project prioritization process presented by: ict pmo
TRANSCRIPT
Project Prioritization Process
Presented by:
ICT PMO
Agenda
• Purpose• Background• Prioritization of Projects
– Current Process– New Prioritization Process
• Purpose of the Committee• Summary• Questions
Purpose
• The Need For Change• ERP requirement• Auditor Requirement• Standardized project execution
• Other Universities• Miami of Ohio University• Georgia State University• Marquette University
Background
• PMO created as a department within ICT EAS
• PMO Charter• Established PMO’s Objectives and Goals• Charter approved by VP Planning and
Information Technology & CIO
• Current PMO scope - IT Enterprise Software Projects
Background• PMO Goals
– Streamline project request pipeline• Define process for submission and prioritization of
projects– Provide project management standards– Provide a framework for resource allocation and
tracking– Be a catalyst for risk identification and issue
resolution – Disseminate information on current projects– Foster better prioritization of projects
Prioritization of Projects• What is a project?
A business need that requires an IT Solution
• What needs to be prioritized?Business needs aligned with NMSU Strategic Goals
• What types of projects will be prioritized?IT Enterprise Software Projects based on certain criteria
Execution directly impacts support groups
and their clients
Cur
rent
Prio
ritiz
atio
n P
roce
ss Enterprise Software Clients
ICT EAS/ICT RS
System/Network Support (DBA, USA, PSA, Networking)
Overall prioritization happens here
Customer Support(Helpdesk/Training)
Each Client determines priority of projects within their department
Other Enterprise Clients
Current Prioritization Process - Disadvantages
• Overall project priority is not clear– ICT is the implicit decision point
• Projects may not be aligned with NMSU Strategic Goals
• Inefficient use and over-allocation of resources
• No lead time for planning
Results in better resource planning at support group level
New
Prio
ritiz
atio
n P
roce
ss
ICT EAS/ICT RS
System/Network Support (DBA, USA, PSA, Networking)
Customer Support(Helpdesk/Training)
Prioritization Committee
3. Overall prioritization is decided collectively by
Client Community
Other Enterprise Clients
Enterprise Software Clients
ICT PMO
1. Criteria based
2. Scope and Data Points
4. Prioritized List
Additionally…• Projects executed simultaneously based
on resource availability
• Not all projects prioritized
• Bugs and critical requests treated as highest priority
• Impact prioritized projects
New Prioritization Process -Advantages• Overall project priority is clear • Projects aligned with NMSU Strategic Goals• Project priority decided collectively by Client
Community• Better awareness of Enterprise projects• Better resource planning and allocation
• Similar benefit expected at support group level
• Bundle related projects from different clients
BETTER PLANNING
=
BETTER PROJECTS
New Prioritization Process -Advantages
Purpose of the Committee
• Prioritize business needs aligned with NMSU Strategic Goals
• Primary functions are to:• Approve or Disapprove Projects• Determine its own criteria for prioritization• Prioritize or Re-Prioritize Projects
Summary• Project Prioritization Process in response to
need for change• Prioritization Committee created to promote
better planning• Business as usual except for larger projects
PM Process Success Stories• ODS Upgrade• Mainframe Legacy Data Archival• Blackboard (In Progress)
