1. Pratt Institute SLIS 1

2. OutlineI. The BasicsII. A Finding AidIII. Implementation2 3. I. The Basics3 4. I. Basics What is EAD?XML standard for encoding finding aids 4 5. I. Basics - What is EAD?XML standard for encoding finding aids XML (eXtensible Markup Language): a set of rules for structuring data via markup 5 6. I. Basics - What is EAD?XML standard for encoding finding aidsElements and attributes defined by aDocument Type Definition (DTD) or aSchema 6 7. I. Basics - What is EAD?XML standard for encoding finding aids Defined set of containers for descriptive data EAD : DACS = MARC : AACR27 8. I. Basics - What is EAD?XML standard for encoding finding aids A description of records that gives the repository physical and intellectual control over the materials and that assists users to gain access to and understand the materials (SAA) Describing Archives: A Content Standard (DACS) 8 9. I. Basics What is EAD?XML standard for encoding finding aids 9 10. I. BasicsWhat is EAD?EAD encoding is not a substitute forsound archival description! 10 11. I. Basics A Brief Aside: DACSDescribing Archives: A Content Standard rules to ensure the creation of consistent, appropriate, and self-explanatory descriptions of archival material. 11 12. I. BasicsA Brief Aside: DACSDACS defines twenty-five elements thatare useful in creating systems for describing archival materials.Not all of the DACS elements arerequired in every archival description.12 13. I. BasicsA Brief Aside: DACS3.1 Scope and Content ElementThis element provides informationabout the nature of the materials andactivities reflected in the unit beingdescribed to enable users to judge itspotential relevance. 13 14. I. Basics A Brief Aside: DACSDACS revision underway 14 15. II. A Finding Aid15 16. II. Finding Aid EAD Finding Aid Structure or 16 17. II. Finding Aid EAD Finding Aid StructureInformation about repository andfinding aidDescription of archivalmaterials17 18. II. Finding Aid Common Tags Finding aid authorProcessed by Stanislav Peja.18 19. II. Finding Aid Common Tags Minimum required description high-level didMueller, Justin J.Justin J. Mueller Collectionundated, 1890-2005[short descriptive text] [] 19 20. II. Finding Aid Common Tags Minimum required description high-level did [] In German and English1 linear footAR 10254Leo Baeck InstituteV 11/220 21. II. Finding Aid Common Tags Biographical information

Joseph Roth was one of the most prominentAustrian writers of the first half of the 20thcentury.

Controlled vocabularyAustria 21 22. II. Finding Aid Common Tags Description of Subordinate ComponentsFolder 1Item 1Item 2Folder 222 23. II. Finding AidCommon Tags Description of Subordinate ComponentsA Component provides information about the content,context, and extent of a subordinate body of materials.Each element identifies an intellectually logical sectionof the described materials. The physical filingseparations between components do not alwayscoincide with the intellectual separations.From EAD Tag library 23 24. II. Finding Aid Common Tags Description of Subordinate ComponentsSeries II: Publications1985-1996Subordinate intellectual parts, e.g. folders 24 25. II. Finding Aid Common Tags Description of Subordinate Components21Articles1985-1994 25 26. II. Finding Aid Common Tags Description of Subordinate ComponentsOS 1451Newspaper foldout1996 26 27. II. Finding AidCommon Tags Human Readable? 27 28. II. Finding AidCommon Tags Human Readable?A subelement of for informationabout the size of the materials beingdescribed; usually includes numerical data. 28 29. II. Finding AidCommon Tags Human Readable?29 30. II. Finding AidCommon Tags Human Readable?The proper noun designation for a group ofpersons closely related by blood or personswho form a household. Includes singlefamilies and family groups, e.g., PatienceParker Family and Parker Family. 30 31. II. Finding AidEAD Finding Aid31 32. III. Implementation32 33. III. Implementation:Creating EAD 33 34. III. Implementation: Creating EAD Archivists ToolkitArchonArchivesSpace 34 35. III. Implementation: Creating EAD ICA-AtoM35 36. III. Implementation: Creating EADoXygen 36 37. III. Implementation: Creating EADNoteTab DreamweaverEADitorNote Pad37 38. III. Implementation: Creating EAD PASCL spreadsheetthe spreadsheet from heaven38 39. III. Implementation: Creating EAD My Workflow 39 40. III. Implementation: Using EAD 40 41. III. Implementation: Using EAD Now What? 41 42. III. Implementation: Using EAD XSLT42 43. III. Implementation: Using EAD XSLT43 44. III. Implementation: Using EAD EAD to HTML 44 45. III. Implementation: Using EADEAD to HTML with DC45 46. III. Implementation: Using EAD EAD to PDF46 47. III. Implementation: Using EAD EAD to MARC 47 48. III. Implementation: Using EAD Other Uses Integration with other standards (e.g. EAC-CPF) Open Archives Initiative Protocol for MetadataHarvesting (OAI-PMH) EAD consortia Metadata for digitized collections48 49. III. Implementation: Using EAD Other Uses Flexible search and display49 50. III. Implementation: Using EADThe Future of EAD(pre) Alpha release of EAD revision, August 2012 Simplify links Reduce mixed content Add, deprecate, and delete elements 50 51. III. Implementation: Using EADThe Future of EAD Revision is schema-based -- goodbye, DTD LC stylesheet: dtd2schema.xsl Attribute validation errors indicate that theattribute value does not conform to the rulingISO standard 51 52. III. Implementation: Using EADThe Future of EAD Beta release of schema, documentation, andmigration tools, January 15, 2013 New version of EAD released with tag library andmigration tools, July 1, 2013 slideshare.net/mikerush/ead-revision-progress-report-20120808 52 53. III. Implementation: Using EAD Relax!53 54. IV. ExercisesQuestions? 54 55. Resources55 56. III. Implementation: Creating EAD EAD Tag Library 56 57. III. Implementation: Creating EAD SAA Standards Portal57 58. ResourcesEAD Tools58 59. ResourcesTinker! Download the free trial of oXygen XML editor,the schema, an EAD finding aid, and a stylesheet. Try some basic actions: add a folder, change acontrolled vocabulary term, remove a series. 59 60. Thank you! 60