presentation audience environment speaker message topic
TRANSCRIPT
Presentation
Audience
Environment Speaker
Message
Topic
• Analyze your audienceo Age groupo Educationo Social classo Attitude towards the topic
• Understand theiro Needso Expectationso Concerns
• Top 3 Ruleso Learning is best when learning is funo They have low expectationso Your audience doesn’t care…
• Should beo Clearo Concise
• Directed too Mind: Inform / Instructo Emotions: Inspire / Entertaino Behavior: Motivate / Persuade
Preparation
Delivery
Planning
• Choose your topic• Identify its scope• What you will talk about• What you will NOT talk about
o Lack of enough knowledgeo Out of the scopeo Not enough timeo May offend your audienceo May raise much debate
PlanningPlanning
• Data … Data … Data!o Books
o Interneto Previous knowledge
PlanningPlanning
You can never find too much! … You can never find too much! …
• Paper ALWAYS comes before PowerPoint• Brain storm
Write down all ideas without any logical order
• Do all ideas serve your message?• Arrange your ideas & remove what don’t fit• Scenario
o Sequentialo Categorieso Problem & Solutiono Compare & Contrasto Mind Mapping
PlanningPlanning
Step 1Step 1 Step 2Step 2 Step 3Step 3
PreparationPreparation
Introduction Introduction
Body Body
End End
PreparationPreparationIntroductionIntroduction
“First Impressions Last”
• Ice break
• Objectives
• Outline
• Problems to be solved
PreparationPreparationIntroductionIntroduction
• General theme• Main Picture• Slide Background
– Dark / light– Allows good contrast & comfortable reading– NOT
• Similar to text colour
• Much details
• Distracting
• Circus
Slide titleSlide title
PreparationPreparationBodyBody
Flow of Ideas• Start by basic informative non-debatable data• Then gradually move to details• Repeat important messages• Later slides should be light & may be funny. Each should
not exceed 3 min
PreparationPreparationBodyBody
Text• Simple language & try to avoid difficult terms• MINIMUM text• Break much text to several slides• Text is for the audience not the speaker
PreparationPreparationBodyBody
Text• Font
• Type• Colour: Must contrast with background• Size: at least 18
• Slides must not contains spellng or gramer mistakes• WHOLE SENTENCES IN CAPITAL LETTERS ARE
REALLY DIFFICULT TO READ !• Emphasis:
CAPITAL BoldItalic Color
not size
Arial font type: How to give a good presentation
Verdana font type : How to give a good presentation
Comic Sans MS font type: How to give a good presentation
Times New Roman font type : How to give a good presentation
Arial font type: How to give a good presentation
Verdana font type : How to give a good presentation
Comic Sans MS font type: How to give a goodpresentation
Times New Roman font type : How to give a good presentation
PreparationPreparationBodyBody
Pictures, Charts & Diagrams
“A Picture is worth a 1000 words”• Use descriptive images• Don’t stretch• Don’t distort• If you repeat, change its position• Charts can easily convince
audience
0
10
20
30
40
50
60
70
80
90
1st Qtr 2nd Qtr 3rd Qtr 4th Qtr
East
West
North
PreparationPreparationBodyBody
Animation & Slide Transition• Don’t overuse animation• Use animation to:
• Grab attention• Add 1 point at a time• Deliver an idea
• Not for decoration• Mis / Overused animation may
• Distract your audience• Make your presentation look like a circus
PreparationPreparationEndEnd
This is your chance to call for action• Summary• Conclusion• Call for action• Receiving questions
PreparationPreparationEndEnd
Closing presentations well• Matching close• Solution close• Future close• Pyramid close
DeliveryDeliveryDON’T recite
DON’T read
DON’T start with a joke … at least be REAL careful
• Just remember points & outlineo PowerPoint can help youo Hold cards with big text in your hands; a card
for a point
• Talk about your personal experience
• Give examples
• ALWAYS stick to time
DeliveryDelivery
Stage Phobia• There are 2 types of speakers:
• Speakers that are nervous• Speakers that are liars !
• Reasons• Audience• Message• Topic• Speaker• Environment
Stage PhobiaKeep in mind
• All successful speakers were also nervous• Don’t overestimate• Believe in your message• 3Ps: Prepare, Prepare & … Prepare!• They don’t know … Don’t tell them• Audience is on your side• “Practice makes perfect”
To BE
or …
YOU MUST BE
• Eye contact• Voice tone
– High / low voice– Rate– Emphasize– Repeat
• Facial expression• Body Language
– Movement– Hands
• Asking your audienceBut get prepared for surprising answers !
• Be yourself … Don’t be a copy
• Place setup
• Lights
• Audio & Visual facilities
• Computer requirementso Hardwareo Software
Come early & get prepared…
Presentation
Audience
Environment Speaker
Message
Topic
• Don’t prepareyou are always ready
• Arrive latethis makes you seem important
• Copy whole pagesstart reading them all
• Talk in a low monotonous voiceyou don’t want to awake them, do you?!
• Start an argumentargue to death
• Take double the time allowedyou are more important than their time
• Never use diagramsyour audience are not children
• Kill them with animationor they may think you don’t know how to use them
At last you will succeed !!!
• www.powerpointers.com• www.presentersonline.com• www.masterviews.com• office.microsoft.com
• www.clipartheaven.com• www.fotosearch.com• www.animationfactory.com• images.google.com
• Presentation Skills for the "Unprofessional Speaker"www.presentation-pointers.com/showarticle.asp?articleid=183
• PowerPoint help (Help menu => Microsoft Office PowerPoint Help)
• You can download this presentation fromwww.medmuseum.com/computer
