presenter: phuongnqk. a shocking start oh, my god!

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TIME MANAGEMENT Presenter: PhuongNQK

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Page 1: Presenter: PhuongNQK. A shocking start Oh, my God!

TIME MANAGEMENTPresenter: PhuongNQK

Page 2: Presenter: PhuongNQK. A shocking start Oh, my God!

A shocking start

Page 3: Presenter: PhuongNQK. A shocking start Oh, my God!

Oh, my God!

Page 4: Presenter: PhuongNQK. A shocking start Oh, my God!

Goals

• Introduce the concept of time management• Introduce how to manage your time

Page 5: Presenter: PhuongNQK. A shocking start Oh, my God!

What is our time problem?

Page 6: Presenter: PhuongNQK. A shocking start Oh, my God!

I’m very busy with tons of things!

Page 7: Presenter: PhuongNQK. A shocking start Oh, my God!

So am I.

Page 8: Presenter: PhuongNQK. A shocking start Oh, my God!

So is everyone.

We all have a reason

Page 9: Presenter: PhuongNQK. A shocking start Oh, my God!

But our time is limited

Page 10: Presenter: PhuongNQK. A shocking start Oh, my God!

So…

• We need something like these:

... we need to manage our time

Page 11: Presenter: PhuongNQK. A shocking start Oh, my God!

What is time management?

Page 12: Presenter: PhuongNQK. A shocking start Oh, my God!

In full word…

• The act of planning and exercising conscious control over the amount of time spent on specific activities, especially to increase effectiveness, efficiency or productivity

• Help to determine the activity completion time and scope

Page 13: Presenter: PhuongNQK. A shocking start Oh, my God!

In brief…

Page 14: Presenter: PhuongNQK. A shocking start Oh, my God!

Then what?

Page 15: Presenter: PhuongNQK. A shocking start Oh, my God!

How to manage your time?

Know your time

Plan your time

Run with your time

Review and

learn

Page 16: Presenter: PhuongNQK. A shocking start Oh, my God!

Know your time

PreciousLimited

Page 17: Presenter: PhuongNQK. A shocking start Oh, my God!

Plan your time

Set a goal

LGP your TODOs

Set milestones

Page 18: Presenter: PhuongNQK. A shocking start Oh, my God!

Set a goal

We need a goal to focus

Page 19: Presenter: PhuongNQK. A shocking start Oh, my God!

… a SMART goal

What exactly should be realised?

How will we measure this?

Is it feasible? Do we have control over it?

Is this goal realistic and relevant to our life now?

What is the timeframe to achieve this?

Page 20: Presenter: PhuongNQK. A shocking start Oh, my God!

ListGP your TODOs

Page 21: Presenter: PhuongNQK. A shocking start Oh, my God!

LGroupP your TODOsWhat is important is seldom urgent and what is urgent is seldom important.

Urgent Not urgent

Important

I: MANAGE – DO NOW- Unexpected crisis- Pressing problems- Time-sensitive projects- Last-minute activities- Medical emergencies

II: FOCUS – PLAN NEXT- Preparation / planning- Prevention- Exercise- Relationship building- Recreation & relaxation- Values clarification

Quadrant of Necessity Quadrant of Quality and Personal Leadership

Not important

III: MINIMIZE - DELEGATE- Interruptions- Some calls, mails, reports- Some meetings- Some ‘pressing’ matters- Many popular activities

IV: ELIMINATE- Trivial busywork- Mindless activities- Junk mails, phone messages- Escape activities- Internet- Other time wasters

Quadrant of Deception Quadrant of Waste

Page 22: Presenter: PhuongNQK. A shocking start Oh, my God!

LGPrioritize your TODOs

Urgent first

Quick (3 min)

80/20Easy

Random

Page 23: Presenter: PhuongNQK. A shocking start Oh, my God!

Set milestones

• A milestone consists of a due date and specific scope of achievements.

• Any non-finished milestone is adjustable.

Page 24: Presenter: PhuongNQK. A shocking start Oh, my God!

Run with your time

Focus 100%

Take regular breaks

No multi-tasking

Stick to your plan

Page 25: Presenter: PhuongNQK. A shocking start Oh, my God!

Review and learn

Ahead of schedule: Why? Will apply next time.

Behind schedule: Why? How to avoid next time?

Overall evaluation first

Specific evaluation then …

Page 26: Presenter: PhuongNQK. A shocking start Oh, my God!

Then, start a new cycle

Know your time

Plan your time

Run with your time

Review and

learn

Page 27: Presenter: PhuongNQK. A shocking start Oh, my God!

A quick review

Anything new or wrong?

Page 29: Presenter: PhuongNQK. A shocking start Oh, my God!

THANKS FOR

COMING.SEE YA!