1. PowerPoint Tips & Techniques www.sandymcvey.com www.youtube.com/user/smcvey85

2. PowerPoint Tips and Techniques Win 2010 or Mac 2011 www.sandymcvey.com Session Goals 1. Define and explore presentation elements: content, slide layout, themes, text effects, images, smart art, charts, audio, video, narration, recorded timings, animation, transition, hyperlinks. 2. Review basic concepts. 3. Introduce tools to enhance presentations. 4. Hands-on session includes practical application.

3. www.sandymcvey.com Content Clarity Know the message. A single mission that can be stated in a simple Clarity Simplicity Brevity Engagement focused sentence. Simplicity Simple text and images support the story without distracting from the presenter. Brevity Never use two words when one will do. Thomas Jefferson Engagement The message must have meaning to your audience.

4. www.sandymcvey.com Slide Layout Home ribbon Slides group => Layout Title Title and content Placeholders vs. Textboxes Placeholder: non-printing insertion guide for content included in most slide layouts Textbox: movable, resizable container for text or graphics added to individual slides

5. www.sandymcvey.com Choose a Theme Design Ribbon => Themes Select a theme. Change color palette, font group, or effect to shapes as desired. Design => Background group => Background Styles. See options related to the chosen theme. Design => Background group => Background Styles => Format Background => Gradient Fill. Adjust Type, Direction, Angle, Stops and Colors to customize your look. Office of Communications and Marketing PowerPoint Templates: www.udel.edu/ocm

6. www.sandymcvey.com Text Effects Drawing Tools => Format Highlight text to be accented. Word Art Styles => Text Effects=> Shadow/Reflection/Glow/Bevel, etc. => select a style. Note how some effects change all the text in the container while others only change selected text.

7. Images, Smart Art and Charts www.sandymcvey.com Insert ribbon Images group Picture: local images. Clip Art: Microsoft images, sounds and movies. Photo Album: collection of images. Screenshot: captures an image from another open program. Illustrations group * Shapes: lines, rectangles, arrows, callout boxes, etc. Smart Art: list, process, hierarchy, matrix, relationship; a great way to tell a story if animation is applied. Chart: column, line, pie, bar, and more. * Illustrations update to match current theme styles.

8. Animationsmovement added to individual elements www.sandymcvey.com 1. Animations ribbon => Animations group Text box:1st level paragraphs => introduce speaking points 2. Custom Animation to draw attention to specific elements, i.e. image entrance, emphasis, or exit

9. www.sandymcvey.com SoundsMoviesNarration 1. Insert ribbon => Sounds or Media Clips Short videos or sound clips can support your message. 2. Slide Show ribbon => Narrations Capture narrations or add a relevant testimonial. Video Credit: Don McMillan, Life After Death by PowerPoint

10. Transitions the effect as slides are advanced www.sandymcvey.com 1. Transition ribbon Add to a single slide or apply to all. Animations ribbon => Transition to this Slide => Advance Slide On Mouse Click gives presenter full control. For more advanced presenters: Consider setting the slide to advance automatically AND on mouse click.

11. Advance Manually vs. Recorded Timings Slide Show ribbon => Set Up group => Set Up Slide Show allows the pace of the presentation to be saved. An ideal method for presentations that will www.sandymcvey.com advance automatically, i.e., at a kiosk. Uncheck the Use Rehearsed Timings checkbox if content is delivered by a presenter.

12. www.sandymcvey.com Create a Video Package the presentation including audio, video and animated content into a single video file. Prepare your presentation for conversion to video File ribbon Optimize Media Compatibility (always recommended) Media Size and Performance (pro-smaller file size/con-reduced video quality) Generate video File ribbon Save & Send => Create a Video => Create Video icon

13. Hyperlinks and Additional Resources 1. Online Tutorials http://office.microsoft.com/ Support dropdown menu => PowerPoint Direct link to: PowerPoint 2010 Training 2. VTC.com Lynda.com 3. www.sandymcvey.com www.sandymcvey.com www.youtube.com/user/smcvey85