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  • AP Coordinator Tutorial

    Preparing for the Exams Exam Shipments;

    Getting Proctors Ready;

    Getting Students Ready

  • Free Practice Exams for 16 Subjects

    Practice exams in 16 AP subjects are now available to AP teachers, via the AP Course Audit website.

    These are complete versions of the exams that were administered internationally in May 2017.

    Features: multiple-choice answer key, free-response scoring guidelines, and scoring worksheet

    AP Practice Exams are for in-classroom use only. To ensure their integrity, teachers must keep them in a secure location, must not assign them as take-home assignments, must collect them back from students after administering them in class, and must NOT post them on school or other websites.

    2

  • Biology Free Practice Exams for 16 Subjects

    Calculus AB

    Calculus BC

    Chemistry

    English Language and Composition

    English Literature and Composition

    Macroeconomics

    Microeconomics

    Physics 1

    Physics 2

    Physics C: Electricity and Magnetism

    Physics C: Mechanics

    Psychology

    Statistics

    U.S. History

    World History 3

  • Checking Your Exam Shipment

    You may track the status of your shipment on the AP Ordering website under View Your Order Status/Track Shipment.

    AP coordinators must receive and check exam materials within 24 hours of their delivery in a secure area with only authorized staff present.

    Contact AP Services for Educators immediately if there are discrepancies in your shipment, or if your materials appear open or damaged.

    4

  • Checking Your Exam Shipment Separate regularly scheduled exams from alternate exams for late

    testing, if applicable.

    Some schools in the U.S. may receive multiple forms of the exam to be administered on the regularly scheduled testing date. The AP

    Program develops multiple exam forms to reduce the risk of students

    sharing exam questions across time zones and to allow for late

    testing for students impacted by exceptional circumstances. These

    exams are administered alongside the more commonly administered

    forms of the exam in order to ensure that scores are comparable.

    Reseal all exam materials in their original cartons. Secure materials in a locked storage unit to which only authorized staff have access.

    Save the boxes for your return shipments.

    More information about checking and storing exam materials is on

    pages 2528 of the 2017-18 AP Coordinators Manual. 5

  • Identify Proctors Proctors must be responsible adults; they may not be high school

    students.

    Proctors may be educational professionals, substitute teachers, or members of the administrative staff.

    Current and former/retired teachers, including AP teachers, may serve as proctors for exams in a subject area other than the one

    in which they teach/have taught (e.g., a ninth-grade English

    teacher may not proctor an AP English Language or AP English

    Literature Exam but could proctor an AP Biology Exam).

    The only exception to this is Studio Art; Studio Art teachers are encouraged to participate in the Studio Art digital submission

    process and to be present when their students assemble the

    Quality sections of their 2-D Design and Drawing portfolios.

    6

  • Identify Proctors Proctors may not be employed part or full time at a test preparation

    company.

    Proctors may not participate in any coaching activity that addresses the content of secure College Board tests.

    Proctors cannot take any AP Exam or review in any manner the content of the exam.

    An individual cannot proctor an AP Exam or handle materials for an exam in the year in which an immediate family or household member

    may be taking that exam. This is the case whether the immediate

    family or household member is at the school where the individual

    works or at any other school.

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  • Schedule a one-hour session to gather Identify proctors for a review of the exam administration and to outline proctor Proctors responsibilities:

    Exam Instructions Reporting Dates, Times, and

    Locations

    Special Equipment Administration Incidents Forms: IR, NAR, Seating Charts,

    Calculator Release

    Exam Accountability Security

    8

  • More Information is on pages 2947 of the Proctor 2017-18 AP Coordinators Manual: Requirements

    and Resources

    Full eligibility policy, noting conflicts of interest that would bar someone

    from being a proctor

    Table showing the breakdown of AP Exams by subject area

    Proctor/student ratios

    Proctor duties before, during, and after the exam administration

    Proctor training script

    Table outlining estimated timing for each AP Exam

    Sample exam covers

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  • AP Subject Areas for Assigning Proctors AP Subject Areas for Proctor conflict AP Courses

    An individual who has taught in a subject

    area below may NOT proctor the AP

    Exam(s) listed to the right of that subject

    area.

    An individual who teaches an AP course

    below may NOT proctor the exam for that

    course or for any other course listed in the

    same cell.

    AP Capstone: Seminar and Research Seminar

    Art History Art History

    Biology and Environmental Science Biology

    Environmental Science

    Chemistry Chemistry

    Chinese Language and Culture Chinese Language and Culture

    Computer Science Computer Science A

    Computer Science Principles

    Economics Macroeconomics

    Microeconomics

    English English Language and Composition

    English Literature and Composition

    (continued on next slide) 10

  • AP Subject Areas for Assigning Proctors AP Subject Areas for Proctor conflict AP Courses

    An individual who has taught in a subject

    area below may NOT proctor the AP

    Exam(s) listed to the right of that subject

    area.

    An individual who teaches an AP course

    below may NOT proctor the exam for that

    course or for any other course listed in the

    same cell.

    French Language and Culture French Language and Culture

    German Language and Culture German Language and Culture

    Government and Politics Government and Politics: Comparative

    Government and Politics: United States

    History European History

    United States History

    World History

    Human Geography Human Geography

    Japanese Language and Culture Japanese Language and Culture

    Latin Latin

    (continued on next slide)

    11

  • AP Subject Areas for Assigning Proctors AP Subject Areas for Proctor conflict AP Subjects

    An individual who has taught in a subject

    area below may NOT proctor the AP

    Exam(s) listed to the right of that subject

    area.

    An individual who teaches an AP course

    below may NOT proctor the exam for that

    course or for any other course listed in the

    same cell.

    Mathematics Calculus AB Calculus BC

    Statistics

    Music Theory Music Theory

    Physics Physics 1: Algebra-Based Physics 2: Algebra-Based

    Physics C: Electricity and Magnetism

    Physics C: Mechanics

    Psychology Psychology

    Spanish Spanish Language and Culture Spanish Literature and Culture

    There is no secure exam for Studio Art, so Studio Art teachers may proctor any AP

    exam. Studio Art teachers are encouraged to participate in the Studio Art digital

    submission process. 12

  • Exam Instructions Books

    AP Exam Instructions books with scripts for proctors to read aloud on exam day are sent in the exam shipments in the spring.

    Download individual subject-specific exam instruction scripts and guidelines for administering the recorded portion of exams at collegeboard.org/apcoordinator in the spring.

    13

    http://collegeboard.org/apcoordinator

  • Preadministration Session

    Save up to 30 minutes per exam session by requiring all AP students

    to complete the personal identification section of their answer sheets

    in a session you conduct before exam day.

    Choose the preadministration option when you order your exams: You will need to receive your answer sheets, AP Student Packs,

    and other materials early.

    Not all students need to complete preadministration materials at the same time.

    More information:

    Ordering deadlines and delivery dates are on page 18 of the 2017-18 AP Coordinators Manual.

    Go to collegeboard.org/apcoordinator to download a PowerPoint presentation you can use during preadministration sessions to ensure

    accurate bubbling (available in the spring).

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    http://collegeboard.org/apcoordinator

  • Completing Answer Sheets Answer sheets must be filled out with a No. 2 pencil, not a

    mechanical pencil or pen.

    Students personal information should remain consistent from year to year to avoid score reporting delays.

    Personal and demographic information only needs to be completed once, in the purple areas of the answer sheet, during a

    preadministration session or at the first exam.

    On exam day, students will sign a statement indicating that they have read and understand the security policies outlined in the Bulletin for

    AP Students and Parents.

    More information will be included the AP Preadministration Instructions booklet, available online at collegeboard.org/

    apcoordinator early in the spring and mailed to schools in exam

    shipments.

    15

    http://collegeboard.org/apcoordinatorhttp://collegeboard.org/apcoordinator

  • AP Student Packs

    These booklets arrive with exam shipments.

    They contain students unique AP number labels, college codes, and other important information, including details on accessing exam scores at apscore.org.

    Best Practices:

    Collect and store Student Packs between exam sessions.

    Remind students to hold on to their Student Packs or AP number cards after the exams, as they will need their AP number (or Student ID number) to access score reports and other services.

    More information is on page 53 and 54 of the 2017-18 AP Coordinators Manual.

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    http://apscore.org

  • What to Bring and What Not to Bring Students should bring: pencils, pens, one or two calculators (if

    approved), school code, watch, government-issued or school-issued

    photo ID, ruler or straightedge (for AP Physics Exams)

    Students must not bring: cell phones, smartphones, smartwatches, laptops, tablets, cameras or other photographic equipment, devices

    that can access the internet, or other electronic or communication

    devices.

    More information:

    Information on what students should and shouldnt bring, including the calculator policy, is in the AP Coordinators Manual.

    Download sample letters for students at

    collegeboard.org/apdownloads.

    17

    http://collegeboard.org/apdownloads

  • End of Other tutorial sections: Preparing for the Exams This presentation is

    also available at

    collegeboard.org/

    apcoordinatortutorial:

    The Basics Getting Started Ordering On Exam Day After the Exams Exams Requiring Special

    Preparation

    Whats New?

    Links and downloads

    18

    http://collegeboard.org/apcoordinatortutorial

    Preparing for the Exams Free Practice Exams for 16 Subjects Checking Your Exam Shipment Identify Proctors Proctor Requirements .and Resources. AP Subject Areas for Assigning Proctors. Exam Instructions Books Preadministration SessionMore information:

    Completing Answer SheetsAP Student Packs What to Bring and What Not to Bring More information: