PowerPoint: Effective DesignPowerPoint: Effective Design

Before You StartBefore You Start

• Why? Why do you want to create / use one?

• Content? What’s it about?

• Where? What environment?

• Who? Who is the audience? ????

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WHY: PresentationsWHY: Presentations

• Entertain

• Focus attention on discussion topics

• Instructional

• Introduce a new topic

• Summarize a topic

Content: When Creating a Computer Presentation, you are the expert on the subject material and content.

Content: When Creating a Computer Presentation, you are the expert on the subject material and content.

However,the WHERE and WHO strongly

influence the design.

However,the WHERE and WHO strongly

influence the design.

Presentation Design is what we work on in this

class.

Design VariablesDesign Variables•Colors/contrast (backgrounds, text)•Fonts (sizes, serif and sanserif)•Titles, bullets, lists, and paragraphs•Amount of text•Use of images•Use of graphic organizers•Number of slides•Organization of information •Appeal to multiple learning styles

Where: The EnvironmentWhere: The Environment

• Room size and layout

• Light control or lack of control

• Number of attendees

• Is it accompanied by a talk?

• If so, who will be presenting?

Locale concernsLocale concerns

• Maximize contrast for large venues• Make sure font size can be read in back of room• If pictures are used, they need to be easily seen

Who: Your AudienceWho: Your Audience

• Experience• Education• Knowledge• Sophistication• Age• Ethnic

• How do they absorb and process information?• How do you want them to use this information?

Audience InfluenceAudience Influence

• Experience, Knowledge, Sophistication– Determine vocabulary– Technical level– Color pallet

• Age– Select graphics for your specific audience

• Ethnic– Humor

Plan a New PowerPointPlan a New PowerPoint

• Topic:– Houston’s Climate

• Purpose:– Inform– Entertain

• Where:– Classroom

• Who: – Adults

Start the PresentationStart the Presentation• File, New

Presentation• Click the “Click to

add title”; type “Houston’s Weather”

• Click the “Click to add subtitle”; type your name

• Note Rulers and Guides

Display your ToolbarsDisplay your Toolbars

• Standard

• Formatting

• Common tasks

• Animation

• Drawing

Add a Slide; Select LayoutAdd a Slide; Select Layout

• Common Tasks, New Slide

• Common Tasks, Slide Layout

• Choose Bulleted List

Let’s Talk about ColorsLet’s Talk about Colors

• Background

• Foreground

• Contrast– Dark on Light– Light on Dark

Contrast–Dark on Light

Contrast–Dark on LightContrast

–Dark on Light

Contrast–Dark on LightContrast

–Light on Dark

Contrast–Light on DarkContrast

–Light on Dark

Contrast–Light on Dark

Color Combination No NoColor Combination No No

• Certain Color Blind people cannot differentiate between Red and Black

• Test all color combinations for color blindness

Combination

– Red and Black

Combination

– Red and BlackCombination

– Red and Black

Combination

– Red and Black

Try Different DesignsTry Different Designs• Format, Slide Design• Color • Background designs

– How busy– Consistent color

• Fonts

– Size and Style

Just because they are suggested, they are not necessarily recommended

Be Careful with BackgroundsBe Careful with Backgrounds

• Can you still read the text?

Contrast–Dark on Light

Contrast–Dark on LightContrast

–Dark on Light

Contrast–Dark on Light

Contrast–Dark on Light

Contrast–Dark on LightContrast

–Light on Dark

Contrast–Light on Dark

Title & Bulleted List; Move TitleTitle & Bulleted List; Move Title

• Add the title• Add the list• Move the title

– Click on border– Drag or Keyboard arrows

• Drag the title Handles to R & L

• Keep center Handle in center(use guide)

What about Fonts?What about Fonts?

• Is your Font easy to read?– Serif?

variable thicknesslittle flourishes

– Sans serif?Same thicknessno flourishes

Hello, in Serif(Times, size 36)

Hello, in Sans Serif(Arial, size 36)

Presentation Text Presentation Text

•Fonts, FONTS, AND More FONTS

• SOME sizes are too small

• And some SIZES are just right

Presentation Text:Presentation Text:

ParagraphsParagraphsPresentation Text:Presentation Text:

ParagraphsParagraphs• The Scandinavian Countries (Denmark, Norway, and

Sweden) have an inter-related past and present. They share much of the same history, culture and geography. Norway has a long political relationship with Denmark. Additionally, Norway has had a long love-hate relationship with Sweden, it's closest neighbor.

Use only with a quotation!

Presentation Text:Presentation Text: Sentences /Bullets Sentences /Bullets Presentation Text:Presentation Text: Sentences /Bullets Sentences /Bullets

• The Scandinavian Countries (Denmark, Norway, and Sweden) have an inter-related past and present.

• They share much of the same history, culture and geography.

• Norway has a long political relationship with Denmark. • Norway has had a long love-hate relationship with

Sweden, it's closest neighbor.

Still TOO wordy!

Presentation Text:Presentation Text:

PhrasesPhrases

Presentation Text:Presentation Text:

PhrasesPhrases • Scandinavian Countries share

• History • Culture • Geography

• Norway and Denmark• Long political relationship

• Norway and Sweden• Love-hate relationship

YES!!!

Add a Slide about RainAdd a Slide about Rain

New Slide - Title: Rainy HoustonAdd:• Houston gets a lot of rain. These

storms are often very violent. The Gulf of Mexico is a source of moisture in the air. During the summer, storms often come in the late afternoon.

Clean up the Slide about RainClean up the Slide about Rain

Make this text into an outline:

• Add a clipart Umbrella

Change a GraphicChange a Graphic• Resize

– Drag a “handle”

• Frame– Click the line tool

• Rotate– Choose rotate and move the green handle

• Crop

Add a ShapeAdd a Shape

• Select the shape– Click and drag

• Fill the shape

• Add a shadow

Add Lines and ArrowsAdd Lines and Arrows

• Plain Line

• Arrows

• Line width

• More on lines

• Line color

AnimationsAnimations

General

Go to Slide Show Animation Schemes…

Slide elements taken in order

Specific

Go to Slide Show Custom Animation

Custom AnimationCustom Animation

• Each each line separately– Or group with previous item– Set order

• Controls 3 categories of effects:Entrance EmphasisExit

AnimationsAnimations

• Open Sample2

• Add custom animation to slides 2 &3

Learning StylesLearning Styles

• Design a presentation that caters to multiple learning styles.

• Adults usually have a dominate information gathering (input) style but can less effectively gather information presented in other ways

• Children are usually less adaptable

“quick and dirty” test for “Learning” style?

“quick and dirty” test for “Learning” style?

You are new to Rice and need to get from Cohen House to the RMC.

Cohen House RMC Cohen House RMC

• Tell you the directions• Write the directions

down for you• Give you a map• Take you there

• Listening• Reading (text)

• Pictures• Doing

Shall we

Learning Styles & PowerPointLearning Styles & PowerPoint• Auditory

– Well organized talk; do NOT read slides

• Text– Label diagrams clearly– Bulleted lists– Organize text into tables – Bring lists in one item at a time; Add arrows – Use pointer to show where you are

• Images, diagrams, graphics, maps, graphic organizers– Use animation for diagrams if appropriate– Go from simple to complex– Make diagrams available to class

• Include suggestions about how information can be actively used• Tactile - textures, temperatures, how something feels• Encourage audience to take notes. If appropriate

Should you use Graphics?Should you use Graphics?

• When images and graphic organizers are used, they are the item most remembered and commented on!

YES!!!

Historical Context – 1850sHistorical Context – 1850sHistorical Context – 1850sHistorical Context – 1850s

• Territorial Expansion and Exploration (Manifest Destiny)

• Issue of Slavery

• Industrialization and technological development

History

• Before • After

Graphic OrganizersGraphic OrganizersGraphic OrganizersGraphic Organizers

• Usage: Visual organization of information

Types: Simple to Complex– Tables– Venn– Time lines– Maps

Presentations vs WebsitesPresentations vs Websites

Usually group setting Usually individual

Used to focus attention Used for exploration

Usually shown on a screen Usually viewed on a monitor

Limited information Information may be very complete

Tables:

Add a Table to Houston WeatherAdd a Table to Houston Weather

• Select Table layout• Click the Table icon

Jan 2007 Houston NYC SF

Rain 3.3 3.4 4.3

Temp 50.4 31.5 48.7

Humid 57.5 66 62.5

Some terms…Some terms…Some terms…Some terms…

Beginning

Middle

End

ExpositionExposition

Ris

ing

Act

ion

Ris

ing

Act

ion Falling Action

Falling Action

DénouementDénouement

Graph SpecificsGraph Specifics

• Line graphs display trends• Horizontal Bar graphs show time

• Vertical bars give you amounts

• Pie charts display proportions

Add another Slide & ChartAdd another Slide & Chart

• And it gets HOT!• Over 90 degree

days

0

5

10

15

20

25

30

A M J J A S O

HouSFNYC

Information Processing DifferencesInformation Processing Differences• At onset, give an rough overview• Encourage questions during the presentation• Encourage reflection• Give specific examples• Ask why?• Present information in a logical order

– Have other related materials available• Inductive: facts and observations are given, underlying

principles are inferred• Deductive: principles are given, consequences and

applications are deduced• At end ask for conclusion, then Summarize