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  • PowerPoint 2007 Tutorial

    2010 by The McGraw-Hill Companies. All rights reserved.

    PowerPoint 2007 Tutorial

  • PowerPoint 2007 Tutorial Page 1 2010 by The McGraw-Hill Companies. All rights reserved.

    Table of Contents

    Overview ..................................................................................................................................................................................................... 2 Getting Started ............................................................................................................................................................................................ 2

    Screen Elements ..................................................................................................................................................................................... 2 Tabs and the Ribbon ............................................................................................................................................................................... 4 Create a New Presentation ...................................................................................................................................................................... 8 Design a Presentation ............................................................................................................................................................................. 9 Insert a New Slide ................................................................................................................................................................................... 9 Save the Presentation ............................................................................................................................................................................10

    Text, Images, and Media ............................................................................................................................................................................ 11 Text ........................................................................................................................................................................................................ 11 Images .................................................................................................................................................................................................... 16 Audio ...................................................................................................................................................................................................... 19 Video ..................................................................................................................................................................................................... 20 Tables ..................................................................................................................................................................................................... 21 Charts .................................................................................................................................................................................................... 22

    Organize and Animate a Presentation ...................................................................................................................................................... 24 Organize a Presentation ........................................................................................................................................................................ 24 Animation ............................................................................................................................................................................................. 25

    Preview and Show a Presentation ............................................................................................................................................................. 27 Design Tips ............................................................................................................................................................................................... 28

    Choose the Right Theme ....................................................................................................................................................................... 28 Maximize Legibility................................................................................................................................................................................ 31 Be Text Savvy ........................................................................................................................................................................................ 33 Use Images Wisely ................................................................................................................................................................................ 34 Keep Animations Simple ...................................................................................................................................................................... 37 Strive for Visual Balance ....................................................................................................................................................................... 37 Final Design Notes ................................................................................................................................................................................ 38

    References ................................................................................................................................................................................................. 39

  • PowerPoint 2007 Tutorial Page 2 2010 by The McGraw-Hill Companies. All rights reserved.

    Overview

    The goal of this tutorial is to introduce you to the fundamentals of PowerPoint 2007. This tutorial includes step-by-step instructions for creating a presentation; adding and formatting text, images, and media; organizing and animating slides; and showing a presentation. In addition, a special section covering PowerPoint design tips concludes the tutorial. This tutorial is intended to supplement the discussion of visual aids in your textbook.

    Getting Started

    Screen Elements

    Before jumping into the technical instructions on how to create a PowerPoint presentation, first lets get familiar with the most important features of a standard PowerPoint window.

  • PowerPoint 2007 Tutorial Page 3 2010 by The McGraw-Hill Companies. All rights reserved.

    Microsoft Office Button: The Microsoft Office button appears in the top left corner of the window and includes basic file functions such as New, Open, Save, and Print.

    Tabs: The many buttons and menu options required to create and edit presentations are grouped into seven distinct categories and accessible from tab-like buttons which appear across the top of the window.

    Ribbon: The ribbon contains the buttons and menu options specific to each tab for creating and editing presentations.

    Current Slide: The current slide appears in the middle of the screen and contains the contents of a particular PowerPoint slide.

    Outline or Slides Tab: The Slides tab displays thumbnails of all slides in a presentation. The Outline tab displays an automatically generated outline of the presentation.

    Help button: The help button in the top right corner of the window provides access to an index of help topics as well as a key-word search of the extensive help files.

  • PowerPoint 2007 Tutorial Page 4 2010 by The McGraw-Hill Companies. All rights reserved.

    Lower Toolbar: The lower toolbar allows easy toggling between viewing options and also displays the number of the slide currently on screen.

    Lower Toolbar

    Tabs and the Ribbon

    The ribbon includes seven tabs to choose from. After selecting a tab, the ribbon will automatically update to display the appropriate menu options and buttons. The menu options and buttons are grouped by functional category into distinct toolbars.

    For many toolbars, not every menu option or button can be displayed in the ribbon. In these instances, click the More Options button to display a pop-up window with the full set of menu options and buttons for that category. The More Options button is square-shaped with an arrow.

    Home Tab with the Clipboard, Slides, Font Toolbars Shown

  • PowerPoint 2007 Tutorial Page 5 2010 by The McGraw-Hill Companies. All rights reserved.

    Home Tab

    The Home tab includes basic functions for creating and manipulating a presentation. The toolbars that make up the Home tab include Clipboard, Slides, Font, Paragraph, Drawing, and Editing. Example menu and button options include copying and pasting, adding a new slide, adjusting fonts and paragraph formatting, and basic drawing features.

    Insert Tab

    Use the Insert tab to add a wide variety of content into a presentation including tables, charts, images, links, text boxes, audio, and video. The toolbars that make up the Insert tab include Tables, Illustrations, Links, Text, and Media Clips.

  • PowerPoint 2007 Tutorial Page 6 2010 by The McGraw-Hill Companies. All rights reserved.

    Design Tab

    The Design tab provides a variety of options for designing and formatting a presentation. Use the Design tab to manipulate the page setup, color themes, and backgrounds of a presentation. The toolbars that make up the Design tab include Page Setup, Themes, and Background.

    Animations Ta

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