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- 1. PROJECT REVIEW PRESENTED BY: RAJAN MITTAL PARMEET SINGH MANVEER SINGH SIMRANJEET SINGH ROHIT CHANDRA LMT School Of Management
- 2. CONTENTS
- WHAT IS A PROJECT REVIEW?
- WHAT ARE THE GOALS OF A PROJECT REVIEW?
- HOW IT BENEFITS
- IMPORTANCE OF PROJECT REVIEW
- TYPES OF PROJECT REVIEWS
- PROJECT REVIEW STAGES
- TYPES OF PROJECT STATUS MEETING
- 3. WHAT IS A PROJECT REVIEW?
- Project Reviews are examinations of projects or events for the purposes of:
- Reviewing the events that occurred.
- Evaluating not only what happened, but also why those events happened.
- Determining the correct actions to take to improve the results of the next event or project.
- Project Reviews can occur at any time during a project and can be used to evaluate the success of both events and projects.
- 4. WHAT ARE THE GOALS OF A PROJECT REVIEW?
- Put into place a set of documented, well-understood procedures and guidelines that are available to all participants prior to the event.
- Make clear to all participants that the process will be positive and blame-free.
- Ensure that lessons learned from Project Reviews are shared widely and have a positive effect on future projects.
- Provide an appropriate balance between the cost of Project Reviews and the return on investment to the team and organization
- Provide a flexible set of tools and methods that will allow project teams of all sizes
- 5. IMPORTANCE OF PROJECT REVIEW
- Project manager conducts reviews to find out:
- Project can accomplish business goals.
- Roles of organization are understood properly and implemented.
- It is worthwhile to take up the project at all before entering into major contracts.
- The project is managed effectively and the team members are sure of completing the projects.
- 6. Why do a Project Review?
- Project Review benefits the
- Project Managers
- Individual Contributors
- 7. MANGEMENT
- By gaining insight into the way that the organization is working.
- It enhances our ability to distinguish between common causes and special causes of variation in the project development process.
- The organization can work collaboratively towards a common understanding of the system.
- It builds common metrics so we can track our efforts across projects.
- It provides an opportunity to exercise fact based management.
- It facilitates the development of a clearer vision of improvement in the system.
- It helps in visualizing what change would look like.
- 8. TEAMS
- Teams learn how roles and responsibilities can be redesigned to enhance product development.
- It provides an historical link through which we can build or accumulate theory and knowledge.
- It provides an opportunity for teams to take effective action and have control over the future that increases job satisfaction, morale, and our ability to take joy in work.
- Teams can build on their understanding of common assumptions.
- It provides a structured process for developing shared learning and shared meaning.
- 9. PROJECT MANGERS
- Project managers learn how to improve project management methods and infrastructure to enhance productivity and ensure that project goals are met.
- It helps us identify and work towards common, known, related goals.
- It separates the people from the system.
- It provides different points of view and perspectives so we can evaluate our assumptions.
- It enhances our understanding of the current reality.
- 10. INDIVIDUAL CONTRIBUTORS
- Individual contributors learn how to improve tasks and deliverables to increase effectiveness.
- It increases our understanding of key elements needed to support productive work.
- It helps us see how our actions impede or enhance the success of the project.
- It reveals weakness and strengths in our project documentation and communication methods.
- It provides an opportunity to get closure.
- 11. TYPES OF PROJECT REVIEWS
- STATUS REVIEW
- DESIGN REVIEW
- PROCESS REVIEW
- 12. STATUS REVIEW
- It is a most common and frequently conducted review in the organization taking up the project
- Status review is usually conducted at two levels:
- Cursory review
- Comprehensive review
- The frequency with which project review are conducted also depends on the frequency with which a problem occurs.
- Status reports that are substantiated by meaningful numerical figures on cost performance, time and scope.
- Project review must be conducted with the aim of solving the problem rather than meting out the punishment
- A problem solving project review has three steps:
- Identification of existing problem
- Identification of factors that cause problem
- Exploring solutions that can solve a problem
- 14. DESIGN REVIEW
- Primary objective of conducting a design review is to check whether the design of product or service being produced is of desires performance quality
- Design review is a tool for reviewing the performance factor than the cost, time and scope of a project
- A design review should cover aspects like:
- Conditions of manufacturability, serviceability, tooling and processes to ensure better integration of design with manufacturing to ensure overall optimization
- Safety of operators and maintenance personnel and precautions taken to minimize the damages
- Scope statement along with technical specifications based on which the performance of end products can be evaluated
- 16. PROCESS REVIEWS
- Primary objective of conducting a process review is to determine whether the processes are going on as a planned and any improvements are possible
- It is conducted either once in three months or at the major milestones in a project, which ever comes first
- The two objectives of process review:
- To preserve the performance of project processes those are going well
- To improve the processes those are below standard
- Process reviews are conducted by a project manager with having limitations
- 18. PROJECT REVIEW STAGES
- Initial stages of the project life cycle i.e. after the project proposal has been submitted.
- At the stage when in depth evaluation is conducted.
- During the implementation of the project.
- When the project is completed.
- When auditing has to be conducted.
- 19. REVIEW AFTER SUBMISSION OF PROJECT PROPASAL
- A review at this point would help the project manager to know whether:
- The proposal is worth the resources on undertaking an initial investigation
- Proposal is in keeping with the existing business strategies
- The proposal is flexible, in case it does not comply with the existing business strategies
- 20. REVIEW IN THE IMPLEMENTATION PHASE
- Different types of reviewing techniques to monitor the project in the implementation phase
- Status review, design review and process review are carried out during this phase of project
- 21. REVIEW OF TIME OF COMPLETION OF PROJECT
- A project is closed either when it is accomplished its objective
- The project manager conducts a review at this stage to :
- Evaluate the project efficiency by comparing the delivered output with the planned one, in terms of time, cost and performance standards
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