PROJECT MANAGEMENTConcepts and Cases

Certified Six Sigma Black Belt Certified Project Management Professional (PMP) BPM Practitioner

Jeremy Jay V. Lim

What is a Project?

What is Project Life Cycle?

What are Project Management Processes?

Project Management Pillars

WHAT IS A PROJECT?

A Project is...

We do projects because..Projects make it "possible"

BUT Operational processes give us the results and benefits of the projects on an ongoing basis.

A Project is a means to create ...

A Project is...

A Project is...

A Project is...A Project is A TEMPORARY ENDEAVOR

undertaken to create A UNIQUE PRODUCT, SERVICE or RESULT!

A Project is of ...

Keep in mind...

Keep in mind...

Keep in mind...There's always a challenge in a project

Pushing too much in one direction causes problems on the other.

It's called the "Project Constraints"

That's why Project Management is so important..

And the role and responsibilities of a project manager are ..

And the cross-cutting skills and traits of an effective project manager are ..

And the cross-cutting skills and traits of an effective project manager are ..

Now, Your Idea

How many projects can a

project manager handle at one

time?

WHAT IS A PROJECT LIFE CYCLE?

Project Life Cycle

Project Life Cycle

Initiating Process Group.Those processes performed to define a new project or a new phase of an existing project by obtaining to start the project or phase.

Project Life Cycle

Planning Process Group.Those processes required to establish the scope of the project, refine the objectives, and define the course of action required to attain the objectives that the project was undertaken to achieve.

Project Life Cycle

Executing Process Group.Those processes performed to complete the work defined in the project management plan to satisfy the project specifications.

Project Life Cycle

Monitoring & Controlling Process Group.Those processes required to track, review, and regulate the progress and performance of the project; identify any ares in which changes to the plan are required; and initiate the corresponding changes.

Project Life Cycle

Closing Process Group.Those processes performed to finalize all activities across all Process Groups to formally close the project or phase.

Effort Spent in the Process Groups

Now, Your Idea

How do you save a problematic or

troubled project that no one wants

to take?

WHAT ARE THE PROJECT MANAGEMENT

PROCESSES?

PROJECT MANAGEMENT CORE PROCESSESOr Knowledge Areas

Quality

Cost

Human Resources

Communication

Project Risk

ProcurementIntegration

Scope

Schedule

Stakeholder Management

Making sure that people concerned with the project are continuously engaged and their expectations met.

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47PM Processes

Initiating Planning Executing Monitoring & Controlling Closing

Project Integration

Project Scope

Scheduling

Project Cost

Quality

Human Resource

Communications

Project Risk

Procurement

Stakeholder Mgt

Project Integration: "Getting the job done"

4.1. Getting the project charter approved to be authorized to control the budget and assign resources 4.2. Planning all of the work that's going to happen throughout the project 4.3. Directing the work once it gets started 4.4. Monitoring the way the work progresses and looking for potential problems 4.5. Looking out for changes, understanding their impacts, and making sure they don't derail the project 4.6. Closing out the project and making sure that there are no loose ends when it's over

Project Integration: "Getting the job done"

Steps when making a Project CharterStates the need,

expected project benefit and the compelling

reason to do the project

Steps after making a Project Charter

Identify Stakeholders is part of Stakeholders Management

Project Scope: "Doing the right stuff"

Steps when defining Project Scope

When Project Scope is poorly defined

Project Schedule: "Getting it done on time"

Project Schedule: "Getting it done on time"

Steps when defining Project Schedule

Steps when defining Project Schedule

Different techniques of Determining Activity Duration

Computing Activity Duration with 3-Point Estimate

Let's try identifying the technique used

Project Cost: "Watching the Bottom Line"

Inputs Needed when Creating the Project Budget

Accuracy of Budget Forecast throughout the Life CycleVariance

100% - (-50%) = 150%

50% - (-30%) = 80%

-20% - (+30%) = 50%

20% - (-15%) = 80%

15% - (-10%) = 25*%

Steps when Creating Project Budget

Steps when Computing Project Costs

Behavior of Project Cost

Behavior of Project Cost (2)

Behavior of Project Cost (3)

Let's Compute Project Cost Performance

How to Interpret Project Cost Performance

Project Quality: "Getting it Right"

Steps when defining Project Quality

Human Resources: "Getting the team together"

Steps when Forming the Project Team

Tips when Forming the Project Team

Tips when Assigning Roles and Responsibilities

Steps when Forming the Project Team

Project Comm'ns: "Getting the words out"

90% of the Project Manager's job is Communications

Communication Techniques

Ways of Communicating Out the Project Status

More People, More Connections

Let's try ...

Project Risk: "Planning for the Unknown"

Steps when Managing Project Risks

Let's Try...

Let's Try...

Project Procurement: "Getting some Help"

And remember, in each failed contracted service there is a frustrated project manager

Procurement is an Intuitive Process

Plan what to contract

Plan how to contract

Contact Sellers re. Requirements

Sellers bid for a contract

Select best Seller

Sign contract with Seller

Monitor adherence to agreed contract

Close out Contract

Let's Try...

Let's Try...

Steps when Managing Project Procurements

Steps when Managing Project Procurements

Stakeholders Mgt: "Managing Expectations"

Now, Your Idea

Knowing the PM processes now, is

there anything you would have done

differently? Why?

Now, Your Idea

How do you work with people not

familiar with Project Management

practices?

Updates on PMBOK from 4th Ed to 5th Ed

References

2013