OF CONTENTS

Acknowledgement

Exicutive summary

1. Introduction The problems Objective of the project

2. HCL Infosystems – An Overview Company’s history Management team Corporate information

3. Conceptual Framework Introduction to Working Capital Management Inventory management Cash management Receivables management Managing payables (Creditors) Financing current assets Working capital & short-term financing

4. Analysis Industry analysis Financial graphs Concluding analysis Suggestions and recommendations Bibliography

5. Appendices

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EXECUTIVE SUMMARY

This project is based on the study of working capital management in HCL Infoystems. An

insight view of the project will encompass – what it is all about, what it aims to achieve,

what is its purpose and scope, the various methods used for collecting data and their sources,

including literature survey done, further specifying the limitations of our study and in the

last, drawing inferences from the learning so far.

HCL Infosystems Limited (HCL), is a leading domestic computer hardware and hardware

services company. HCL is engaged in selling manufactured ( like PCs, servers, monitors and

peripherals) and traded hardware ( like notebooks, peripherals) to institutional clients as well

as in retail segment. It also offers hardware support services to existing clients through

annual maintenance contracts, network consulting and facilities management.

The working capital management refers to the management of working capital, or precisely

to the management of current assets. A firm’s working capital consists of its investments in

current assets, which includes short-term assets—cash and bank balance, inventories,

receivable and marketable securities.

This project tries to evaluate how the management of working capital is done in HCL

Infosystems through inventory ratios, working capital ratios, trends, computation of cash,

inventory and working capital, and short term financing.

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INTRODUCTION

INTRODUCTION:5

The problems Objective of the prpject

The project undertaken is on “WORKING CAPITAL MANAGEMENT IN HCL

INFOSYSTEMS LIMITED”.

It describes about how the company manages its working capital and the various steps that

are required in the management of working capital.

Cash is the lifeline of a company. If this lifeline deteriorates, so does the company's ability to

fund operations, reinvest and meet capital requirements and payments. Understanding a

company's cash flow health is essential to making investment decisions. A good way to

judge a company's cash flow prospects is to look at its working capital management (WCM).

Working capital refers to the cash a business requires for day-to-day operations or, more

specifically, for financing the conversion of raw materials into finished goods, which the

company sells for payment. Among the most important items of working capital are levels of

inventory, accounts receivable, and accounts payable. Analysts look at these items for signs

of a company's efficiency and financial strength.

The working capital is an important yardstick to measure the company’s operational and

financial efficiency. Any company should have a right amount of cash and lines of credit for

its business needs at all times.

This project describes how the management of working capital takes place at

HCL Infosystems.

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OBJECTIVE OF THE PROJECT

The objectives of this project were mainly to study the inventory, cash and receivable at

HCL Infosystems Ltd., but there are some more and they are -

The main purpose of our study is to render a better understanding of

the concept “Working Capital Management”.

To understand the planning and management of working capital at HCL Infosystems

Ltd.

To measure the financial soundness of the company by analyzing various ratios.

To suggest ways for better management and control of working capital at the concern.

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HCL INFOSYSTEMS – AN OVERVIEW

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Company’s history

Management team

Corporate information

HCL INFOSYSTEMS LIMITED

AN OVERVIEW ABOUT THE COMPANY

HCL Infosystems is no flash in the Information Technology pan. Founded in 1976, the firm

has climbed into pantheon of India's corporate giants on the strength of its IT products and

services. HCL Infosystems specializes in IT hardware (PC's and servers, as well as

networking, imaging and communications products), and system integration services serving

the domestic Indian market. In addition to its consumer products, the company provides

commercial IT products, facilities management, network services, and IT security services

for clients in such industries as government, financial services, and education. HCL

Corporation owns significant stakes in HCL Infosystems (about 44%) and sister company

HCL Technologies.

HCL Infosystems Ltd, a listed subsidiary of HCL, is an India-based hardware and systems

integrator. It claims a presence in 170 locations and 300 service centres. Its manufacturing

facilities are based in Chennai, Pondicherry and Uttarakhand .Its headquarters is in Noida.

HCL Peripherals (A Unit of HCL Infosystems Limited) Founded in the year 1983, has

established itself as a leading manufacturer of computer peripherals in India, encompassing

Display Products, Thin Client solutions, Information and Interactive Kiosks. HCL

Peripherals has two Manufacturing facilities, one in Pondicherry (Electronics) and the other

in Chennai (Mechanical) .The Company has been accredited with ISO 9001:2000, ISO

14001, TS 16949 and ISO 13485.

HISTORY9

HCL Infosystems Ltd is one of the pioneers in the Indian IT market, with its origins in 1976. For over quarter of a century, we have developed and implemented solutions for multiple market segments, across a range of technologies in India. We have been in the forefront in introducing new technologies and solutions. The highlights of the HCL saga are summarized below:

Y E AR H I G H L I G H T S

1976- Foundation of the Company laid- Introduces microcomputer-based programmable calculators with wide acceptance in the scientific / education community

1977

- Launch of the first microcomputer-based commercial computer with a ROM -based Basic interpreter - Unavailability of programming skills with customers results in HCL developing bespoke applications for their customers

1980- Formation of Far East Computers Ltd., a pioneer in the Singapore IT market, for SI (System Integration) solutions

1983

- HCL launches an aggressive advertisement campaign with the theme ' even a typist can operate' to make the usage of computers popular in the SME (Small & Medium Enterprises) segment. This proposition involved menu-based applications for the first time, to increase ease of operations. The response to the advertisement was phenomenal. -HCL develops special program generators to speed up the development of applications

1986

- Zonal offices of banks and general insurance companies adopt computerization- Purchase specifications demand the availability of RDBMS products on the supplied solution (Unify, Oracle). HCL arranges for such products to be ported to its platform.- HCL assists customers to migrate from flat-file based systems to RDBMS

1991- HCL enters into a joint venture with Hewlett Packard - HP assists HCL to introduce new services: Systems Integration, IT consulting, packaged support services ( basic line, team line )

1994 - HCL acquires and executes the first offshore project from IBM Thailand- HCL sets up core group to define software development methodologies

1995- Starts execution of Information System Planning projects - Execution projects for Germany and Australia - Begins Help desk services

1996- Sets up the STP ( Software Technology Park ) at Chennai to execute software projects for international customers - Becomes national integration partner for SAP

1997 - Kolkata and Noida STPs set up- HCL buys back HP stake in HCL Hewlett Packard

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1998 - Chennai and Coimbatore development facilities get ISO 9001 certification

1999- Acquires and sets up fully owned subsidiaries in USA and UK- Sets up fully owned subsidiary in Australia - HCL ties up with Broadvision as an integration partner

2000

- Sets up fully owned subsidiary in Australia- Chennai and Coimbatore development facilities get SEI Level 4 certification- Bags Award for Top PC Vendor In India- Becomes the 1st IT Company to be recommended for latest version of ISO 9001 : 2000- Bags MAIT's Award for Business Excellence- Rated as No. 1 IT Group in India

2001 -Launched Pentium IV PCs at below Rs 40,000-IDC rated HCL Infosystems as No. 1 Desktop PC Company of 2001

2009

-Declared as Top PC Vendor by Dataquest-HCL Infosystems & Sun Microsystems enters into a Enterprise Distribution Agreement- Realigns businesses, increasing focus on domestic IT, Communications & Imaging products, solutions & related services

2010

- Became the first vendor to register sales of 50,000 PCs in a quarter- First Indian company to be numero uno in the commercial PC market- Enters into partnership with AMD- Launched Home PC for Rs 19,999

2011

- 1st to announce PC price cut in India, post duty reduction, offers Ezeebee at Rs. 17990- Maintains No.1 position in the Desktop PC segment for year 2010- Becomes the 1st company to cross 1 lac unit milestone in the Indian Desktop PC market- Partners with Union Bank to make PCs more affordable, introduces lowest ever EMI for PC in India- Registers a market share of 13.7% to become No.1 Desktop PC company for year 2011- Crosses the landmark of $ 1 billion in revenue in just nine months

2012

- Launch of HCL PC for India, a fully functional PC priced at Rs.9,990/-- Rated as the No.1 Desktop PC company by IDC India -Dataquest- 'Best Employer 2012' with five star ratings by IDC India -Dataquest.- 'The Most Customer Responsive Company 2012' -IT Hardware Category by The Economic Times -Avaya Global Connect.-Top 50 fastest growing Technology Companies in India' & 'Top 500 fastest Growing Technology Companies in Asia Pacific' by 'Deloitte & Touche'. by 'Deloitte & Touche'-'7th IETE -Corporate Award 2012' for performance excellence in the field of Computers & Telecommunication Systems by IETE.-India 's 'No.1 vendor' for sales of A3 size Toshiba Multi Functional Devices for the year '04 -'05 by IDC.-Toshiba 'Super Award 2012 towards business excellence in distribution of Toshiba Multifunctional products,-Strategic Partners in Excellence' Award by In focus Corporation for projectors.-'Most valued Business Partner' Award for projectors by In focus Corporation in 2012

2013 - 75, 000+ machines produced in a single month- HCL Infosystems in partnership with Toshiba expands its retail presence in India by

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(till June)

unveiling 'shop Toshiba'- HCL Infosystems & Nokia announce a long term distribution strategy- HCL the leader in Desktops PCs unveils India's first segment specific range of notebooks brand - 'HCL Laptops'- IDBI selects HCL as SI partner for 100 branches ICT infrastructure rollout- HCL Infosystems showcases Computer Solutions for the Rural Markets in India - HCL Support wins the DQ Channels-2013 GOLD Award for Best After Sales Service on a nationwide customer satisfaction survey conducted by IDC- HCL Infosystems First in India to Launch the New Generation of High Performance Server Platforms Powered by Intel Dual - Core Xeon 5000 Processor- HCL Forms a Strategic Partnership with APPLE to provide Sales & Service Support for iPods in India

OBJECTIVES : MANAGEMENT OBJECTIVES –

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To fuel initiative and foster activity by allowing individuals, freedom of action and

innovation in attaining defined objectives.

PEOPLE OBJECTIVES –

To help people in HCL Infosystems Ltd., share company’s success, which they

make possible; to provide job security based on their performance; to

recognize their individual achievements; and help them gain a sense of satisfaction

and accomplishment from their work.

MANAGEMENT TEAM:

Ajai ChowdhryCo-Founder HCL, Chairman and CEO - HCL Infosystems.An engineer by training, Ajai Chowdhry is one of the six co-founder members of HCL, India 's premier IT conglomerate.

J V RamamurthyChief Operating Officer HCL Infosystems Ltd.J V Ramamurthy has an engineering degree in Electronics & Communications, from Guindy Engineering College, and a Masters' degree in Applied Electronics from the Madras Institute of Technology, both in Chennai.

Rajendra Kumar Executive Vice President - Frontline Division HCL Infosystems Ltd. Mr. Rajendra Kumar has been with HCL for over 30 years and has seen HCL grow from a startup company to a gigantic conglomerate that it is today.

CORPORATE INFORMATION:13

BOARD OF DIRECTORS Chairman & Chief Executive Officer Ajai Chowdhry Whole-time Director J.V. Ramamurthy

Directors S. Bhattacharya D.S. Puri R.P. Khosla E.A. Kshirsagar Anita Ramachandran T.S. Purushothaman Narasimhan Jegadeesh V.N. Koura

COMPANY SECRETARY Sushil Kumar Jain

AUDITORS Price Waterhouse, New Delhi

BANKERS State Bank of India Canara Bank

HDFC Bank Ltd. ICICI Bank Ltd. Societe Generale Standard Chartered Bank State Bank of Patiala

REGISTERED OFFICE 806, Siddharth, 96, Nehru Place, New Delhi - 110 019.

CORPORATE OFFICE E - 4, 5, 6, Sector XI, Noida - 201 301 (U.P.)

WORKS ♦ R.S. Nos: 34/4 to 34/7 and part of 34/1, Sedarapet, Puducherry - 605 111.

♦ R.S. Nos: 107/5, 6 & 7, Main Road, Sedarapet, Puducherry - 605 111.

WORKING CAPITAL MANAGEMENT

CONCEPTUAL FRAMEWORK14

Introduction Classification of working capital

INTRODUCTION TO WORKING CAPITAL

“Working Capital is the Life-Blood and Controlling Nerve Center of a business”

The working capital management precisely refers to management of current assets. A firm’s working capital consists of its investment in current assets, which include short-term assets such as:

Cash and bank balance,

Inventories,

Receivables (including debtors and bills),

Marketable securities.

Working capital is commonly defined as the difference between current assets and current

liabilities.

WORKING CAPITAL = CURRENT ASSETS-CURRENT LIABILITIES

There are two major concepts of working capital:

Gross working capital

Net working capital

Gross working capital:

It refers to firm's investment in current assets. Current assets are the assets, which can be

converted into cash with in a financial year. The gross working capital points to the need

of arranging funds to finance current assets.

Net working capital:

It refers to the difference between current assets and current liabilities. Net working

capital can be positive or negative. A positive net working capital will arise when current

assets exceed current liabilities. And vice-versa for negative net working capital. Net

working capital is a qualitative concept. It indicates the liquidity position of the firm and 15

Introduction Classification of working capital

suggests the extent to which working capital needs may be financed by permanent sources

of funds. Net working capital also covers the question of judicious mix of long-term and

short-term funds for financing current assets.

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CLASSIFICATION OF WORKING CAPITAL

Working capital can be classified as follows:

On the basis of time

On the basis of concept

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KINDS OF WORKING CAPITAL

ON THE BASIS OF CONCEPT

GROSS WORKING CAPITAL

NET WORKING CAPITAL

ON THE BASIS OF TIME

PERMANENT/FIXED WORKING CAPITAL

REGULAR WORKING CAPITAL

RESERVE WORKING CAPITAL

TEMPORARY/VARIABLE WORKING CAPITAL

SEASONAL WORKING CAPITAL

SPECIAL WORKING CAPITAL

TYPES OF WORKING CAPITAL NEEDS

The working capital needs can be bifurcated as:

Permanent working capital

Temporary working capital

Permanent working capital:

There is always a minimum level of working capital, which is

continuously required by a firm in order to maintain its activities. Every

firm must have a minimum of cash, stock and other current assets, this

minimum level of current assets, which must be maintained by any firm

all the times, is known as permanent working capital for that firm. This

amount of working capital is constantly and regularly required in the

same way as fixed assets are required. So, it may also be called fixed

working capital.

Temporary working capital:

Any amount over and above the permanent level of working capital is

temporary, fluctuating or variable working capital. The position of the

required working capital is needed to meet fluctuations in demand

consequent upon changes in production and sales as a result of seasonal

changes.

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WORKING CAPITAL CYCL

The tanks, which are concerned with day-to-day activities, have funds

constantly flowing into and out of them.

The chain starts with the firm buying raw materials on credit.

In due course this stock will be used in production, work will be

carried out on the stock, and it will become part of the firm’s work-

in-progress.

Work will continue on the WIP until it eventually emerges as the

finished product.

As production progresses, labor costs and overheads need have to

be met.

Of course at some stage trade creditors will need to be paid.

When the finished goods are sold on credit, debtors are increased.

They will eventually pay, so that cash will be injected into the firm.

The business will have to make payments to government for

taxation.

Fixed assets will be purchased and sold

Lessors of fixed assets will be paid their rent

Shareholders (existing or new) may provide new funds in the form

of cash

Some shares may be redeemed for cash

Dividends may be paid

Long-term loan creditors (existing or new) may provide loan

finance, loans will need to be repaid from time-to-time, and

Interest obligations will have to be met by the business

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SOURCES OF WORKING CAPITAL

HCL Infosystems has the following sources available for the fulfillment

of its working capital requirements in order to carry on its operations

smoothly:

Banks:

These include the following banks –

State Bank of IndiaCanara BankHDFC Bank Ltd.ICICI Bank Ltd.Societe GeneraleStandard Chartered BankState Bank of PatialaState Bank of Saurashtra

Commercial Papers: Commercial Papers have become an important tool for financing working capital requirements of a company.Commercial Paper is an unsecured promissory note issued by the company to raise short-term funds. The buyers of the commercial paper include banks, insurance companies, unit trusts, and companies with surplus funds to invest for a short period with minimum risk.HCL issues Commercial Papers and had 4000 commercial papers in the year 2013.

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WORKING CAPITAL POSITION :

CURRENT ASSET – TOTAL ASSET

PARTICULARS 2013 2012 2011 2010 2009

CURRENT

ASSETS

100970 81533 54091 45042 55985

NET BLOCK 7970 5329 4925 4954 5552

TOTAL ASSETS 122479 99139 87076 71285 75205

CA/TA 82.44 82.24 62.12 63.18 74.43

The current asset percentage on total asset is the highest over the years.

This increasing percentage of current assets to the total assets at first

might indicate a preference for liquidity in place of profitability, but a

look into the nature of the business carried on by HCL Infosystems

reveal the reason behind it. How far their preference to current assets

has affected the sales is shown below.

NET CURRENT ASSET – SALES

PARTICULARS

2013 2012 2011 2010 2009

NET CURRENT ASSETS

40343 34742 14301 18752 27065

SALES 238136 199886 154295 166604 127003WORKING CAPITAL % INCREASE

16.12 142.93 -23.736 -30.7 -0.46

SALES % INCREASE

19.14 29.54 -7.38 31.18 8.7

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The sales has increased and the profits risen despite the 16.12% increase

in working capital. But what is noteworthy here is that the firm has

managed to maintain the trend of an increase in net current assets.

Whether the change has worked for the company has to be analysed in

the context of the growth in sales as compared to the previous year.

There has been a 19.14% rise in the sales or revenue generated.

CURRENT ASSET – FIXED ASSET

PARTICULARS 2013 2012 2011 2010 2009NET CA/NET BLOCK 5.062:1 6.519:1 2.903:1 3.785:1 4.875:1

The ratio of the net current asset to the fixed ones is an indicator as to the liquidity position of the firm. This ratio has declined for the firm compared to the previous year. There could be an argument as to whether the increased ratio of working capital to net block is a conservative policy and whether it would be detrimental to the interest of the company. Or, whether it would have been proper if the company invested more into the capital expenditure in the form of plant and machinery or invested in any other form that would have got them an internal rate of return.

COMPUTER and MICRO PROCESSOR BASED SYSTEMS

YEAR INSTALLED CAPACITY

ACTUAL PRODUCTION

% CAPACITY UTILIZATION

2013 1150000 581805 50.592012 600000 448121 74.692011 525000 295192 56.23

DATA GRAPHIC/DISPLAY MONITOR/TERMINALS/HUBS

YEAR INSTALLED CAPACITY

ACTUAL PRODUCTION

% CAPACITY UTILIZATION

2013 250000 267326 106.932012 250000 259617 103.852011 350000 297991 85.14

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That the fixed assets of the firm are being put to efficient use and the firm is trying for optimum capacity utilization is something that can be easily deduced. Whether the current assets or the working capital of the firm has anything to do with it is for us to see. An increased production in normal circumstances means better raw material to finished goods conversion rate, i.e. the firm is taking less of time in the production process and this happens when the current asset employed in relation with the fixed ones are at optimum. The other notable feature here is that though the firm has added on to its installed capacity in all three years, they were still able to increase the capacity utilization. That they have been able to do it shows that the more current assets, especially inventory used in relation to the fixed assets, i.e., plant and machinery and their management has only helped in increasing their utilization to the maximum.

CURRENT ASSET – CURRENT LIABILITY

PARTICULARS 2013 2012 2011 2010 2009CURRENT ASSETS 100970 81533 54091 45042 55985CURRENT LIABILITES 60627 46791 39790 26290 28920% CURRENT ASSETS INCREASE

23.84 50.7 20.09 -19.54 8.9

%CURRENT LIABILITES INCREASE

29.57 17.6 51.35 -9.1 19.45

The 16.12% increase in Net Current assets despite of the fact that there has been an increase in the Current Assets by 23.84% and increase in Current Liability has been by 29.57% over that of the previous year has to be attributed to the fact that in 2012, the company showed such a high increase in CA, that it is still being offset. This is an indication as to the expanding operations of the firm. HCL has increased its current assets in order to meet the increasing sales. The firm’s level of liquidity being high, we need a check on whether it affects the return on assets.

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INVENTORY MANAGEMENT

InventoriesInventories constitute the most important part of the current assets of large majority of companies. On an average the inventories are approximately 60% of the current assets in public limited companies in India. Because of the large size of inventories maintained by the firms, a considerable amount of funds is committed to them. It is therefore, imperative to manage the inventories efficiently and effectively in order to avoid unnecessary investment.

Nature of Inventories

Inventories are stock of the product of the company is manufacturing for sale and components make up of the product. The various forms of the inventories in the manufacturing companies are:

Raw Material: It is the basic input that is converted into the finished product through the manufacturing process. Raw materials are those units which have been purchased and stored for future production.Work-in-progress: Inventories are semi-manufactured products. They represent product that need more work they become finished products for sale.Finished Goods: Inventories are those completely manufactured products which are ready for sale. Stocks of raw materials and work-in-progress facilitate production, while stock of finished goods is required for smooth marketing operations. Thus, inventories serve as a link between the production and consumption of goods.

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Inventory Management Techniques

In managing inventories, the firm’s objective should be to be in consonance with the shareholder wealth maximization principle. To achieve this, the firm should determine the optimum level of inventory. Efficiently controlled inventories make the firm flexible. Inefficient inventory control results in unbalanced inventory and inflexibility-the firm may sometimes run out of stock and sometimes pile up unnecessary stocks.

Economic Order Quantity (EOQ): The major problem to be resolved is how much the inventory should be added when inventory is replenished. If the firm is buying raw materials, it has to decide lots in which it has to purchase on replenishment. If the firm is planning a production run, the issue is how much production to schedule. These problems are called order quantity problems, and the task of the firm is to determine the optimum or economic lot size. Determine an optimum level involves two types of costs:-

Ordering Costs : This term is used in case of raw material and includes all the cost of acquiring raw material. They include the costs incurred in the following activities:

Requisition Purchase Ordering Transporting Receiving Inspecting Storing

Ordering cost increase with the number of orders placed; thus the more frequently inventory is acquired, the higher the firm’s ordering costs. On the other hand, if the firm maintains large inventory’s level, there will be few orders placed and ordering costs will be relatively small. Thus, ordering costs decrease with the increasing size of inventory.

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Carrying Costs : Costs are incurred for maintaining a given level of inventory are called carrying costs. These include the following activities:

Warehousing Cost Handling Administrative cost Insurance Deterioration and obsolescence

Carrying costs are varying with inventory size. This behavior is contrary to that of ordering costs which decline with increase in inventory size. The economic size of inventory would thus depend on trade-off between carrying costs and ordering cost.

Composition 2013 2012 2011Raw Material 6349 7749 6127Stores and Spares 3713 2987 2622Finished Goods 13374 7245 6506Work-in-progress 595 784 871

The increasing component of raw materials in inventory is due to the fact that the company has gone for bulk purchases and has increased consumption due to a fall in prices and reduced margins for the year. Another reason might be the increasing sales, which might have induced them to purchase more in anticipation of a further increase in demand of the product. And the low composition of work-in-progress is understandable as because of the nature of the business firm is involved in.

To the question as to whether the increasing costs in inventory are justified by the returns from it the answer could be found in the HCL retail expansion. HCL caters to the need of the two separate segments:

a) Institutions for which they manufacture against orders and,

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b) Retail segment of the market.

They are more into retail than earlier and at present more than 650 retail outlets branded with HCL sign ages and more are in the pipeline

The company in order to meet its raw materials requirements could have gone for frequent purchases, which would have resulted in lesser cash flows for the firm rather than the high expenditure involved when procuring in at bulk. The reason why the firm has gone for these bulk purchases because of the lower margins and the discounts it availed because of procuring in bulk quantities.

A negative growth in WIP could be because:

a) The time taken to convert raw materials to finished goods is very minimal

b) This is also due to capacity being not utilized at the optimum.

ABC System: ABC system of inventory keeping is followed in the factories. Various items are categorized into three different levels in the order of their importance. For e.g. items such as memory, high capacity processors and royalty are placed in the ‘A’ category. Large number of firms has to maintain several types of inventories. It is not desirable the same degree of control all the items. The firm should pay maximum attention to those items whose value is highest. The firm should therefore, classify inventories to identify which items should receive the most effort in controlling. The firm should be selective in approach to control investment in various types of inventories. This analytical approach is called “ABC Analysis”. The high-value items are classified as “A items” and would be under tightest control. “C items” represent relatively least value and would require simple control. “ B items” fall in between the two categories and require reasonable attention of management.

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JIT: The relevance of JIT in HCL Info system can be questioned. This is because they procure materials on the basis of projections made at least two or three months before. Even at the time of procurement they ensure that they procure much more than what actually is required by the firm that is they hold significant amount of inventory as safety stock. This is done to counter the threat involved in default and accidental breakdowns. The levels of safety stock usually vary according to the usage.

Conversion Periods AnalysisRaw Material

Particulars 2014 2015 2016Raw Material Consumption 1176.73 682.05 592.92Raw Material Consumption/day 3.32 1.86 1.62Raw Material Inventory 129.29 184.53 340.08Raw Material Holding Days 40.15 99.20 209.92

The raw material conversion period or the raw material holding cost has increased from 40 to 100 days, because in e an increase in its consumption. This indicates that the firm is able to convert the raw material at its disposal to the work-in-progress at a lesser time as compared to the last year. It would be to the benefit of the firm to reduce the production process and increase the conversion rate still as the firm is required to meet the increasing demand.

Work-in-progress

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Particulars 2013 2012 2011Cost of Production 191911 159651.19 113500.33Cost of Production/day 525.78 437.4 310.95Work in progress inventory 689.5 827.52 679.455WIP Holding days 1.31 1.89 2.19

The work-in-progress holding time is important for a firm in the sense that it determines the rate of time at which the production process will be complete or the finished goods will be ready for disposal by the firm. The firm as it is in the

process of assembling should take the least possible time in conversion to finished goods unlike a hard core manufacturing firm, as any firm would like to have its inventory in the work-in-progress at the minimum. There would also be less of stock out costs as due to better conversion rates the firm is able to meet the rise in demand situations. More the time it spends lesser its efficiency would be in the market. Here the firm has been able to bring down its WIP conversion periods.

Finished Goods

Particulars 2013 2012 2011Cost of goods sold 228177 178438.85 124768.92Cost of goods sold/day 625 488.87 341.832Finished goods inventory 10310 6875.725 5026.505Finished goods inventory Holding days

16 14.06 14.8

The time taken for the firm to realize its finished goods as sales has increased as compared to last year. This growth in sales could be traced back to the growing domestic IT market for the commercial as consumer segment in India. HCL has around 15% of the market in desktop and it is the market leader in this segment. So it is only natural that they are able to better their conversion rate of finished goods to sales.

Operating Cycle

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Particulars 2013 2012 2011Inventory conversion period 38 42 45Average collection period 70 63 66Gross operating cycle 108 105 111Average payment period 22 23 17Operating cycle 86 82 94

The operating cycle of the firm reveals the days within which the inventory procured gets converted to sales or revenue for the firm. This time period is of importance to the firm as a lag here could significantly affect the profitability, liquidity, credit terms, and the policies of the firm. All the firms would like to reduce it to such extend that their cash inflows are timely enough to meet their obligations and support the operations. That the firm has been able to reduce the ratio is in itself an achievement as they were having huge stocks of inventory. But the reduction in the cycle could also be attributed to the boom in the market and the growth it is expected to reach. This boom automatically ensures the demand for the finished goods and thus helping in it to garner sales for the firm.

Raw Material Consumption

Particulars 2013 2012 2011Imported 92014 70784.27 42129.63Indigenous 29070 27187.04 15645.51% Imports 75.99 72.25 72.92

A major chunk of the imports come from Korea and Taiwan and is purchased in US$. The value of imported and indigenous raw material consumed give a clear picture that if there is a change in the EXIM policy of the government it is bound to affect the company adversely as more than 70% of their consumption is from imports. But this is the scenario witnessed in the industry as a whole and though HCL is into expanding its operation to Uttaranchal it in the present state is would be affected by a change in the import duty structure.

CASH MANAGEMENT30

SOURCES OF CASH:

Sources of additional working capital include the following:

Existing cash reserves

Profits (when you secure it as cash!)

Payables (credit from suppliers)

New equity or loans from shareholders

Bank overdrafts or lines of credit.

Long-term loans

If you have insufficient working capital and try to increase sales, you

can easily over-stretch the financial resources of the business. This is

called overtrading.

Early warning signs include:

Pressure on existing cash

Exceptional cash generating activities e.g. offering high discounts

for early cash payment

Bank overdraft exceeds authorized limit.

Seeking greater overdrafts or lines of credit

Part-paying suppliers or other creditors

Paying bills in cash to secure additional supplies

Management pre-occupation with surviving rather than managing

Frequent short-term emergency requests to the bank (to help pay

wages, pending receipt of a cheque).

CASH MANAGEMENT IN HCL INFOSYSTEMS:

31

The cash management system followed by the HCL Infosystems is mainly lock box system.

Cash Management System involves the following steps:

1. The branch offices of the company at various locations hold the collection of cheques of the customers.

2. Those cheques are either handed over to the CMS agencies or bank of the particular location take charge of whole collection.

3. These CMS agencies or bank send those cheques to the clearing house to make them realized. These cheques can be local or outstation.

4. The CMS agencies or bank send information to the central hub of the company regarding realization/cheque bounced.

5. The central hub passes on the realized funds to the company as per the agreed agreements.

6. The CMS agencies or concerned bank provides the necessary MIS to the company as per requirement.

Cash-Current Liability

Particulars 2013 2012 2011Absolute Liquid Ratio 0.24:1 0.31:1 0.11:1

The absolute liquid ratio is the best for three years and the cash balances as to the current liability has improved for the firm. Firm has large resources in cash and bank balances. While large resources in cash and bank balances may seem to affect the revenue the firm could have earned by investing it elsewhere as maintenance of current assets as cash and in near cash assets and marketable securities may increase the liquidity position but not the revenue or profit earning capacity of the firm.

Dividend Policy-Cash

Particulars 2011 2012 2013Dividend Policy% 210 310 400Shift in Sales 154295 199886 238136Cash Balance 4463.43 14582.65 14529.29Cash in Hand 118.33 128.97 128.97

32

2011 2012 20130

50

100

150200

250300

350

400450

Dividend Policy %

Dividend Policy %

2011 2012 20130

2000

4000

6000

8000

10000

12000

14000

16000

CASH BALANCE

Cash BalnceCash in hand

33

2011 2012 20130

50000

100000

150000

200000

250000

300000

Shift in Sales

Shift in Sales

The other notable feature in HCL statements has been the growing dividend policy of the firm. The payment of dividend means a cash outflow. Thus cash position is an important criterion at the time of paying dividends. There is a theory that greater the cash position and ability to pay dividends. The firm has adopted a policy of disbursing the revenue earned as profits to the shareholders as dividends as could be seen from the increasing % of dividends declared.

Particulars 2013 2012 2011PBIDT 14284 15634 14523Equity Dividend% 400 310 210

This could mean two things for the firm the amount of cash retained in the business for capital expenditure purposes are minimal or nil. But rather than investing more in plant and machine which they can at any point in time by adding on a additional line if need they would like to optimize their utilization in fixed assets at present. This also means that the percentage of cash in hand maintained by the firm as a source of liquidity could be reduced, i.e. the amount of idle cash in the business could be made to a level which the firm feels optimum.

34

The firm feels that they should retain cash and it would be in the interest of the firm as well as the shareholders. This would automatically mean as decrease in Earning/share (EPS)(Basic EPS declined from 8 in 2012 to 6.74 in 2013). It would prompt more of investors being interested in the shares of the company, which would boost the purchase of the securities and increase the market price/share thus being beneficial for the firm.

Cash Flows

Cash Flows 2013 2012 2011Net Cash from Operating activities 6924 2675.57 13706.34Net Cash from Investing activities -3515 15661.29 -2169.16Net Cash from Financing activities -3512 -8217.68 -11412.1

The firm has disposed of investments worth around 655 Crores to meet its growing needs. The other notable feature is decline is the firm’s inflows from operations primarily due to the reason that the cash generated from the operations is the lowest in three years. And the firm’s growing dividend policy has contributed to the outflows in financing activities.

Cash Flow in Operating Activities

Working Capital Changes

Working Capital Changes 2013 2012 2011Trade and other receivables -14166 -14510.69 -7106.68Inventories -5221 -2683.92 -7221.11Trade Payables and other Liabilities 13026 6419.13 14311.5

The cash from the operation has been subject to considerable change due to the changes that could be adjusted towards trade receivables and trade payables. The outflows in inventory have become as low as 37% of what

35

it was last year despite an increase in the inventory consumption by 16.64%. The resulting reduction in the cash outflows might be because of the inventories being procured more on credit. That the cash from operations has declined has affected the current liability index of the firm.

Cash Flow in Investing Activities

Investments in Mutual Funds 2013 2012 2011Investments (year end) 13539 12277.44 28059.88Purchase of Investment -65992 -53075.99 -59249.81Disposal/Redemption of Investment

65312 65489.84 52087.36

The investments have reduced from the last year due to the redemption of investments taken place to meet various needs such as increasing demand in stock or inventory and to ensure better credit and receivables policy. We can see that the firm has in these three years increased their cash inflow from the investing activities by way of disposal of investments when in need. That is the firm has redeemed to realize cash as to meet its expanding operations, fund the inventory procurement and meet the obligations.

The investments in mutual funds are beneficial to the firm in the context that they contain interest bearing securities which add up as a source of revenue for the firm unlike cash which remains idle and unproductive when not in use. This reduction of dividend could be attributed to disposal of investments in mutual funds and subsidiary. This disposal creates a fund, which can be used by the company as and when the need arises.

36

RECEIVABLES MANAGEMENT

Cash flow can be significantly enhanced if the amounts owing to a

business are collected faster. Every business needs to know.... who owes

them money.... how much is owed.... how long it is owing.... for what it

is owed.

Late payments erode profits and can lead to bad debts.

Slow payment has a crippling effect on business; in particular on small

businesses whom can least afford it. If you don't manage debtors, they

will begin to manage your business as you will gradually lose control

due to reduced cash flow and, of course, you could experience an

increased incidence of bad debt.

The following measures will help manage your debtors:

1.Have the right mental attitude to the control of credit and make sure

that it gets the priority it deserves.

2.Establish clear credit practices as a matter of company policy.

3.Make sure that these practices are clearly understood by staff,

suppliers and customers.

4.Be professional when accepting new accounts, and especially

largerone.

5.Establish credit limits for each customer and stick to them.

6.Continuously review these limits when you suspect tough times are

coming or if operating in a volatile sector.

7.Keep very close to your larger customers.

8.Invoice promptly and clearly.

37

Recognize that the longer someone owes you, the greater the chance you

will never get paid. If the average age of your debtors is getting longer,

or is already very long, you may need to look for the following possible

defects.

Poor collection procedures.

Lax enforcement of credit terms.

Slow issue of invoices or statements.

Errors in invoices or statements.

Customer dissatisfaction.

Weak credit judgement

Debtors due over 90 days (unless within agreed credit terms) should

generally demand immediate attention. Look for the warning signs of

a future bad debt. For example…..

Longer credit terms taken with approval, particularly for smaller

orders.

Use of post-dated checks by debtors who normally settle within

agreed terms.

Evidence of customers switching to additional suppliers for the same

goods.

New customers who are reluctant to give credit references.

Receiving part payments from debtors.

38

Profits only come from paid sales.

The act of collecting money is one, which most people dislike for many

reasons and therefore put on the long finger because they convince themselves

that there is something more urgent or important that demand their attention

now. There is nothing more important than getting paid for your product or

service. A customer who does not pay is not a customer.

HERE ARE FEW WAYS IN COLLECTING MONEY FROM DEBTORS: -

Develop appropriate procedures for handling late payments.

Track and pursue late payers

Get external help if you own efforts fail.

Don’t feel guilty asking for money .. its yours and you are entitled to it.

Make that call now. And keep asking until you get some satisfaction.

In difficult circumstances, take what you can now and agree terms for the

remainder, it lessens the problem.

When asking for your money, be hard on the issue – but soft on the person.

Don’t give the debtor any excuses for not paying.

Make that your objective is to get the money, not to score points or get

even.

RECEIVABLES MANAGEMENT IN HCL INFOSYSTEMS:

PARTICULARS 2013 2012 2011 2010

DEBTORS TURNOVER RATIO 5.21 5.80 5.53 6.62

AVERAGE COLLECTION PERIOD 70 63 66 55

39

A better turnover ratio implies for the firm, more efficiency in converting the accounts receivable to cash. A firm with very high turnover ratio can take the freedom of holding very little balances in cash, as their debtors are easily realizable. In case of HCL, the collection period for the firm is 70 days.

PARTICULARS 2013 2012 2011

PROVISION FOR DOUBTFUL DEBTS(CASH FLOW) 3 49.85 25

DEBTS DOUBTFUL(EXCEEDING 6 MONTHS) 47 134.09 69.8

The debts doubtful have doubled but their percentage on the debts has almost become half. This implies a sales and collection policy that get along with the receivables management of the firm.

COLLECTION POLICIES:

It refers to the collection procedures such as letters, phone calls and other follow up mechanism to recover the amount due from the customers. It is obvious that costs are incurred towards the collection efforts, but bad debts as well as average collection period would decrease. Further, a strict collection policy of the firm is expensive for the firm because of the high cost is required to be incurred by the firm and it may also result in loss of goodwill. But at the same time it minimizes the loss on account of bad debts. Therefore, a firm has to strike a balance between the cost and benefits associated with collection policies.

The steps usually followed in collection efforts are:

Sending repeated letters and reminders to the customersPersonal visitsUsing agencies involved in collection processMaking telephonic remindersInitiating legal actionsReal Time Gross Settlement (RTGS)

40

MANAGING PAYABLES (Creditors)

Creditors are a vital part of effective cash management and should be

managed carefully to enhance the cash position.

Purchasing initiates cash outflows and an over-zealous purchasing function

can create liquidity problems.

Consider the following: -

Who authorizes purchasing in your company - is it tightly managed or

spread among a number of (junior) people?

Are purchase quantities geared to demand forecasts?

Do you use order quantities, which take account of stock holding and

purchasing costs?

Do you know the cost to the company of carrying stock?

Do you have alternative sources of supply? If not, get quotes from major

suppliers and shop around for the best discounts, credit terms as it reduces

dependence on a single supplier.

How many of your suppliers have a return policy?

Are you in a position to pass on cost increases quickly through price

increases to your customer.

There is an old adage in business that "if you can buy well then you can

sell well". Management of your creditors and suppliers is just as important

as the management of your debtors. It is important to look after your

creditors- slow payment by you may create ill feeling and can signal that

your company is inefficient (or in trouble!).

Remember that a good supplier is someone who will work with you to

enhance the future viability and profitability of your company.

Financing Current Assets

The firm has to decide about the sources of funds, which can be availed to

make investment in current assets.

Long term financing:It includes ordinary share capital, preference share

capital, debentures, long term borrowings from financial institutions and

reserves and surplus.

Short term financing:It is for a period less than one year and includes

working capital funds from banks, public deposits, commercial paper etc.

Spontaneous financing:It refers to automatic sources of short-term funds

arising in normal course of business. There is no explicit cost associated with

it. For example, Trade Credit and Outstanding Expenses etc.

Depending on the mix of short and long term financing, the company can

follow any of the following approaches.

Matching Approach:In this, the firm follows a financial plan, which

matches the expected life of assets with the expected life of source of funds

raised to finance assets.

Conservative Approach:In this, the firm finances its permanent assets

and also a part of temporary current assets with long term financing. In this

the firm has less risk of facing the problem of shortage of funds.

Aggressive Approach:In this, the firm uses more short term financing than

warranted by the matching plan. Under an aggressive plan, the firm finances a

part of its current assets with short term financing.Relatively more use of short

term financing makes the firm more risky.

WORKING CAPITAL & SHORT-TERM FINANCING

CONSORTIUM BASED FINANCING

Current Working Capital Limits

NAME OF THE BANK FUND BASED NON-FUND BASEDINDIAN BANK 300 250SYNDICATE BANK 200 100TOTAL 500 350

In order to finance the working capital needs of the firm in the form of Working Capital Demand Loan, there is a consortium of nine banks. The consortium if banks provide a fund based limit of 125 Crores which comprises of cash credit and working capital demand loans and non-fund based limits which has bank gurantee and letter of credit subject to a limit of 1375 Crores. The Lead Bank in this consortium of banks is State Bank of India and the second lead bank is ICICI. It is SBI, which fixes the limit on the basis of consortium. The allocation cannot be higher than the limits fixed by it. SBI is the biggest contributor in the consortium for both fund and non-fund based limits with about

31.30 in funds and 34.02 in non-fund limits. The ratio of both limits for the year 2013 is 0.23:0.7

RENEWAL OF LIMITS

LIMITS 2013 2012 2011FUND BASED 11500 11500 11500NON FUND BASED 48500 38500 28500TOTAL 60000 50000 40000

All banks sanction the limits for a period of one year. Thereafter it is to be renewed every year. SBI appraises the limit on the basis of consortium. The individual banks appraise for their own individual limit. The non fund based limits of the firm in consortium financing has been subjected to change for the past two years as per the requirements of the firm and the consent of the lead

bank to its proposal. It was around 385 Crores in 2012 and had been risen to around 485 Crores in 2013.

The company needs to provide the following information to bank for appraisals:

Credit Monitoring Appraisal Write Up on company Share holding pattern List of the directors

CONSORTIUM MEETING :

All the members of the consortium are required to meet to discuss various issues relating to the working facilities. As per RBI guidelines, the lead bank, i.e., SBI should ensure that one consortium meeting is held every quarter snd this meeting has to be arranged by HCL.

DOCUMENTATION and JOINT DOCUMENTATION:

There are various documents that need to be signed at the time of renewal or inducting any bank to the consortium. The various documents are as follows:

Loan agreement Hypothecation agreement for movable machinery Hypothecation agreement for movables and book debts Counter Indemnity

The above are the standard agreements asked for by the banks. The common seal has to be witnessed by the company secretary and one of the directors of the company.

As of 2012, no additions or deletions were made to the consortium of the banks. But over the years the number of banks in the consortium have been reduced. Indian Banks and State Bank of Hyderabad are the two banks which were earlier a part of the consortium.

Joint Documentation is executed between the company and the consortium of banks for the working capital facilities extended by the consortium to the company. The joint documentation is valid for three years. The documents comprising joint documentation are:

Working Capital consortium agreement Joint deed of documentation Inter se agreement between bankers Letter of authority to lead bank by other consortium banks Letter of authority to second lead bank by other consortium banks Undertaking to create charge on the assets of the company.

ALLOCATION OF LIMIT BY LEAD BANK

SBI appraises the limit on behalf of the consortium. It in consultation with the company decided the allocation of the limit to various member banks. The allocation of any member bank cannot be higher than the limit sanctioned by it. The drawing power for it fund based limits out of the consortium are determined on the basis of the stock statement submitted by the company. HCL is required to submit the stock statement to all member banks in consortium for every month.

FINANCIAL FOLLOW UP REPORTS ( FFRI & FFRII):

Every quarterly and half quarterly intervals, the firm submits Financial Follow Up Reports I and II. FFR I is an extract of the balance sheet. In this report, the company is required to submit the details of sales, current assets and current liabilities for the quarter and the estimates for the current year. FFR II – the company is required to prepare P&L, B/S and Cash Flow in a different format. The information is to be provided for the last year (actual), current year half yearly results (actual) and the estimates for the next year.

SHORT TERM FINANCING

Other than the investment in current assets, the firm also has to be concerned with short-term to long-term debt as this plays a very important role in determining the amount of risk undertaken by the firm. That is , the firm not only has to be concerned about current assets but also the sources through which they are financed. A firm before financing in either of the two, has to take into consideration various aspects. While short term might seem the ideal way to finance your assets than the long term due to shorter maturity period and also less of costs are involved, there is an inherent risk in short term financing due to fluctuating interest rates and due to the reason that the firm might be unable to reay the amount in a shorter span of time.

SECURED LOANS 2013 2012 2011 2010SHORT TERM 3849 4991.28 6903.7 4987.52LONG TERM 0 530.07 0 3461.36TOTAL 3849 5521.35 6903.7 8448.88%SHORT TERM 100 90.4 100 59.03

Under secured loan cash credit, along with non fund based facilities, foreign currency term loan from banks are secured by way of hypothecation of stock-in-trade, book debts as first charge and by way of second chanrge on all the immovable and movable assets of the parent company. Term loan in Indian rupees from a bank is subject to a prior charge in favour of company’s bankers on book debts and stock in trade for working capital facilities.

UNSECURED LOANS 2013 2012 2011 2010SHORT TERM 15104 2593.39 63.94 76.84LONG TERM 11 17 169.51 3261.42TOTAL 15115 2610.39 233.45 3338.26% SHORT TERM 99.93 99.348 27.38 2.3

Here HCL has a major portion of their financing done through short term financing than long term financing. The preference of short term financing to long term as such is not the part of any policy employed by the firm but it was

due to the reason that the interest rates in short term were more investor friendly and the cost involved in them were also low.

RESEARCH METHODOLOGY

This project requires a detailed understanding of the concept –

“Working Capital Management”. Therefore, firstly we need to have a

clear idea of what is working capital, how it is managed in HCL

Infosystems, what are the different ways in which the financing of

working capital is done in the company.

The management of working capital involves managing inventories,

accounts receivable and payable and cash. Therefore one also needs to

have a sound knowledge about cash management, inventory management

and receivables management.

Then comes the financing of working capital requirement, i.e. how the

working capital is financed, what are the various sources through which it

is done.

And, in the end, suggestions and recommendations on ways for better

management and control of working capital are provided.

SCOPE OF THE STUDY

This project is vital to me in a significant way. It does have some

importance for the company too. These are as follows –

This project will be a learning device for the finance student.

Through this project I would study the various methods of the working

capital management.

The project will be a learning of planning and financing working capital.

The project would also be an effective tool for credit policies of the

companies.

This will show different methods of holding inventory and dealing with

cash and receivables.

This will show the liquidity position of the company and also how do they

maintain a particular liquidity position.

LIMITATIONS OF THE STUDY:

We cannot do comparisons with other companies unless and until

we have the data of other companies on the same subject.

Only the printed data about the company will be available and not

the back–end details.

Future plans of the company will not be disclosed to the trainees.

Lastly, due to shortage of time it is not possible to cover all the

factors and details regarding the subject of study.

The latest financial data could not be reported as the company’s

websites have not been updated.

ANALYSIS

INDUSTRY ANALYSIS

Industry analysis Financial graphs Concluding analysis Suggestions and recommendations Bibliography

INDUSTRY STRUCTURE AND DEVELOPMENTS

Over the past decade, the Information Technology (IT) industry has become one of the fastest growing industries in India, propelled by exports (the industry accounted for more than a quarter of India’s services exports in 2011-05). The key segments that have contributed significantly (96 percent of total) to the industry’s exports include – Software and services (IT services) and IT enabled services (ITES) i.e. business services. Over a period of time, India has established itselfas a preferred global sourcing base in these segments and they are expected to continue to fuel growth in the future.

FINANCIAL GRAPHS

Gross Business Income:

Consolidated Revenue for the year grew to Rs. 11855 crores. Services revenue grew by 31%, from Rs. 274 crores to Rs. 360 crores in the current year. The Compounded Annual Growth Rate (CAGR) for the preceding five years is 45%.

Profit before Tax:

PBT grew by 11% from, Rs. 385 crores in the previous year to Rs. 429 crores in the current year. The Compounded Annual Growth Rate (CAGR) for the preceding five years is 53%.

Profit after Tax:

Profit after tax grew by 13%, from Rs. 280 crores in the previous year to Rs. 316 crores. The Compounded Annual Growth Rate (CAGR) for the preceding five years is 36%. Profits for the current year are after a provision for Rs. 106 crores for current tax expense, Rs. 3 crores for deferred tax expense and Rs. 4 crores for Fringe Benefit Tax.

Earnings Per Share:

Basic EPS grew from Rs. 16.7 in the previous year to Rs. 18.7 in the current year. Diluted EPS grew from Rs. 16.5 in the previous year to Rs. 18.6 in the current year.

Dividend: The Company distributed dividends @ 100% per share in each of the first three quarters of the current year. The company proposes to pay a final dividend of 100% per fully paid up equity share of Rs. 2/-

each. The interim dividends paid together with proposed final dividend total to 400% for the current year, entailing an outflow of Rs. 156 crores, including distribution tax.

Net worth/ Shareholders Fund:

Net Worth grew from Rs. 698 crores as at previous year-end to Rs. 860 crores as on June 30, 2014. Share capital as at year-end is Rs. 34 crores divided into 16.9 crores shares of Rs. 2/- each. Reserves & surplus as at year-end are Rs. 826 crores after appropriating Rs 156 crores for dividends. Book value per share grew from Rs. 41.3 as at June 30, 2013 to Rs.50.8 as at June 30, 2014.

Borrowings: Year-end loan balances increased from Rs. 85 crores as on June 30, 2013 to Rs. 236 crores as on June 30, 2014. The increase in loan

balances was mainly to fund growth in Computing Business including System Integration. Debt-Equity ratio [Debt/(Debt+Equity)] is 22%.

CURRENT ASSET RATIO:

CONCLUDING ANAYSIS

The working capital position of the company is sound and the various

sources through which it is funded are optimal.

The company has used its dividend policy, purchasing, finance

ing and investment decisions to good effect can be seen from the

inferences made earlier in the project.

The debts doubtful have been doubled over the years but their percentage

on the debts has almost become half. This implies a sales and collection

policy that get along with the receivables management of the firm.

The returns have been affected by a marked growth in working capital

and though a 29.75% in 2013 return on investment is good, but it got

reduced as compared to 39.01% return in 2012.

The various ratios calculated are an indicator as to the fact that the

profitability of the firm and sales are on a rise and also the deletion of the

inefficiencies in the working capital management.

The firm has not compromised on profitability despite the high liquidity

is commendable.

HCL Infosystems has reached a position where the default costs are as

low as negligible and where they can readily factor their accounts

receivables for availing finance is noteworthy.

SUGGESTIONS AND RECOMMENDATIONS

The management of working capital plays a vital role in running of a

successful business. So, things should go with a proper understanding for

managing cash, receivables and inventory.

HCL Infosystems is managing its working capital in a good manner, but still

there is some scope for improvement in its management. This can help the

company in raising its profit level by making less investment in accounts

receivables and stocks etc. This will ultimately improve the efficiency of its

operations. Following are few recommendations given to the company in

achieving its desired objectives:

The business runs successfully with adequate amount of the working

capital but the company should see to it that the cash should not be tied

up in excessive amount of working capital.

Though the present collection system is near perfect, the company as

due to the increasing sales should adopt more effective measures so as

to counter the threat of bad debts.

The over purchasing function should be avoided as it could lead to

liquidity problems.

The investment of cash in marketable securities should be increased, as

it is very profitable for the company.

Holding of excessive and insufficient stock must be avoided as it creates

a burden on the cash resources of a business and results in lost sales,

delays for customers, etc respectively.

BIBLIOGRAPHY

Following sources have been sought for the preparation of this report:

Corporate Intranet

Financial Statements (Annual Reports)

Direct interaction with the employees of the company

Internet ----www.hclinfosystems.in

Textbooks on financial management -

I.M.Pandey

Khan and Jain

Prasanna Chandra

APPENDICES

FINANCIAL STATEMENTS FOR HCL INFOSYSTEMS LTD.

L ast 4 year Balance Sheet:

Currency inMillions of Indian Rupees

As of: Jun 302011

Restated

Jun 302012

Restated

Jun 302013

Reclassified

Jun 302014

Assets

Cash and Equivalents 1,452.3 2,512.7 2,149.2 1,976.5

Short-Term Investments 114.8 1,573.6 3,137.7 2,939.9

TOTAL CASH AND SHORT TERM INVESTMENTS 1,567.1 4,086.3 5,286.9 4,916.4

Accounts Receivable 4,390.4 6,103.1 7,691.4 10,520.0

Other Receivables 228.2 400.5 468.1 593.4

TOTAL RECEIVABLES 4,618.7 6,503.6 8,159.5 11,113.4

Inventory 2,804.2 3,493.9 4,696.1 7,918.8

Prepaid Expenses 107.0 163.0 146.0 287.8

Other Current Assets 23.8 56.4 86.8 84.8

TOTAL CURRENT ASSETS 9,120.8 14,303.2 18,375.3 24,321.2

Gross Property Plant and Equipment 1,406.1 1,404.7 1,731.9 2,431.0

Accumulated Depreciation -749.1 -744.9 -852.4 -966.5

NET PROPERTY PLANT AND EQUIPMENT 657.0 659.8 879.5 1,464.5

Goodwill -- -- 0.2 0.8

Long-Term Investments 2,190.9 -- -- --

Deferred Tax Assets, Long Term 59.1 -- -- --

Other Intangibles -- 95.3 32.4 30.9

Other Long-Term Assets -- 5.1 71.8 16.0

TOTAL ASSETS 12,027.9 15,063.4 19,359.2 25,833.4

LIABILITIES & EQUITY

Accounts Payable 3,390.6 4,100.9 5,964.8 8,298.5

Accrued Expenses 100.4 101.0 140.4 209.8

Short-Term Borrowings -- 307.9 784.9 1,182.4

Current Portion of Long-Term Debt/Capital Lease 690.4 499.6 0.4 892.5

Current Income Taxes Payable 30.1 80.9 77.4 252.8

Other Current Liabilities, Total 2,914.6 3,377.3 4,687.9 5,216.6

Unearned Revenue, Current 536.4 965.8 557.9 775.2

TOTAL CURRENT LIABILITIES 7,662.6 9,433.4 12,213.7 16,827.8

Long-Term Debt 15.8 7.2 60.1 284.0

Deferred Tax Liability Non-Current 109.0 73.5 107.6 124.8

Other Non-Current Liabilities 13.9 3.8 1.0 --

TOTAL LIABILITIES 7,801.3 9,517.9 12,382.4 17,236.6

Common Stock 328.9 334.4 337.5 338.3

Additional Paid in Capital 673.9 883.7 1,044.5 1,087.9

Retained Earnings 3,193.2 4,297.3 5,565.2 7,141.4

Comprehensive Income and Other 30.6 30.1 29.6 29.2

TOTAL COMMON EQUITY 4,226.6 5,545.5 6,976.8 8,596.8

TOTAL EQUITY 4,226.6 5,545.5 6,976.8 8,596.8

TOTAL LIABILITIES AND EQUITY 12,027.9 15,063.4 19,359.2 25,833.4

FINANCIAL STATEMENTS FOR HCL INFOSYSTEMS LTD.

L ast 4 year Cash Flow Statement:

In 2014, cash reserves at HCL Infosystems Ltd. fell by 172.7M. However, as a

percent of revenues, this change was similar to the IT Services industry median.

By looking at the Cash Flow Statement, analysts can easily see the sources and

use of cash generated throughout the year.

Currency inMillions of Indian Rupees

As of: Jun 302011

Restated

Jun 302012

Restated

Jun 302013

Reclassified

Jun 302014

NET INCOME 1,751.1 2,277.0 2,803.6 3,159.5

Depreciation & Amortization 180.1 152.4 124.3 144.0

Amortization of Goodwill and Intangible Assets -- -- -- 4.1

DEPRECIATION & AMORTIZATION, TOTAL 180.1 152.4 124.3 148.1

(Gain) Loss from Sale of Asset -0.4 -1.6 0.5 0.6

(Gain) Loss on Sale of Investment -79.6 -84.9 -61.5 -55.2

Asset Writedown & Restructuring Costs 0.0 0.5 -- --

Other Operating Activities 292.8 31.2 79.6 271.8

Provision & Write-off of Bad Debts 14.8 14.4 7.2 9.2

Change in Accounts Receivable -1,593.4 -1,993.4 -1,724.7 -3,158.8

Change in Inventories -423.3 -689.7 -1,202.2 -3,222.7

Change in Accounts Payable 1,471.8 1,561.6 2,759.5 3,112.2

CASH FROM OPERATIONS 1,614.0 1,267.5 2,786.3 264.7

Capital Expenditure -180.7 -267.8 -424.3 -674.5

Sale of Property, Plant, and Equipment 3.5 10.7 80.3 1.6

Investments in Marketable & Equity Securities 73.7 841.4 -1,453.6 289.0

CASH FROM INVESTING 30.8 622.4 -1,683.3 -231.9

Short-Term Debt Issued 41.1 169.5 -- --

Long-Term Debt Issued 200.8 231.3 200.5 1,837.2

TOTAL DEBT ISSUED 241.9 400.8 200.5 1,837.2

Short Term Debt Repaid -- -- -172.3 -74.7

Long Term Debt Repaid -707.9 -302.7 -- -250.0

TOTAL DEBT REPAID -707.9 -302.7 -172.3 -324.7

Issuance of Common Stock 283.3 215.2 163.9 44.2

Common Dividends Paid -866.2 -1,047.4 -1,526.6 -1,546.1

TOTAL DIVIDEND PAID -866.2 -1,047.4 -1,526.6 -1,546.1

Other Financing Activities -98.9 -95.4 -132.0 -216.1

CASH FROM FINANCING -1,147.8 -829.5 -1,466.5 -205.5

NET CHANGE IN CASH 497.1 1,060.4 -363.5 -172.7

FINANCIAL STATEMENTS FOR HCL INFOSYSTEMS LTD.

Last 4 year Income Statement:

Year over year, HCL Infosystems Ltd. has seen revenues remain relatively flat

(113.7B to 116.9B), though the company was able to grow net income from

2.8B to 3.2B. A reduction in the percentage of sales devoted to cost of goods

sold from 93.21% to 92.53% was a key component in the bottom line growth in

the face of flat revenues.

Currency inMillions of Indian Rupees

As of: Jun 302011

Restated

Jun 302012

Restated

Jun 302013

Reclassified

Jun 302014

Revenues 43,064.4 77,478.9 113,683.1 116,853.0

Other Revenues -- -35.7 61.6 63.8

TOTAL REVENUES 43,064.4 77,443.2 113,744.7 116,916.8

Cost of Goods Sold 38,701.3 71,496.1 105,964.4 108,121.4

GROSS PROFIT 4,363.1 5,947.1 7,780.3 8,795.4

Selling General & Admin Expenses, Total 2,268.8 3,305.9 3,764.3 4,527.1

Depreciation & Amortization, Total 180.6 152.4 124.3 148.1

Other Operating Expenses -- -84.0 84.8 91.2

OTHER OPERATING EXPENSES, TOTAL 2,449.4 3,374.3 3,973.4 4,766.4

OPERATING INCOME 1,913.7 2,572.8 3,806.9 4,029.0

Interest Expense -82.8 -77.6 -132.6 -214.6

Interest and Investment Income 132.1 146.1 208.0

223.8

NET INTEREST EXPENSE 49.4 68.5 75.4 9.2

Currency Exchange Gains (Loss) 37.9 145.0 -144.4 189.6

Other Non-Operating Income (Expenses) 32.0 -- -- --

EBT, EXCLUDING UNUSUAL ITEMS 2,033.0 2,786.3 3,737.9 4,227.8

Gain (Loss) on Sale of Investments 79.6 85.0 61.5 55.2

Gain (Loss) on Sale of Assets 0.4 1.6 -0.5 -0.6

Other Unusual Items, Total 2.3 87.2 4.0 4.7

Insurance Settlements 2.3 3.7 4.0 4.7

Other Unusual Items -- 84.0 -- --

EBT, INCLUDING UNUSUAL ITEMS 2,115.1 2,960.1 3,802.9 4,287.1

Income Tax Expense 364.0 683.1 999.3 1,127.6

Earnings from Continuing Operations 1,751.1 2,277.0 2,803.6 3,159.5

NET INCOME 1,751.1 2,277.0 2,803.6 3,159.5

NET INCOME TO COMMON INCLUDING EXTRA 1,751.1 2,277.0 2,803.6 3,159.5

ITEMS

NET INCOME TO COMMON EXCLUDING EXTRA ITEMS 1,751.1 2,277.0 2,803.6 3,159.5