SESSION 6 : PROJECT CYCLE MANAGEMENT 4 : ACTION PLANNING

EMANUEL SOUVAIRANMARCH 2014

Practical Approaches to Managing International Development Projects in the

Face of Complexity

T H I S P R E S E N T A T I O N W I L L B E M A D E A V A I L A B L E T O S T U D E N T S V I A S L I D E S H A R E

T H E T Y P I C A L C O M P O N E N T S

• P R O J E C T I D E N T I F I C AT I O N• S TA K E H O L D E R A N A LY S I S• A S S E S S M E N T S TA G E ( R E S E A R C H )• P R O B L E M A N D S O LU T I O N A N A LY S I S• L O G I C A L F R A M E W O R K A P P R O A C H

• A C T I V I T Y P L A N N I N G

•I M P L E M E N TAT I O N• M O N I T O R I N G• E VA LU AT I O N

Project cycle management

T H E T Y P I C A L C O M P O N E N T S

• P R O J E C T I D E N T I F I C AT I O N• S TA K E H O L D E R A N A LY S I S• A S S E S S M E N T S TA G E ( R E S E A R C H )• P R O B L E M A N D S O LU T I O N A N A LY S I S• L O G I C A L F R A M E W O R K A P P R O A C H

• A C T I V I T Y P L A N N I N G

•I M P L E M E N TAT I O N• M O N I T O R I N G• E VA LU AT I O N

Project cycle management

S T A K E H O L D E R P R O B L E M T H E B I G 6 L O G F R A M E A N A L Y S I S A N A L Y S I S Q U E S T I O N S

Project design

1. W H A T I S T H E C O N C E R N ?

2. W H A T I S T H E T A S K ?

3. W H A T I S T H E P U R P O S E O F T H E P R O J E C T ?

4. W H O I S T H E E N D U S E R ?

5. W H A T W I L L B E T H E E N D R E S U L T ?

6. W H A T A R E T H E S U C C E S S C R I T E R I A ?

1. I S T H E T A S K C A P A B L E O F D E L I V E R I N G T H E P U R P O S E ?

2. I F T H E P U R P O S E I S A C H I E V E D W I L L I T S O L V E , O R L A R G E L Y S O L V E T H E C O N C E R N ?

THE ACTI VITY PLANNI NG WORKSHEET I S USED TO HELP US CONSI DER:

• WHO WILL DO WHAT• WHEN THIS WILL HAPPEN• WHAT TYPES OF I NPUTS, BESI DES PEOPLE , WILL BE NEEDED.

Action Planning

ONCE THE LOG FRAME HAS BEEN DEVELOPED, THI NK AB OUT THE DETAILS OF HOW THE PROJECT WI LL TAKE SHAPE I N TERMS OF T IMING, RESOURCES, BUDGETI NG AND PERSONNEL.

L IKE THE LOG FRAME, THE ACTION PLAN SHOULD BE V IEWED AS A FLEXIBLE DOCUMENT I N WHICH CHANGES CAN BE MADE LATER.

Action Planning

Action Planning

A SEPARATE SHEET SHOULD BE USED FOR EACH OUTPUT. THE ACTI VI T I ES RELATED TO THE OUTPUT ARE SET OUT, TOGETHER WITH THE RESOURCES NEEDED, THE TOTAL COST OF THESE AND THE NAME OF THE PERSON

OR PEOPLE WHO WI LL BE RESPONSIBLE FOR THAT ACTI VITY.

Action Planning

T I M I N G W I L L D E P E N D O N T H I N G S S U C H A S :

■ S E A S O N A L W E AT H E R PAT T E R N S■ AVA I L A B I L I T Y O F T R A I N E R S■ AVA I L A B I L I T Y O F M AT E R I A L S .

T H E A C T I V I T Y S C H E D U L E H E L P S U S T O L O O K AT T H E S E Q U E N C I N G O F A C T I V I T I E S . U S E T H E A C T I V I T Y S C H E D U L E D U R I N G T H E P R O J E C T T O M O N I T O R P R O G R E S S . A S K Q U E S T I O N S L I K E :

■ W H Y A R E T H E S E A C T I V I T I E S N O T H A P P E N I N G T O S C H E D U L E ?■ W H AT W I L L B E T H E E F F E C T O F T H I S O N O T H E R P R O J E C T A C T I V I T I E S ?■ H O W C A N W E C AT C H U P ?

T H E A C T I V I T Y S C H E D U L E S H O U L D B E V I E W E D A S A F L E X I B L E D O C U M E N T A N D C A N B E A LT E R E D I F N E W C I R C U M S TA N C E S A R I S E .

Activity schedule /Gantt chart

Activity Scheduling

Next week: Budgeting