pre-qualification of contractors for providing … · detail of the hpp is as under: sr. # name of...

PRE-QUALIFICATION OF CONTRACTORS FOR PROVIDING O&M SERVICES FOR 7.64 MW MARALA HYDRO POWER PLANT IN PUNJAB

PUNJAB POWER DEVELOPMENT COMPANY LIMITED 3rd FLOOR, MEGA TOWER, 63B MAIN BOULEVARD, GULBERG II LAHORE PAKISTAN

Jun, 2019

PQD-O&M of Marala HPP PPDCL

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TABLE OF CONTENTS

INTRODUCTION .................................................................................................................................... 5

Brief Description .................................................................................................................................. 5

Scope of Services (SOS) ....................................................................................................................... 6

Description of Services .................................................................................................................... 7

SECTION I: INSTRUCTIONS TO APPLICANTS ................................................................................. 9

1. Prospective Bidder ............................................................................................................................ 9

1.1. Participation Restrictions ....................................................................................................... 9

1.2. Pre-Qualification Evaluation Requirements ......................................................................... 9

1.3. Ineligibility of a Prospective Bidder ....................................................................................... 9

1.4. Prequalification Preparation Costs ...................................................................................... 10

2. Invitation for Pre-Qualification ....................................................................................................... 10

2.1. Requirements of prequalification documents ..................................................................... 12

2.2. Language ................................................................................................................................ 12

2.3. Schedule for Pre-qualification Process ................................................................................ 13

2.4. Amendment in Prequalification Documents ....................................................................... 13

3. Prequalification Application Submission ........................................................................................ 13

3.1. Format and Signing of the Prequalification Application ................................................... 13

3.2. Sealing and Marking of Prequalification Applications ...................................................... 13

3.3. Prequalification Application Due Date ................................................................................ 14

3.4. Late Prequalification Applications ...................................................................................... 14

3.5. Modifications/ Substitution/ Withdrawal of Prequalification Application ...................... 14

3.6. Contents of Prequalification Application ............................................................................ 15

3.7. Updating Prequalification Information ............................................................................... 15

4. Prequalification Opening and Evaluation ........................................................................................ 15

4.1. Opening of Application - Due Date ...................................................................................... 15

4.2. Evaluation of Prequalification Applications – Criteria ..................................................... 16

4.3. Evidence of Supporting Documents ..................................................................................... 16

4.4. Clarification Requests by Applicant .................................................................................... 16

4.5. Right to Reject or Accept any or All Applications ............................................................. 16

4.6. Confidentiality ....................................................................................................................... 16

4.7. Qualification and Notification .............................................................................................. 17


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5. Criteria for Evaluation ..................................................................................................................... 17

5.1 Eligibility ............................................................................................................................... 17

5.2 General Requirements .......................................................................................................... 18

5.3 Eligibility Criteria ................................................................................................................. 19

5.4 Relevant Experience and Past Performance ....................................................................... 19

5.5 Personnel Capabilities ........................................................................................................... 20

5.6 Equipment Capabilities ......................................................................................................... 22

5.7 Financial Position .................................................................................................................. 23

5.8 Management Capabilities .................................................................................................... 23

6. Joint Venture (JV) ........................................................................................................................... 25

7. Invitation to Bid............................................................................................................................... 26

8. Redressal of Grievances .................................................................................................................. 26

SECTION II: PRE-QUALIFICATION DATA SHEET ......................................................................... 27

SECTION III: APPLICATION AND DATA FORMS ....................................................................... 28

Letter of Application ............................................................................................................................... 29

Application Form A-1 General Information ............................................................................... 32

Application Form A-2 Annual Turnover Record ........................................................................ 33

Application Form A-3 Joint Venture Summary (Turnover) ...................................................... 34

Application Form A-4 General Experience Record .................................................................... 35

Application Form A-5 Details of Contracts of Similar Nature and Complexity....................... 36

Application Form A-6 Summary Sheet: Current Contract Commitments/Works in Hand ... 37

Application Form A-7 Personnel Capabilities ............................................................................. 38

Application Form A-8 Candidate Summary ................................................................................ 40

Application Form A-9 Equipment Capabilities ........................................................................... 41

Application Form A-10 Financial Capability .............................................................................. 42

Application Form A-11 Availability of Financial Resources ..................................................... 43

Application Form A-12 Available Financial Resources for subject contract ........................... 44

Application Form A-13 Litigation History .................................................................................. 45

Application Form A-14 Integrity Pact/ Disclosure Clause......................................................... 46

Appendix-1 Questionnaire/Evaluation Criteria for the Pre-qualification of O&M Contractors ........ 47


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DISCLAIMER

This Prequalification Document is provided to the recipient solely for use in preparing and

submitting applications for prequalification in connection with O&M contract for hiring the services

of O&M Contractor for 7.64 MW Marala Hydropower Plant. The Prequalification Document is

being issued by the PPDCL solely for use by prospective applicants in considering the Project.

Neither PPDCL, nor their employees make any representation (expressed or implied) or warranties

as to the accuracy or completeness of the information contained herein, or in other document made

available to a person in connection with the tender process for the Project and shall have no liability

for this Prequalification Document or for any other written or oral communication transmitted to the

recipient in the course of the recipient’s evaluation of the Project. Neither PPDCL, nor their

representatives will be liable to reimburse or compensate the recipient for any costs nor expenses

incurred by the recipient in evaluating or acting upon this Prequalification Document or otherwise

in connection with the Project as contemplated herein.

This Prequalification Document does not constitute a solicitation to participate in the Project.

PPDCL reserves its right, in its full discretion, to modify the Prequalification Document and/or the

Project at any time to the fullest extent permitted by law, and shall not be liable to reimburse or

compensate the recipient for any costs nor expenses incurred by the recipient in such an event.


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INTRODUCTION

Brief Description

Punjab Power Development Company Limited (PPDCL), a Government owned

company under the Energy Department, Government of the Punjab is registered with

Securities and Exchange Commission of Pakistan (SECP) under the Companies

Ordinance 1984 and is mandated to construct and operate power projects to overcome

power shortage in the country. Energy Department availed a loan from ADB under

Renewable Energy Development Sector Investment Program (REDSIP) for setting up

four (4) small hydropower projects on canal falls to tap the hydropower potential. One

of these model projects was completed and put into operation 2nd November 2018, the

detail of the HPP is as under:

Sr.#

Name of project Capacity MW

Generation License

Tariff by NEPRA

O&M Cost Approved by

NEPRA (Rs. Million per annum)

1 Marala HPP near Marala Barrage District Sialkot

7.64 Granted Approved 67.55

a) This plant is low head hydropower and employs double regulated four (4) horizontal

Kaplan pit type turbines mounted with a speed increaser. Each TG unit has a capacity

of 1.96MW.

b) As per covenant of the Loan Agreement with ADB, PPDCL will be responsible for the

operation and maintenance of Marala HPP.

c) PPDCL has decided to prequalify the contractors for providing O&M services for the

said plant under the provisions of Rule 16 of the PPRA Rules, 2014 (amended).

Ordinarily the duration of O&M shall be for a period of three (3) years.

d) Cost of O&M estimated by NEPRA is Pak. Rs. 67.55 million per annum.

Abbreviations and Definitions

Applicant A single company or a Joint Venture (JV) applying for prequalification as an Operation and Maintenance contractor.

Client Punjab Power Development Company Limited (PPDCL)

COD Commercial Operation Date EPC Engineering, Procurement & Construction GOP Government of Pakistan GoPb Government of the Punjab HSE Health Safety and Environment

ID Irrigation Department, Government of the Punjab.

ISO International Standards Organization Joint Venture:

Joint Venture (JV) (herein after called JV) means a Commercial enterprise undertaken jointly by two or more entities, which have reached/intended to reach a joint agreement to make a Joint Venture to submit a PQ proposal for the Project Works as a single Applicant.

O&M Operation and Maintenance


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PEC Pakistan Engineering Council PQ Pre-qualification QA/QC Quality Assurance/Quality Control SOS Scope of services Sub-contractor:

A person or persons, firm, partnership, corporation or combination thereof (not being an employee of contractor), to whom any part of the Project Works has been subcontracted by Contractor subject to approval of the Client.

Vendor: An entity engaged by the Contractor to supply equipment or services to the O&M contractor.

Pre-qualification of Contractor for Operation and Maintenance of 7.64 MW

Marala Hydropower plant.

a. The Client has decided to carry out pre-qualification of O&M contractors for providing

O&M services for 7.64 MW Marala Power Plant to shortlist competent contractor’s

firms prior to issuance of Invitation to Bids.

b. PEC, the statutory body entrusted to regulate engineering profession in Pakistan, has

prepared “Standard Procedure for Pre-qualification of Constructors”, to provide an

equitable and just basis for transparent bidding and award of contracts in line with the

international practices and relevant PEC Bye-laws, thus minimizing ambiguities and

likely contractual disputes.

c. Government of Pakistan has also notified vide their S.R.O.No.805(1)/2008 Islamabad

dated 11st July, 2008, that all Procuring Agencies, when engaged in procurement of

works/services, shall use the standard form of bidding documents prescribed by PEC.

d. The documents for the Pre-qualification of O&M contractors for providing O&M

services for Marala Hydropower Plant has accordingly been prepared on the basis of

above referred PEC Standard Procedure.

e. This Prequalification process is only to shortlist and pre-qualify O&M contractor

for providing O&M services for hydropower project on the basis of parameters outlined

in Rule 16 of PPRA Rules, 2014 (amended) as described in this PQ Document.

f. Detailed technical evaluation of applications shall be carried out on the basis of the PQ

documents issued by the Client.

Scope of Services (SOS)

The brief scope of services is given in the PQ documents hereunder; however details will be

provided in the tender document to be issued to the Pre-qualified bidders.

Objective and Purpose of Tendering

PPDCL requires regular generation of power from its 7.64 MW Marala HPP on

maximised/optimum energy outputs and as far as possible unhindered evacuation of power

supplies to National Grid/DISCO. The O&M contractor (The Bidder) will Operate, Maintain

& Repair these plants and will co-ordinate and establish liaison with concerned authorities of

PPDCL and concerned agencies of power purchaser or any other concerned department and

will act as required to achieve the following objectives:


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Streamlined and efficient Operation and Maintenance (O&M) of the power plants in every respect;

Minimizing plant down time and tripping etc. and maximizing/optimizing generation;

Operate the plants at specified parameters;

Quality power supply and timely revenue receipts;

Adherence to all relevant laws, rules and regulations, instructions and safety measures in accordance to the existing laws and utility practices & standards;

Adherence to standard approved maintenance schedules and operation procedures of various plant equipment/systems;

Maintenance and repair of the power plants to keep the same in excellent working condition at all times.

Operate the canal at specified parameters and Maintenance of canal regime to ensure safety of the canal in accordance with guidelines of Irrigation Department, Government of the Punjab.

The O&M contractor is to ensure that these requirements are timely met and regular

operation and speedy maintenance is carried out round the clock. The water availability in

the canals is as per required releases made by Irrigation Department Government of the

Punjab (ID). The energy generation at the plants is to be maximized by minimizing plant

down time, operating at optimum output and efficiency of generating unit corresponding to

available discharge to ensure ‘optimal utilization of water resources’ released by ID. The

O&M contractor is also to ensure timely PLANT repairs and scheduled preventive

maintenance. The longer life of the plant and machinery and civil structures will be also be

ensured through maintenance and/or by implementing the instructions of PPDCL for such

maintenances. The optimal utilization of water resources for power generation and thorough

maintenance of the plants are the essence of the agreement for O&M of the plants.

Description of Services

The contractor, under the conditions specified, will act on behalf of the Punjab Power

Development Company Limited, to achieve the objectives as specified above to co-ordinate,

liaison, maintain and operate the 7.64 MW Marala Hydropower Plants on “UCC Canal”.

The contractor shall be responsible for de-silting & its disposal & disposal of trash from the

plant site to a suitable place decided by PPDCL near to the plants for the period of

contracted years to supply electricity to National Grid/DISCO and observe the

environmental, social, safety, labour laws and other regulations in force, obtain all necessary

authorizations and adhere to laws of the Government of the Punjab and Government of

Pakistan. In addition the O&M contractor will also be governed by Energy Purchase

Agreement (EPA) to be signed with the concerned DISCO/CPPA (G) and to discharge all

obligations laid down in the EPA including monthly billings and coordination including

codes prescribed for dispersal of power into National Grid. O&M contractor will liaise with

the power purchaser and all other concerned authorities. Till the signing of EPA, side

agreement signed with GEPCO will be adhered to by the O&M Contractor.

The Contractor is to carry out round the clock plant operations and maintenance for supply

of electricity to National Grid (NTDC)/DISCO, record and report all plant operations, Plant

data and Maintain & submit data on daily, weekly, monthly, quarterly & annual basis to


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PPDCL, observe and maintain and perform operation as per O&M manual prepared by EPC

contractor for power generation, discharge regulation and maintain water levels upstream

and downstream of the plant as per specified parameters. The Contractor is required to be

well-versed with O&M of digital electro hydraulic governors with P.I.D control as well as

computerized control (SCADA) and monitoring for the plant. The complete plant data shall

be handed over by the contractor to PPDCL on approved formats in soft copy in addition to

the hard copies. The contractor will be required to safeguard the hydraulic regime of the

canal at all times. The O&M Contractor will ensure coordination and liaison with all

concerned authorities on behalf of PPDCL, take all safety measures and safe custody of the

plant and equipment within the laws of the Provincial and Federal Government. PPDCL will

extend facilitation for coordination with all concerned authorities.


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SECTION I: INSTRUCTIONS TO APPLICANTS

1. Prospective Bidder

1.1. Participation Restrictions

(i) No Prospective Bidder may prequalify if it owns more than five percent (5%) of the

share (directly or indirectly, in terms of voting rights and/or rights to dividends) of

another Prospective Bidder or is a member of another bidding company / firm.

(ii) No Prospective Bidder may prequalify if it has any representative on the Board of

Directors of another Prospective Bidder.

(iii) No Prospective Bidder may prequalify if any of PPDCL’s advisors/employees or

external consultants hold any shares or has any representatives in the Board of

Directors of the Prospective Bidder or is a member of another bidding company /

firm.

(iv) Only firms and JVs that have been prequalified under this procedure shall be invited

to bid. A qualified firm or a member of a qualified JV may participate only in one

bid for the contract. If a firm submits more than one bid, singly or as a JV, all bids

including that bidder will be rejected. This rule will not apply in respect of bids

which include specialist sub-contractors who are used by more than one bidder.

1.2. Pre-Qualification Evaluation Requirements

The criteria for evaluation of prequalification are based on the company / firm experience,

management capability and financial capability. Details of the selection criteria for each

category are detailed in Section 5.

1.3. Ineligibility of a Prospective Bidder

(i) If the Prospective Bidder has been barred / blacklisted from participating in any

project by any federal, provincial or local government or any government

instrumentality in Pakistan, whereas the bar subsists as on the request for

Prequalification application advertisement publication date in newspaper, such

entity shall not be eligible to participate in pre-qualification and contract process,

either individually or as a member of another bidding company. Any concealment at

any later stage would automatically lead to cancellation of pre-qualification and

O&M contract with appropriate ancillary damages as determined by PPDCL.

(ii) A Prospective Bidder in the 5 (five) years preceding the Prequalification

Application advertisement date in newspaper should not have:

a) Failed to perform any contract, as evidenced by an arbitral or judicial

authority or a judicial pronouncement or arbitration award against the

Prospective Bidder as the case may be; or

b) has been expelled from any project or contract by any public entity or

authority; or


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c) had any contract terminated by any government or government

instrumentality for breach by such Prospective Bidder.

d) should not have defaulted on any account on any previous or current contract

with PPDCL

Such entity shall not be eligible to participate in pre-qualification and contract

process, either individually or as a member of another bidding company. Any

concealment at any later stage would automatically lead to cancellation of pre-

qualification and O&M contract with appropriate ancillary damages as determined

by PPDCL.

(iii) Any concealment or later discovery of any default, concealment or

misrepresentation by any means at any later stage would automatically lead to

cancellation of pre-qualification and O&M Contract with appropriate ancillary

damages as determined by PPDCL.

1.4. Prequalification Preparation Costs

The Prospective Bidder shall bear all costs associated with the preparation and submission

of this Prequalification Application, including, without limitation, all costs and expenses

related to the Prospective Bidder’s preparation of responses to questions or requests for

clarification.

2. Invitation for Pre-Qualification

Dated Lahore the: 19/06/2019

(i) Energy Department, Government of the Punjab has developed 7.64 MW Marala

Hydropower Plant on Upper Chenab Canal (RD 002+850) near Marala Barrage in

District Sialkot, with the financial assistance of Asian Development Bank under

Renewable Energy Development Sector Investment Program (REDSIP). The plant

was put into operation on 5th November, 2018 by employing the services of O&M

Contractor selected through open competitive bidding for a contract term of One (1)

year that is due for expiry on 4th November, 2019. Punjab Power Development

Company Limited (PPDCL), a corporate entity under Energy Department,

Government of the Punjab is mandated to operate and maintain hydropower plants

as per loan covenants.

(ii) To achieve the aforesaid objective, PPDCL intends to prequalify eligible

contractors for providing O&M services comprising of;

“Operation and Maintenance of 7.64 MW Marala HPP as per Operation and

Maintenance Manual prepared by the EPC contractors/manufacturer of the plant

ensuring optimum utilization of available water resources in line with guidelines of

the NEPRA, power purchaser or any other relevant entity besides compliance with

the relevant rules and regulations, instructions and safety measures in accordance to

the existing laws and utility practices & standards etc.”.


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(iii) PPDCL therefore invites eligible local and international firms or joint ventures (JV)

to submit their applications on prescribed format for prequalification for providing

the above O&M services for 7.64 MW Marala Hydropower Plant.

(iv) Pre-qualification is open to O&M contractors/ Joint Ventures of contractors who

are registered with PEC in appropriate Category. Foreign Applicants or Pakistani

firm in JV with foreign firms shall also adhere to relevant PEC laws/bye-

laws/Registration Policy.

(v) Qualification criteria and minimum requirements for pre-qualification have been

specified in Pre-qualification Documents (PQD) as per Punjab Procurement Rules,

2014 (amended). The interested bidders may obtain signed copy of PQD (in English

language) on a written request from the office at below mentioned address at the

cost of Rs.1000/- (Non-refundable) during the office working hours from the date of

publication of this advertisement up to one day before the closing day. Cost of PQD

may be made in the shape of Pay Order/Bank Draft in favor of the Chief Executive

Officer, Punjab Power Development Company Limited.

(vi) Copy of un-signed PQD is also available on the websites of PPDCL

(www.ppdcl.com.pk) and PPRA (www.ppra.punjab.gov.pk ). The EOIs of those

bidders shall only be acceptable who shall purchase PQD from the Procuring

Agency.

(vii) Applications for Pre-qualification must be delivered in sealed envelopes by hand or

through registered mail, in office of the Chief Executive Officer, Punjab Power

Development Company Limited, 3rd Floor, Mega Tower, 63B Main Boulevard,

Gulberg II Lahore, Pakistan, on or before 23/07/2019 at 11:00 Hours and will be

opened at 11:30 on the same day and be clearly marked “Application for Pre-

qualification of O&M Contractors for 7.64 MW Marala Hydropower Plant”.

(viii) Applications shall be evaluated as per Evaluation Criteria given in PQD. Applicants

will be informed, in due course of time about the result of the evaluation of

applications. Only the firms/Contractors prequalified under this process will be

invited to bid.

(ix) The applications of those firms including their subsidiaries & sub-contractor who

are black listed by any Government Department or by any of International Donor

Agency like IFC, World Bank, JICA, and ADB etc. shall be rejected without

detailed evaluation.

(x) PPDCL will not reimburse any cost or expenses incurred in connection with

preparation or delivery of the application for prequalification or visits to any office

or site.

(xi) Interested applicants may obtain further information/clarification during office

hours, from the office or by sending email to [email protected]

NOTE: Any disinformation/misinformation shall be liable for disqualification of the firm.

Chief Executive Officer, Punjab Power Development Company Limited (PPDCL)

3rd Floor, Mega Tower, 63B Main Boulevard, Gulberg II, Lahore - Pakistan Phone: 042-99332153-56 Fax: 042-99332157


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Email: [email protected]

2.1. Requirements of prequalification documents

(i) The Prequalification Applications to be submitted by the Prospective Bidder shall

comprise all the required documents according to the format provided in Section 3.

All information provided by the Prospective Bidder through the documents

mentioned in Section 3 shall be legally binding on the bidder and should the need

arise, may be used as evidence in any court of law, which has jurisdiction. Further

PPDCL reserves the right without further recourse to verify at its own cost the

accuracy of any information provided herein.

(ii) All the applicants please note that as per PPRA Rules and Regulations, all the

documents/statements submitted by a Firm/Company for its pre-qualification are

under Oath. Any document/statement provided if proved false, misstated, concocted,

or incorrect at any time during or after Pre-qualification will result into permanent

disqualification and black listing of the firm/Company/Partners with their names

displayed on PPRA website.

(iii) The Prequalification Applications must not contain any fee or fee schedules or any

other reference to rates for undertaking the project. All the Prequalification

Applications containing such fee or rate related information will be rejected.

(iv) Applicants must submit the following information:

a) Applicant’s company name, legal form of the company, year of incorporation

(provide copy of incorporation), location of office, contact information, list of

board of directors/partners.

b) Whether Applicant is a member of corporate group/ organization (provide

information of core business areas/main business/100% subsidiary/partly

owned subsidiary);

c) Structure of the company and organization chart including list of employees for

last three (3) years;

d) In case of foreign Applicants having an operating office in Pakistan, provide

proof of registration of such operating office with SECP;

e) Applicant’s tax information as applicable;

f) Applicant’s turnover for the last three years;

g) Details of total equity capital of the Applicant for the last three years;

h) Applicant’s last three years Audited Financial statement along with Notes;

i) List of O&M services completed and/or in hand for hydropower projects

j) List of current projects/workload & nature of the Project.

2.2. Language

The Prequalification Application and all related correspondence and documents should be

written in English. Supporting documents and printed literature furnished by Bidder with the

Prequalification Application may be in any other language provided that they are

accompanied by appropriate translations of the submitted documents in English and being


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duly certified. Supporting materials, which are not translated into English, will not be

considered for prequalification purpose.

2.3. Schedule for Pre-qualification Process

The schedule of Prequalification process is as follows:

Activity Target Date

Invitation for Prequalification 19th June, 2019

Clarification Requests Submission Deadline 10 days before the closing date

Communication of Response to Queries of Prospective Bidders 7 days before the closing date

Prequalification document issue Dead line 1 day before the closing date Prequalification Applications Submission Deadline 23rd July, 2019, 11:00 a.m. PST

Document opening Date 23rd July, 2019, 11:30 a.m. PST

2.4. Amendment in Prequalification Documents

At any time prior to the dead line for submission of applications the Employer may amend

the Pre-qualification Documents on its own initiative or as a consequence of any

clarification of the applicant’s query by issuing addenda and shall be communicated in

writing to all perspective applicants who have obtained the Pre-qualification Document

from the Employer. Any addendum issued shall be part of the Prequalification Documents.

3. Prequalification Application Submission

3.1. Format and Signing of the Prequalification Application

(i) Each Prospective Bidder shall prepare and submit Prequalification Application/forms

typed or written in indelible ink. The person or persons duly authorized to bind the

Prospective Bidder shall sign the Prequalification Application by signing all pages of

original application form, copies of all supporting documents (where applicable), all

annexure / forms and any other supporting documents bearing company official

seal/stamp. Each page shall be sequentially numbered also.

(ii) The relevant Prequalification Application shall contain no alterations, omissions or

additions, unless such corrections are not significant and are signed by the person or

persons required to sign the Prequalification Application.

3.2. Sealing and Marking of Prequalification Applications

Sealed application should be submitted to PPDCL enclosed in a DOUBLE ENVELOPE

with the OUTER ENVELOPE bearing the words:

"APPLICATION FOR PREQUALIFICATION FOR PROVIDING O&M SERVICES

FOR 7.64 MARALA HYDROPOWER PLANT”

DO NOT OPEN BEFORE 23rd July, 2019 11:30 A.M. PST


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The Prequalification Application on prescribed format of PQD must be deposited at the

following office:

Punjab Power Development Company Limited (PPDCL)

3rd Floor, Mega Tower, 63B Main Boulevard, Gulberg II, Lahore - Pakistan

Phone: 042-99332153-56 Fax: 042-99332157

The inner envelope shall each indicate the name and address of the Prospective Bidder

to enable the relevant Prequalification Application to be returned unopened if it is declared

"late". If the outer envelope is not sealed and marked as required in this Section, PPDCL

will assume no responsibility for any Prequalification Application’s misplacement or

premature opening. If the outer envelope discloses the Prospective Bidder's identity, PPDCL

will not guarantee the anonymity of the submission, but this disclosure will not constitute

grounds for rejection.

3.3. Prequalification Application Due Date

(i) Prequalification applications should be submitted before 11:00 Pakistan Standard

Time (PST) on the Prequalification application Due Date mentioned in the Schedule

of Prequalification Process, at the address provided above in the manner and form as

detailed in this Prequalification. Applications for pre-qualification [one (1) original,

two (2) hard copies and two (2) soft copies] must be delivered in sealed envelopes in

person or through registered mail. The applications submitted by telex or e-mail will

not be considered for evaluation and short listing.

(ii) The Employer may, at its discretion at any time prior to opening of Prequalification

Applications in response to this Prequalification, extend the deadline for the

submission of Applications by amending the Prequalification Documents by issuing

addenda, in which case all rights and obligations of the Employer and the Applicants

subject to the previous deadline shall thereafter be subject to the deadline as

extended.

3.4. Late Prequalification Applications

Prequalification Applications received after the Due Date and time shall not be considered.

3.5. Modifications/ Substitution/ Withdrawal of Prequalification

Application

(i) The Bidder may modify, substitute or withdraw its Prequalification Application after

submission, provided that written notice of the modification, substitution or

withdrawal is received by PPDCL no later than the closing date as mentioned in the

Schedule of Pre-qualification Process.

(ii) The notice for modification, substitution or withdrawal of any tender shall be

prepared, sealed, marked and delivered in accordance with the outer and inner

envelopes additionally marked “MODIFICATION”, “SUBSTITUTION” or

“WITHDRAWAL”, as appropriate.


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3.6. Contents of Prequalification Application

The Compliance Documents referred to in Table below, duly completed,

accompanied with supporting documentary evidence shall be submitted by Applicant

as part of the application to ascertain the completeness for detailed evaluation. Any

of the documents as mentioned herein under, if found not annexed with the

application will render the application non-responsive and will not be considered for

detailed evaluation.

Sr. No. Description Annexure 1. Letter of Application 2. General Information Form A-1 3. Financial Turnover Record Form A-2 4. Joint Venture Summary Form A-3 5. General Experience Record Form A-4 6. Details of Contracts of Similar Nature and Complexity Form A-5 7. Summary Sheet: Current Contract Commitments Form A-6 8. Personnel Capabilities Form A-7 9. Candidate Summary Form A-8 10. Equipment Capabilities Form A-9 11. Financial Capability Form A-10 12. Availability of Financial Resources Form A-11 13. Available Financial Resources for subject contract Form A-12 14. Litigation History Form A-13 15. Integrity Pact Form A-14 16. Questionnaire/Evaluation Criteria for the Pre-qualification of O&M

Contractors Annex A

17. Registration with SECP or Registrar of firm - 18. Registration with Professional Body ie. PEC - 19. National Tax Number - 20. Audited Statement of Account for last 3 years - 21. Forming of JV/Consortium Document (MOU or Agreement) - 22. Power of Attorney (In case of Consortium/JV) - 23. CV’s of personnel with copies of CNIC & photograph - 24. Affidavit that firm is not blacklisted -

3.7. Updating Prequalification Information

Bidders shall be required to update the financial, personnel and equipment information used for prequalification at the time of submitting their bids, to confirm their continued compliance with the qualification criteria and verification of the information provided at the time of prequalification. A bid shall be rejected if the Applicant’s qualification thresholds are no longer met at the time of bidding.

4. Prequalification Opening and Evaluation

4.1. Opening of Application - Due Date

PPDCL will open the Applications on the Application opening Due Date mentioned in the

Schedule of Pre-qualification Process, for the purpose of evaluation. The Employer shall


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prepare a record of the opening of Applications that shall include, as a minimum, the name

of the Applicant

4.2. Evaluation of Prequalification Applications – Criteria

PPDCL will subsequently examine and evaluate Prequalification Applications in

Accordance with the criteria set out in Clause 5. The “Competent Authority” for final

decisions in any aspect of the entire process is Chief Executive Officer (PPDCL) by

designation.

4.3. Evidence of Supporting Documents

PPDCL reserves the right to call for supporting documentation/clarification to verify the

data provided by Bidder, at any time during the pre-qualification process. The Bidder in

such cases will need to provide the requested clarification / documents promptly and within

seven (7) days of communication. In case the bidder fails to provide the requested

documents, such part(s) / portion(s) / document(s) will not be considered for evaluation

marking and zero marks will be awarded if the clarification is of mandatory nature, as

determined by PPDCL the Bid is liable to be disqualified.

4.4. Clarification Requests by Applicant

Prospective applicants at least ten (10) days prior to submission of application may request

in writing for clarification of plant’s requirements, the criteria for qualification or any other

aspects of the Pre-qualification Document. The Employer will respond in writing to any

request for clarification provided that such request is received no later than ten (10) days

prior to the deadline for submission of Applications. The Employer shall forward copies of

its response to all Applicants who have acquired the Prequalification Documents directly

from the Employer including a description of the inquiry but without identifying its source.

4.5. Right to Reject or Accept any or All Applications

Notwithstanding anything contained in this Prequalification document, PPDCL reserves the

right to accept or reject any Prequalification Application and to annul the pre-qualification

process and reject all Prequalification Applications / proposals, at any time even after

prequalification without any liability or any obligation for such acceptance, rejection or

annulment as per PPRA Rules, 2014 (amended).

4.6. Confidentiality

(i) Information relating to the examination, clarification, evaluation, and

recommendation for the pre-qualified Bidders shall not be disclosed to any person

not officially concerned with the process (except for verification or any other legal

requirement). PPDCL will treat all information submitted as part of Prequalification

Application in confidence and will require all those who have access to such material

to treat the same in confidence. PPDCL will not divulge any such information unless

it is ordered to do so by any authority that has the power under law to require

information disclosure or unless deemed pertinent by PPDCL.


17

(ii) Notwithstanding above PPDCL reserves the right to seek verification of experience,

personnel, capacity, equipment and financial/legal standing of applicant from any

organization/department/agency/authority/company/firm etc.

4.7. Qualification and Notification

After the evaluation of Prequalification Applications, PPDCL will announce a list of

prequalified Bidders who meet the Qualification Criteria. At the same time, PPDCL will

notify the failing bidders regarding their Prequalification.

5. Criteria for Evaluation

The company shall be pre-qualified on the basis of the following criteria. Further

explanation of the evaluation criteria is stated in the subsequent sections.

5.1 Eligibility

Following essential information shall be required from the applicants for ascertaining their

eligibility:

(i) All Firms from any country of the world having diplomatic relations with Islamic Republic of Pakistan except Israel and country on which trade embargo has been imposed by the Government of Pakistan are eligible to submit the application.

(ii) Blacklisted firm by the Client/ PEC/ PPRA and Islamic Republic of Pakistan are

not eligible to submit the application.

(iii) The applications of those firms including their subsidiaries & sub-contractor who

are black listed by any government department or by any of the International

Donor Agency like World Bank, JICA, and ADB etc. shall be rejected without

detailed evaluation. The applicant is required to submit an undertaking on judicial

paper that he or any of his associates/sub-contractors is not in the list of black

listed firms of the above mentioned departments or financing institutions.

(iv) Applicants applying for the pre-qualification must be national of a country having

bilateral trade relations with the Islamic Republic of Pakistan. However, the Client

may also prohibit the participation of the Applicants from some nationalities in

accordance with the policy of the Federal Government of Pakistan.

(v) Applicants must have complete knowledge about the climatic and working

conditions and the local Applicable Laws in Pakistan to undertake operation

and maintenance of hydropower projects. A local/foreign company Applicant is

entitled to apply for pre-qualification in accordance with the provisions of relevant

PEC bye-laws.

(vi) Pre-Qualification is open to all Local / Foreign / Joint Ventures / Associations

subject to the compliance with PEC laws/bye-laws/ Registration Policy.

(vii) Applicants must carefully examine the qualification requirements detailed in this

PQ Documents and fully respond to the information required therein. Applicant

shall confirm in writing through official letter that complete scope of services


18

detailed herein shall be performed for Operation and Maintenance of 7.64 MW

Marala Hydropower Plant.

(viii) Employer considers a conflict of interest to be a situation in which a party has

interests that could improperly influence party’s performance of official

duties or responsibilities, contractual obligations, or compliance with applicable

laws and regulations. The Employer will take appropriate actions to manage such

conflicts of interest which may include rejecting a proposal for award if it

determines that a conflict of interest has flawed the integrity of any procurement

process. At the time of bidding, Applicants (including all members of a JV) may

be considered to be in a conflict of interest with one or more parties if they,

including but not limited to, participated/associated, or have been associated in the

past, with the consultant or any other entity that has prepared the design,

specifications, and other prequalification and bidding documents for the project, or

was proposed as Engineer for the contract, over the last five years that are the

subject of this prequalification. The Applicant should provide an undertaking

having no conflict of interest on judicial paper.

5.2 General Requirements

(i) Pre-qualification will be based on the qualification requirements/evaluation

criteria given in Para 5.2, and in succeeding Para’s up to 5.8. Applicant’s

submission should be responsive to qualification/evaluation criteria mentioned

herein above in Forms A1 to A14, Letter of Application and Appendix-1 of this

PQ document. The Client reserves the right to waive minor deviations, if the same

don’t materially affect the capability of an Applicant to perform the contract and

does not change the scope of services.

(ii) Sub-contractor’s experience and resources shall not be taken into account in

determining the Applicant’s compliance with the qualifying criteria. However,

Joint Venture experience & resources shall be considered. Consortium or

Association of firms will be considered for similar treatment as in case of a Joint

Venture.

(iii) The following evaluation criteria and assigned weightages for the main categories

shall be used for the pre-qualification:

Sr. No. Category Weightage/ Marks

1. Eligibility Requirements Knock out Criteria

2. Relevant Experience & Past Performance 30

3. Personnel Capabilities 30

4. Equipment and Plant Capabilities 10

5. Financial Soundness 20

6. Managerial Capabilities 10


19

NOTE: The Applicant must secure at least 50% score in each of the above categories and minimum of 65% overall marks to qualify or prequalification. The detailed qualification requirements/evaluation criteria for each of the above mentioned categories shall be as follows:

5.3 Eligibility Criteria

The PQ applications, after receipt, shall first be reviewed with reference to the

eligibility criteria as specified in the table below. Only the applications responsive to

criteria shall be considered for further evaluation.

Sr. No. Description Status

(No/Yes)

i) Is the Applicant a national of a country

maintaining bilateral relations with the

Islamic Republic of Pakistan?

No

Yes

Not further considered

PQ proceeds knock out criterion

ii) Is the foreign Applicant fully aware of

Applicable Laws of Pakistan for

undertaking O&M of small

hydropower projects?

No

Yes



iii) Proof of valid registration with PEC in

appropriate category for both local and

foreign firms.

No

Yes



iv) Applicant to confirm in writing

through official letter that complete

scope of O & M services shall be

performed by him.

No

Yes



v) An undertaking regarding Non

blacklisting.

No

Yes



vi) An undertaking regarding No Conflict

of Interest.

No

Yes



5.4 Relevant Experience and Past Performance

(i) Credit Marks shall be awarded under this category using the following criteria:

Sr. No. Description Maximum Points


20

1. Number of similar nature O&M services on hydropower plants during last ten (10) years.

30

Sub-total: 30

(ii) Detailed Evaluation Criteria Please provide following information: a) Applicant’s experience and reference of successfully carried out O&M

of at least one Hydropower Plant of similar size or above/ completed/in hand during the last 10 years. A maximum of three (3) projects shall be considered. Experience should be established on the basis of supporting certificate from the Employer’s/Owner of the hydropower plants where the contractor performed as O&M contractor as well as a copy of O&M Contract.

Credit Marks shall be awarded under this category using the following criteria:

Sr.

No. Description

Marks

Assigned Explanation for Marks Obtained

1) Specific Experience:

O&M services on

Hydropower Plants during

last ten (10) years. One

project must be of same or

higher size.

No Marks are awarded for

experience of O&M services

less than one year.

30 Full Marks are given in case of three (3) O&M services on Hydropower plants or more.

For less than three (3) O&M services on hydropower plant, use the following weightage.

30 x (A/3)

A = No of O&M services for

hydropower plant of similar

nature in last ten (10) years.

Total Marks Allocated 30

5.5 Personnel Capabilities

(i) Credit Marks shall be awarded under this category using the following

criteria:

Sr. No.

Description Maximum Points

1. Graduate Engineers Registered with PEC:

a) Number of Engineers (minimum 5)

b) Experience of Engineers in number of years

10

10

2. Finance & Account Personnel:

a) Manager Finance & Account

b) Experience of personnel in number of years

1

1


21

3. Number of Diploma Engineers in Employment of the Firm:

a) Number of Associate Engineers

b) Experience of Engineers in number of Years.

5

3

Sub-total: 30

(ii) Detailed Evaluation Criteria Following factors are used for evaluation:

Sr.

No. Description

Marks


1) B.Sc. Engineers registered

with Pakistan Engineering

Council (PEC). Following

disciplines are mandatory:

i. Operation Engineer (Mech. or Elect Engineer)

ii. Mechanical Maintenance Engineer (Hydro Turbine)

iii. Electrical Maintenance Engineer (Generator & substations)

iv. Electrical/Electronic Engineer (Instrument & Control System)

v. Mechanical Engineer (Balance of HPP)

20

Strength of Engineers (10 Marks)

10 Marks will be given if the total number. of Engineers registered with PEC are 5 nos. or above.

For less than 5 number of B.Sc Engineers registered with PEC marks will be given as per following formulas:

= (A/5) * 10

A = No. of Engineers

Relevant O&M Experience (10-Marks) :

10 Marks will be given if the individual experience of at least 5 no. of B.Sc. Engineers is equal to 5 years or above.

For less than 5 no of B.Sc. Engineers having individual experience of 5 years, marks will be given as per following formulas:

= (A/5) * 10

A = No. of Engineers having individual

experience of 5 years or above.

2) Diploma of Associate

Engineers (DAE)

Following disciplines are

mandatory:

i. Associate Engg Mechanical (Hydro-turbine)

ii. Associate Engg Mechanical (Balance of Plant)

iii. Associate Engg Elect (Generator & substations)

iv. Associate Engg. Elect (Instrument & Control)

v. Associate Engg. (Civil)

8

Strength of Associate Engineers (5

Marks)

5 Marks will be given if the total no. of Associate Engineers (DAE) are 5 nos. or above.

For less than 5 no of Associate Engineers marks will be given as per following formulas:

= (A/5) * 5

A = No. of Associate Engineers holding 3

years diploma from recognized institute.

Experience (3-Marks) :

3 Marks will be given if the individual experience of at least 5 no. of Associates Engineers (DAE) is equal to 5 years or


22

Sr.

No. Description

Marks


above. For less than 5 no of Associates Engineers

(DAE) having individual experience of 5 years, marks will be given as per following formulas:

= (A/5) * 3

A = No. of Associate Engineers holding 3

years diploma from recognized institute

having individual experience of 5 years

or above.

3) Finance and Account 2 Manager Finance & Account

Must hold at least bachelor degree in commerce

or higher qualification from recognized

University with at least 5 years relevant

experience in power sector. One mark each for

qualification and experience will be given.


5.6 Equipment Capabilities

Credit Marks shall be granted on the basis of the following criteria for various kinds of equipment relevant for O&M of the small hydropower Project:

Critical equipment required for the Project shall be specified by the User/Employer. High value equipment should be an option to purchase, lease or hire.

Sr.

No. Description

Marks

Assigned

Explanation for

Marks Obtained

1. Fork Lifter 5 Ton Capacity. 1

2. Chain Pulley Blocks 1

3. Extendable aluminium ladder 0.5

4. Standard Tool Kit (Mechanical) 1.0

5. Standard Tool Kit (Electrical) 0.5

6. Electrical Testing Equipment:

i. Meggar 5KV

ii. Meggar 500-1000V

iii. Clamp tester 0-600 V, 0-1000 A

iv. Earth Tester

v. Oil testing kit

vi. 11KV earthing sticks with leads

vii. Stabilized power supply suitable

for testing cards of various PCBs

viii. Oscilloscope double beam

5


23

ix. Phase sequence meter

x. Vibrometer

7. Safety Equipment 1


5.7 Financial Position

(i) Credit Marks shall be awarded on the basis of the following criteria:

Sr. No. Description Maximum

Marks

1. Equity Capital 8

2. Average Financial Turnover for last three (3)

years

8

3 Spare capital 4

Sub-total: 20

(ii) Detailed Evaluation Criteria

For Financial Status assessment, the Applicants are required to submit Audited financial statements for the last three years supported by any other document establishing the financial credibility of the contractor.

The following table will be applicable for assessment of the financial soundness of the Applicant.

Sr. No.

Description Marks

Assigned Criteria for Marks Obtained

1. Equity Capital (Average of last three years)

8 Less than Rs 50 millions : 0pts Above Rs. 50 million but less than Rs.100 millions: 6pts Above Rs. 100 millions:8 pts

2. Financial Turn over 8 Average annual turnover less than Rs.100 million:0 pts

Average annual turnover more than Rs.100 million but less than Rs. 200 million :6 pts

Average annual turnover above Rs.200 million:8 pts

3 Available Financial

resources net of Current

Contract Commitments as

given in Form A-12

4 Less than Rs 5 million : 0 pts Above Rs. 5 million but less than Rs.10 million: 2 pts

Rs 10 million and more : 4 pts


5.8 Management Capabilities

(i) Applicant will provide the following information


24

Sr. No. Description Maximum

Marks

1. Management Capability, Plan and Procedures 5

2. Procurement Capabilities 5

Sub-total: 10

(ii) Detailed Evaluation Criteria

a) Please provide following information under O&M Strategy Plan and Procedures:

I. Applicant’s O&M management & control strategy for handling of Small Hydropower Project of similar nature;

II. Applicant’s Project QA/QC and HSE policies, procedures and strategy (submit copies of certifications ISO9001, ISO14001 and OHSAS 18001 or their equivalent as applicable);

III. Applicant’s proposed organization charts including interfaces for sub-contracted/JV partner/partial scope in line with proposed management strategy;

IV. Applicant’s risk management strategy

Credit Marks shall be awarded under this category using the following criteria:

Sr. No.

Description Maximum Points

1. Applicant’s O&M management & control strategy for handling of Small Hydropower Project of similar nature;

2

2. Applicant’s Project QA/QC and HSE policies, procedures and strategy ( Also submit copies of certifications ISO9001, ISO14001 and OHSAS 18001 or their equivalent as applicable;

1

3. Applicant’s proposed organization charts including interfaces for sub-contracted partial scope in line with proposed management strategy;

1

4. Applicant's risk management strategy. 1

Sub-Total:

5

b) Please provide following information under procedures for O&M, hiring of HR for O&M and ancillary services including sample deliverables. I. Applicant’s methodology and procedures ensuring prompt and timely

availability of human resources for O&M of the HPP;

II. Applicant's project specific information and procedures for O&M of HPP

III. Applicant's proposed procurement organization and resources

IV. Applicant’s subcontracting strategy for plant and personnel’s security;

V. Sample list of deliverables applicable to O&M services for hydropower plants;


25

Credit Marks shall be awarded under this category using the following criteria

Sr. No. Description Maximum Points

1. Applicant’s methodology and procedures ensuring prompt and timely availability of human resources for O&M of the HPPs

1

2. Applicant's project specific information and procedures for O&M of HPP

1

3. Applicant's proposed procurement organization and resources

1

4. Applicant’s subcontracting strategy for plant and personnel’s security;

1

5. Sample list of deliverables applicable to similar O&M services for hydropower plants;

1

Sub Total 5

6. Joint Venture (JV)

Joint Venture shall have a maximum of three (3) partners and must comply with the following requirements:-

a) Following are minimum qualification requirements:- i) The lead partner shall meet not less than 50% of all qualifying criteria given

in Para’s 5.7 heretofore. ii) Each of the partners shall meet not less than 25% percent of all the

qualifying criteria given in Para’s 5.7 heretofore. iii) The JV must collectively satisfy the qualifying / evaluation criteria for

which purpose the relevant figures for each of the partners shall be added together to arrive at the JV’s total capacity.

iv) In case an applicant claims the experience of a joint venture partner/lead (foreign/local), at least two (2) engineers out of the list of key personnel shall be employees of the joint venture partner/lead.

b) Any change in a prequalified JV after prequalification, shall be subject to the written approval of the Employer prior to the deadline for submission of bids. Such approval may be denied if:- i) Partner(s) withdraw from a JV and remaining partners do not meet the

qualifying requirements; ii) The new partners to a JV are not qualified individually or as another JV; or iii) In the opinion of the Employer, a substantial reduction in competition would

result. c) Application shall be signed by a legally authorized person of JV appointed

through a power of attorney executed by all members in the JV so as to legally bind all partners, jointly and severally, and any bid shall be submitted with a


26

copy of the JV agreement providing the joint and several liability with respect to the contract.

d) The prequalification of a JV does not necessarily prequalify any of its partners individually or as a partner in any other JV or association. In case of dissolution of a JV, each one of the constituent firms may prequalify if they meet all the prequalification requirements and any partner of JV has requested/shall request for the same and then his prequalification shall be subject to the written approval of the Employer.

7. Invitation to Bid

(i) The Employer reserves the right to:-

a) Amend the scope and value of any contract(s) to be bid, in which event the bidder(s) will only bid among those prequalified bidders who meet the requirements of the contract(s) as amended. However the Employer has to review the disqualified bids who originally do not meet the specified criteria for Pre-qualification.

b) Cancel the prequalification process and reject any or all applications under the provisions of PPRA Rules, 2014 (amended).

(ii) Applicants will be informed in writing of the result of their applications by fax or mail besides uploading on website of the PPDCL www.ppdcl.com.pk and may be debriefed if solicited.

8. Redressal of Grievances

Client in accordance with Punjab Public Regulating Authority (PPRA) Rule No 67 shall constitute a Grievance Redressal Committee comprising of odd no of persons with proper powers and authorization to address the complaint if any with the following mandate;

(i) Any Applicant feeling aggrieved by any act of the procuring agency after the submission of his bid may lodge a written complaint concerning his grievances not later than ten (10) days after the announcement of the applicant evaluation report.

(ii) The Committee shall investigate and decide upon the complaint within fifteen days of the receipt of the complaint

(iii) Mere fact of lodging of a complaint shall not warrant suspension of the procurement process.


27

SECTION II: PRE-QUALIFICATION DATA SHEET

The following specific data shall supplement the provisions in the Instructions to Prospective

Bidders.

1. Project Name

O&M of 7.64 MW Marala Hydropower

Plant

2. Name of Contracting Authority

Punjab Power Development Company Ltd.

(PPDCL)

3. Address of Contracting Authority

Punjab Power Development Company

Limited (PPDCL)

3rd Floor, Mega Tower,

63B Main Boulevard, Gulberg II

Phone: 042-99332153-56

Fax: 042-99332157

Email: [email protected]

4. Address for Submission of

Prequalification Document

Punjab Power Development Company

Limited (PPDCL)

3rd Floor, Mega Tower,

63B Main Boulevard, Gulberg II

5.

Prequalification Application

Submission Deadline

23rd July, 2019, 11:00 A.M. PST

6.

Language of Prequalification

Application

English

7. Duration of Contract Three (3) years


28

SECTION III: APPLICATION AND DATA FORMS


29

Letter of Application

[Letterhead paper of the Applicant, or partner

responsible for a joint venture, including full postal

address, telephone no., fax no., telex no., cable and e-

mail address]

Date:................................

To: ............................................................

.............................................................

[ name and address of the Employer]

Sirs,

1. Being duly authorized to represent and act on behalf of ................................... (hereinafter

“the Applicant”), and having reviewed and fully understood all the prequalification

information provided, the undersigned hereby apply to be prequalified as a bidder for the

following contract under the name “O&M of 7.64 MW Marala Hydropower Plant.”

2. Attached to this letter are copies of original documents defining:

(a) the Applicant's legal status;

(b) the principal place of business; and

(c) the place of incorporation (for applicants who are corporations); or

the place of registration and the nationality of the owners (for applicants who are

partnerships or individually-owned firms).

3. Your Agency and its authorized representatives are hereby authorized to conduct any

inquiries or investigations to verify the statements, documents, and information submitted in

connection with this application, and to seek clarification from our bankers and clients

regarding any financial and technical aspects. This Letter of Application will also serve as

authorization to any individual or authorized representative of any institution referred to in

the supporting information, to provide such information deemed necessary and requested by

yourselves or the authorized representative to verify statements and information provided in

this application, or with regard to the resources, experience, and competence of the

Applicant.

4. Your Agency and its authorized representatives may contact the following persons for

further information, if needed.

General and Managerial Inquiries Contact 1

Telephone 1

Contact 2

Telephone 2

Personnel Inquiries Contact 1

Telephone 1

Contact 2

Telephone 2


30

Technical Inquiries Contact 1

Telephone 1

Contact 2

Telephone 2

Financial Inquiries Contact 1

Telephone 1

Contact 2

Telephone 2

5. This application is made with the full understanding that:

(a) Bids by prequalified applicants will be subject to verification of all information

submitted for prequalification at the time of bidding;

(b) Your Agency reserves the right to:

(i) amend the scope and value of any contract under this project; in such event bids will only be called from prequalified bidders who meet the revised requirements; and

(ii) reject or accept any application, cancel the prequalification process, and reject applications; and

(c) Your Agency shall not be liable for any such actions and shall be under no obligation

to inform the Applicant of the grounds for actions at 5(b) here above.

(d) Your Agency shall not be liable for consequence of, and shall be under no obligation to

inform the applicant of the grounds for, actions taken under para 5(b) here above except on

written request.

Applicants who are not joint ventures should delete para 6&7 and initial the

deletions.

6. Appended to this application, we give details of the participation of each party, including capital

contribution and profit/loss agreements, to the joint venture or association. We also specify the

financial commitment in terms of the percentage of the value of the contract, and the responsibilities

for execution of the contract.

7. We confirm that in the event that we bid, that bid as well as any resulting contract will be.

(a) signed so as to legally bind all partners, jointly and severally; and

(b) submitted with a Joint Venture agreement providing the joint and several liability of all partners in the event the contract is awarded to us.

8. The undersigned declare that the statements made and the information provided in the duly

completed application are complete, true, and correct in every detail.

Signed

Signed

Signed

Name


31

Name

Name

For and on behalf of

(name of Applicant or lead

partner of a joint venture)


(name and signature of other

partners of the joint venture)


(name and signature

of other partners of

the joint venture)


32

Application Form A-1 General Information

Page___ of ____Pages All individual firms and each partner of a joint venture applying for prequalification are requested to

complete the information in this form. Nationality information is also to be provided for foreign owners or

applicants who are forming part of the Joint Ventures as required under the PEC Bye-Laws as a

Partnership/Joint Venture.

1.

Name of Firm

2.

Head Office Address

3.

Telephone

Contact Person:

Name:

Title:

4.

Fax

Email:

5.

Place of Incorporation/Registration

Year of incorporation/registration

NATIONALITY OF OWNERS

NAME

NATIONALITY

1.

2.

3.

4.

5.


33

Application Form A-2 Annual Turnover Record

Page___ of ____Pages Name of Applicant or partner of a joint venture

All individual firms and all partners of a joint venture are requested to complete the information in this form.

The information supplied should be the annual turnover of the Applicant (or each member of a joint venture)

over the past three (3) years.

Use a separate sheet for each partner of a joint venture.

Annual Turnover

Year

Turnover

(in actual currency)

Equivalent Rupees in

Millions.

1.

2.

3.


34

Application Form A-3 Joint Venture Summary (Turnover)

Page___ of ____Pages

Names of all Partners of a Joint Venture

1. Lead Partner

2. Partner

3. Partner

Total value of annual turnover, in terms of work billed to clients,

Annual Turnover Data

Equivalent in Pak Rupees, Millions

Partner

Year 1

Year 2

Year 3

1. Lead Partner

2. Partner

3. Partner

Total:


35

Application Form A-4 General Experience Record


Name of Applicant or partner of a joint venture

To prequalify, the Applicant shall be required to pass the specified requirements applicable to this form, as

set out in the: “Instructions to Applicants”.

All applicants including their JV partners are required to list all projects executed in hydropower sector in

the last ten (10) years

Use a separate sheet for each project

1. Name of EPC Contract

Country

2. Name of Employer

3. Employer Address....................................................................................................................

Employer Email....................................................................................................................

Employer Telephone....................................................................................................................

Employer fax....................................................................................................................

4. Nature of services indicating type, capacity and related features of the power plant

....................................................................................................................

....................................................................................................................

5. Role as Contractor (Tick One)

(a) Sole Contractor (b) Sub- Contractor (c) Partner in a Joint Venture

6. Value of the total contract (in specified currencies) at completion,

Currency…………. Currency…………… Currency…………………….

7. Equivalent in Pak/Rs.

8. Date of Award

9. Date of Completion

10. Contract Duration (Years and Months)

_____Years _______Months

11. Specified Requirements like water head, turbine type and its orientation , discharge, runner

diameter, rpm and type of speed increaser if used etc

..............................................................................................................................................................

............................................................................................................................................................


36

Application Form A-5 Details of Contracts of Similar Nature and Complexity


To prequalify, the Applicant shall be required to pass the specified requirements applicable to this form, as

set out in the: Instructions to Applicants”.

On a separate page, using the format of Application Form A-5, each applicant or partner of a Joint Venture

is required to list all O&M services for hydropower plants indicating value equivalent to Pak Rs.-million

undertaken during the last ten years. The information is to be summarized, using Application Form A-5, for

each contract completed by each partner of a Joint Venture.

Name of Applicant or partner of a joint venture

Use a separate sheet for each contract.

1. Name of Contract for O&M services

Country

2. Name of Employer

3. Employer Address: ....................................................................................................................

Employer Email....................................................................................................................

Employer Telephone....................................................................................................................

Employer fax....................................................................................................................

4. O&M services for hydropower projects indicating type, capacity and related features.

....................................................................................................................

....................................................................................................................

5. Contract Role (Tick One)

(a) Sole Contractor (b) Sub- Contractor (c) Partner in a Joint Venture

6. Value of the total contract (in specified currencies) at completion, or at date of award for current

contract

Currency…………. Currency…………… Currency…………………….

7. Equivalent in Pak/Rs.

8. Date of Award

9. Date of Completion

10. Contract Duration (Years and Months)

_____Years _______Months

11. Specified Requirements like water head, turbine type and its orientation , discharge, runner

diameter, rpm and type of speed increaser if used etc

..............................................................................................................................................................

............................................................................................................................................................


37

Application Form A-6 Summary Sheet: Current Contract Commitments/Works

in Hand

Page___ of ____Pages Name of Applicant or partner of a joint venture

Applicants and each partner to an application should provide information on their current commitments on

all contracts that have been awarded and or under operation.

In case of Joint ventures, each joint venture partner must fill out this form separately and provide joint

venture partner name.

Name of Contract

Brief description of plant such as capacity, type and other relevant features

Employer’s contact address, tel, email, fax

Estimated Completion Date

Value of Outstanding Work (Equivalent Pak Rs. Millions) (X) a

Remaining Contract period in months (Y) b

Monthly Financial Resources Requirement (Equivalent Pak Rs. Millions) (X/Y)

1.

2.

3.

4.

5.

Total monthly financial requirements for current contract commitments (Pak Rs. Millions)

a Remaining outstanding contract values to be calculated from 28 days prior to bid submission deadline

b Remaining contract period to be calculated from 28 days prior to bid submission deadline


38

Application Form A-7 Personnel Capabilities


Name of Applicant

For specific positions essential to operation and maintenance of small hydropower plants, Applicants should

provide the names of candidates qualified to meet the specified requirements stated for each position. The

data on their experience should be supplied on separate sheets using one Form for each candidate

(Application Form A-8).

1.

Title of Position Operation Engineer (Mechanical or Electrical Engineer)

Name of Candidate

2.

Title of Position Mechanical Maintenance Engineer (Hydro Turbine)

Name of Candidate

3.

Title of Position Mechanical Engineer (Balance of HPP)

Name of Candidate

4.

Title of Position Electrical Maintenance Engineer (Generator & substations) Name of Candidate

5 Title of Position Electrical/Electronic Engineer (Instrument & Control) Name of Candidate

6 Title of Position Associate Engineer Mechanical (Hydro-turbine) Name of Candidate

7 Title of Position Associate Engineer Mechanical (Balance of Plant)


39

Name of Candidate

8 Title of Position Associate Engineer Elect (Generator & substations) Name of Candidate

9 Title of Position Associate Engineer Elect (Instrument & Control) Name of Candidate

10 Title of Position Associate Engineer (Civil)

Name of Candidate

11 Title of Position Manager Finance & Account

Name of Candidate


40

Application Form A-8 Candidate Summary


Name of Applicant

Position Candidate [Tick appropriate one]

Prime Alternate

Candidate information

1. Name of Candidate 2. Date of Birth

3. Professional Qualification

Present employment

4. Name of employer

Address of employer

Telephone Contact (manager/personnel officer)

Fax Email

Job title of candidate Years with present employer

Summarize professional experience over the last 15 years, in reverse chronological order. Indicate

particular technical and managerial experience relevant to the Project.

Month/

Dates/Years

Company / Project / Position / Relevant technical and management experience

From To

An affidavit stating availability and intent of the personnel to join the applicant in case of Contract Award needs to be furnished in case the personnel is not a regular employee of the Applicant or any of the JV partners


41

Application Form A-9 Equipment Capabilities


Name of Applicant

The Applicant shall provide adequate information to demonstrate clearly that he has the capability

to meet the requirements for each and all items of equipment listed in the Instructions to Applicants.

A separate Form shall be prepared for each item of equipment listed in para 5.6 of the Instructions

to Applicants, or for alternative equipment proposed by the Applicant.

Item of Equipment

Equipment

information

1. Name of manufacturer

2. Model and power rating

3. Capacity

4. Year of manufacture

Current status

5. Current location

6. Details of current commitments

Source

7. Indicate source of the equipment

Owned Rented Leased


42

Application Form A-10 Financial Capability


Name of Applicant or Partner of a Joint Venture

Applicants, including each partner of a joint venture, should provide financial information to demonstrate

that they meet the requirements stated in the Instructions to Applicants. Each applicant or partner of a joint

venture must fill-in this form. If necessary, use separate sheets to provide complete banker information.

Copies of the audited balance sheets for last three (3) years should be attached.

Banker Name of banker

Address of banker

Telephone Contact name and title

Fax Telex

Summarize actual assets and liabilities in Pak Rupees (Equivalent at the current rate of exchange at the end

of each year) for the previous three years.

Financial information in Pak

Rs. millions

Actual: previous three year

1 2 3

1. Total assets (TA)

2. Total liabilities (TL)

3. Net worth (TA-TL)

4. Current assets (CA)

5. Current liabilities (CL)

6. Working capital (CA-CL)

7. Profits before taxes

8. Profits after taxes

9. Owner Equity

Attach audited financial statements for the last three years (for individual applicant or each partner of joint

venture). Firms owned by individuals, and partnerships, may submit their balance sheets certified by a

registered accountant, and supported by copies of tax returns, if audits are not required by the laws of their

countries of origin in case of foreign firms.


43

Application Form A-11 Availability of Financial Resources


Bidders must demonstrate sufficient financial resources, usually comprising of Working Capital

supplemented by credit line statements or overdraft facilities and others to meet the Bidder’s financial

requirements for its current contract commitments, and the subject contract.

In case of joint ventures, each joint venture partner must fill out this form separately and provide joint

venture partner name below:


Financial Resources

Sr.

No.

Source of Financing Amount (million Pak. Rs.)

1 Working Capital (To be taken from Form A-10)

2 Credit line a

3 Other Financial Resources

Total Available Financial Resources

a To be substantiated by a letter from the schedule bank issuing the line of credit


44

Application Form A-12 Available Financial Resources for subject contract


Financial

Name of Applicant or Joint Venture Partner

Total Available Total Available

Financial Resources from

Form A-11 (A)

Total Monthly Financial

Requirement for Current Contract

Commitments from Form A-6

(B)

Available Financial resources net of Current Contract Commitments

(A-B)

Lead Partner or Single Entity

Partner 2

Partner 3

All partners combined

Σ(A – B) =

Resources from 3 (C) Total Monthly


45

Application Form A-13 Litigation History



Applicants, including each of the partners of a joint venture, should provide information on any history of

litigation or arbitration resulting from contracts executed in the last five years or currently under execution

A separate sheet should be used for each partner of joint venture.

Year Award FOR

or AGAINST

Applicant

Name of client, cause of litigation, and

matter in dispute

Disputed

amount (current

value Pak Rs.

or equivalent)


46

Application Form A-14 Integrity Pact/ Disclosure Clause


(ON JUDICIAL STAMP PAPER DULY NOTORIZED)

The candidate firm/compnay/proprieter hereby declares its intention not to obtain the procurement

of any Contract, right, interest, privilege or other obligation or benefit from Government of Pakistan

or any administrative sub-division or agency thereof or any other entity owned or controlled by it

(GOP) through any corrupt business practice.

Without limiting the generality of the forgoing the candidate firm has not given or agreed to give

and shall not give or agree to give to anyone within or outside Pakistan either directly or indirectly

through any natural or juridical person, including its affiliation, agent, associate, broker, consultant,

director, promoter, shareholder sponsor or subsidiary, any commission, gratification, bribe, finder’s

fee or kickback whether described as consultation fee or otherwise, with the object of obtaining or

including the procurement of a contract, right, interest, privilege or other obligation or benefit in

whatsoever form from Government of Pakistan, except that which has been expressly declared

pursuant hereto.

The Seller / Supplier / Contractor certifies that it has made and will make full disclosure of all agreements an arrangements with all persons in respect of or related to the transaction with Government of Pakistan and has not taken any action or will not take any action to circumvent the above declaration, representation or warranty.

The candidate firm accepts full responsibility and strict liability for making any false declaration, not

making full disclosure, misrepresenting facts or taking any action likely to defeat the purpose of this

declaration, representation and warranty. It agrees that any contract, right, interest, privilege or other

obligation or benefit obtained or procured through any of the aforesaid corrupt business practices

shall with prejudice to any other right and remedies available to Government of Pakistan under any

law, contract or other instrument, be void-able at the option of Government of Pakistan.

Notwithstanding any rights and remedies exercised by Government of Pakistan in this regard, the Seller / Supplier / Contractor agrees to indemnify Government of Pakistan for any loss or damage incurred by it on account of its corrupt business practices and further pay compensation to Government of Pakistan in any amount equivalent to ten time the sum of any commission, gratification, brief, finder’s fee or kickback given by the Seller / Supplier / Contractor as aforesaid for the purpose of obtaining or inducing the procurement of any contract, right, interest, privilege or other obligation or benefit in whatsoever from Government of Pakistan.

Signed: ___________________ Name:_________________________________

CNIC:____________________ Address:_______________________________

Date: ____________________ Place:_________________________________


47

Appendix-1 Questionnaire/Evaluation Criteria for the Pre-qualification of O&M Contractors


Sr. No.

INFORMATION FOR APPLICANT’S ASSESSMENT

PQD

Clause

APPLICANT’S RESPONSE MAX. POINTS

WEIGHTAGE POINTS

1 GENERAL REQUIREMENTS

1.1 Is the Applicant a national of a country maintaining bilateral relations with the Islamic Republic of Pakistan?

5.1 (i) No: not further considered Yes: PQ proceeds knock out criterion

1.2 Is the Applicant fully aware of the climatic and working conditions of Pakistan and the local Applicable Laws to perform O&M services of hydel power plant? A local/foreign company Applicant is entitled to apply for pre-qualification in accordance with the provisions of relevant PEC bye-laws.

5.1 (v) No: not further considered Yes: PQ proceeds knock out criterion

1.3 Proof of registration with Pakistan Engineering Council (PEC) and compliance to PEC laws/bye-laws/ Registration Policy.

5.1 (vi) No: not further considered Yes: PQ proceeds knock out criterion

1.4 Applicant to confirm in writing through official letter that complete scope of O&M services shall be performed.

5 (vii) No: not further considered Yes: PQ proceeds knock out criterion


48

2 CORPORATE INFORMATION

2.1 (iv)

2.1 Applicant's Name 2.1 (iv) a for information

2.2 Legal status of the Applicant 2.1 (iv) a for information

2.3 Year of incorporation (provide copy of certificate of incorporation)

2.1 (iv) a for information

2.4 Is Applicant a member of corporate group / organization? (Please provide information of core business areas / main business / 100% subsidiary / partly owned subsidiary.)

2.1 (iv) b for information

2.5 Organization structure (submit corporate / company organization chart)

2.1 (iv) c for information

2.6 Applicant’s Contact Address 2.1 (iv) a

2.6.1 Address for information

2.6.2 Department for information

2.6.3 Responsible contact person for information

2.6.4 Telephone-No.: for information

2.6.5 Telefax-No.: for information

2.6.6 E-Mail Address: for information

2.6.7 Tax identification as proof of registration with income tax authorities

2.1 (iv) e for information

2.7 Applicant's employees during last 3 years

For information

2.7.1 2018 for information



2.8 In case of Joint Venture (JV), provide JV Agreement, JV Structure and split of work

3.6 for information


49

between JV Partners.

3 PAST EXPERIENCE 30

3.1 Applicant’s experience and reference of successfully completed and current commitments for providing O&M services for hydropower plants during last ten (10) years

5.4 (ii) a 25 Full Marks for three (3) O&M projects or more. For less than three (3) O&M services on hydropower plant, use following weightage: 25 x (A/3) A =No. of O&M

projects executed/ being executed for hydropower plant of similar nature in last ten (10) years.

3.2 Applicants general experience of works/installation relevant to project during last ten (10) years

5.4 (ii) b 5 3 Marks for one (1) project.

Full Marks for two (2) projects or more.

4 Personnel Capabilities 30

4.1 Have you submitted the CVs of following Engineers:

20

4.1.1 Operation Engineer (Elect/Mech Graduate PEC certified) with experience of 5 yrs or above relating to O&M services of Hydro power plant

5.5 (ii) 2+2

4.1.2 Mechanical Maintenance Engineer hydro turbine (Graduate PEC certified) with

5.5 (ii) 2+2


50

experience of 5 yrs or above relating to O&M services of Hydro power plant

4.1.3 Electrical Maintenance Engineer (Graduate PEC certified) with experience of 5 yrs or above relating to O&M services of Hydro power plant

5.5 (ii) 2+2

4.1.4 Instrumentation & Control Engineer (Graduate PEC certified) with experience of 5 yrs or above comprising O&M services of Hydro power plant

5.5 (ii) 2+2

4.1.5 Mechanical Maintenance Engineer BoP (Graduate PEC certified) with experience of 5 yrs or above relating to O&M services of Hydro power plant

5.5 (ii) 2+2

4.2 Have you submitted the CVs of following Diploma Holders?

8

4.2.1 Associate Engineer Mechanical (Hydro-turbine) with experience of 5 yrs or above comprising O&M services of Hydro power plant

5.5 (ii) 1+0.6

4.2.2 Associate Engineer Mechanical (Balance of Plant) with experience of 5 years or above comprising O&M services of Hydro power plant

5.5 (ii) 1+0.6

4.2.3 Associate Engineer Elect (Generator & substations) with experience of 5 yrs or above comprising O&M services of Hydro power plant

5.5 (ii) 1+0.6


51

4.2.4 Associate Engineer Elect (Instrument & Control) with experience of 5 yrs or above comprising O&M services of Hydro power plant.

5.5 (ii) 1+0.6

4.2.5 Associate Engineer (Civil) with experience of 5 yrs or above comprising O&M services of Hydro power plant

5.5 (ii) 1+0.6

4.3 Have you submitted the CV of Finance Manager?

2

4.3.1 Manager Finance & Account (at least bachelor degree in commerce or higher qualification from recognized University with at least 05 years relevant experience in power sector.

5.5 (ii) 1+1

5 T&P CAPABILITIES 10

5.1 Have you submitted a list of T&P available for performing O&M services?

5.2 Fork Lifter 5 Ton Capacity. 5.6

1

5.3 Chain Pulley Blocks 5.6

1

5.4 Extendable aluminium ladder 5.6

0.5

5.5 Standard Tool Kit (Mechanical)

5.6

1.0

5.6 Standard Tool Kit (Electrical) 5.6

0.5

5.7 Electrical Testing Equipment: i. Meggar 5KV

ii. Meggar 500-1000V

5.6

5


52

iii. Clamp tester 0-600 V, 0-1000 A

iv. Earth Tester v. Oil testing kit

vi. 11KV earthing sticks with leads

vii. Stabilized power supply suitable for testing PCBs

viii. Oscilloscope double beam ix. Phase sequence meter x. Vibrometer

5.8 Safety Equipment 5.6

1

6 FINANCIAL POSITION 20

6.1 Applicant's combined average Equity Capital for past 3 years in million Pak. Rs.

5.7 8 Less than Rs 50 millions : 0pts Above Rs. 50 millions but less than Rs.100 millions: 6pts Above Rs. 100 millions:8 pts

6.2 Applicant's combined financial turnover for the past 3 years in million Pak. Rs. (please provide audited financial statements for last three years)

5.7 8 Average annual turnover less than Rs.100 million:0 pts Average annual turnover more than Rs.100 million but less than Rs. 200 million :6 pts Average annual turnover above Rs.200 million:8 pts

6.2.1 Financial Statement 2018 3.6 for information


53



6.3 Available Financial resources net of Current Contract Commitments

5.7 4 Less than Rs 5 million : 0 pts Above Rs. 5 million but less than Rs.10 million: 2 pts

Rs 10 million and more : 4 pts

7 PROJECT MANAGEMENT CAPABILITIES

10

7.1 Applicant's project management & control strategy for handling similar scope of O&M services

5.8 (ii) a 2

7.2 Applicant's project QA/QC and HSE policies, procedures and strategy (Submit copies of certifications ISO9001, ISO14001 and OHSAS 18001 or their equivalent as applicable).

5.8 (ii) a 1

7.3 Applicant proposed organization chart including interfaces for sub-contracted partial scope in line with proposed management strategy

5.8 (ii) a 1

7.4 Applicant's risk management strategy

5.8 (ii) a 1

7.5 Applicant's methodology and procedures ensuring prompt and timely availability of

5.8 (ii) b 1


54

human resources for O&M services

7.6 Applicant's project specific information and procedures for O&M of HPP

5.8 (ii) b . 1

7.7 Applicant's proposed procurement organization and resources

5.8 (ii) b 1

7.8 Applicant’s sub-contracting strategy for plant and personnel security

5.8 (ii) b 1

7.9 Sample list of deliverables applicable to similar O&M services for hydropower plants

5.8 (ii) b 1

8 LETTER OF APPLICATION

Is letter of Application duly filled and signed by authorized personnel?

Section III Mandatory