presenter: phuongnqk. a shocking start oh, my god!
TRANSCRIPT
TIME MANAGEMENTPresenter: PhuongNQK
A shocking start
Oh, my God!
Goals
• Introduce the concept of time management• Introduce how to manage your time
What is our time problem?
I’m very busy with tons of things!
So am I.
So is everyone.
We all have a reason
But our time is limited
So…
• We need something like these:
... we need to manage our time
What is time management?
In full word…
• The act of planning and exercising conscious control over the amount of time spent on specific activities, especially to increase effectiveness, efficiency or productivity
• Help to determine the activity completion time and scope
In brief…
Then what?
How to manage your time?
Know your time
Plan your time
Run with your time
Review and
learn
Know your time
PreciousLimited
Plan your time
Set a goal
LGP your TODOs
Set milestones
Set a goal
We need a goal to focus
… a SMART goal
What exactly should be realised?
How will we measure this?
Is it feasible? Do we have control over it?
Is this goal realistic and relevant to our life now?
What is the timeframe to achieve this?
ListGP your TODOs
LGroupP your TODOsWhat is important is seldom urgent and what is urgent is seldom important.
Urgent Not urgent
Important
I: MANAGE – DO NOW- Unexpected crisis- Pressing problems- Time-sensitive projects- Last-minute activities- Medical emergencies
II: FOCUS – PLAN NEXT- Preparation / planning- Prevention- Exercise- Relationship building- Recreation & relaxation- Values clarification
Quadrant of Necessity Quadrant of Quality and Personal Leadership
Not important
III: MINIMIZE - DELEGATE- Interruptions- Some calls, mails, reports- Some meetings- Some ‘pressing’ matters- Many popular activities
IV: ELIMINATE- Trivial busywork- Mindless activities- Junk mails, phone messages- Escape activities- Internet- Other time wasters
Quadrant of Deception Quadrant of Waste
LGPrioritize your TODOs
Urgent first
Quick (3 min)
80/20Easy
Random
Set milestones
• A milestone consists of a due date and specific scope of achievements.
• Any non-finished milestone is adjustable.
Run with your time
Focus 100%
Take regular breaks
No multi-tasking
Stick to your plan
Review and learn
Ahead of schedule: Why? Will apply next time.
Behind schedule: Why? How to avoid next time?
Overall evaluation first
Specific evaluation then …
Then, start a new cycle
Know your time
Plan your time
Run with your time
Review and
learn
A quick review
Anything new or wrong?
References
• http://en.wikipedia.org/wiki/Time_management• http://
gradschool.about.com/cs/timemanagement/a/time.htm
• http://www.wikihow.com/Manage-Your-Time
THANKS FOR
COMING.SEE YA!