Project Administrator

Thank you for your interest in the above position. Our application pack consists of:

application form notes on completing your application job description and person specification Equality Monitoring Form

Please note that we only accept CVs from applicants whose disability makes it difficult to complete an application form. All applicants, however, need to show us how they meet the person specification.

You are advised to read the notes before filling in the application form.

Closing date for completed applications: Wednesday 14th February 2018

Please note that we accept completed applications up until 12.00pm(noon) on the day of the closing date.

Completed application forms should be returned to:rachelevans@buildingblocksfamilycentre.co.uk or via post Resolven Building Blocks, Resolven ICC, Resolven, Neath SA11 4AB.

Although we would like to be able to write to each applicant individually to let them know the outcome of their application, the cost of doing so is prohibitive. Because of our charitable status we are endeavouring to save on costs wherever possible. Therefore, please assume that if you have not heard from us within three weeks of the closing date that your application has been unsuccessful.

Thank you for your interest in this vacancy.

Rachel EvansOffice Manager

Building Blocks Family Centre Application for Employment Pack

Notes on completing your application

Where possible please email your application back to rachelevans@buildingblocksfamilycentre.co.uk or Building Blocks Family Centre, C/o Resolven Building Blocks, Resolven ICC, Resolven, Neath SA11 4AB

IntroductionThe decision on who to invite for interview is based on the information provided in completed applications. Therefore, you should use the application form to show how you meet the requirements of the job. Please note that we will only accept a curriculum vitae from applicants whose disability makes it difficult for them to complete an application form. All applicants, however, need to show how they meet the person specification.

Job description and person specificationYou should have received a job description and a person specification with the application pack. The job description lists the job title, salary, location, purpose and main tasks of the job. The person specification lists the knowledge, experience, skills and abilities that the successful applicant will need to perform the job effectively. The person specification is divided into what the successful applicant must have (the essential criteria) and what it would be helpful for them to have (the desirable criteria

Section 3. Meeting the person specificationThis section of the application form is particularly important. When completing your application you must show how you meet the person specification rather than the job description. This is most easily done by taking each point in turn.

Remember, we can only decide to invite you for interview based on the information provided in your application.

If you are going to send us your curriculum vitae (an option available only to applicants with a disability), you still need to provide information about how you meet the person specification in the way outlined above.

Section 4. Specific requirementsOur equal opportunities policy includes our commitment to making reasonable adjustments to meet the needs of applicants and employees with disabilities.

In order to do this, there are some questions related to the needs of disabled applicants on the application form. This includes a question about any specific requirements you may have if you are invited to interview.

Equal opportunities monitoring informationBuilding Blocks Family Centre recruits and selects employees by using job-related criteria (the person specification). To ensure that this process is fair, we need to find out how you found out about this vacancy. Also, we would like information about your age, gender, marital status, ethnic origin, disability. We then compare, anonymously, who applies, who we shortlist, and who we appoint, with information about the labour market.

Please complete the attached equal opportunities monitoring information form and return it with your application. Please note that this information is separated from the application form before short listing and interviewing.

Application Form for Employment - Confidential

1. Personal details

Title: Mr. Mrs. Miss, Dr.

Forename(s) or given name:

Surname:

Position for which you are applying:

Home address:

Postcode:

Telephone (home):

Telephone (mobile):

If you are happy for us to contact you at work:Telephone (work):

Email:

2. Present and previous occupations

Please give details of your occupation(s), for the last ten years. Please explain any gaps. Please start with current or most recent. (Include the information requested below for each position you have held).

Employer's name and address:From (month/year) to (month/year):Position held including a brief description of your duties and final salary:Reason for leaving:

3. Meeting the person specification

This section is particularly important. Please explain below how you meet the requirements of the person specification rather than the job description. This is most easily done by taking each point in turn.

Where there is a requirement for a relevant qualification/membership of any professional bodies, please specify the name of awarding body and the date awarded. Please note that you will be required to provide evidence of these should you be called to interview.

4. Specific requirements

If you have a preferred reading format please specify here:

If you were short listed for interview, would you have any specific requirements related to your disability? Please specify:

5. Have you ever been convicted of a criminal offence?

Please specify yes or no:

(Declaration subject to the Rehabilitation of Offenders Act 1974)If your answer is yes, please give details of date(s) of offence(s) and sentence(s) passed, which are not spent.

6. If selected when would you be available to take up employment with Building Blocks Family Centre?

Please specify:

The Asylum and Immigration Act makes it a criminal offence to employ a person who is not entitled to live or work in the United Kingdom. All successful applicants will be asked to produce documentary evidence to support this before employment.

7. ReferencesAll offers of employment are subject to receipt of satisfactory written references. Please provide the names, addresses and telephone numbers of two referees, one of whom should be your present or most recent employer or an academic referee if more appropriate. Referees will not be contacted without your prior permission.

Name:Position:Address:Telephone:Email:What is your connection with this referee?May we approach this referee prior to interview? Yes/No:

Name:Position:

Address:Telephone:Email:What is your connection with this referee?May we approach this referee prior to interview? Yes/No:

8. Declaration

I declare that the information provided on this form is correct to the best of my knowledge and understand that any information submitted in connection with employment and subsequently found to be incorrect or deliberately misleading could lead to my dismissal without notice.

Signed:

Date:

Job DescriptionProject Administrator Families Together2 Project

Job Title: Project Administrator Salary: £8143 per annum Hours: 20 hours per weekTenure: 4 years fixed (subject to continuation funding year on year for the four

years) Funding: The post is funded by Big Lottery FundReporting arrangement: Families Development Officer

Job PurposeTo provide administrative and project support for the Families Together Project team.

Main DutiesThe Administrator will be responsible to overall project administration and the work will include:

Assist in the project management process by collecting, collating and producing records, documentation and reports needed by funders, Development Officer, advisers and other internal and external stakeholders.

Implement the delivery, monitoring, administrative and general targets and tasks set by the project managers and ensure overall effective day-to-day administration of projects.

Provide high-quality administrative support to the Families Together Team To answer telephone and email duties where possible

Service Users To meet and greet service users in a friendly and courteous manner To direct service users to the appropriate person To offer suitable refreshments for service users as required To answer telephone and email duties where possible

Financial Duties Keeping records appropriate to funding requirements

Co-ordination of Workshops and Events Co-ordination of bookings of rooms at Resolven Building Blocks and other community

venues across Neath Port Talbot To set up training/workshops etc. at Resolven Building Blocks and other community

venues across Neath Port Talbot

To arrange appointments for the families together team for beneficiaries in local communities, sourcing local venues

Administration To provide administrative support to the Families Together Team and Centre

Manager To ensure that all relevant paper work related to the project is filled promptly and

correctly including service users information To deal with confidential information discreetly To support manager with dealing with personnel information of families together

project Undertake photocopying of documents

Other duties

To maintain personal and professional development to meet the changing demands of the job and participate in appropriate training activities

As a term of your employment you may be required to undertake such other duties and/or times of work as may reasonably be required of you, commensurate with your grade of general level of responsibility within the organisation at your initial place of work or based at any other establishment

To participate actively in supporting the principles and practice of equality of opportunity as laid down in the organisation’s Equal Opportunities Policy

Ensure that all work is carried out with due regard to health and safety requirements, whilst adhering to all company policies and procedures

Special Conditions Applying

A willingness to undertake some evenings and weekend work

The post will be subject to a successful Enhanced Disclosure from the Criminal Records Bureau

Person Specification

Essential

Qualifications

Relevant nationally accredited qualification e.g. NVQ in Administration or equivalent experience

Experience

Previous project admin, office, receptionist or administrative experience Experience of co-ordinating and managing room hire Experience of filing and managing of paperwork Familiar with monitoring and reporting of grant funded projects Experience of dealing with financial/budget management

Skills and Ability

Professional and confident telephone manner Well organised with the ability to priorities Excellent computer skills competent in MS Word, Excel, Power Point, Outlook

including the use of email and internet. Ability to work well effectively on one’s own as well as part of a team Ability to manage workload and see things through to completion Excellent interpersonal and communication skills Ability remains calm under pressure and meet required deadlines Understanding the importance of maintaining confidentiality in all aspects of the

centre’s work

Personal Attributes

Conscientious and hardworking Enthusiastic and self-motivated Ability to use own initiative and manage your own time effectively An understanding and commitment to equal opportunities Open and approachable personal manner

Other Demonstrate a commitment to empowering children and young people. Demonstrate a commitment to empowering parents. Demonstrate a commitment to children’s rights. Demonstrate a commitment to equality and diversity.

Desirable

Ability to communicate through medium of Welsh Pitman Touch Typing qualification or equivalent Experience of dealing with wages and invoicing European Computer driving License qualification or equivalent

Please note this post will require travel across Neath Port Talbot and/or Wales on a regular basis including evening and weekend work.

This job description is an outline of the post as it presently exists. The job description will be examined periodically to ensure that it truly reflects the job as it is being completed and that it provides the appropriate support required within the Centre. All changes will be subject to consultation.

Equality and diversity monitoring form

Building Blocks Family Centre wants to meet the aims and commitments set out in its equality policy. This includes not discriminating under the Equality Act 2010, and building an accurate picture of the make-up of the workforce in encouraging equality and diversity.

The organisation needs your help and co-operation to enable it to do this, but filling in this form is voluntary.

The information you provide will stay confidential, and be stored securely and limited to only some staff in the organisation’s Human Resources section. Please return the completed form in the envelope marked ‘Strictly confidential’ to Building Blocks Family Centre, c/o Resolven Building Blocks, Resolven ICC, Resolven, Neath, SA11 4AB

Gender Man Woman Non-binary Prefer not to say If you prefer to use your own term, please specify here: ____________________

Are you married or in a civil partnership? Yes No Prefer not to say

Age 16-24 25-29 30-34 35-39 40-44 45-49 50-54 55-59 60-64 65+ Prefer not to say

What is your ethnicity?Ethnic origin is not about nationality, place of birth or citizenship. It is about the group to which you perceive you belong. Please tick the appropriate box

WhiteEnglish Welsh Scottish Northern Irish Irish British Gypsy or Irish Traveller Prefer not to say Any other white background, please write in:

Mixed/multiple ethnic groupsWhite and Black Caribbean White and Black African White and Asian Prefer not to say Any other mixed background, please write in:

Asian/Asian BritishIndian Pakistani Bangladeshi Chinese Prefer not to say Any other Asian background, please write in:

Black/ African/ Caribbean/ Black BritishAfrican Caribbean Prefer not to say Any other Black/African/Caribbean background, please write in:

Other ethnic groupArab Prefer not to say Any other ethnic group, please write in: _____________

Do you consider yourself to have a disability or health condition? Yes No Prefer not to say

What is the effect or impact of your disability or health condition on your ability to give your best at work? Please write in here:

The information in this form is for monitoring purposes only. If you believe you need a ‘reasonable adjustment’, then please discuss this with your manager, or the manager running the recruitment process if you are a job applicant.

What is your sexual orientation?Heterosexual Gay woman/lesbian Gay man Bisexual Prefer not to say If you prefer to use your own term, please specify here

What is your religion or belief?No religion or belief Buddhist Christian Hindu Jewish Muslim Sikh Prefer not to say If other religion or belief, please write in:

What is your current working pattern?Full-time Part-time Prefer not to say

What is your flexible working arrangement?None Flexi-time Staggered hours Term-time hours Annualised hours Job-share Flexible shifts Compressed hours Homeworking Prefer not to say If other, please write in:

Do you have caring responsibilities? If yes, please tick all that applyNone Primary carer of a child/children (under 18) Primary carer of disabled child/children Primary carer of disabled adult (18 and over) Primary carer of older person Secondary carer (another person carries out the main caring role) Prefer not to say