program management – thinking beyond the...

Program Management –Thinking Beyond The Bridge

Ri k L d P ERick Land, P.E. Chief Engineer and Deputy Director, Project DeliveryCalifornia Department of Transportation (Caltrans)

1

Overview

• Background/Context• Background/Context• Project Delivery Program

P M Ch ll• Program Management Challenges

2

National Transportation SystemQ f f• Impacts Quality of Life

• Important for National Defense N f th N ti ’ E• Necessary for the Nation’s Economy

3

National Goods Movement Corridors

4

Existing Conditions & Challenges

• Aging InfrastructureI i P l i I i V hi l Mil• Increasing Population, Increasing Vehicle Miles Traveled, Increasing Congestion

• Inadequate/Unsustained Funding & Resources• Inadequate/Unsustained Funding & Resources• Continuously Emerging Issues• Challenging Natural Disasters• Challenging Natural Disasters

5

Decades of Under-Investmentl i l d C i i h C i l di i C lif i 1Population, Travel and Per Capita Highway Capital Expenditures in California1

Adjusted for Inflation (1955 - 2000)$300

35,000

40,000

Population

$200

$250

25,000

30,000

1,00

0s)

Milli

ons)

Population

Vehicle MilesT l da

(200

0 D

olla

rs)

$100

$150

10 000

15,000

20,000

Pop

ula

tion

(V

MT

(Ten

s of

Highway ExpendituresPer Capita

Traveled

ditu

res

Per

Capi

ta

$0

$50

1955 1960 1965 1970 1975 1980 1985 1990 1995 20000

5,000

10,000

Capi

tal E

xpen

1955 1960 1965 1970 1975 1980 1985 1990 1995 2000

Year1) Includes expenditures for local assistance and state highway capital outlay.

6

6

Slide TitleRegions with Highest Freeway Congestion

400,000

g g y g

Current43% Increase

250,000

300,000

350,000

ours

of D

elay 2025

77% Increase

100,000

150,000

200,000

Da

ily V

ehic

le H

o

106% Increase

84% Increase58% I

0

50,000D

So. Calif. Assoc. Bay Area Region San Diego Region Sacramento San Joaquin

58% Increase

of Govts. (SCAG) (MTC) (SANDAG) (SACOG) (SJCOG)

California Metropolitan Planning Organization (MPO) Areas 7

Existing Conditions & ChallengesExisting Conditions & Challenges

C ti l E i I• Continuously Emerging Issues– Transportation Security

S– Stormwater Mitigation– New Environmental Challenges

Climate Change Mitigation– Climate Change Mitigation– Climate Change Adaptation

8

Existing Conditions & ChallengesExisting Conditions & Challenges

N t l Di t• Natural Disasters– Hurricanes– Tornados

Floods– Floods – Earthquakes

9

AASHTO Top Ten Transportation Issues

1. Enacting a long-term transportation bill that will keep America moving. FUNDING

2. Paying for the transportation system we need. FUNDING

3. Ensuring Safer Roads. SAFETY

4. Moving on High-Speed Rail Grants. FUNDING

5. Bringing modernization and new technologies to our transportation network. INNOVATION

10

AASHTO Top Ten Transportation Issues

6. Moving freight to keep our communities more competitive in the global economy. ECONOMY

7. Increasingly assertive environmental regulations. ENVIRONMENT

8 Social Media Continues to Rock the Transportation World8. Social Media Continues to Rock the Transportation World. COMMUNICATION

9. New support systems to bolster renewable and reliable energy sources. INNOVATION

10.Wrapping up Recovery Act projects. FUNDING

11

Improving Transportation – Improving Mobility

Responsibility of the State and Local Governments

.Focus on their specific transportation systemSome financial support and guidance from theSome financial support and guidance from the Federal Government.

Plan, develop, construct, operate, and maintain the , p, , p ,State and Local transportation infrastructure.

12

Interested Parties - Stakeholders

• Governmental Leaders• Lawmakers• Regulators

S i l I t t G• Special Interest Groups• Transportation Partners• PublicPublic

13


“During the design phase, Mn/DOT must get project layout approval from cities; involve 19 f d l d t t i id 49 f d lfederal and state agencies; consider 49 federal and 25 state environmental laws; and look at 26 environmental subjects. “j

14

Delivering Transportation Projects• Planning/Assessing the Purpose & Need• Developing Alternatives• Environmental Analysis• Environmental Analysis• Selecting the Preferred Alternative• Detailed Design• Securing Needed Right-of-Way• Securing Permits• Contract Lettingg• Construction• Completion Activities – As-Builts, Claims

Resolution MonumentationResolution, Monumentation15

California FactsPopulation: ~ 38 millionState Highways: ~ 15,000 milesg y ,Local Roads: ~ 165,000 miles

State Bridges: ~ 12 600State Bridges: ~ 12,600Local Bridges: ~ 12,000

16

California Transportation IssuesTransportation Issues

Lack of Stable FundingAging InfrastructureAging InfrastructureEnhancing Goods MovementReducing CongestionImproving SafetyEnvironmental Stewardship FocusStreamlining Project DeliveryStreamlining Project Delivery

17

California Consensus Principles(California Alliance for Leadership in Mobility)

• Ensure the financial integrity of the Highway andTransit Trust Funds Funding

• Rebuild and maintain transportation infrastructure in• Rebuild and maintain transportation infrastructure ina good state of repair Funding

• Establish goods movement as a national economic priority Economypriority Economy

• Enhance mobility through congestion relief withinand between metropolitan areas Quality of Life, Economy

• Strengthen the federal commitment to safety andg ysecurity, particularly with respect to rural roads andaccess Safety

• Strengthen comprehensive environmental stewardship Environment

• Streamline project delivery Faster 18

California Major Seismic EventsCalifornia Major Seismic Events

1906 San Francisco EQ 1906 San Francisco EQ –– M 7.8M 7.8

19711971 San Fernando EQ San Fernando EQ –– M 6.6M 6.6

19871987 Whittier Narrows EQ Whittier Narrows EQ –– M 6.0M 6.0

19891989 Loma Loma PrietaPrieta EQ EQ –– M 6.9M 6.9QQ

1994 Northridge EQ 1994 Northridge EQ –– M 6.7M 6.7

19

1989 M6 9 Loma Prieta

1987 M6.0 Whittier Narrows

1989 M6.9 Loma Prieta

1971 M6 6 S F d1971 M6.6 San Fernando1994 M6.7 Northridge20

Environmental Diversity

Incredible diversity in geology, climate and biology

• Ten or more Distinct Bioregions• Over 300 listed species

(highest of the continental 49 states)• 800 species at risk• Over 1700 rare plants of concernp• Five new invasive species each year

21

Statewide Transportation Funding 2008-09

$27.3 Billion Total Funding

State Revenues16%

State Bonds14%

Local Revenues

Federal Revenues

11%

59%

11%

State Bonds are one-time funding.22


• Governmental Leaders• Lawmakers• Regulators

S i l I t t G• Special Interest Groups• Transportation Partners• PublicPublic

23

California Department of Transportation (Caltrans)( )

Vision & Mission:

“Caltrans Improves Mobility Across California”

Slogan:

“We’re here to get you there”

24


Strategic Goals:- SAFETY: Provide the safest transportation

s stem in the nation for sers and orkerssystem in the nation for users and workers.- MOBILITY: Maximize transportation system

performance and accessibility. - DELIVERY: Efficiently deliver quality y q y

transportation projects and services.- STEWARDSHIP: Preserve and enhance

California's resources and assets.SERVICE: Promote quality service through- SERVICE: Promote quality service throughan excellent workforce.

25

Governor

Agency SecretaryBusiness, Transportation

& Housing

Department ofTransportation

Dept of AlcoholicBeverage Control

Dept ofState Banking

Dept ofCorporations

& Housing

(CALTRANS)

California HighwayPatrol

Dept of Housing &Community Development

Dept of MotorVehicles

Dept ofReal Estate

Office of RealEstate Appraisers

Dept of Savings& Loan

Stephen P. TealeData Center

26California State Government


• 21,000 employees• 12 District offices12 District offices• $12 Billion annual budget• 15,000 miles of highways(50,000 lane-miles)

• 12,600 Bridges

27

Di t

Audits & Civil Rights Legal External

Director--

Chief Deputy Director

Investigations Affairs

Administration Project DeliveryChief Engineer

InformationTechnology

Maintenance &Operations

Planning & Modal Finance District Directors

California Department of

Planning & ModalPrograms

Finance District DirectorsDistricts 1 - 12

California Department of Transportation

28(Caltrans)

Resource Breakdown by Program

Project Delivery 10,150Maintenance & Operations 7,000Maintenance & Operations 7,000Local Assistance 300Legal Program 250Mass Transportation & Aeronautics 200pTransportation Planning 800Administration/Finance 1,400Equipment Program 700Program Development 200

Total: 21,000

29

Local AssistanceMaintenance &

OperationsProgram

Development

Legal Programg g

Mass Trans & Aeronautics

Trans PlanningTrans. Planning

Administration

Equipment

COS - Project D li

Program

30Department Program PersonnelDelivery

Project DeliveryProject DeliveryProject Delivery

Organization

Project Delivery

OrganizationOrganizationOrganization

31

PAED

PAED Support

Project DeliveryPreliminary EngineeringEnvironmental Clearance

Closeout

RTL Award

Construction Support

Design (PS&E) Support

CCA

Preparation of Contract Plans, Specifications and Estimate

ConstructionContract

Administration

ContractAdvertisement

And Bid

Claims

RW S

Acquisition of ProjectRights of Way

RW Cert

Post Cert RW Activities and Monumentation

RW Support

32

Project Delivery - Corporate

Project Delivery Program – Corporate (HQ)

Project DeliveryDeputy Director/Chief Engineer

Construction Design

g

EnvironmentalAnalysis

Project Management

Ri ht f W E i i S iRight of Wayand Land Surveys

Engineering Services

33Help the Project Delivery Line

Functions be successful

Project Delivery Program- Corporate (HQ)

Project Management 75Environmental Analysis 70

f SRight of Way and Land Surveys 70Design 120Construction 75Engineering Services 100*

PoliciesProceduresGuidanceEngineering Services 100

Total: 510employees

GuidanceAccountabilityAssistance

* Engineering Services also has another 1700 employees

34

g g p yare not “corporate” employees

Di i i f

Structure Design

Engineering ServicesDivision of

Engineering Services

Geotechnical Services &

Structure Policy& Innovation

(State Bridge Engineer)

Program/Project Program/Project & Resource

Management

METS

StructureManagement Structure Construction

Administration

Office Engineer

Structure Policy & Innovation

State Bridge Engineer

Design & TechnicalServices

Earthquake Engineering,Earthquake Engineering,Analysis, and Research Policies

ProceduresGuidance Materials

Quality ManagementState Bridge Engineer

Support (AASHTO)

StandardsSpecificationsResearchSpecial Analysis Quality ManagementSupport (AASHTO) Special AnalysisInnovation

Di t

Audits &I ti ti

Civil Rights Legal ExternalAff i

Director--

Chief Deputy Director

Investigations Affairs

Administration Project DeliveryChief Engineer

InformationTechnology

Maintenance &Operations

Planning & Modal Finance District DirectorsgPrograms

District DirectorsDistricts 1 - 12

California Department of Transportation

37

Transportation

Caltrans Districts

Local Planningoca a gProject DeliveryMaintenanceOperations

38

Project Delivery Program ManagementProject Delivery Program Management

InvolvementGain

ChiefEngineer

Consensus

Project Delivery Advisory Committee (PDAC)

District Directors

PD DivChiefsPDAC- District Directors

- PD Div Chiefs- Chief Engineer District Deputies

• Environmental• Right-of-Way

MgmtBoards

Right of Way• Surveys• Project Management• Engineering Srvcs• Design

Endorsement/Drivers

39

Design• Construction

Di t i t M

Project Delivery Program ManagementProject Delivery Program ManagementProgram Managers(Corporate)

HQ Deputy Director

District Managers(Line)

District DirectorHQ Deputy DirectorHQ Division Chiefs Deputy District Directors

Project ManagersPlanning TeamsPlanning TeamsProject Delivery TeamsMaintenance WorkersOperations Staff

Interested Parties

Governmental LeadersGovernmental LeadersLawmakersRegulatorsSpecial Interest GroupsT t ti P tTransportation PartnersPublic 40

Key Focus Areas

Project Delivery Program ManagementProject Delivery Program ManagementKey Focus Areas

Improve EfficiencyReduce Cost to DeliverImprove Communication

Managing Project Delivery Tasks- ScopeScope- Schedule- Capital & Support Costs- Quality

E i A ti Ri k A t & M tEngaging Active Risk Assessment & ManagementImproving Performance Measures

Environmental StewardshippExternal Partnerships

41

Breakdown of Project Costs

Support and Capitalexpressed in terms of a "Transportation Dollar"

Construction CapitalCapital

69 cents

Right of Way Capital5 cents

Capital Outlay Support26 t26 cents

42

Breakdown of Project Costs

Support Onlyexpressed in terms of a "Transportation Dollar"expressed in terms of a Transportation Dollar

Conceptual Construction Design and

Environmental2 centsDesign

9 cents

Support14 cents

Right of Way Support 9 centspp1 cent

43

Support to Capital - “Scatter Chart”

70%

80%

All programmed STIP & SHOPP

40%

50%

60%projects between $1-$100 Millionthat met a CCA milestone in FY's 2006-07, 2007-08, & 2008-09

20%

30%

40%

0%

10%

$-

000,0

00

000,0

00

000,0

00

000,0

00

000,0

00

000,0

00

000,0

00

000,0

00

000,0

00

000,0

00

$10,0

$20,0

$30,0

$40,0

$50,0

$60,0

$70,0

$80,0

$90,0

$100

,0

44

I iImproving Performance Measures

Interested Parties:Interested Parties:

• Administration• Legislature

Resource AllocationsDemonstrating Accountability

45

Demonstrating & Communicating AccountabilityAccountability

L Fi Fi l YLast Five Fiscal Years:

1391 out of 1394 projects delivered to construction ondelivered to construction on schedule

$14.6 billion

46



State Revenues16%

State Bonds14%

Local Revenues

Federal Revenues

11%

59%

11%


Historical Construction Work

49

Historical Construction Work

(Peak $ Last Five Fiscal Years)

2005/6 617 Projects $7 7 Bill2005/6 617 Projects $7.7 Bill

2006/7 576 Projects $9.9 Bill




Today 625 Projects $10 0 BillToday 625 Projects $10.0 Bill50

Caltrans/Construction Industry Partnering Steering Committee

51

Strategic Partnering Focus

Statewide/ProgramStatewide/Program Region/DistrictRegion/DistrictL lL lLevelLevel LevelLevel

ExternalExternal(Outreach)(Outreach)

InternalInternal(Cross(Cross--Functional)Functional)(Outreach)(Outreach) (Cross(Cross--Functional)Functional)

NorthernNorthern

SouthernSouthern

Focus is successful Caltrans Focus is successful Caltrans construction projectsconstruction projects

52

Other Partners• US Fish and Wildlife Service• Fish and Game Regional Offices

Environmental Services Manager– Environmental Services Manager– Unit Biologists

• local knowledge & lives in the community

US Army Corp of Engineers• US Army Corp of Engineers• US EPA• CA Dept of Fish & Gamep• CA State Water Quality Control Board• State Historic Preservation Office

T ib• Tribes53

Program Management Challenges

• Seismic Safetyy

• Emergency Response

• Aging Infrastructure

54

1989 M6 9 Loma Prieta

1987 M6.0 Whittier Narrows

1989 M6.9 Loma Prieta

1971 M6 6 S F d1971 M6.6 San Fernando1994 M6.7 Northridge55

Caltrans Seismic Retrofit Program

Non-Toll: Phase 1, 100% Complete1039 bridges$$1.08 billion

Phase 2, 99.7% Complete1151 out of 1155 bridges1151 out of 1155 bridges$1.35 billion

Local: 67% complete798 t f 1193 ~ $13 billion798 out of 1193$1.96 billion

Toll: 6 out of 7 bridges complete

~ $13 billion

g p$8.69 billion

56

Seismic Research$80+ million since the mid-1980’s$4.2 million/year

57

East Spans, San Francisco-Oakland Bay Bridge

59

East Spans, San Francisco-Oakland Bay Bridge

60

MacArthur Maze Replacement- Truck Fire causes structure collapseTruck Fire causes structure collapse- Disruption to major artery- Concept to Completion (Bridge re-opened to traffic in 26 days)

61

Aging Infrastructure

62

Saddle

Tie Rods

Eye Bars 66

Upper Saddle

Tie Rods

Lower Saddle

67

Emerging ChallengesEmerging Challenges

• Innovative Procurement

• High Speed Rail

• Aging Infrastructure

71

Program Management FocusDi t i t MProgram Managers

(Corporate)

HQ Deputy Director

District Managers(Line)

District DirectorHQ Deputy DirectorHQ Division Chiefs Deputy District Directors

Project ManagersPlanning TeamsPlanning TeamsProject Delivery TeamsMaintenance WorkersOperations Staff

Interested Parties

Governmental LeadersGovernmental LeadersLawmakersRegulatorsSpecial Interest GroupsT t ti P tTransportation PartnersPublic 72

Discussion

73

Review Questions

1. What are two of the key benefits of an efficient, reliable transportation system?

• Impacts Quality of Life • Important for National Defense • Necessary for the Nation’s Economy

74

Review Questions

2. Name three of the top major transportation issues that are priorities for AASHTO d St t DOT’ ?AASHTO and many State DOT’s?

Lack of Stable FundingLack of Stable FundingAging InfrastructureEnhance Goods MovementR d C tiReduce CongestionImprove SafetyFocus on Environmental Stewardship

75

pStreamline Project Delivery

Review Questions

3. What is the basic role of program management in a transportation entity?

Provide policy procedures guidance and supportProvide policy, procedures, guidance, and supportto line functions such that the needs and interests ofstakeholders are met.

76

Review Questions

4. Name three "interested parties" that have a role in transportation improvement

j tprojects.

• Governmental LeadersGovernmental Leaders• Lawmakers• Regulators

S i l I t t G• Special Interest Groups• Transportation Partners• Public

77

Review Questions

5. Name three major challenges that program managers face in today's

liti l d l t i tpolitical and regulatory environment.

Unstable and unreliable fundingNew Mandates – Climate Change, Stormwater, etc.Aging InfrastructureAging InfrastructureCommunicating in “non-engineering” languageDemonstrating accountability

78

Review Questions

6. Give two reasons why it is beneficial for bridge engineer s to have some understanding of program management.g p g g

Better understanding for communicating with stakeholdersstakeholdersMore informed for managing project risksBetter understanding of how high-levelBetter understanding of how high level decisions are madeProvide the appropriate amount and detail of

79requested information

Program Management –Thinking Beyond The Bridge

Ri k L d P ERick Land, P.E. Chief Engineer and Deputy Director, Project DeliveryCalifornia Department of Transportation (Caltrans)

80

program management – thinking beyond the...

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