PEN Template - Web viewThe electronic versions must be accessible, readable and saved as Microsoft Word…

Download PEN Template - Web viewThe electronic versions must be accessible, readable and saved as Microsoft Word…

Post on 02-Nov-2018

212 views

Category:

Documents

0 download

Embed Size (px)

TRANSCRIPT

PEN Template

Open Enrollment

For

RESIDENTIAL CHILD-CARE SERVICES

Provided By

GENERAL RESIDENTIAL OPERATIONS OPERATING AS A RESIDENTIAL TREATMENT CENTER AND PROVIDING

AN INTENSIVE PSYCHIATRIC TRANSITION PROGRAM

Procurement Number 530 - 15 - 0024

Enrollment Period Closes: March 09, 2015

INTENSIVE PSYCHIATRIC TRANSITION PROGRAM

Procurement Number: 530 - 15 - 0024

Page 3

TABLE OF CONTENTS

1.GENERAL INFORMATION4

1.1Scope4

1.2Point of Contact4

1.3Procurement Schedule5

1.4Amendments and Announcements Regarding this Open Enrollment5

1.5Eligible Applicants5

1.6Historical Service Utilization8

1.7Terms and Conditions9

2.STATEMENT OF WORK14

2.1DFPS Mission14

2.2Program Purpose14

2.3Need for Service14

2.4Eligible Population15

2.5Client Characteristics16

2.6Service Areas16

2.7Service Authorization and Referral Process16

2.8Service Requirements17

2.9Minimum Qualifications22

2.10Subcontracting25

2.11Required Record Keeping and Reports26

2.12Goal, Performance Measures and Evaluation26

3.UTILIZATION AND COMPENSATION30

3.1Service Utilization30

3.2Compensation30

3.3Invoicing Process31

3.4Sequestration Impact31

4.APPLICATION REQUIREMENTS33

4.1Open Enrollment Cancellation/Partial Award/Non-Award33

4.2Right to Reject Applications or Portions of Applications33

4.3Amendments to Applications33

4.4Corrections to an Application33

4.5Joint Applications33

4.6Withdrawal of Applications33

4.7Debriefing34

4.8Protest Procedures34

4.9Application Submission Instructions34

5.EVALUATION38

5.1Screening38

5.2Best Value Factors38

5.3Review and Validation of Applications38

5.4Non-Responsive Applications40

5.5Additional Information41

5.6Additional Terms and Conditions41

6.DEFINITIONS42

7.APPLICATION SUBMISSION AND REFERENCE DOCUMENTS47

7.1Application for Enrollment and Readiness Questionnaire47

7.2Required Forms62

7.3RCC Contract Standard Terms and Conditions64

8.ORGANIZATION OF APPLICATION65

GENERAL INFORMATION

Scope

The State of Texas, by and through the Texas Department of Family and Protective Services (DFPS or Department) and pursuant to its Child Protective Services (CPS) program, seeks to purchase Residential Child-Care services from DFPS Licensed General Residential Operations that operate as a Residential Treatment Center (GRO-RTC) and will provide Intensive Psychiatric Transition Program (IPTP) services in accordance with the specifications contained in and referenced by this Open Enrollment.

Point of Contact

Applicants for this Open Enrollment (Applicant) must direct all communications relating to this Open Enrollment to the Health and Human Services Commission (HHSC) Point of Contact named below. Applicants may not communicate with other DFPS staff members concerning this Open Enrollment.

An Applicant's failure to comply with these communication requirements may result in HHSC disqualifying the Applicant from being eligible to receive a contract award for this Open Enrollment.

The sole Point of Contact for any inquiries and submittals for this Open Enrollment is Procurement Project Manager Lizet Alaniz.

Physical Address

for overnight,

commercial, and

hand-deliveries

of applications:Lizet Alaniz

HHSC - Procurement and Contracting Services

4405 N. Lamar Blvd.

Bldg. 1, MC: 2020

Austin, Texas 78756

Mailing Address:Lizet Alaniz

HHSC - Procurement and Contracting Services

4405 N. Lamar Blvd.

MC: 2020

Austin, Texas 78756

Phone:(512) 206-4713

Fax:(512) 206-4711

Email Address:mailto:lizet.alaniz@hhsc.state.tx.us

NOTE ON DFPS ENCRYPTED EMAILS - Email encryption offers a reliable, secure level of personal information protection when sending email messages over the Internet. The document at the following link will guide email recipients on how to access and read encrypted emails, and it provides helpful information through the process (http://www.dfps.state.tx.us/documents/Contact_Us/DFPS_Email_Encryption_Help_Document.pdf).

Procurement Schedule

HHSC will accept applications for the Open Enrollment (Application) during the Enrollment Period.

Any changes to the dates of the Procurement Schedule will be posted on the Electronic State Business Daily (ESBD).

Procurement Schedule

Enrollment Period Opens

October 09, 2014

Enrollment Period Closes

March 09, 2015

Amendments and Announcements Regarding this Open Enrollment

HHSC will post all official communication regarding this Open Enrollment on the ESBD (see Electronic State Business Daily).

HHSC reserves the right to revise the Open Enrollment and to make unilateral amendments to correct grammatical, organizational and clerical errors at any time. Applications must comply with any changes, amendments, or clarifications posted to ESBD prior to the date the Application is submitted.

It is the responsibility of interested parties to periodically check the ESBD for updates to the Open Enrollment prior to submitting an Application. The Applicants failure to periodically check the ESBD will in no way release the Applicant from compliance with addenda or additional information related to requirements of the Open Enrollment.

Eligible Applicants

DFPS will accept Applications only from an individual or entity (Applicant) that:

Is legally authorized to do business in the State of Texas and determined to be "Active" by the Texas Comptroller of Public Accounts. Applicants can check their status at: http://www.cpa.state.tx.us/taxinfo/coasintr.html;Is not barred from participating in state contracts under Government Code 2155.077; Is not debarred or suspended from participating in Federal contracts; Has a valid GRO-RTC License (License) or letter of acceptance that has been issued by DFPS Residential Child Care Licensing (RCCL) Division. For the License or letter of acceptance to be valid, it must be current and not have been withdrawn or denied during the Open Enrollment's Application Review Process Period, e.g. at the time of the Departments receipt of Application, review of Application or initiated during the Departments Readiness Assessment (see Section 5 of this Open Enrollment).

Applicant must inform the Point of Contact in Section 1.2 of this Open Enrollment if Applicant's License is withdrawn or denied at any time between receipt of Application through execution of the resulting contract.

This License must be valid throughout the entire term of the resulting contract;

Is, or will be, the License holder or its subsidiary for one or more of its facilities Licensed by RCCL as a GRO-RTC and is located in the DFPS Service Area that the Applicant has submitted an Application to provide IPTP services (see Section 2.6 of this Open Enrollment for Service Areas); Has at least one of Applicant's Licensed GRO-RTC's locations in operation for twelve (12) months immediately preceding the date of the Departments receipt of its Application or can clearly demonstrate that the Executive Director/Administrator, has at least twelve (12) months of direct experience in managing an IPTP program or its equivalent;The specific Applicant facility's location for which they are submitting an Application does not have to be operating for this twelve (12) month period, but does have to either have or applied for a GRO-RTC License; The Applicant that has not been granted a License, must have received an acceptance letter from RCCL indicating that the License application is complete and has been accepted; If the Applicant does not have a License at the time of Application submittal, the Applicant must obtain the License within sixty (60) calendar days after submitting its Contract Application; Any of its Licensed facilities cannot have a RCCL Remedial Action at the time of the Departments receipt of its Application, review of Application or initiated during the Departments Readiness Assessment; Neither the License holder nor one of its subsidiaries has a current placement or a contract suspension for IPTP services at the time of the Departments receipt of Application, review of Application or initiated during the Departments Readiness Assessment; andEither as the License holder or its subsidiary has: Not had a contract for Residential Child-Care Services; or Had a contract for Residential Child-Care Services that has been terminated or not renewed for cause within the six-months period immediately preceding the date of Departments receipt of its Application.

The remainder of the page is intentionally left blank.

Historical Service Utilization

Applicant is encouraged to consider the regional needs for services prior to submitting an Application.

An indicator of the level of need for this service is historical utilization data. However, no level of service is guaranteed by this procurement or constitutes any promise or guarantee of service utilization on the part of DFPS. The table below reflects DFPS IPTP referrals and placements for Fiscal Year 2014 (FY14), which is September 1, 2013 through August 31, 2014. Please note that during FY14, IPTP Providers were only located in DFPS Regions 3, 4, 6, 7 and 8.This table should be used for informational purposes only.

FY14 IPTP Eligible Referrals and Placements

Terms and ConditionsStandard Terms and Conditions